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REVISED COMMUNITY MOBILIZATION GUIDELINES MAy 2023(3)
REVISED COMMUNITY MOBILIZATION GUIDELINES MAy 2023(3)
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Copyright
All rights reserved. No part of these guidelines may be reproduced or transmitted in any form or
by any means, electrical, mechanical photocopying or otherwise without the permission of the
Ministry of Gender, Community Development and Social Welfare.
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Table of contents
Copyright ii
Glossary vi
SECTION ONE: INTRODUCTION ......................................................................................................... 1
1.1 Background .................................................................................................................. 1
1.2 Purpose of the guidelines............................................................................................. 2
SECTION TWO: IMPORTANCE OF COMMUNITY MOBILIZATION ........................................ 2
SECTION THREE:GUIDING PRINCIPLES FOR COMMUNITY MOBILIZATION ..................... 2
SECTION FOUR: WAYS TO MOBILIZE COMMUNITIES ................................................................ 3
SECTION FIVE: ROLE OF CULTURE IN COMMUNITY MOBILIZATION ................................. 4
SECTION SIX: SOCIAL BEHAVIOUR CHANGE COMMUNICATION STRATEGY ................... 5
SECTION SEVEN: COMMUNITY MOBILIZATION THROUGH PARTICIPATORY
APPROACH 8
SECTION EIGHT: COMMUNITY MOBILIZATION IN EBMERGENCIES .................................16
SECTION NINE: HOW TO ENSURE ACTIVE COMMUNITY ENGEGEMENT IN
FOUNDATIONS LEARNING .................................................................................................................17
SECTION TEN: COMMON PARTICIPATORY APPROACHES .....................................................18
SECTION ELEVEN: CHALLENGES IN COMMUNITY MOBILIZATION ..................................20
SECTION TWELVE: OUTLINE OF HUMAN RESOURCE REQUIREMENTS AND KEY
COMPETENCIES 21
SECTION THIRTEEN: IMPLEMENTATION ARRANGEMENT ...............................................22
SECTION FOURTEEN: CONCLUSION. ...........................................................................................22
SESSION FIFTEEN: REFERENCES .....................................................................................................23
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Acknowledgements
The Ministry of Gender, Community Development and Social Welfare would like to acknowledge
inputs of the Ministry’s staff namely; Clotilda Sawasawa, Zeru Mwandira, and Mphatso Magombo,
in reviewing these guidelines by incorporating emerging issues of national importance. Special
thanks are given to Topsy Kachere and Emmanuel Kasomphe, Dalitso Mndinda and all those at
field and district levels whose hands-on experience proved extremely vital in the whole process.
The Ministry also extends its gratitude Ms Madalo Samati, Senior Technical/Strategic
Communications Advisor at USAID Next Generation Reading Activity and all the Integrated
Community Development Technical Working Group members for their valuable inputs and
comments in the final production of the Guidelines.
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About the Community Mobilization Guidelines
Community participation does not happen by itself. It must be stimulated, encouraged and
facilitated. The Community Mobilization Guidelines is, therefore, a "how-to" booklet, intended
for community development agents who want to stimulate social transformation in a community
to work towards mindset change, community empowerment, social behavior change foundation
learning, ownership and sustainability of development initiatives.
The Guidelines identify key steps in the community mobilization process, and social behavior
change community strategy including issues affecting community mobilization and selected
participatory approaches. The Guidelines will lead to greater sustainability and ownership of
community programmes, as communities will be empowered and capable of addressing their needs
through identifying their problems, planning, carrying out, and evaluating activities in a
participatory and sustainable basis.
The Guidelines are designed to present information in a simple and straightforward manner. Since
they are not a training manual, the reader is encouraged to seek a variety of sources to learn more
about community mobilization and development in Malawi. The Guidelines are also generic and
flexible enough to incorporate any proposals emerging from policy developments in community
development, for example the development of a new community development policy framework.
It is expected that the Guidelines will be used by a wide range of organizations such as Ministries,
Departments and Agencies, civil society and the private sector.
