Guidelines for Preparing a Project HSE Plan UKCS-TS-008

Contents

Authorisation for Issue

Amendment Record
Amendment Summary
Distribution List
Preface
List of Abbreviations

Paragraph Page
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1 Introduction 1
1.1 Objectives 1
1.2 Key Drivers 1

2 Contents of a Project HSE Plan Document 1

3 Typical Project HSE Plan Activities 3

3.1 Project Pre-sanction Stages 3
3.2 Project Execute Stages 5

4 Typical Programme of Project HSE Activities 7

5 References 8

Figure
1 Main Project Activities 8
2 Pre-sanction Phase 10
3 Design Phase – Front-end Engineering Design 11
4 Detailed Design Phase 12
5 Onshore Construction Phase 13
6 Hook-up, Commissioning, Handover Phase 14

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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

Authorisation for Issue

Issue Authority
Name: Jon Turnbull

Signature: ________________________________________________

Date: ________________________________________________

Position: Technology Unit Leader, UTG

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Technical Authority
Name: David Aberdeen

Signature: ________________________________________________

Date: ________________________________________________

Position: Senior Safety Engineer, UTG

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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

Amendment Record

For Audit Use

Amendment Incorporated By
Checked
Number
Name Signature Date Signature Date
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AMOSAF.171

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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

Amendment Summary

Issue No Date Description

Issue 1 November 2001 First issue.
Issue 1/AM01 June 2002 Distribution List updated.
Paragraph 2 updated with reference to asset
policies and HSE plans.
Paragraph 3 updated to include review of
legislation.
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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

Distribution List

Holders of Controlled Hard Copy

Copy Copyholder Location

01 Data Control Centre (DCC) ODL, Aberdeen

Virtual Copyholders

Copy Copyholder
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01 Document Issue Authority (Jon Turnbull)

02 Document Technical Authority (David Aberdeen)
03 EOS Document Controller (Dave Taylor)
04 EOS Operations Excellence HSE Consultant (David Egan)
05 OIM, Magnus
06 OIM, North West Hutton
07 OIM, Thistle
08 NWH/Thistle HSE Adviser
09 BSG SMS Co-ordinator (Peter Malcolm)
10 MNS SMS Co-ordinator (Peter Faulkner)
11 MNS SMS Co-ordinator (Peter Thompson)
12 MNS SMS Co-ordinator (Carl Thomessen)
13 MNS SMS Co-ordinator (Justin Haigh)
14 CNS SMS Co-ordinator (Jim Blacklaws)
15 NBU SMS Co-ordinator (David Roberston)
16 NBU EPU SMS Co-ordinator (David Egan)
17 NBU SMS Co-ordinator (John Beaumont)
18 NSI SMS Co-ordinator (Ann Rosbrook)
19 SBU SMS Co-ordinator (Malcolm Watson)
20 SBU SMS Co-ordinator (Simon Robinson)
21 MNS SMS Co-ordinator (Bruce Morrison)

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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

Preface

Review and Update

This document will be subject to 12-monthly review and update, when document holders will
have the opportunity to express opinions and suggest improvements.
However, the document control system allows for continuous update of this document. As
such, any user may at any time identify an error or suggest an improvement using an
Amendment Proposal proforma which is available electronically on the UK Upstream SMS
website, from the Data Control Centre (DCC) Supervisor or from the Technical Authority.
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All holders of this document are registered so that they can be sent updates and be kept
informed of changes or reviews.

Responsibility of Copyholders
It is the responsibility of the registered copyholder of controlled hard copy versions to
maintain the accuracy of the document by ensuring that all updates are promptly
incorporated and acknowledged.
Furthermore, the registered copyholder of controlled hard copy versions must at all times
maintain custody of this document unless prior approval is given by the relevant
Technical Authority.
The roles and responsibilities of copyholders and ‘virtual’ copyholders are detailed in Section 1
of the Document Control Procedure (UKCS-DCM-001).

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List of Abbreviations

ALARP As Low As Reasonably Practicable

COSHH Control of Substances Hazardous to Health
CVP Capital Value Process
DSEAR Dangerous Substances and Explosive Atmospheres Regulations
DTI Department of Trade and Industry
DVA Drilling Value Assurance
EER Evacuation, Escape and Rescue
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FEED Front-end Engineering Design

FSA Formal Safety Assessment
HAZID Hazard Identification
HAZOP Hazard and Operability
HSE Health, Safety and Environment
OSD Offshore Safety Division
PER Pressure Equipment Regulations
PUWER Provision and Use of Work Equipment Regulations
QRA Quantified Risk Assessment
SIL Safety Integrity Level

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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

1 Introduction
A project Health, Safety and Environment (HSE) plan is a living and evolving project
document which plans and specifies a framework for managing health, safety and
environmental issues throughout all stages of a project.
It is applicable to modification projects and new facilities.
It identifies key activities which need to be completed at various stages of the project.
Roles and responsibilities associated with these activities and also with respect to
meeting project goals and objectives and HSE policy requirements are identified.

