Guidelines on Preparation of Bridging Document for Contractor Safety Managment (1)

पारादीप ररफाइनरी
GUIDELINES ON PREPARATION OF BRIDGING DOCUMENTS FOR

CONTRACTOR SAFETY MANAGEMENT
अग्नन एवं सु र क्षा ववभाग

Guidelines on preparation of Bridging documents for Contractor Safety Management
❖ Background
➢ At the time of lining of contract’s there could be gap between in the HSE Management System of Contractor vis
a vis IOCL HSE Management System.
➢ All Such gaps to be identified and bridging document must be prepared.

➢ A bridging document between IOCL and contractor covering Health, Safety and Environment issues is crucial to
ensure contractors align with the Safety and environment standards set by the IOCL corporation and any
differences may be resolved and procedure agreed before work commences.
➢ SOP (of IOCL & Contractor) which prevail should be controlled through the bridging document.
➢ OISD –GDN-206 (Guidelines on Safety Management System in Oil and Gas Industry) was last revised by OISD
in Aug-2023. In last revision it has been mentioned that in case of hired Services, SOP (of the organization and
Contactor) which will prevail should be controlled by through bridging /Interface document.
❖ Introduction
➢ Provide an Overview of the organization’s Commitment to HSE
➢ The Purpose, Specific Objective and Scope of the bridging document must be clearly stated.
IOCL HEALTH, SAFETY AND ENVIRONMENT POLICY

➢ Our Health, Safety and Environment policy is approved by the Board of Directors and be updated periodically as
and when required.
➢ The policy statement clearly specify the intentions and commitments on part of top management.
➢ The policy statement made available to all stakeholders including employees.
➢ It has been displayed at all locations prominently.
➢ Contractors and business associates should be encouraged to follow Health, Safety and Environment policy.
➢ Contractors should also provide the Safety performance records to the Corporation.
➢ H, S&E Policy of the corporation (English and Hindi) approved by IOCL Board is as follows:
➢ Commitment of top management towards Health, Safety and Environment shall be transmitted to all organizational
levels.
➢ Effective and continuing leadership is required from all levels of management.
➢ Management must encourage safe way of doing things.
➢ Prompt corrective actions are to be taken for deficiencies.
➢ Procedural violation shall not be tolerated.
➢ Statutory rules and regulations shall be complied with as applicable.
➢ It should be ensured that incidents are investigated and accepted recommendations of the investigation committees are
implemented.
➢ Management audits the system for assessing performance and improving effectiveness.
➢ It should be the endeavour of the management to involve all employees, contractors, security personnel and business
associates related to our operation in the safety culture.
❖ Documentation Control Procedure
➢ Specify the document control process including amendment & reissue and document holder responsibilities.
➢ Must include contact number and date, details of Contractors and Installation etc.
➢ Clearly State the documentation requirement for HSE compliance.
➢ Establish the System for maintaining and sharing relevant issue.
➢ Confidentiality/ Non disclosure agreement shall be maintained.

❖ Organogram
➢ The organogram of the corporation and the contractor should be documented.
❖ Organization's and Contractor’s Responsibilities and accountabilities

➢ Specific HSE Responsibilities and accountabilities of the organization and Contractor must be clearly defined in
the document
➢ A clause stating that compliance with HSE policies is a contractual obligation must be included.
PROJECT SITE SAFETY MANAGEMENT
Preparatory work During construction Commissioning Activities
• Scanning of U/G utilities and Project area declaration as per standard • Preparation of Operating
cables guideline of PDRP Manual and SOP’s
• Geotechnical Survey Implementation of Blanket Permit and internal • Commissioning Crew
• Piling Permit. training
• Pile Load Testing Mandatory Safety induction of worker • Flushing of Various
• Construction Power Mandatory Vertigo test utilities
arrangement Monthly HSE activity plan of all project site. • Charging of Various
• Deployment of Safety Reporting of Near miss incidents Utilities
supervisor as per 50:1 ratio Investigation of High Potential Near miss • PSSR by licensor
• Project area Barricading incidents • Intake of Hydrocarbon
• Review of HSE plan of Job Safety analysis • Pre commissioning checks
concerned LSTK. Cross audit of Project site by PMC’s • PCSA by OISD
Movement of various Over Dimensional • Pre start up safety review
Consignment at site • Start up activities
• Preparation of Lifting plan
• Mock Drills
• System Audit
A. Access Control:
1. Deployment of security posts at project construction site for access control.
2. No workers shall be allowed for entry to work sites inside Refinery without safety Induction
Training as per extant practice and records to be maintained.
3. No workers shall be allowed to enter to any operating units inside Refinery.
4. Responsible senior personnel of M/s Technip to be identified and shall be made available on
round the clock basis for the job supervision for works beyond normal working hours. Round
the clock safety coverage shall be ensured by deployment of adequate nos. of site safety
Supervisors and HSE managers compliant to Odisha Factory Rules-1950. Monthly roster of the
deployed Officers of M/s Technip along with contact details shall be shared to F&S at the
beginning of the month.
5. Arrangement for adequate illumination at the construction site shall be ensured.