Roselyn Makhumula
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Glossary
Accountability: is the process of sharing information about actions or intentions.
Accountability is an essential characteristic of good governance where leaders are accountable for
their decisions to people affected by those decision.
Community development: is the process of building active and sustainable communities based on
social justice and mutual respect by empowering communities to work on their own agenda to
improve their quality of life. It includes approaches and programmes that promote community
participation and involvement in community driven projects.
Community engagement: is the process of working collaboratively with and through groups of
people affiliated by geographic proximity, special interest, or similar situation to address issues
affecting the well-being of those people.
Community mobilization: is a process of bringing as many stakeholders as possible to raise
people’s awareness and demand for a particular programme to assist in the delivery of resources
and services and to strengthen community participation for sustainability and self-reliance.
Inclusion: is a process that calls on communities to permit the participation of both male and
female; and persons with disability in development programmes according to their will and
capacity thereby helping to create a better world for everyone.
Mindset: refers to a habitual or characteristic mental attitude that determines how you will interpret
and respond to situations.
Participation: is a process through which stakeholders influence and share control over
development initiatives and the decisions and resources which affect them.
Self-help: is the action or process of doing things to improve oneself without the help or aid of
others.
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SECTION ONE: INTRODUCTION
1.1 Background
The ability of Governments to bring about development closer to the people increases when the
community and stakeholders are drawn into the development process through the process of
community mobilization (Manor, 2004). Community mobilization is key in designing and
partnering with solutions that empower and equip people and communities to experience hope for
a better tomorrow with a greater purpose. Khasnabis C, et.al. (2010), defines community
mobilization as the process of bringing together as many stakeholders as possible to raise people's
awareness of and demand for a particular programme, to assist in the delivery of resources and
services, and to strengthen community participation for sustainability and self-reliance. While
Mercy Corps (2009), defines community mobilization as the process of engaging communities to
identify community priorities, resources, needs and solutions in such a way as to promote
representative participation, good governance, accountability and peaceful change. Research by
Ekong (2003) and Olaleye Y.L. (2019) revealed that when people are mobilized and involved,
there is a higher likelihood that the program accurately reflects their real needs and interests hence
they are more likely to become more able and active in rebuilding their own community and a
sense of hope and possibility for the future is built.
Research has shown that community mobilization, which is the hidden process that ensures change
of mindset and sustainable social transformation, is overlooked by many community developments
stakeholders. Yet failure to follow proper community mobilization process results in unsustainable
programmes and projects due to, among others, lack of community participation and ownership.
In response to the situation, the Government of Malawi has mandated the Department of
Community Development in the Ministry of Gender, Community Development and Social
Welfare (MoGCDW), with the responsibility of facilitating, coordinating, monitoring and
evaluating community mobilization agenda. It is against this background that the Department of
Community Development has revised the 2004 Community Mobilization Guidelines in order to
address current challenges and emerging issues facing the effective mobilization of communities
towards sustainable community development.
It is envisaged that the revised Guidelines will facilitate active participation, implementation, and
sustainability of community development programmes and projects. The Guidelines will also
assist in maintaining community mobilization standards at both district council and community
levels. This resonates well with the role of the Department of quality control as well as guiding
all stakeholders in the implementation of community development initiatives in the country with
a view to promoting full engagement and participation of all stakeholders particularly communities
themselves in the development process. Thus, basing on this policy and its mandate, the
Department is interested in facilitating development in a systematic manner following processes
that stimulate people’s maximum participation, commitment, ownership and sustainability.
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1.2 Purpose of the guidelines
These guidelines have been developed to ensure effective community engagement that will result
in improved community participation, empowerment ownership and sustainability of
interventions.
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3. Engage stakeholders of diverse backgrounds: Engage stakeholders who are most likely to
support evidence-based inclusive community development efforts by being actively involved
in the decision-making process, rather than merely serving as advisors.
4. Include people of influence: A comprehensive mobilization requires a variety of partners to
bring their expertise and resources since no one entity can accomplish outcomes alone.
