Section 4: Bidding Forms

Table of Forms

Letter of Bid pg. 2 – 6

Schedule of Payment Currencies pg. 6

Table(s) of Adjustment Data pg. 7
Activity Schedule pg. 8
Bill of Quantities pg. 9 – 19
Bid Security pg. 20
Bid Securing Declaration pg. 21

Affiliate Company Guarantee pg. 22

Technical Proposal
Personnel
Form PER – 1: Proposed Personnel pg. 23
Form PER – 2: Resume of Proposed Personnel pg. 23 – 24
Equipment pg. 24 – 25
Site Organization pg. 25
Method Statement pg. 25 – 26
Mobilization Schedule pg. 26
Construction Schedule pg. 26
Environmental, Health and Safety Management Plan pg. 26 – 28

Bidder’s Qualification
Form ELI – 1: Bidder’s Information Sheet pg. 29
Form ELI – 2: Joint Venture Information Sheet pg. 30
Form CON – 1: Historical Contract Nonperformance pg. 30 – 31
Form CON – 2: EHS Performance Declaration pg. 31 – 33
Form FIN – 1: Historical Financial Performance pg. 34
Form FIN – 2: Average Annual Construction Turnover pg. 35
Form FIN – 3: Availability of Financial Resources pg. 35 – 36
Form FIN – 4: Financial Requirement for Current Contract Commitments pg. 36
Form FIN – 5: Self-Assessment Tool for Bidder’s Compliance to Financial Resources pg.
37 38
Form EXP – 1: Contracts of Similar Size and Nature pg. 38
Form EXP – 2: Construction Experience in Key Activities pg. 38 - 43

Letter of Attorney pg. 43

Bidder’s Business Certificates pg. 43

Page 1 of 43
 Letter of Bid

Kaia Works Limited – Civil Engineering Contractor,

Mingende Okuk Highway,
P. O. Box 605,
Kundiawa,
Simbu Province,
Papua New Guinea.

Date: 27th November 2023

NCB No.: NPC/2023 – 35
Invitation for Bid No.: NPC/2023 – 35

To: The Independent State of Papua New Guinea represented by The Secretary of the
Department of Works & Highways (DoWH).

We, the undersigned, declare that;

a) We examine and have no reservations to the Bidding Documents, including Addenda issued in
accordance with Instructions to Bidders (ITB) Clause 8.

b) We acknowledge that we have read and understand ADB’s Anticorruption Policy (1998) and
Integrity Principles and Guidelines (2015), both as amended from time to time.

c) We offer to execute in conformity with the Bidding Documents the following Works specified
in the TENDER NO: NPC/2023-35. Sustainable Highlands Highway Investment Program
(SHHIP) – Tranche 2. Performance Based Road Maintenance Contract from Nadzab
Airport Turn-off to Leron Bridge (56.5 km).

d) The total price of our Bid, excluding any discounts offered in the item (d) below is;

(US Two Million, Six Hundred Ninety-Seven Thousand, Four Hundred Twenty Dollar and Fourty-
One Cents), (US$ 2,697,420.41), and (PNG Nine Million, Seven Hundred Twenty Thousand,
Four Hundred Twenty-Four Kina and Twenty Toea), (PGK 9,720,424.20)

e) The discounts offered and the methodology for their application are as follows; (insert
discounts and methodology for their application if any)

f) Our bid shall be valid for a period of (insert bid validity period as specified in ITB 18.1 of the
BDS) days start from the date fixed for the Bid Submission deadline in accordance with ITB
22.1, and it shall remain binding upon us and may be accepted at any time before the
expiration of that period.

g) If our Bid is accepted, we commit to obtain a Performance Security in accordance with the
Bidding Document.

h) Our firm, including any subcontractors or suppliers for any part of the contract, have
nationalities from eligible countries in accordance with ITB 4.2.

Page 2 of 43