B. Compliance to Work Permit System:
1. Project works shall be segregated with physical barrier of standard height with adequate
provisions of Hydrocarbon detectors along with audio visual alarms shall be provided in the
barricaded area. These detectors shall be calibrated once in 6 months and periodic testing
of beacon and hooters to be done to check the functionality.
2. Work Permit shall be issued in YPMS (in SAP) complying the provisions as per OISD-105.
3. Scanning of the area to be done for identification of all cables, marking on drawing to be
done and report to be submitted.
4. All Permit shall be issued in YPMS only. Based on the permit issued by IOCL, PMC to
implement a separate construction safety work permit format for different jobs with the
executing agency with approval from IOCL. All Permits between PMC and Technip shall be
registered at PMC-HSE. Responsibility for safety of all works carried out at PTA site to be
taken care by PMC/LSTK/IOCL-PJ and all necessary arrangement to be made in this regards.
6. A local hand operated siren shall be made available at site to alert people and stop any gas cutting activities
on receiving alarm from the HC detector. Readings of the HC detector shall be logged in register every 4 hours.
7. PMC and contract execution agencies shall maintain the work permit records of their areas and shall ensure
strict compliance of permit condition till completion of the works and permit closure.
8. All the requirements of OISD-GDN-192 / 207 on "Safety Practices during Construction” & “Contractor Safety”
shall be strictly adhered to. Compliance audit in this regard to be conducted by PMC and report to be
submitted on quarterly basis.
9. Assembly Point shall be designated and prominently displayed. Wind Socks shall be provided in the area for
guiding the personnel toward assembly point. Vehicle plying inside the premises shall strictly adhere to the
stipulated speed limits.
10. Mobile phones are strictly prohibited inside the work area. Intrinsically safe / flame proof mobile phones
authorized by IOCL shall only be used.
11. Ensure 100% use of job specific PPEs, Coverall by all Contractor workers with Safety Helmet (as per IOCL’s
Colour Code) and IFR suits for hot job gang.
12.All electrical equipment and facilities, temporary electrical connections used in the construction sites shall be
tested and certified by a competent person. Scaffold certifications before use is a mandatory compliance
requirement.
13.Vegetation growth to be periodically cleaned near the project declared area.
14. Job involving Road blocks, road blocks during marching of crane and radiography jobs shall be informed to
nearby units, PDR RSM & F&S by PMC.
15. Mock exercises on actions in case of HC leak/rescue of workers etc. shall be conducted once in a month.
C. Welfare:
1. Adequate rest shelters, cycle parking area, Rest Shelter, drinking water facilities and toilets
separately for lady and gent workers shall be made available.
2. Health check-up records of all contract workers engaged in the project area to be compiled in line
with HR requirement.
3. Round the clock availability of emergency vehicles shall be ensured for the to and fro movement
up to IOCL first Aid centre.
Safety at Project Sites
❖ Declaration of Project area
❖ Blanket Permits are issued at construction sites segregated from the operating units
after obtaining approval from Unit Head.
❖ Compliance to following condition for blanket permit to PJ sites
❖ Area Hard Barricading(2m + from Near by Structure height)
❖ Continues area Monitoring using HC gas detector with Hooter and Beacon of
❖ Display of Assembly point, emergency route, installation of hand operated siren to
alerting people, in case of emergency
❖ Regular mock drill
Area Hard Barricading
Area Hard Barricading Hooter interlinked with Availability of JLG for

Use of Multi-gas Detector
nearby Unit Multi-Gas rescue Height Work at
Area Monitor
Detector Pipe Rack
❖ Communication
➢ Establish a communication plan for sharing HSE related information including the process and
requirements for reporting
➢ Ensure that contractor is aware of all the relevant communication channels
➢ Communication in case of emergency
➢ Communication to Regulatory entities
Online Nearmiss Reporting
❖ Online Near miss Reporting module for all ❖ Online system to report and investigate High
employees and contract workers. Potential Near miss Incidents.
JOB SAFETY ANALYSIS