5. Involve people, in the heart of the dialogue, who are directly affected by policies and
systems: It is vital to include those people who are most affected by the issue(s) or within the
geographic area or population being targeted.
6. Build on community strengths and assets: Community mobilization should be built upon
the strengths of each member, because the power of the group is embodied in the sum of the
individual capacities.
7. Strategies should balance; long-term with short-term, big and small: From the beginning,
a mobilization initiative needs to consider how to build for the long term.
8. Build shared vision, ownership, and passion: A vision is your idea how the community or a
part of the community would like to appear when the mobilization efforts succeed.
9. Funding is broad-based: In order to secure the resources necessary to sustain and nurture
your work, you should first identify your requirements, and then seek possible sources of
funding, as well as other types of resources.
10. Use data as a source of power and leverage for planning and change: Leadership builds
power by gathering information about the important concerns of key stakeholders, agency/
organizational officials, grassroots groups, and special populations. In order to sustain an
effective initiative, it is essential that the process be reviewed on an ongoing basis.
11. Measure and report results (outcome measurement): Creating change takes place over
several years, therefore, evaluation that is integrated into implementation, ensures that the
mobilization is constantly aware of its progress toward achieving impact that has positive
benefits for the community. It is imperative to establish a formal tracking and monitoring plan
which will have indicators for measuring progress and successes
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can serve as a tool for policy makers and other interested groups in encouraging
development at the local level.
f. Culture can be seen as presenting both the means and ends of development. To a great
extent, it is by emphasizing the wealth and diversity of their cultural heritage that rural
areas will be able to develop those activities that enhance social and economic well being.
g. Culture can be used as a motivating factor in opposing "anti-local development" activities
such as extra local development and exploitation. Using culture to motivate community
members can serve as a tool for policy makers and others interested in encouraging
development at the local level
h. Culture can also be a factor that needs to be addressed to determine its impact on new or
existing development programs (resource management, environmental protection). In
facing development, the programs that communities are willing to accept and embrace are
likely to depend largely on cultural factors. It is therefore vital that problems and potential
solutions be defined in a manner consistent with the local culture
i. Culture can be used to mobilize the local population. Focusing on the erosion of solidarity
or culture would provide insight into the lack of progress or the presence of obstacles
impeding existing development efforts.
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• Identify what behavior(s) needs to be changed, who is performing the behavior(s), what are the
motivating factors (drivers) and concerns* (barriers) regarding the current and desired
behavior(s). To identify the behavior use the following techniques ;Quantitative: face-to-face or
online interviews using ; Research conducted by other organizations questionnaires; Data or reports
from government, UN or other; Qualitative: focus group discussions (FGDs) or individual;
organizations interviews (IDIs); Published articles or reports from credible online or and Site
visits/observations other source
• Identify and segment the Target Audience(s) Segmenting the Target Audience means that you
group those who share similar demographic and psychographic (sociopsychological)
characteristics that differentiate them from the general population. Identify and select the
demographic characteristics of your target audience that differentiate them from the general
population. This will help you focus on who to reach and how to reach them and engage them in
your campaign. .
• Identify drivers (motivating factors) and other influencing factors underlying behavior(s) you need
to change-Psychographic characteristics can also help you understand how your target audience
thinks, what they value and believe in and what they aspire for. Information on these characteristics
is based on your research (quantitative and qualitative). Some examples of these psychographic
characteristics include attitudes, beliefs, values, social norms, aspirations, interests, lifestyle and
media habits
• Create target audience profile
Therefore at this step choose the best community strategy depending on your target population among
Behavior Change Communication 2. Social and Community 3. Advocacy to raise resources and for
changes in knowledge, attitudes, Mobilization for wider participation, political and social leadership and
beliefs, and practices of specific coalition building, and ownership commitment to actions and goals Target
Audiences. Some of the strategies may include; broadcast media (TV, radio), mass media print (newspaper,
magazine), out-of home (billboards, bus shelter ads, bus ads, sidewalk ads, etc.); Community and Political
Groups, Churches, Face to face and drama.