1.1 Objectives
The key objective of a project HSE plan document is to reinforce the project philosophy
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and goals and identify the arrangements necessary to deliver them.

It provides a means of planning the key activities and tracking their progress.
An important element of the plan is also to define project roles and responsibilities in
delivering these objectives.

1.2 Key Drivers

The key drivers of the plan are as follows:
• HSE philosophy, objectives and goals for the project
• Hazard identification and assessment processes
• Legal requirements
• BP policy including risk acceptability criteria, HSE expectations, Getting HSE Right
(GHSER) and the UK Upstream Region Safety Management System
• Capital Value Process (CVP)

2 Contents of a Project HSE Plan Document

The contents of the HSE plan document will evolve with the project and will need to be
kept up to date to reflect the current status of the project. The focus will be on the
current stage of the project and looking forward to future stages.
However the typical contents of the document will be as follows:

Project Overview
Providing a brief description of the project; its scope, in terms of geography, activities
and timescale; its prime objectives and deliverables.

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UKCS-TS-008 Guidelines for Preparing a Project HSE Plan

Scope and Objectives of the Project HSE Plan

Describing the project activities included in the scope of the plan and the objectives of
the plan.

HSE Policies and Project HSE Philosophies and Objectives

Key project objectives identified, for example:
• To ensure that Formal Safety Assessment (FSA) is an integral part of the project
implementation process
• To encourage selection of inherently safe options
• To ensure that the HSE risks associated with project implementation and subsequent
operation of the facility meet risk acceptability criteria and are demonstrably reduced
to As Low As Reasonably Practicable (ALARP)

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• To meet legal requirements and deliver accepted Design, Operational and Combined
Operations Safety Cases
• To comply with BP policy and project-specific requirements
Key policies identified, including reference to:
• BP HSE policies
• UK Upstream Region Safety Management System
• Asset policies and HSE plans
• Project HSE philosophy

Legislation, Codes and Practices

Including reference to:
• General legal requirements
• Project-specific legal requirements
• Notifications and consent requirements
• BP recommended practices
• Industrial codes and standards adopted by the project

Project Organisation
Providing a brief description of the overall project organisational structure and the links
with its client and contracting organisations and describing the HSE roles and
responsibilities of each organisation.

Individual Roles and Responsibilities

Summarising the collective responsibilities of all individuals working on the project and
the specific HSE roles and responsibilities of key post holders. These will need to be
updated as the project proceeds.

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Programme of Activities and Milestones

A programme of HSE activities which is aligned to the overall project planning, this
identifies the activities that need to be completed in order to meet the overall project
schedule, but also to enable such activities to be completed in time to influence the
direction of the project and hence ensure that project implementation and operating risks
are ALARP.
These activities will form part of the overall risk management model which consists of
the following stages:
• Hazard identification
• Risk analysis and assessment
• Comparison against goals and acceptance criteria
• Risk reduction
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• Demonstration of ALARP
A proactive approach, particularly appropriate at the appraise and select stages, is to
actively look for innovative ways of eliminating or reducing risk at the outset by selecting
inherently safer options.

3 Typical Project HSE Plan Activities

The typical HSE activities which need to be included at the various CVP stages of a
project are described in the following paragraphs.
A typical programme of activities, covering all stages of project implementation is also
included in Paragraph 4.

3.1 Project Pre-sanction Stages

The type of activities at this stage will depend very much on the nature and complexity
of the project. Front-end loading is needed to ensure that the project starts off in the
right direction from the outset.
Early Hazard Identification (HAZID) studies, if well conducted, enable proper concept
comparisons to be made and set the scene for appropriate concept selection, hazard
elimination and further studies which need to be included in the HSE plan in order to
better define and control the hazard.
Typical HSE activities and issues at these stages include:

Appraise Stage
• Appraise project HSE plan (simply identifies HSE activities during appraise stage)
• Appraise HAZID (identifying significant HSE issues)
• Appraise project HSE review and peer review

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UKCS-TS-008 Guidelines for Preparing a Project HSE Plan

