1 of 6 CONTROL OF RECORDS

DOCUMENT NUMBER CLASSIFICATION DOCUMENT LEVEL REVISION NUMBER ISSUE DATE PREPARED BY APPROVAL
TECHNICAL ADVISORY MFG
GL-WFT-SC-L4-26 CONTROLLED L4 Process Realization C 11 May 2016
COMMITTEE FOR MFG APPROVAL BOARD

TABLE OF CONTENTS

Part Description
1.0 Purpose
2.0 Scope
3.0 Responsibilities
4.0 Procedure
4.1 Identification of Records
4.2 Storage of Records
4.3 Protection of Records
4.4 Records Retrieval
4.5 Records Retention
4.6 Destruction of Hard Copy Records
5.0 References and Records
6.0 Document Change Record

©2016 WEATHERFORD ALL RIGHTS RESERVED PROPRIETARY AND CONFIDENTIAL.

THIS DOCUMENT IS COPYRIGHTED AND CONTAINS VALUABLE PROPRIETARY AND CONFIDENTIAL INFORMATION, WHETHER PATENTABLE OR UNPATENTABLE, OF
WEATHERFORD. RECIPIENTS AGREE THE DOCUMENT IS LOANED WITH CONFIDENTIAL RESTRICTIONS, AND WITH THE UNDERSTANDING THAT NEITHER IT NOR THE
INFORMATION CONTAINED THEREIN WILL BE REPRODUCED, USED OR DISCLOSED IN WHOLE OR IN PART FOR ANY PURPOSE EXCEPT AS MAY BE SPECIFICALLY AUTHORIZED
IN WRITING BY WEATHERFORD.
 2 of 6 CONTROL OF RECORDS
DOCUMENT NUMBER CLASSIFICATION DOCUMENT LEVEL REVISION NUMBER ISSUE DATE PREPARED BY APPROVAL
TECHNICAL ADVISORY MFG
GL-WFT-SC-L4-26 CONTROLLED L4 Process Realization C 11 May 2016
COMMITTEE FOR MFG APPROVAL BOARD

1.0 Purpose

The purpose of this procedure is to define the controls required for the identification, storage,
access, protection, retrieval, retention time, and destruction of records.

2.0 Scope

This procedure applies to all records required by the latest revision of ISO 9001 standard and the
API specification Q1, applicable API product specifications, applicable industry standards and
where applicable, contractual customer requirements.

3.0 Responsibilities

The global quality assurance management group is responsible for ensuring this procedure is
maintained. The site top management and the site management representative are responsible
for ensuring this procedure is implemented, understood, complied with, and communicated.

Department managers are responsible for the maintenance of records specific to their department
and to ensure that personnel within their area of responsibility are familiar with and adhere to the
requirements of this procedure.

4.0 Procedure

4.1 Identification of Records

4.1.1 Records are to be identified by responsible departments to facilitate retrieval and shall include,
but are not limited to the following:

Type of Record

Approved Supplier List

Calibration and Verification

Completed Work Order packages

Continual Improvement Projects

Contract Review Records

Corrective and Preventive Actions

Customer Satisfaction Survey

Customer Supplied Product

Design and Development Planning

©2016 WEATHERFORD ALL RIGHTS RESERVED PROPRIETARY AND CONFIDENTIAL.

THIS DOCUMENT IS COPYRIGHTED AND CONTAINS VALUABLE PROPRIETARY AND CONFIDENTIAL INFORMATION, WHETHER PATENTABLE OR UNPATENTABLE, OF
WEATHERFORD. RECIPIENTS AGREE THE DOCUMENT IS LOANED WITH CONFIDENTIAL RESTRICTIONS, AND WITH THE UNDERSTANDING THAT NEITHER IT NOR THE
INFORMATION CONTAINED THEREIN WILL BE REPRODUCED, USED OR DISCLOSED IN WHOLE OR IN PART FOR ANY PURPOSE EXCEPT AS MAY BE SPECIFICALLY AUTHORIZED
IN WRITING BY WEATHERFORD.
 3 of 6 CONTROL OF RECORDS
DOCUMENT NUMBER CLASSIFICATION DOCUMENT LEVEL REVISION NUMBER ISSUE DATE PREPARED BY APPROVAL
TECHNICAL ADVISORY MFG
GL-WFT-SC-L4-26 CONTROLLED L4 Process Realization C 11 May 2016
COMMITTEE FOR MFG APPROVAL BOARD

