Bid Specific Terms and Conditions

1. Generic
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right
toincrease the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.
2. Generic
Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the
market and has at least 1 years residual market life i.e. the offered product shall not be declared end-
oflife by the OEM before this period.
3. Generic
Bidder financial standing: The bidder should not be under liquidation, court receivership or similar
proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.
4. Generic
Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any
responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates
(whichever is lower), subject to the maximum of quoted GST %.

5. Generic
Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers
can match and verify the Data Sheet with the product specifications offered. In case of any unexplained
mismatch of technical parameters, the bid is liable for rejection.
6. Generic
Bidder shall submit the following documents along with their bid for Vendor Code Creation:
a. Copy of PAN Card.
b. Copy of GSTIN.
c. Copy of Cancelled Cheque.
d. Copy of EFT Mandate duly certified by Bank.
7. Scope of Supply
Scope of supply (Bid price to include all cost components) : Only supply of Goods
8. Buyer Added Bid Specific ATC
Buyer Added text based ATC clauses
NOTE:
1. KINDLY CONFIRM THAT THE MATERIAL TO BE SUPPLIED WILL BE MATCHING THE SPECIFICATI
ON AS REQUIRED IN THE TENDER AND GIVE POINT-WISE CONFIRMATION TO RFQ SPECIFICATI
ON.(PLEASE REFER ATC DOCUMENT)
2. DETAILED TECHNICAL SPECIFICATION OF THE MATERIAL QUOTED FOR SHALL BE SUBMITTED
ALONG WITH THE OFFER.
3. TERMS OF DELIVERY : F.O.R. SALEM STEEL PLANT
4. PAYMENT TERMS: WITHIN 30 DAYS FROM THE DATE OF RECEIPT AND ACCEPTANCE.
5. DELIVERY : 12 WEEKS. KINDLY ACCEPT AND CONFIRM THE SAME.
6. KINDLY SUBMIT YOUR ACCEPTANCE TO THE TENDER TERMS AND CONDITIONS INCLUDING
ATC
7. EMD RS.5,000/- FOR EACH ITEMS IS APPLICABLE. HOWEVER, TENDERERS MAY OPT FOR SUB
MISSION OF BID DECLARATION INSTEAD OF EMD. BID SECURITY DECLARATION FORMAT IS AT
TACHED. IN CASE OF EMD, BANK DETAILS ARE ALSO ATTACHED.
8. KINDLY CONFIRM ELIGIBILITY AS PER THE ELIGIBILITY CRITERIA (ATTACHED UNDER ATC DOC
UMENTS) AND SUBMIT SUPPORTING DOCUMENTS ALONG WITH THE OFFER.
9. KINDLY SUBMIT DULY FILLED IN NON-COLLUSIVE TENDERING CERTIFICATE, UNDERTAKING A
ND BID SECURITY DECLARATION (IF APPLICABLE) AS PER THE FORMAT ATTACHED HEREWITH.
10. SSP RESERVES THE OPTION TO INCREASE OR DECREASE THE RFQ QUANTITY AND DIVERT T
HE ORDER QUANTITY TO OTHER SOURCES, IF SUPPLY IS NOT MADE AS PER SCHEDULE STIPUL
ATED IN THE PURCHASE ORDER OR ON ACCOUNT OF QUALITY COMPLAINTS. IN SUCH INSTAN

SARTHAK COMPONENTS PRIVATE LIMITED

BLOCK GB 40, RAJDANGA MAIN ROAD, EAST KOLKATA TOWNSHIP
WEST BENGAL,KOLKATA - 700107. AN ISO 9001:2015 COMPANY
info@sarthakcomponents.com; www.sarthakcomponents.com Page 7 of 8
 CES, THE EXTRA COST INCURRED, IF ANY, WILL BE RECOVERED FROM THE DEFAULTING SUPP
LIER
11. IN CASE ELIGIBLE FOR MSE/MII PREFERENCE, KINDLY ENSURE TO SUBMIT APPROPRIATE SUP
PORTING DOCUMENTS.
12. By participating in this tender, the Suppliers/Vendors/Customers are deemed to have
und
ertaken that they shall not give or take any financial or non-financial bribe, to or from any
one during the tender or during the execution of the contract, thereafter and if they notic
e any such incident happening, they shall report to SAIL Vigilance
.
9. Buyer Added Bid Specific ATC
Buyer uploaded ATC document Click here to view the file