Select Stage
The select stage plan needs to include activities which consider the full lifecycle of HSE
issues, including construction and disposal as well as operational issues.
The plan has to deliver a quantification or ranking of HSE risks which provides the basis
of option selection and also demonstration of risk acceptability and ALARP.
• Select project HSE plan
• Design concept selection screening
• Comparative select HAZID and Quantified Risk Assessment (QRA) or risk ranking
• Comparative select environmental appraisal and ranking
• Comparison against risk acceptability criteria
• ALARP dossier; demonstration of ALARP in option selection and subsequent decisions

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• Contractor pre-qualification and selection
• Select project HSE review and peer review

Define Stage
• Define project HSE plan
• Project HSE philosophy
• Define HAZID
• Hazard and Operability (HAZOP) strategy and preliminary HAZOP study
• Concept safety evaluation
• Environmental impact assessment
• Health impact assessment
• Special studies (fire, explosion, dropped object, layout studies etc)
• Field development plan submission to Department of Trade and Industry (DTI)
• Initial discussions with Health and Safety Executive
• Actions tracking
• Pre-sanction project HSE review and peer review

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3.2 Project Execute Stages

Front-end and Detailed Design

Typical HSE activities and issues at this stage include:
• Execute HSE plan
• Review of legal requirements including those of PUWER, PER and DSEAR
(Atex directive)
• Contractor pre-qualification and selection
• Design HSE philosophies including:
- Operating and maintenance philosophy
- Layout
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- High pressure/low pressure interfaces and overpressure protection

- Fire, smoke and gas detection
- Ventilation
- Fire and explosion protection
- Environmental emission controls
- Dropped objects
- Emergency shutdown and blowdown
- Flare, vent and drains
• Execute HAZID studies
• Detailed design HAZOP studies
• Fire and explosion analysis
• QRA studies
• Register of safety-related devices
• Safety critical elements and performance standards
• Safety Integrity Level (SIL) rating of instrument protection systems
• Environmental appraisal studies
• Pollution control and waste disposal
• Manual handling, noise and Control of Substances Hazardous to Health (COSHH)
assessments
• Evacuation, Escape and Rescue (EER) studies and emergency procedures
• Safety Case preparation, peer review and submission
- Design Safety Case
- Combined operations
- Operations Safety Case
• Detailed design project HSE review and peer review

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UKCS-TS-008 Guidelines for Preparing a Project HSE Plan

Development Drilling
The extent and timing of the Project Manager's responsibility for a project's drilling
activities will vary from project to project. Development drilling may well be underway
before a Project Manager is appointed or is at the stage of preparing an HSE plan.
The manager with overall responsibility for specifying the well design, preparing the
drilling programme and initiating drilling will therefore be responsible for ensuring that
the topics below are adequately addressed. The HSE risks associated with a drilling
programme may well be managed by an HSE plan developed as part of a Drilling Value
Assurance (DVA) process.
The Project Manager may inherit responsibility for some or all of these topics but will, as
a minimum need to establish sufficiently interactive interfaces between the project and
drilling roles.

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Issues and activities which need to be addressed for development drilling include:
• Well design and specifications
• Drilling and completion procedures
• Well examination
• Risk assessments and risk register (actions tracking)
• Prequalification and selection of drilling rigs
• Rig startup plan including rig audits
• Field development plan submission to DTI
• Individual well submissions to DTI
• Individual well drilling and completion notifications to the Health and Safety Executive
Offshore Safety Division (OSD)
• Environmental assessment and impact statement
• Emergency procedures
• Simultaneous operations
• Combined operations safety case
• Health and hygiene issues
• COSHH assessments
• Monitoring of drilling operations
• Offshore chemical notification scheme
• Peer reviews

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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

Onshore Construction
Typical HSE activities and issues at this stage include:
• Prequalification audits
• Construction site inspections
• Factory acceptance tests

Offshore Installation and Commissioning

Typical HSE activities and issues at this stage include:
• Notification of offshore construction activities to Health and Safety Executive OSD
• Execute HAZIDS
• Task risk assessments
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• Construction site inspections

• Management of change
• Emergency response plans and procedures
• Review of commissioning and operating procedures
• Training
• Actions closeout
• Construction project HSE review and peer review
• Pre-startup project HSE review

4 Typical Programme of Project HSE Activities

A typical programme of activities is shown in Figures 1 to 6.