Refinery Target : Categorisation
❖ Management of Change
➢ Process to be followed for change management should be clearly defined.
➢ Management of Change as per OISD –STD-178 Should be followed.
❖ e-MOC (Management of Change) procedures to carried out any process modification job
Monthly Safety Day Program (26 locations)
UCR CPP DCU
DHDT QC Lab
Lesson learnt from Past Incidents
❖ Safety Awareness programme on Lesson Learnt from Past incidents is being conducted at Admin Building
Auditorium covering Employees, Contract workers & Project agencies employees
❖ Common Safety observations related to Work at Height, Hot work, Height work, confined space job with site
photographs shared to gathering.
❖ Past incidents at Refinery division were shared with gathering which was followed by On-the-spot quiz.
Presentation on Lesson Learnt from past On-the-spot quiz for gathering

incidents
Sharing of Lesson Learnt from past incidents
❖ Sharing of lessons learnt from past incidents through Weekly Express of PDR & Monthly Safety Bulletin( सरु क्षा
प्रकाश).
HSE Review Meetings
➢ Weekly HSE review meeting with HSE ➢ Monthly RCM –HSE review meeting at Project Sites.
personnel of BOO/BOOT/Project and ARC
agencies.
➢ Use of container
for disposal of
used welding
electrodes
Sharing of lessons learnt from past incidents
❖ Sharing of lessons learnt from past incidents ❖ Video SOPs and SMPs developed for Critical Plant
through Weekly Express of PDR & Monthly Safety Operation & High Risk Project Jobs
Bulletin( सरु क्षा प्रकाश).
Importance of RCCB
❖ Regulatory compliance
➢ All local, regional and National HSE regulations that the contactor must adhere to, should be part of the bridging
document.
➢ Consequences of non- compliance must be clearly communicated.
❖ Compliance to Statutory Guideline

• Indian Boiler Act, 1923 and rules and regulations there under
• Explosives Act, 1884 & Explosives Rules, 1983 and regulations there under
• Indian Electricity Act, 2003 and rules and regulations there under
• Other laws, and guidelines, orders, policies, rules issued by government or regulatory authorities, as applicable
• Compliance with the internal policies of the company in relation to safety and environment, if any
• Petroleum Act, 1934 and rules and regulations there under
• Petroleum Rules, 2002 and rules and regulations there under
• The Environment (Protection) Act and Rules, 1986
• The Water (Prevention & Control of Pollution) Act, 1974
• The Water (Prevention & Control of Pollution) Cess Act, 1977
• The Water (Prevention & Control of Pollution) Cess Rule, 1978
• The Air (Prevention & Control of Pollution) Act, 1981 and the Rules made there under
• Noise Pollution (Regulation and Control) Rules, 2000
• National Ambient Air Quality Standards, 1994
• The Manufacture, Storage and Import of Hazardous Chemicals Rules, 1989
• The Hazardous Wastes Management and Handling & Transboundary Movement) Rules, 2008 and amendments made thereafter
❖ Risk Assessment
➢ The process for conducting risk assessments for all activities must be specified.
➢ Procedure indicating How risks will be communicated to both the parties and mitigates must be outlined
❖ System of Job Safety analysis for all critical activities at operational as well as project area and registration
of same at fire station.
Site visit by JSA committee to assess Hazard
Review by JSA Committee
JSA Review by Area In charge
JSA approval by Area HOD
JSA Approval by Executing HOD
JSA Approval by F&S HOD
Registration of JSA at F&S
JOB SAFETY ANALYSIS

❖ Work Permit System: Hazard in routine and non-routine

❖ Work Programs and Procedures operation is identified and corrective measures are being
➢ General followed through structured work permit system.
➢ Work Permit System . ❖ A work permit system (Hot work/ Cold work/ Working at
➢ HSE Procedures height/ Confined Space Entry / Electrical), to carry out
routine/ non-routine, has been devised in line with OISD
➢ Manning and work program execution STD-105.
➢ Standard Operating Procedure (SOP)
❖ The PTW System in all Operating Area of Paradip Refinery
➢ Simultaneous operations, if applicable is implemented through SAP YPMS System as per RHQ /
➢ Occupational Health and Hygiene CO (HSE) Guidelines. In different Project Areas inside
Refinery PTW System is implemented through respective
➢ Personal Safety PMC / LSTK agency in hard copy. Job Safety Analysis
(JSA) is carried out for high risk and critical jobs prior to
starting the jobs where hazards are identified and steps
taken to prevent any injury to workers & emergency in the
unit.
New Changes in Work Permit System as per revised OISD -105 Standard
❑ Other Work Permits