Signature:

Place : Kolkata

Date:03.01.2024

SARTHAK COMPONENTS PRIVATE LIMITED

BLOCK GB 40, RAJDANGA MAIN ROAD, EAST KOLKATA TOWNSHIP
WEST BENGAL,KOLKATA - 700107. AN ISO 9001:2015 COMPANY
info@sarthakcomponents.com; www.sarthakcomponents.com Page 8 of 8
 Bid Security Declaration
Date.03.01.2024
Bid No. GEM/2023/B/4313340 Dated: 13.12.2023.

I/We understand that, according to your conditions, bids must be supported by a Bid -
Securing Declaration in lieu of Earnest Money Deposit.

I/We understand that if I/We withdrew or modify our Bids during the period of validity,
or if I/We are awarded the contract and I/We fail to sign the contract, or to submit a
performance security before the deadline defined in the request for bid document, I/We
will be suspended for the period of one year from being eligible to submit Bids for all
future contracts.

I/We* understand this Bid Securing Declaration shall cease to be valid if I am/We
are not the successful Bidder, upon the earlier of (i) the receipt of your notification of
the name of the successful Bidder; or (ii) thirty days after the expiration of the validity of
my/our* Bid.

Thanking You,

Sarthak Components Pvt Ltd

Signature:
Name: Vikas Singla
Position: Director
Date: 03.01.2024
SEAL AND SIGNATURE OF
 FORMAT FOR NON - COLLUSIVE TENDERING CERTIFICATE

To,
Salem Steel Plant
Steel Authority of India Limited
Salem-636013

Dear Sir/ Madam

Non - Collusive Tendering Certificate for {RFQ / Tender No. GEM/2023/B/4313340) Date
(13.12.2023}

We Sarthak Components Pvt Ltd, Block GB-40, Rajdanga Main Road, East Kolkata Township
Kolkata -700107. refer to the bid/ offer against (the "Tender").

Non - Collusion

We represent and warrant that in relation to the Tender:

Our bid was developed genuinely, independently and made with the intention of accepting
the contract it awarded.

Our bid was not prepared with any agreement, arrangement, communication, understanding,
promise of undertaking with any person (including any other tenderer or competitor) regarding:

Prices,

Methods, factors or formulas used to calculate prices.

An intention or decision to submit a bid.

An intention or decision to withdraw a bid.

The submission of bid that does not conform with the requirements of the tender.

The quality, quantity, specifications or delivery particulars of the products or services to

which this tender relates; and

The terms of the bid, and we undertake that we will not, prior to the award of the Contract,
enter into or engage in any of the foregoing.

Disclosure of in case of Job/ Project Contracts

We understand that we are required to disclose all intended subcontracting arrangements

relating to the Tender to the Plants/ Units.

Steel Authority of India Limited, Place Salem Steel Plant, including those which are entered
into after the contract is awarded. We warrant that we have duly disclosed and will continue to

SARTHAK COMPONENTS PRIVATE LIMITED

BLOCK GB 40, RAJDANGA MAIN ROAD, EAST KOLKATA TOWNSHIP
WEST BENGAL,KOLKATA - 700107. AN ISO 9001:2015 COMPANY
info@sarthakcomponents.com; www.sarthakcomponents.com Page 2 of 7
 disclose such arrangements to the Plants/ Units- Salem Steel Plant, Steel Authority of India
Limited, Place Salem Steel Plant

Consequences of breach or non - compliance

We understand that in the event of nay breach or non - compliance with any warranties or
undertakings in this certificate, the Plants/ Units- Salem Steel Plant, steel Authority of India
Limited, Place , Salem Steel Plant at its discretion, invalidate our bid, exclude us in future
tenders, pursue damages or other forms of redress from us (including but not limited to
damages for delay, costs and expenses of re-tendering and other costs incurred, and/ or (in the
event that we are awarded the contract) terminate the contract.