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▪ Recruit members of your Target Audience as respondents. The ideal scenario is to
recruit actual or potential consumers. If not possible, recruit respondents who have
the same demographic and psychographic characteristics as current/potential
consumers/Target Audience members.
▪ Conduct focus group discussions (FGDs) or individual interviews.
▪ Prepare and use a discussion guide that will obtain information on the five elements
to be pretested.
▪ Use open-ended questions that will elicit What, Why and How rather than a simple
Yes or No.
• Prepare a Media Plan that will effectively reach the target audience
Note: If you are using a key opinion leader or influencer/celebrity to deliver the message, test whether
he/she is credible and appeals to the Target Audience. Also ensure materials (key visuals, videos) are
tested with respondents who are representative of the Target Audience.
At this stage, take caution to 7 Cs of effective communication.
• Command Attract and hold the audience’s attention. Use colors, images, key words, and design so
that the material Attention stands out, is noticed and memorable.
• Clarify the Ensure the material conveys the message clearly, with easy-to-understand words and
images. There should Message be one clear, single-minded message. The simpler the better!
• Communicate Stress how the audience will benefit from adopting the desired behavior or
how the current behavior a Benefit (or a poses personal risks to the Target Audience
(conveying a benefit is generally more effective than a negative
• Consistency Be single-minded. Ensure that content within and among various materials have the
same message and
• Counts (for “look”. Repeat messages throughout the materials. Use the same words and phrases. Use
the same or related image to avoid confusion Cater to the People are swayed by both facts and
emotions. Use both to maximize the material’s persuasiveness.
• Create Trust Well-developed materials encourage the audience to trust the organization program
using them. Trust and credibility allow and encourage the audience to heed the message.
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At this step, measure the following;
• whether the activities and outputs are producing desired results or outcomes based on the
campaign’s behavioral objectives
• Asks the question: Have we made progress against the campaign’s behavioral and
communication objectives
• Change in behaviors and practices of Target Audience e.g. reduce purchase or use of wildlife
products before we can change behaviors, we need to change determinants, such as attitudes,
beliefs, intentions to consume, and social norms/social acceptability regarding use of wildlife
products.
• Measure these changes in order to achieve our behavioral objectives based on our situation
analysis and results of our baseline or pre-campaign research.
• Replan based on the outcomes of the evaluation
In conclusion, please keep in mind that these are just guidelines and their application will depend on
your understanding of the target audience and the social, cultural, and political situation in which your
planned campaigns and activities will be implemented, as well as the resources available for these
campaigns. You need to be flexible and make the necessary adjustments to best address your local context
and needs. By directly targeting the primary drivers of the behaviors you wish to change, through
mutually reinforcing SBCC strategies, your campaigns will have far greater chances of success to
decrease consumption, reduce demand for wildlife products and save endangered species.
This is a process of introducing oneself and the services of the organization. This formalizes the
process of community entry and gaining authority and consensus to work with the community. It
also enables thorough understanding of issues, systems, values and efforts of the communities.
At this stage, you hold preliminary meetings with community leaders and enlist their support to
mobilize community participation.
For effective community entry, the following should be done:
• Make a courtesy call to the Traditional Authority/Group Village Headman and Village
Headman
• Meet other community leaders (formal and informal) and fellow extension workers and
Community Based Organizations (CBO) representatives.
• Brief the leaders on your mission, objectives and responsibilities.
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• Arrange to attend ADC, AEC, VDC and any other meetings.
Entry point for all development activities is the development service committees at councils
The aim of sensitization meeting is to explain your goals, strategy and convince the community
that they can benefit from your success. Remember that you may find resistance to change and
often those with most vested interests may be among this group. Therefore, it is essential that
awareness raising process be undertaken in a form of consciousness raising in a participatory
manner using participatory approaches so that communities begin to realize empowerment;
emancipation; self-reliance and ownership of the development activity.
Fact finding is an ongoing process and the development agent should ensure that it is participatory,
gender sensitive and inclusive; deliberately targeting people with special needs. This is a central
process in agenda setting.