❑ Job Safety Analysis, LOTO for energy sources
❑ Work Permit interactions
❑ Display of Work Permit at Site
❑ Permit Supervision
❑ Suspension of Work Permit
❑ Work Permit Hanover/Extension
❑ Hand back and Closing of Work Permit
❑ Retention of Work Permit
6.3.1 Job Safety Analysis requirement and procedure

6.3.2 LOTO to control Hazardous energies – Electrical, Mechanical , Hydraulic, Pneumatic, Chemical, Thermal and
other Energy Sources.
6.4.1 (ii) Height Work Permit required for working more than 1.8 m Height
6.4.1 (iii) Single Permit shall not be issued to multiple agencies. LOTO
System
HSE Procedure Special Condition of Contract Clause-17 – Penalties
Penalties for non-observation of safety norms:

The following penalties shall also be considered with a view to improve the safety aspects of execution of the job
based on the job requirements:
Penalties for Violation / Non-adherence of safety procedures and practices:
1. Violation of applicable Safety, Health and Environment related norm- a penalty of Rs.5000/per Occasion
2. Violation as above resulting in Any physical injury, a penalty of 0.5% of the contract value (maximum of
Rs.2,00,000) per injury in addition to Rs.5000/per occasion as in item 1.
3. Fatal accident, a penalty of 1% of the contract value (maximum of Rs.10,00,000) per injury in addition to
Rs.5000/per occasion as in item 1.
4. The contractor is advised to take appropriate insurance policy for the effective implementation of the above
penalty provision.
In case of accidents depending on the seriousness of injury etc. in addition to the hospitalization / Treatment charges
and Group insurance amount, compensation shall be paid by the Contractor to the affected person / his family
members in presence of Engineer-in-charge as per Workmen Compensation Act.
Paradip Refinery – The Energy Gateway to Eastern India 37

HSE Procedure Special Condition of Contract Clause-16
Compliance of Personal Protective Equipment (PPE) matrix
Compliance of Personal Protective Equipment (PPE) matrix:
In addition to provisions / clauses given in General Conditions of Contract (GCC), it is obligation of successful
tenderer to abide by and ensure compliance of requirements of Oil Industry Safety Directorate (OISD) vide
OISD-STD-155(Personal protective Equipment).
Use of Inherently Fire Retardant (IFR) Coveralls by all persons entering refinery battery area irrespective of
any job (cold, hot or any job otherwise) is mandatory. The requirements are uploaded along OISD-
STANDARD-155.
Additionally, guidelines of providing PPE to their workmen during discharge of the contract is also attached
with tender document. The PPE matrix is uploaded as a part of tender document for compliance.
Specifications of the commonly used Personal Protective Equipment are attached with tender document.

HSE Procedure Special Condition of Contract Clause-15
Compliance of Additional HSE Norms
Compliance of Additional HSE Norms :
In addition to provisions/norms made in General Conditions of Contract (GCC), Contractor shall also abide
by and ensure compliance of guidelines of Oil Industry Safety Directorate (OISD) vide OISD-GDN-192
(Safety Practices during construction) and OISD-GDN-207 (Contractor Safety) while executing the job.
The guidelines are uploaded along with tender document.

HSE Procedure General Condition of Contract Clause-8.4.0.0
Safety Regulations, Accident and Damage

Safety Regulations, Accident and Damage

INDEMNITY AND INSURANCE

Paradip Refinery’s Safety Practices at Work Place (Personal Safety)
❖ Structured Skill Development and Specialized training programmes by Senior & Experienced personnel.
❖ Safe equipment handing over for maintenance and enforcement / adherence to Work permit System.
❖ Job Safety Analysis (JSA) for Critical jobs
❖ Conducting Process Mock Drills, Fire Mock Drills, On-site & Off-site Disaster Drills to check & ensure
emergency preparedness all the time.
❖ On-line intranet portal for reporting of unsafe conditions, unsafe practices & Near miss Incidents, critical
analysis of High Potential Near Miss incidents and timely action for closure of actionable items.
❖ Mandatory safety induction training to all new entrants and conducting periodic refresher training.
❖ System of imparting daily Tool Box Talk (TBT) in small groups prior to start of job is in place. Weekly Mass
Tool Box Talk (MTBT) by F&S also given at different sites.
❖ HSE Implementation Audits at Project Sites.
❖ Joint Walk through Audits by HSE group of Agency, Consultant & IOCL F&S group.
❖ Extensive training on PTW System, daily safety surveillance rounds & safety inspections inside refinery
❖ Periodic Senior Level Plant Safety Inspections (SLPSA) by Senior management personnel.
❖ Environment & Safety Awareness programs in the nearby community / villages to build mutual trust.
❖ System of penalty imposition to traffic violators, on-Line system developed for generation of e-mail to
concerned employee with a copy to concerned CGM.
❖ Special Safety campaigns on Traffic Safety for inside refinery as well as out side refinery for educating
nearby community.
❖ Observance of Safety Week, Environment Day & Fire Prevention Week involving all stake holders of
refinery including neighbouring community
❖ Adherence to Standard Operating Procedures (SOPs) and Standard Maintenance Procedures (SMPs).
❖ Effective implementation of LOTO system for electrical isolation & energisation