Sarthak Components Pvt Ltd

Signature:

Name: Vikas Singla

Position: Director
Date: 03.01.2024

SARTHAK COMPONENTS PRIVATE LIMITED

BLOCK GB 40, RAJDANGA MAIN ROAD, EAST KOLKATA TOWNSHIP
WEST BENGAL,KOLKATA - 700107. AN ISO 9001:2015 COMPANY
info@sarthakcomponents.com; www.sarthakcomponents.com Page 3 of 7
 Declaration

We Sarthak components Pvt Ltd declared that we have not Bankrupt and liquidation, court
receivership.

Signature:

Place : Kolkata

Date:03.01.2024

SARTHAK COMPONENTS PRIVATE LIMITED

BLOCK GB 40, RAJDANGA MAIN ROAD, EAST KOLKATA TOWNSHIP
WEST BENGAL,KOLKATA - 700107. AN ISO 9001:2015 COMPANY
info@sarthakcomponents.com; www.sarthakcomponents.com Page 5 of 5
 Declaration

We Sarthak components Pvt Ltd declared that we are submitting vide Order No.: 4500013340
Date: 28.01. 2022.we have successfully executed the same.

Signature:

Place : Kolkata

Date:03.01.2024

SARTHAK COMPONENTS PRIVATE LIMITED

BLOCK GB 40, RAJDANGA MAIN ROAD, EAST KOLKATA TOWNSHIP
WEST BENGAL,KOLKATA - 700107. AN ISO 9001:2015 COMPANY
info@sarthakcomponents.com; www.sarthakcomponents.com Page 6 of 6
 FORMAT FOR UNDERTAKING TO BE SUBMITTED/ UPLOADED BY BIDDER ALONG WITH
THE TENDER DOCUMENTS

I Vikas Singla, Director appointed as the attorney/ authorized signatory of the bidder (including
its constituents) M/s Sarthak Components Pvt Ltd.(herein after called the bidder) for the
purpose of the Tender Documents for SLEEVE HIGH TEMPEARTURE HRM (Q3) , HIGH TEMP
SLEEVE DIA 20 TO 25MM (Q3) , HIGH TEMP SLEEVE DIA 10 TO 15 MM , as per the tender No
GEM/2023/B/431334 Dated: 13.12.-2023 of Rourkela Steel Plant (SAIL), do hereby solemnly
affirm and state on the behalf of the bidder including its constituents as under:
I/We the bidder(s) am/are signing this document after carefully reading the contents of the
above-mentioned tender.

I/We declare and certify that I/we have not made any misleading or false representation
anywhere in the tender submitted including the annexures thereto.

I/We also understand that my/ our offer will be evaluated based on the documents/ credentials
submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender documents by
me/ us are complete and correct and I/we are fully responsible for the authenticity and correctness
of the information and documents, submitted by us.

I/We understand that at any time during process for evaluation of tenders, if any information /
document submitted by me / us are found to be suppressing facts I forged / false I fabricated /
fudged or incorrect, it shall lead to forfeiture of the EMD, if submitted, besides banning under the
extant Guidelines for Banning of Business Dealings of SAIL and initiating any legal action as deemed
fit by SAIL. Further, I/we Sarthak Components Pvt Ltd.(Name of the Bidder) and all my/ our
constituents understand that my/ our offer shall be summarily rejected.

I/We also understand that at any time after award of contract, if the certificate(s) submitted by me
/ us are found to be suppressing facts false/ forged/ fabricated / fudged or incorrect , it may
lead to termination of the contract, along with forfeiture of EMD /SD and Performance Guarantee
if submitted, besides any other action provided in the contract including banning under the
extant Guidelines for Banning of Business Dealings of SAIL and initiating any legal action as
deemed fit by SAIL.