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8
TEMPLATE DEVELOPMENT PROJECT – HEALTH, SAFETY AND ENVIRONMENTAL PLAN
1995 1996
ID Name Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
1 PROJECT ESTABLISHED
UKCS-TS-008

2 TEMPLATE PROJECT SCOPE

3 1 PRE-SANCTION PHASE

4 2 ANNEX B

5 3 DESIGN PHASE

6 3.1 FEED

7 3.2 Detailed Design

8 4 ONSHORE CONSTRUCTION

9 5 HUC AND HANDOVER

10 6 SAFETY ACTIVITIES

11 7 HEALTH AND WELFARE ACTIVITIES

12 8 ENVIRONMENTAL ACTIVITIES

13 9 FIRST PRODUCTION

14 10 DEVELOPMENT DRILLING 1

15 11 DEVELOPMENT DRILLING 2

Figure 1 Main Project Activities

Project: Template Development Project Critical Progress Summary
Date: 10/1/95 Noncritical Milestone Rolled Up

Page: 1 File: MAINPLAN.MPP Prepared by: John R Ballie

UKCSTS008.001
Guidelines for Preparing a Project HSE Plan

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TEMPLATE DEVELOPMENT PROJECT – HEALTH, SAFETY AND ENVIRONMENTAL PLAN
1997 1998
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

November 2001 Issue 1

Guidelines for Preparing a Project HSE Plan

Figure 1 Main Project Activities (cont’d)

Project: Template Development Project Critical Progress Summary
Date: 10/1/95 Noncritical Milestone Rolled Up

Page: 2 File: MAINPLAN.MPP Prepared by: John R Ballie

UKCSTS008.002
UKCS-TS-008

9
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TEMPLATE DEVELOPMENT PROJECT – HEALTH, SAFETY AND ENVIRONMENTAL PLAN
1995 1996
ID Name Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
1 PRE-SANCTION PHASE
UKCS-TS-008

2 1 PROJECT DEFINITION TASKS

3 1.1 Design Option Screening
4 1.2 Design Definition
5 2 SAFETY TASKS
6 2.1 Prepare Prelim HSE Plan
7 2.2 Comparative HAZID and QRA
8 2.3 Conceptual Design TSA
9 2.4 Preliminary HAZID
10 2.5 Dropped Object Studies
11 2.6 Initial HAZOPS
12 2.7 Conceptual Safety Assessment
13 2.8 Contractor Prequalification Audits
14 2.9 Preliminary Design TSA
15 2.10 Safety Input to Annex B
16 2.11 Special Studies
17 3 HEALTH AND WELFARE TASKS
18 3.1 Preliminary Health and Welfare Issues Identification

Figure 2 Pre-sanction Phase

19 4 ENVIRONMENTAL TASKS
20 4.1 Comparative EA
21 4.2 Preliminary EA

Project: Template Pre-sanction Critical Progress Summary

Date: 10/1/95 Noncritical Milestone Rolled Up

Page: 1 File: PRESANC.MPP Prepared by: John R Ballie

UKCSTS008_003.ai
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TEMPLATE DEVELOPMENT PROJECT – HEALTH, SAFETY AND ENVIRONMENTAL PLAN
1996
ID Name Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
1 FRONT-END ENGINEERING DESIGN (FEED)
2 1 DISCIPLINE DESIGN TASKS
3 2 SAFETY TASKS
4 2.1 Develop HSE Plan
5 2.2 Design Safety Case

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6 2.3 Contractor Prequalification Audits
7 2.4 Special Studies
8 3 HEALTH AND WELFARE TASKS
9 3.1 Update on Health and Welfare Issues
10 4 ENVIRONMENTAL TASKS
11 4.1 Develop Base Case EA
Guidelines for Preparing a Project HSE Plan

Figure 3 Design Phase – Front-end Engineering Design

Project: Template FEED Critical Progress Summary
Date: 10/1/95 Noncritical Milestone Rolled Up

Page: 1 File: FEED.MPP Prepared by: John R Ballie

UKCSTS008_004.ai
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11
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TEMPLATE DEVELOPMENT PROJECT – HEALTH, SAFETY AND ENVIRONMENTAL PLAN
1996 1997
ID Name Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
1 DETAILED DESIGN
UKCS-TS-008

2 1 DISCIPLINE DESIGN TASKS

3 2 SAFETY TASKS

4 2.1 Update HSE plan

5 2.2 Detailed Design HAZOPs

6 2.3 Design Change HAZOPs

7 2.4 Prepare Operational Safety Case(s)

8 2.4.1 FSA Tasks

9 2.4.2 SMS Tasks

10 2.5 Prepare Combined Operational Safety Case(s)