❖ Observation of theme based Monthly Safety Mass programs every month at 26 zones inside refinery
complex with involvement of senior management personnel.
❖ Safety Recognition & Reward of Star Performers during Monthly Safety Day Celebrations.
❖ Daily Safety inspection & observation at project sites with participation of RCM, Consultants & Senior
Officials.
❖ Daily on-the-job / hands-on training as per monthly plan on use of First Aid Fire fighting Equipment &
Personal Protective Equipments.
❖ Structured F&S Training for CISF Personnel, Drivers & Helpers
❖ Monthly publication & circulation of Safety e-Bulletin “Suraksha Prakash” on various safety themes.
Life Saving Rules
System of Vertigo Test
❖ Mandatory System of Vertigo test to carry out medical fitness test and check for any symptoms of Acrophobia for
workers engaged in Height Jobs .
JOB SAFETY ANALYSIS

Safety Practices adopted at PDR - Safety During Hot tapping job
❖ Safety during Hot Tapping activities for Process Modification

LOTO System
CYCLONE PREPAREDNESS
PDR Developed Safe Work Circulation of Information Monitoring of Cyclone Preparedness by Higher Management
Procedures for Cyclone. Bulletin to all .
❖ Emergency Procedure
➢ Providing details on emergency response procedures and Contractor’s role in them.
➢ Arrangement required for emergency response and rehabilitation
➢ Communication and actions in case of Oil Spill, if applicable, must be defined.
➢ Define frequency and procedures for drill and Exercise
➢ Ensure Contractor understand the evacuation routes, assembly points and emergency contacts.
❑ Quarterly Disaster Drills is a mandatory requirement for each of the IOCL’s Refineries as per Divisional
guidelines. Three (3) Onsite Disaster drills (Level-II) are conducted (One drill in odd hours) and one Offsite
Disaster Drill (Level-III) is conducted involving Mutual Aid Organizations, District Administration, NDRF and
statutory Bodies of the state. The Disaster drills are conducted as per Emergency Response Disaster
Management Plan duly approved by IOCLs Board & Petroleum and Natural Gas Regulatory Board (PNGRB) to
check the effectiveness.
Types of Mock Drill No. of Mock drills / Year
Onsite Normal Hours Disaster Mock Drill (Level II) 2
Onsite Odd Hours Disaster Mock Drill (Level II) 1
Onsite cum Offsite Disaster Mock Drill (Level III) 1
Fortnightly Mock Drill (Level I) 24
MUTUAL AID SCHEME
❖ The existing MOU on Mutual Aid Scheme between the Industry Members (IOCL-Paradip Refinery, IOCL-Pipelines, Paradip,
Paradip Phosphates Ltd. ,IFFCO and PPT) operating in Paradip region was renewed on 07 April, 2021 for another period of
three years.
IFFCO
PPL
Members
PDR, IOCL
PHBPL, IOCL
PPT
OFF SITE DISASTER DRILL
❖ Oil Spill response Mock drill conducted at santra creek with the scenario of leakage of hydrocarbon
from Low Point Drain of FO Line No PB2- L2-7 at elevation of 9.410 in Tier 2 of pipe rack at Bridge”. ,
Demonstration on use of Oil dispersant chemical and Oil Containment Booms using inflatable boat
was done during the exercise
❖ Environment Management Plan:
➢ Waste Management Plan should be clearly defined.
➢ Operational discharge management process should be documented
➢ Routine/periodic monitoring of environment parameters as specified in environment clearance or consent-to-

establish/operate, such as for soil, ground water, surface water, ambient air, noise, etc. should be defined.
❖ Equipment: Fitness for Purpose:

➢ Equipment details.
➢ Operational procedure for the equipment.
➢ Maintenance procedure for the equipment.
➢ Modification procedure for the equipment.
➢ Materials and spares management for the equipment.
➢ Verification arrangements.
❖ Personnel Selection, Training, and Competency:

➢ Manpower levels.
➢ HSE training requirements for contractor personnel must be specified.

