LETTER TEMPLATE 1

<Company Name>
<Address Line 1>
<Address Line 2>
<Address Line 3>

<DD/MM/YYYY>

To
<Employee Name>
<Employee No>
<Employee Designation>

Sub. – Approval of your request for salary advance

Dear <Employee Short Name>,

This refers to your letter <DD/MM/YYYY>, seeking an advance of <Amount in INR> to

tide over your immediate unforeseen expenses.

We are pleased to inform you that your request has been reviewed and approved. We
will be crediting the amount to your salary account by tomorrow <time>,
<DD/MM/YYYY>.

As per the Company's policy and as confirmed by you in your application, the recovery
of this amount will be made by Payroll from your <Month/Year> salary, in <full> / <No. of
instalments>.

This letter is issued in duplicate. As a token of acceptance, please sign the second copy
and hand it over to the Finance department for further action.

Sincerely,

[Authorized Signatory Name]

<Designation>
EMAIL TEMPLATE

Subject line: Approval or your request for salary advance

Dear / Hi [Employee’s name],

This refers to your email / letter <DD/MM/YYYY>, seeking an advance of <Amount in

INR> to tide over your immediate unforeseen expenses.

We are pleased to inform you that your request has been reviewed and approved. We
will be crediting the amount to your salary account by tomorrow <time>,
<DD/MM/YYYY>.

As per the Company's policy and as confirmed by you in your application, the recovery
of this amount will be made by Payroll from your <Month/Year> salary, in <full> / <No. of
instalments>.

As a token of acceptance, please forward this to the Finance department for further
action.

Best wishes,

[Authorized Signatory Name]

[Your email signature]
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