11 2.6 Detailed Design TSA

12 2.7 Contractor/Supplier Prequalification Audits

13 2.8 Procedure Preparation

14 2.9 Recruitment and Training

15 2.10 Special Studies

16 3 HEALTH AND WELFARE TASKS

17 3.1 Preliminary COSHH Assessment

18 3.2 Occupational Health and Hygiene in Design

Figure 4 Detailed Design Phase

19 4 ENVIRONMENTAL TASKS

20 4.1 Update Base Case EA

21 4.2 Pollution Control and Waste Disposal

22 4.3 Prepare Environmental Monitoring and Audit Plan

Project: Template Detailed Design Critical Progress Summary

Date: 10/1/95 Noncritical Milestone Rolled Up

Page: 1 File: DETLDESN.MPP Prepared by: John R Ballie

UKCSTS008.005
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TEMPLATE DEVELOPMENT PROJECT – HEALTH, SAFETY AND ENVIRONMENTAL PLAN
1997 1998
ID Name Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
1 ONSHORE CONSTRUCTION

2 1 DISCIPLINE CONSTRUCTION TASKS

3 2 SAFETY TASKS

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4 2.1 Update HSE Plan

5 2.2 Factory Acceptance Tests

6 2.3 Fabrication TSA(s)

7 2.4 Confirm Site Safety Arrangements

8 2.5 Audit Site Safety Arrangements

9 2.6 Change Notices and Special Studies

10 3 HEALTH AND WELFARE TASKS

Guidelines for Preparing a Project HSE Plan

11 3.1 Confirm Medical Arrangements

3.2 Occupational Health and Hygiene Inspections

12
and Audits

13 4 ENVIRONMENTAL TASKS

14 4.1 Environmental Impact Assessment

Figure 5 Onshore Construction Phase

Project: Template Onshore Construction Critical Progress Summary
Date: 10/1/95 Noncritical Milestone Rolled Up

Page: 1 File: ONCONSTR.MPP Prepared by: John R Ballie

UKCSTS008_006.ai
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TEMPLATE DEVELOPMENT PROJECT – HEALTH, SAFETY AND ENVIRONMENTAL PLAN
1998 1999
ID Name Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
UKCS-TS-008

1 HOOK-UP, COMMISSIONING, HANDOVER

2 1 DISCIPLINE HUC TASKS
3 2 FIRST PRODUCTION
4 3 SAFETY TASKS
5 3.1 Update HSE Plan
6 3.2 Implement Site Safety Controls
7 3.3 Activate Emergency Plans
8 3.4 Activate Accident and Incident Reporting
9 3.5 Complete Operator's Systems and Manuals
10 3.6 Activate Safety Reps and Meetings
11 3.7 Change Notices and Certfication
12 4 HEALTH AND WELFARE TASKS
13 4.1 Mobilise Sick Bay and Emergency Procedures
14 4.2 Accommodation HH Inspectors and Audits
15 4.3 Work Site HH Inspectors and Audits
16 5 ENVIRONMENTAL TASKS
17 5.1 Update Base Case EA
18 5.2 Invoke Environment Monitoring and Audit Plan
19 5.3 Activate Oil Spill Contingency Plan
20 5.4 Activate Offshore Chemical Notification Scheme

Figure 6 Hook-up, Commissioning, Handover Phase

Project: Template HUC Phase Critical Progress Summary
Date: 10/1/95 Noncritical Milestone Rolled Up

Page: 1 File: OFFHUC.MPP Prepared by: John R Ballie

UKCSTS008.007
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 Guidelines for Preparing a Project HSE Plan UKCS-TS-008

5 References
(1) BP HSE Expectations and Management System Framework; Getting HSE Right.
(2) BP Process Safety Standard.
(3) BP UKCS Safety Management System.
(4) Offshore Installations (Safety Case) Regulations, SI 1992/No 2885.
(5) UKCS Technical Integrity Performance Standards.
(6) UKCS Guidelines for Hazard Identification (HAZID) Studies.
(7) Guidelines for Project HSE Reviews, Engineering Technical Practice, ETP GP 48-1.
(8) Emergency System Goals.
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(9) BP Group Risk Acceptability Criteria.

(10) Risk Acceptability Criteria Application in Offshore Safety Cases.
(11) Impairment Criteria.
(12) Guidelines for HAZOP Studies.
(13) Guidance on the Implementation of the Noise at Work Regulations in UK
Operations.
(14) Guidance on the Implementation of the Control of Substances Hazardous to Health
Regulations in UK Operations.
(15) Control of Substances Hazardous to Health Regulations, SI 1988/No 1657.
(16) UKCS Offshore Oil Spill Contingency Plan.
(17) Formal Safety Assessment.
(18) ACoP for the Offshore Installations (Prevention Of Fire And Explosion and
Emergency Response) Regulations 1995.
(19) The Management of Health and Safety at Work Regulations, SI 1992/No 2051.
(20) The Offshore Installations and Pipeline Works (First Aid) Regulations,
SI 1989/No 167.
(21) DCR Regulations.

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