➢ Define the competency standards/minimum qualification criteria for specific jobs that must be met and the
selection process.
❖ Monitoring and Auditing:

➢ HSE performance monitoring criteria must be outlined.
➢ Frequency and nature of audits to assess compliance must be specified.

Specialized safety trainings by F&S
❖ Specialized safety trainings will be imparted to all the contract workers and drivers working inside Paradip Refinery
premises. Each specialized safety training topic will be covered in a half-day training session as per the schedule given
below. The training started from 3rd June 2024 onwards.
Topic Target Group Timing Day
Mandatory Safety Induction All contract workers & drivers 0930 hrs to 1230 hrs Daily (Monday to Saturday)
Training for all contract workers working inside PDR
Specialized Safety Training on Hot Contract 1400 hrs to 1700 hrs Every Monday & Thursday
work & Safety during Confined workers/helpers/supervisors
Space job involved in hot work/confined space
work.
Manhole watchers/Fire watchers

Specialized Safety Training on Contract 1400 hrs to 1700 hrs Every Tuesday & Friday
working at Height workers/helpers/supervisors
involved in height work.
Specialized Safety Training on Contract 1400 hrs to 1700 hrs Every Wednesday
Excavation Work workers/helpers/supervisors
involved in Excavation work.
Flag man/Signal man involved in

Excavation jobs
Specialized Safety Training on Contract 1400 hrs to 1700 hrs Every 1st & 3rd Saturday of
Hydro jetting workers/helpers/supervisors the Month
involved in Hydro jetting work
Specialized Safety Training for Bus/Jeep drivers & helpers 1400 hrs to 1700 hrs Every 2nd & 4th Saturday
Bus/jeep Drivers of the Month
New Safety induction card
F&S Refresher Training
❖ F&S Refresher training conducted on 18.05.2024 and total 28 nos. participants were covered. (Including Officer
& JEA).
On the spot safety training by M/s IQEMS
❖ On the spot safety training by M/s IQEMS (F&B ,Govt. of Odisha approved trainer) conducted at PTA project site on
05.06.2024 and total 83 participants were covered.
Guidelines on preparation of Bridging document
❖ Performance Metrics & Review
➢ Define Responsible (R), Accountable (A), Consulted (C), and Informed (I) personnel details in RACI charts.
➢ Define key performance indicators (KPIs) to measure HSE performance.
➢ Specify reporting requirements for these metrics.
➢ HSE performance reviews to be carried out.
Table 1: Sample RACI Chart
Project Personnel involved in the Project

Activity Officer 1 Officer 2 Officer 3 Officer 4
Activity 1 R A C I
Activity 2 A C I R
Activity 3 C I R A
Activity 4 I R A C

❖ Incident Reporting & Investing :
➢ Procedures for reporting accidents, incidents & near misses must be clearly defined.
➢ Process for investing & documenting incidents must be provide in details.
Major Reportable Incidents

❑ Fire not extinguished in 15 minutes
❑ Incident causing Shut down of operation due to Fire/explosion/Leak
❑ Financial Loss above 20Lakh
❑ Fatality
❑ Major loss of containment & adverse effect outside plant
❑ Road Accident during Transportation of Petroleum –Fire/Explosion/Fatality
❑ Incident gets reported in National Media within 24hrs of occurrence
❑ Permanent Loss of body parts/Permanent disability
❑ Cumulative loss of Man Hours more than 500

Guidelines to Incident Categorization, Reporting & Investigation
Minor Reportable Incidents
❑ Fire of duration less than 15 minutes
❑ Injury to employees /Contractor Workmen/Security Guard/TT crew/Visitors etc.
❑ Lost Time Accident – Absenteeism More than 48hrs & less than 500 hrs.
❑ Collapse of Roof or Boundary Wall
❑ Collapse of High Mast Tower/Shed/Structure etc.
❑ Natural Calamities leading to Fire/Minor injury/property loss less than 20 Lakh
❑ Incident at residential Colonies involving employees & Contractor worker
❑ Other incident required to report as per Statutory Guidelines

Respective Divisional HSE

Twice a day
Information Within 20 minutes FIR within an Hour till situation
normalized/affected
person are fit to join
duty
Divisional Director Corporate HSE
Within an Hour
thorough SMS followed by email
Chairman Joint Secretary MOPNG
o Accident involving Transportation of Petroleum products through Road report to CO-HSE within 24hrs