Signature:

Place : Kolkata

Date:03.01.2024

SARTHAK COMPONENTS PRIVATE LIMITED

BLOCK GB 40, RAJDANGA MAIN ROAD, EAST KOLKATA TOWNSHIP
WEST BENGAL,KOLKATA - 700107. AN ISO 9001:2015 COMPANY
info@sarthakcomponents.com; www.sarthakcomponents.com Page 4 of 7
 (Amended)

Government of India
Form GST REG-06
[See Rule 10(1)]

Registration Certificate

Registration Number :19AAOCS7386J1ZD

1. Legal Name SARTHAK COMPONENTS PRIVATE LIMITED

2. Trade Name, if any SARTHAK COMPONENTS P.LTD

3. Constitution of Business Private Limited Company

4. Address of Principal Place of GB-40, RAJDANGA MAIN ROAD, KOLKATA, Kolkata, West Bengal,
Business 700107

5. Date of Liability 01/07/2017

6. Date of Validity From 20/09/2017 To NA

7. Type of Registration Regular

8. Particulars of Approving Authority

West Bengal Goods and Services Tax Act, 2017

Signature
Name PUNYAMAY DASGUPTA

Designation Deputy Commissioner

Office ESPLANADE

Date of issue of Certificate 18/06/2018

Note: The registration certificate is required to be prominently displayed at all places of Business/Office(s) in the State.

This is a system generated digitally signed Registration Certificate issued based on the approval of application granted on
 Annexure A
Details of Additional Place of Business(s)

GSTIN 19AAOCS7386J1ZD

Legal Name SARTHAK COMPONENTS PRIVATE LIMITED

Trade Name, if any SARTHAK COMPONENTS P.LTD

Total Number of Additional Places of Business(s) in the State 1

Sr. No. Address

1 GA 146, GROUND FLOOR, RAJDANGA MAIN ROAD, KOLKATA, Kolkata, West Bengal, 700107
 Annexure B

GSTIN 19AAOCS7386J1ZD

Legal Name SARTHAK COMPONENTS PRIVATE LIMITED

Trade Name, if any SARTHAK COMPONENTS P.LTD

Details of Managing / Whole-time Directors and Key Managerial Persons

1 Name SACHIN JAIN

Designation/Status DIRECTOR

Resident of State West Bengal

2 Name DIPAK KUMAR MODAK

Designation/Status DIRECTOR

Resident of State West Bengal

3 Name VIKAS SINGLA

Designation/Status DIRECTOR

Resident of State West Bengal

4 Name SHALINI SINGLA

Designation/Status DIRECTOR

Resident of State West Bengal

4/20/23, 1:51 PM Print : Udyam Registration Certificate

UDYAM REGISTRATION CERTIFICATE

UDYAM REGISTRATION NUMBER UDYAM-WB-10-0002558

NAME OF ENTERPRISE M/S SARTHAK COMPONENTS PRIVATE LIMITED

SNo. Classification Year Enterprise Type Classification Date

1 2022-23 Small 26/06/2022
TYPE OF ENTERPRISE *
2 2021-22 Small 16/05/2021
3 2020-21 Small 02/09/2020

MAJOR ACTIVITY SERVICES

SOCIAL CATEGORY OF
GENERAL
ENTREPRENEUR

Udyog Aadhaar
S.No. Unit(s) Name
NAME OF UNIT(S) Memorandum
1 WB10D0000740 SARTHAK COMPONENTS PRIVATE LIMITED

Flat/Door/Block No. GB - 40 Name of Premises/ Building RAJDANGA MAIN ROAD

Village/Town KOLKATA Block GB 40
OFFICAL ADDRESS OF ENTERPRISE Road/Street/Lane EAST KOLKATA TOWNSHIP City KOLKATA
State WEST BENGAL District KOLKOTA , Pin 700107
Mobile 9836482929 Email: info@sarthakcomponents.com

DATE OF INCORPORATION /
09/09/2010
REGISTRATION OF ENTERPRISE

DATE OF COMMENCEMENT OF
09/09/2010
PRODUCTION/BUSINESS

SNo. NIC 2 Digit NIC 4 Digit NIC 5 Digit Activity

1 71 - Architecture and engineering 7120 - Technical testing and 71200 - Technical testing and Services
activities; technical testing and analysis analysis
NATIONAL INDUSTRY
analysis
CLASSIFICATION CODE(S)
2 74 - Other professional, scientific 7490 - Other professional, 74909 - Other professional, Services
and technical activities scientific and technical scientific and technical
activities n.e.c. activities n.e.c.

