QUALITY / HEALTH / SAFETY / ENVIRONMENT (QHSE) AND SECURITY

MEETING MINUTES

Vessel Name Ardmore Encounter Location B1.1- At Sea (Open Sea

Condition)

Meeting Date 05-04-2024 Time From : Invalid date To :

Invalid date

Attendance for the Meeting

Committee Members Rank Name

Chairperson Master PRASHANT DESHPANDE

Safety Officer Chief Officer HIMANSHU SAINI

Attendee Chief Cook SHAIKH MANJURUL HOSSAIN

Attendee Junior Engineer Watchkeeping AKASH KRISHNAKUMAR NAIR

Attendee Messman AZHAR IQBAL KHALFE

Attendee Able Seamen RAMESH GANGADA

Attendee Fitter RISHIKESH MISHRA

Attendee Bosun MUKUNDKUMAR CHAVAN

 Officers’ representative Chief Engineer ASHISH SINGH

Attendee Able Seamen KAMALKUMAR DHARMENDRABHAI TANDEL

Attendee Pumpman PRAVISTON AMALRAJ

Attendee Ordinary Seaman ARMAN MAUSAMMIYA MAKHJANKAR

Attendee Able Seamen QAISAR AKBAR KHAN

Attendee Oiler MILANKUMAR TANDEL

Attendee Electro Technical Officer BRIJENKUMAR SANJAYBHAI PATEL

Attendee 3rd Engineer RAJASEKAR SETHURAMALINGAM

Attendee Oiler PRADEEP KUMAR YADAV

Attendee 2nd Engineer VLADYSLAV KYRYLYUK

Attendee Deck Cadet TAIYEB ZULFIKAR AARSIWALA

Attendee 3rd Officer SAI HEMANTH ADLABOYINA

All personnel were present for the meeting except the following

Rank Name Reason for absence

Oiler SURESH VAGALIYA SIGNED OFF

Able Seamen OM PRAKASH SIGNED OFF

2nd Officer AMOGH SHARMA ON BRIDGE NAVIGATIONAL WATCH

 Electro Technical Officer BHARATH RAJ POTHURAJU SIGNED OFF

2nd Engineer SAJITH KADAVIL SOBHANANDHAN SIGNED OFF

2nd Officer DHANARAJAN SUBRAMANIAN SIGNED OFF

Absentees were briefed on the meeting minutes on:

Safety Officer / Safety Committee Findings

(Includes previous meeting's pending items and new findings from the Safety Officer's Inspection Report)

Code Subject Recommended Corrective Action Status

Office Remarks:

Incidents / Near Misses on board

(Reported after the last QHSE meeting)

Code Type Subject Status

IN-V-665 Incident Cargo Sampler let loose in COT 6P Draft

Office Remarks:

Topics of Discussion

BeSafe+ Observations

1 ONE OF THE SHORE CREW MEMBER TAKING SAMPLES WITH UNPROPER PPE

2 IT WAS OBSERVED THAT ONE OF THE CREW MEMBER WAS USING OPEN SPANNER WHILE
TIGHTENING A BOLT
3 IT WAS OBSERVED THAT THERE WAS PRESENCE OF OIL ON THE ENGINE ROOM STAIR RAILINGS

4 IT WAS OBSERVED THAT DURING AE DECARB WHEN USING HYDRAULIC JACK PROPER PPE WERE
WORN

5 BEFORE MOORING STATIONS CREW WERE CONDUCTED TOOL BOX MEETING AND PROPER PPE
WAS WORN BY ALL OF THEM

6 WHILE WEATHER WAS ENCOUNTERING ROUGH WEATHER, ALL NECESSARY PRECAUTIONS WAS
TAKEN AND EVERYTHING WAS SECURED ON BRIDGE, ACCOMODATION AND ENGINE ROOM

7 WHEN WORKING ON SEA WATER LINE THE ELECTRICAL MOTOR NEAR BY WAS COVERED WITH
CANVAS COVER

Company QHSE Correspondence / Campaigns

1 AASML/SQ/015AS/24 - GROUP Vessel PSC Detention at Shanghai

2 AASML/SQ/016AS/24 - Focus Area Campaign on prevention of Finger Injuries - Mar 2024

3 AASML/SQ/016AS/24- Safety Flash 001/2024 - Navigation – Grounding (Not an AASML Vessel)

4 AASML/SQ/017AS/24 - Status of loose lifting gear

5 AASML/SQ/018AS/24-- External Accident feedback - Collapse of Francis Scott Key Bridge.

6 AASML/SQ/019AS/24 - USCG - Enhanced Examination Program (EEP) effective 1st April 2024

7 AASML/SMS/015AS/24 - Revised Risk Assessment Templates

8 AASML/SMS/016AS/24 – Regulation Update RU 80B - China's new territorial sea baseline

declaration in northern Beibu Gulf

9 AASML/SMS/017AS/24 – Revisions to Environment Management Manual – Part 1 (EMM-1)

 10 AASML/SMS/018/AS/24 - Ship Shore Exercise (ISM code) - March 2024

11 AASML/SMS/019AS/24-IBF WARLIKE OPERATIONS AREAS (WOA), HIGH RISK AREAS (HRA) AND
EXTENDED RISK ZONES (ERZ) -19 Mar 2024

12 AASML/SUP/008AS/24 - Port Information Circular - Nigeria - Prohibition for the use of open-
loop scrubbers in Nigeria

13 AASML/SUP/009AS/24 - PSC Newsletter - Edition (04/2023)

14 AASML/SUP/010AS/24 – Lessons Learned ( Group AE )

15 AASML/SUP/011AS/24-Port Information Circular - New Zealand - Marine Pilot Transfer

Arrangements

16 AASML/MISC/005AS/24- Immediate vacancy – Manager (Health and Safety) - Location Mumbai

Crew Welfare / General Wellbeing / Living and Hygiene Conditions

1 Hygiene, food, water and living conditions found all good and in order.

Environment Issues / SEEMP / TEEMP

1 Energy conservation procedure under SEEMP briefed to all members.

Incidents from Fleet

1 AASML/SQ/016AS/24 - Focus Area Campaign on prevention of Finger Injuries - Mar 2024

Safety, Security, Information Security and Cyber Security Talks / Any Other Topics

1 NA

Office Remarks: -
Suggestions for Improvement

Any Other Issues

1 NA

Relating to the Quality / Health / Safety / Environment Protection System on Board

1 ALL CREW MEMBERS BREIFED ABOUT KEEPING HYGIENE STANDARDS ALL THE TIME

Office Remarks: -

Attachments

Comments / Suggestions from Office