Respective Unit Head
As per Factory Rules

Within 24 hrs. Within 24 hrs. Within 48 hrs.
PESO ❑ Factory Inspector

OISD PNGRB
CCOE & Circle Office ❑ District Magistrate
❑ Police Inspector

Respective Unit Head
As per Factory Rules

Within 24 hrs. Within 24 hrs. Within 48 hrs.
PESO ❑ Factory Inspector

OISD PNGRB
CCOE & Circle Office ❑ District Magistrate
❑ Police Inspector

❑ INVESTIGATION TEAM
❑ At least One Person from ❑ At least One Person from Other Unit/Location
Operation/Maintenance/Project/ES etc.
❑ At least One Person from F&S/HSE ❑ At least One Person from HO
❑ At least One Person from HR/Medical etc.

if necessary ❑ One Person from Corporate HSE
❑ Committee should not have less than 03 members.

❑ Office Order for formation committee to be issued within 24hrs by Competent authority.
❑ Competent Authority
Minor incident – Unit Head/Major incident – Respective HSE head at HO
❑ Committee to Submit Report within 4 days.

❖ Subcontractor management :
➢ If applicable, outline the process for managing HSE issues related to subcontractors.
➢ Ensure that subcontractors are held to the same standards.
❖ Continuous improvement:
➢ Encourage a culture of continuous improvement in HSE Performance.
➢ Outline mechanisms for feedback & lessons learned.

Safety Management System
HSE Leadership and Facilities Design and Process Safety, Risk Training & Personnel
Commitment Construction Analysis, Reliability Safety
o H,S&E Policy o Statutory Licenses o HAZOP/ QRA o Use of PPEs
o Safety Committee o OISD Standards o Process Safety interlocks o IFR Coveralls
meetings o PNGRB Regulations o Emergency Shutdown o Training as per OISD-
o Employee o International Standards System STD-154
participation like NFPA, API, DIN etc. o Condition Monitoring o Live Fire Fighting
o Review & o Dedicated fire fighting o Predictive/ Preventive Training
Monitoring system Maint. o Training on specialized
o Apprising the Board topics
Procedural System Disaster Management Audits Incident Investigation
o Work Permit System o ERDMP o Internal Safety Audits by o Investigation
o Standard Operating o Mock Drills Multi-Disciplinary Teams Committee
Procedures o Onsite/ Off-site Disaster o System Audit o Implementation of
o Job Safety Analysis Drills o External Safety Audit recommendations
o Toolbox Talks o Mutual Aid Agreement o Surprise Safety Audit o Sharing of lessons
o Management of o Pre fire fighting plans o Pre-Commissioning Audit learnt
Change o Electrical Audit o Animated films
o Identified Fire Permit o Hygiene index Audit o Near Miss Reporting
Signatories o Penal Action
New Safety initiatives adopted at Project Sites – to be included in document & continued
➢ Skill development centre at project site for ➢ Display of mannequin at site ➢ Implemented damaged
displaying various job specific hazard and with basic PPEs. equipment/material(Lifting
PPEs. tools and tackles etc.) box
to stop further use of
defective tools/equipment
at project site.
➢ Implementation of STOP and ➢ System of One Day HSE ❖ In order to ensure safety during
COACH programme at PX Project manager implemented at material handling and Hydra
Site(M/s Technimont). Project site. To improve operation, an safety innovation
safety compliance through has done at PTA Project site.
Executing engineers. PTA ❖ In addition to the existing audio
Project site. ( Technip) visual alarm, one additional
beacon type siren/hooter
provided in the Operators Cabin
to alert him in case of SLI
bypassed & overloading.
➢ Implemented unique Hot ball game ➢ Implemented buddy concept ➢ Robotic inspection of piping
concept at our project and Refinery for newly joined workers. to avoid confined space
site. ➢ Worker will kept one month entry at MEG Project.
in observation with
experienced worker and will
not engaged in any critical
activity.
➢ Implementation of dedicated pedestrian walk way ❖ Implemented good practice of collecting welding
and designated assembly point for project area. electrode in small drums & lifting bag for carrying
tools at height.
➢ Implemented “सरु क्षा मित्र” scheme at project site for identification of unsafe conditions and acts at grass
root level.
❖ Signature and Acceptance:
➢ The bridging document must be signed by both parties.
➢ Contractor Should declare that each of their personnel has received and understood their roles in safe
working practices and emergency response by preparing a record and should verify the efficacy of
dissemination of the safety information( Refer specimen template for Declaration in Annexure A).
➢ Any relevant forms, checklists, or additional documentation must be attached as Annexure.