DATE OF UDYAM REGISTRATION 02/09/2020

* In case of graduation (upward/reverse) of status of an enterprise, the benefit of the Government Schemes will be availed as per the provisions of Notification No. S.O.
2119(E) dated 26.06.2020 issued by the M/o MSME.
Disclaimer: This is computer generated statement, no signature required. Printed from https://udyamregistration.gov.in & Date of printing:- 20/04/2023

For any assistance, you may contact:

1. District Industries Centre: KOLKOTA ( WEST BENGAL )

2. MSME-DFO: KOLKATA ( WEST BENGAL )

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4/20/23, 1:51 PM Print : Udyam Registration Certificate

Udyam Registration Number : UDYAM-WB-10-0002558

Type of Enterprise SMALL Major Activity Services

M/S SARTHAK
Type of Organisation Private Limited Company Name of Enterprise COMPONENTS PRIVATE
LIMITED
M/S SARTHAK
Owner Name COMPONENTS PRIVATE PAN AAOCS7386J
LIMITED
Do you have GSTIN Yes Mobile No. 9836482929
Email Id info@sarthakcomponents.com Social Category General
Gender Male Specially Abled(DIVYANG) No
Date of Commencement of
Date of Incorporation 09/09/2010 09/09/2010
Production/Business

Bank Details

Bank Name IFS Code Bank Account Number

HDFC BANK LTD HDFC0001231 50200010171301

Employment Details

Male Female Other Total

11 3 0 14

Investment in Plant and Machinery OR Equipment (in Rs.)

Exclusion of cost of
Pollution Control, Net Investment in
Written Export
Financial Enterprise Research & Plant and Machinery Total Net Turnover Is ITR ITR
S.No. Down Value Turnover
Year Type Development and OR Equipment[(A)- Turnover (A) [(A)-(B)] Filled? Type
(WDV) (B)
Industrial Safety (B)]
Devices
1 2020-21 Small 787984.00 0.00 787984.00 83820252.00 2307284.50 81512967.50 Yes ITR -
3, 5, 6
2 2019-20 Small 787817.00 0.00 787817.00 93627651.00 1563440.00 92064211.00 Yes ITR -
3, 5, 6
3 2018-19 Small 188556.00 50000.00 138556.00 86637370.00 0.00 86637370.00 Yes ITR -
3, 5, 6

Unit(s) Details

SN Unit Name Flat Building Village/Town Block Road City Pin State District
SARTHAK
GB - RAJDANGA GB EAST KOLKATA WEST
1 COMPONENTS KOLKATA KOLKATA 700107 KOLKOTA
40 MAIN ROAD 40 TOWNSHIP BENGAL
PRIVATE LIMITED

Official address of Enterprise

Flat/Door/Block No. GB - 40 Name of Premises/ Building RAJDANGA MAIN ROAD

Village/Town KOLKATA Block GB 40
Road/Street/Lane EAST KOLKATA TOWNSHIP City KOLKATA
State WEST BENGAL District KOLKOTA , Pin : 700107
Mobile 9836482929 Email: info@sarthakcomponents.com
Latitude Longitude:

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4/20/23, 1:51 PM Print : Udyam Registration Certificate

National Industry Classification Code(S)

SNo. Nic 2 Digit Nic 4 Digit Nic 5 Digit Activity

71 - Architecture and engineering activities;
1 7120 - Technical testing and analysis 71200 - Technical testing and analysis Services
technical testing and analysis
74 - Other professional, scientific and technical 7490 - Other professional, scientific and 74909 - Other professional, scientific and
2 Services
activities technical activities n.e.c. technical activities n.e.c.

Are you interested to get registered on Government e-Market (GeM) Portal Yes
Are you interested to get registered on TReDS Portals(one or more) Yes
Are you interested to get registered on National Career Service(NCS) Portal No
Are you interested to get registered on NSIC B2B Portal No
District Industries Centre KOLKOTA ( WEST BENGAL )
MSME-DFO KOLKATA ( WEST BENGAL )
Date of Udyam Registration 02/09/2020
Date of Printing 20/04/2023

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