Design and Development Input

Design and Development Output

Design and Development Review

Design and Development Validation and Approval

Design and Development Verification and Final Review

Design and Development Changes (Engineering Change Notice)

Employee Education, Skills, & Experience Records

Employee Job Function Training Matrix

Employee Qualification and Revalidation

Employee Training

Inspection & Test

Internal Quality Audit Schedule and Records

Job Descriptions

Job Hazard Assessment

Job Safety Analysis

Management of Change

Management Review Records

Material Test Reports

Nonconformance Reports (NCRs)

Preventive Maintenance

Outside Order

Purchase Order

Quality Plans

Recognize Approach, Discuss, Agree, Report, (RADAR)

©2016 WEATHERFORD ALL RIGHTS RESERVED PROPRIETARY AND CONFIDENTIAL.

THIS DOCUMENT IS COPYRIGHTED AND CONTAINS VALUABLE PROPRIETARY AND CONFIDENTIAL INFORMATION, WHETHER PATENTABLE OR UNPATENTABLE, OF
WEATHERFORD. RECIPIENTS AGREE THE DOCUMENT IS LOANED WITH CONFIDENTIAL RESTRICTIONS, AND WITH THE UNDERSTANDING THAT NEITHER IT NOR THE
INFORMATION CONTAINED THEREIN WILL BE REPRODUCED, USED OR DISCLOSED IN WHOLE OR IN PART FOR ANY PURPOSE EXCEPT AS MAY BE SPECIFICALLY AUTHORIZED
IN WRITING BY WEATHERFORD.
 4 of 6 CONTROL OF RECORDS
DOCUMENT NUMBER CLASSIFICATION DOCUMENT LEVEL REVISION NUMBER ISSUE DATE PREPARED BY APPROVAL
TECHNICAL ADVISORY MFG
GL-WFT-SC-L4-26 CONTROLLED L4 Process Realization C 11 May 2016
COMMITTEE FOR MFG APPROVAL BOARD

Routing Request (Suppliers)

Special Quality Records specified by contractual agreement

Storage Assessment

Supplier Assessment Records

Supplier Performance Reports

Take 5 Assessment

Task Risk Assessment

Test Reports

Traceability Documentation package

Training Certificates

Training Effectiveness & Employee Competency

Validation records of production & service provision

Verification of Purchased Product (Receiving Inspection)

4.2 Storage of records

4.2.1 All active and inactive records shall be maintained by the designated department responsible for
those records.

4.2.2 Hard copies: Records stored in inactive files shall be stored in a suitable manner to ensure
records remain legible, readily retrievable, protected and identified by:

• Type of record; and

• Chronological markings: example - month and year of record origination, or sequence
numbers of documents; work order / purchase orders, etc.

4.2.3 Electronic: Archived inactive records are stored in a suitable media with access controlled by the
designated department to prevent unauthorized access. If hard copies are scanned into electronic
media, they are to be legible and identifiable.

4.3 Protection of records

4.3.1 Active records shall be maintained in an appropriate location to ensure their protection from
damage or loss.

4.3.2 Inactive records shall be stored in a suitable environment to ensure their protection against
damage, deterioration, or loss.

©2016 WEATHERFORD ALL RIGHTS RESERVED PROPRIETARY AND CONFIDENTIAL.

THIS DOCUMENT IS COPYRIGHTED AND CONTAINS VALUABLE PROPRIETARY AND CONFIDENTIAL INFORMATION, WHETHER PATENTABLE OR UNPATENTABLE, OF
WEATHERFORD. RECIPIENTS AGREE THE DOCUMENT IS LOANED WITH CONFIDENTIAL RESTRICTIONS, AND WITH THE UNDERSTANDING THAT NEITHER IT NOR THE
INFORMATION CONTAINED THEREIN WILL BE REPRODUCED, USED OR DISCLOSED IN WHOLE OR IN PART FOR ANY PURPOSE EXCEPT AS MAY BE SPECIFICALLY AUTHORIZED
IN WRITING BY WEATHERFORD.
 5 of 6 CONTROL OF RECORDS
DOCUMENT NUMBER CLASSIFICATION DOCUMENT LEVEL REVISION NUMBER ISSUE DATE PREPARED BY APPROVAL
TECHNICAL ADVISORY MFG
GL-WFT-SC-L4-26 CONTROLLED L4 Process Realization C 11 May 2016
COMMITTEE FOR MFG APPROVAL BOARD

4.4 Record Retrieval

4.4.1 Records shall be filed with consideration given to ease of retrieval while safeguarding the physical
condition of the records. Records can be either electronic or hard copy.