Ensure Zero Accident and Zero Fire incident
Adherence to Conditions of supply & service Contract.
Timely execution of contracts/supplies in a safe manner.
Continual improvement in Skill and Quality of services
Compliance to statutory requirements.
Abide by access control rules to strengthen safety and security in the industry
Refinery being MAH industry, contribute in identifying unsafe conditions.
Compliance to Safe Operating & Maintenance practices.
Concern for the welfare of the workers.
Issue of Good Quality Personal Protective equipment.
Ensuring use of tested and certified tools, tackles & machinery.
Periodic Health Check up of contract workers.
Ensure Creating Safe & Healthy Work Environment.

To provide good Quality and Job Specific PPE to workers as per the PPE matrix.
To comply with WORK PERMIT System.
Help in identifying the potential hazards, Unsafe acts/conditions and report them.
Employ skilled and experience manpower .
Share lessons from the past incidents during Daily Tool Box Talks to workers.
Administering Safety Pledge before start of work review meetings & Tool Box Talks
Educate the workers on hazards associated with the job during Daily Tool Box Talks
Actively participate in safety awareness programs.
Recognize and reward safe workers
Maintain Good Housekeeping at work sites
Counsel safety violators to prevent reoccurrence.

Guidelines on Preparation of Bridging Document for Contractor Safety Managment (1)

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Guidelines on Preparation of Bridging Document for Contractor Safety Managment (1)

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पारादीप ररफाइनरी

GUIDELINES ON PREPARATION OF BRIDGING DOCUMENTS FOR

अग्नन एवं सु र क्षा ववभाग

➢ All Such gaps to be identified and bridging document must be prepared.

IOCL HEALTH, SAFETY AND ENVIRONMENT POLICY

❖ Documentation Control Procedure

➢ Clearly State the documentation requirement for HSE compliance.

➢ Establish the System for maintaining and sharing relevant issue.

➢ Confidentiality/ Non disclosure agreement shall be maintained.

❖ Organization's and Contractor’s Responsibilities and accountabilities

1. Deployment of security posts at project construction site for access control.

3. No workers shall be allowed to enter to any operating units inside Refinery.

5. Arrangement for adequate illumination at the construction site shall be ensured.

B. Compliance to Work Permit System:

13.Vegetation growth to be periodically cleaned near the project declared area.

Area Hard Barricading Hooter interlinked with Availability of JLG for

JOB SAFETY ANALYSIS

UCR CPP DCU

Presentation on Lesson Learnt from past On-the-spot quiz for gathering

❖ Compliance to Statutory Guideline

Site visit by JSA committee to assess Hazard

Review by JSA Committee

JSA Review by Area In charge

JSA approval by Area HOD

JSA Approval by Executing HOD

JSA Approval by F&S HOD

Registration of JSA at F&S

JOB SAFETY ANALYSIS

❖ Work Permit System: Hazard in routine and non-routine

❑ Other Work Permits

6.3.1 Job Safety Analysis requirement and procedure

Penalties for non-observation of safety norms:

Paradip Refinery – The Energy Gateway to Eastern India 37

Compliance of Personal Protective Equipment (PPE) matrix:

Paradip Refinery – The Energy Gateway to Eastern India 38

Compliance of Additional HSE Norms :

The guidelines are uploaded along with tender document.

Paradip Refinery – The Energy Gateway to Eastern India 39

Paradip Refinery – The Energy Gateway to Eastern India 40

Paradip Refinery – The Energy Gateway to Eastern India 41

Paradip Refinery – The Energy Gateway to Eastern India 42

❖ Job Safety Analysis (JSA) for Critical jobs

❖ HSE Implementation Audits at Project Sites.

❖ Effective implementation of LOTO system for electrical isolation & energisation

❖ Structured F&S Training for CISF Personnel, Drivers & Helpers

JOB SAFETY ANALYSIS

❖ Safety during Hot Tapping activities for Process Modification

➢ Operational discharge management process should be documented

➢ Routine/periodic monitoring of environment parameters as specified in environment clearance or consent-to-

❖ Equipment: Fitness for Purpose:

➢ Operational procedure for the equipment.

➢ Maintenance procedure for the equipment.

➢ Modification procedure for the equipment.

➢ Materials and spares management for the equipment.

❖ Personnel Selection, Training, and Competency:

➢ HSE training requirements for contractor personnel must be specified.

❖ Monitoring and Auditing:

➢ Frequency and nature of audits to assess compliance must be specified.

Paradip Refinery – The Energy Gateway to Eastern India 55

Manhole watchers/Fire watchers

Flag man/Signal man involved in

Table 1: Sample RACI Chart

Project Personnel involved in the Project

Paradip Refinery – The Energy Gateway to Eastern India 59