4.5 Record Retention

4.5.1 Records related to the Quality Management System shall be retained for a minimum of ten years
or as required by customer, legal, and other applicable requirements, whichever is longer.

4.5.2 Legal record retention requirements are specified on the records retention schedule located on
the intranet. The retention schedule and disposal can be accessed by using the following path:

Legal Records Retention

4.5.3 Quality records not listed on the Records Retention Schedule on the intranet shall be kept in
accordance with section 4.5.1

4.5.4 Each site shall identify records requiring additional applicable product specification requirements.

4.6 Destruction of Hard Copy Records

4.6.1 The method for discarding or destroying hard-copy records may vary from placing non-sensitive
records into the general office recycle bins or destroying records through the shredding process
for sensitive material that is confidential or proprietary in nature.

4.6.2 Disposal of records, request for empty boxes, request for one or more labels, or to send boxes
offsite, shall be performed in accordance with the Records Management SharePoint Site, which
can be accessed by using the following path:

Records Management OEPS Site

5.0 References and Records

5.1 Reference Source

• ISO 9001
• API Q1 Specification
• Applicable API Product Specification
• GL-WFT-SC-L4-26 Control of Records Procedure

5.2 Records

All quality records shall be maintained in accordance with this procedure.

©2016 WEATHERFORD ALL RIGHTS RESERVED PROPRIETARY AND CONFIDENTIAL.

THIS DOCUMENT IS COPYRIGHTED AND CONTAINS VALUABLE PROPRIETARY AND CONFIDENTIAL INFORMATION, WHETHER PATENTABLE OR UNPATENTABLE, OF
WEATHERFORD. RECIPIENTS AGREE THE DOCUMENT IS LOANED WITH CONFIDENTIAL RESTRICTIONS, AND WITH THE UNDERSTANDING THAT NEITHER IT NOR THE
INFORMATION CONTAINED THEREIN WILL BE REPRODUCED, USED OR DISCLOSED IN WHOLE OR IN PART FOR ANY PURPOSE EXCEPT AS MAY BE SPECIFICALLY AUTHORIZED
IN WRITING BY WEATHERFORD.
 6 of 6 CONTROL OF RECORDS
DOCUMENT NUMBER CLASSIFICATION DOCUMENT LEVEL REVISION NUMBER ISSUE DATE PREPARED BY APPROVAL
TECHNICAL ADVISORY MFG
GL-WFT-SC-L4-26 CONTROLLED L4 Process Realization C 11 May 2016
COMMITTEE FOR MFG APPROVAL BOARD

6.0 Document Change Record

Revision Effective
Responsible Parts Affected Change Description
Number Date
Approval Board
A 11 May 2016 All New Standardized Global Procedure
for Mfg
Approval Board
B 11 Apr 2017 4.5.1 Changed from five to ten years.
for Mfg.
-Modified the links in section 4.5.2 and
4.6.2 to reference the new records
4.5.2 retention schedule and newly developed
Approval Board
C 15 Dec 2017 4.6.2 Records Management SharePoint site.
for Mfg.
5.1 -Modified section 5.1 to remove
references that were listed and were not
referenced on the procedure.

©2016 WEATHERFORD ALL RIGHTS RESERVED PROPRIETARY AND CONFIDENTIAL.

THIS DOCUMENT IS COPYRIGHTED AND CONTAINS VALUABLE PROPRIETARY AND CONFIDENTIAL INFORMATION, WHETHER PATENTABLE OR UNPATENTABLE, OF
WEATHERFORD. RECIPIENTS AGREE THE DOCUMENT IS LOANED WITH CONFIDENTIAL RESTRICTIONS, AND WITH THE UNDERSTANDING THAT NEITHER IT NOR THE
INFORMATION CONTAINED THEREIN WILL BE REPRODUCED, USED OR DISCLOSED IN WHOLE OR IN PART FOR ANY PURPOSE EXCEPT AS MAY BE SPECIFICALLY AUTHORIZED
IN WRITING BY WEATHERFORD.