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The following things need to be done when carrying out fact finding:
This is a process of reflecting on community problems and opportunities and developing strategies
to address the priority problems.
At this step;
• Ensure that you promote active and representative citizen participation so that community
members can meaningfully influence decisions that affect their lives.
• Engage all the community members in problem diagnosis so that those affected may
adequately understand the causes of their situations.
• Use participatory gender responsive techniques/ tools/ approaches to identify, prioritize and
analyse issues such as surveys, transect walk, resource mapping, social mapping, observation,
questionnaires, listening to people, interviews - structured and unstructured questionnaire,,
petitions, reports and studies, pairwise ranking, access and control profile, gender balance tree,
HIV and AIDS timeline, key informant interviews, vision journey, focus group discussions,
problem tree. , transforming education together, household approach, participatory learning
action, rapid rural appraisal, access and control profile
• You can also request tactfully from the community or get recommendations from school
management committees, Members of Parliament or Ward Councillors.
For effective participatory planning the following steps should be done with the target
community taking the lead:
• Prioritise issues based on the challenges and opportunities identified using gender responsive
PRA tools
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• Analyse the root causes of the problems.
• Employ Gender Analytical Frameworks such as Harvard Analytical Framework, Access and
Control Profile, transforming education together and others so that gender issues are identified
and articulated.
• Divide participants into gender groups so that issues affecting each gender group are identified
and solutions are made in a participatory manner.
• Ensure that all dominating individuals are controlled during the discussions.
• Encourage participation of the voiceless in groups.
c. What resources and programs are presently available within and outside of the community to
address the problem?
What agencies are presently providing special activities and programs relevant to the problem?
The key elements of the assessment, from a community mobilization perspective, however, need
to emphasize how these particular planning questions or components can be related to community
decision-making and citizen participation.
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• In what way these influential people should participate in the problem reduction process
• How local citizen groups can be involved
• How the mobilization process is to be structured, i.e., how best to build agency and
community organization capacity in a coordinated way for long-term effectiveness
In the community there are various partners that work independently to achieve similar goals.
Therefore, it is important to identify relevant partners through a simple mapping exercise so that
classification is made before they are engaged. The analysis will enable you to understand who is
doing what and where as well as help you understand who influences decisions in a community.
At this step;
• Understand that the problem can be reduced through combined efforts of local citizens and key
institutions in the immediate and larger community.
• Assist the community to analyse roles and responsibilities of influential key policy-makers
and other local administrators such as district commissioner, Member of Parliament and
government and non-governmental organization in relation to their problems and solutions.
• Entice the group to seek information from the stakeholder as often as possible.
• Emphasize the need to come to grips with the problem in some coalition or collective
community-oriented manner.
• Facilitate mobilization of resources from both internal and external sources.
• Encourage communities to write reports to all stakeholders.
• Facilitate development of proposals
• Facilitate the linking of communities/ groups to donors or other service providers depending
on the community needs
• Ensure harmonization in service provision and quality response to community needs through
development of Memorandum of Understanding.
• Develop a strategy for influencing major leaders and other stakeholders.
The aim is to establish a group that can influence community mobilization activities. Effective
implementation requires maximum community participation of all stakeholders in the mobilization
and prudent use of resources. In order to achieve the purpose of implementation, communities
should be mobilized into groups.
Therefore, the following steps should be followed to have effective group formation process:
• After the sensitization, ask the village headman to invite mostly concerned communities to a
meeting at an agreed place.
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• Let the community identify potential problems relating to the development idea or their
situation and their potential solutions
• Conduct meeting where after an introductory session, the subject matter/issue is introduced
and discussed in a participatory manner with the community. Pose questions which will help
the community to think of solutions for their problems
• Request community for their input or suggestions on the subject matter, and allow communities
to rethink, plan and re-organize themselves to form a pre- group. The decision to form a group
should come from them
• Lobby for more membership through village meetings and individual consultations.
• Let the pre-group members propose date, venue and agenda for the next meeting where the
subject matter will be discussed in details
• Facilitate the election of interim committee
• Train office bearers on their roles and responsibilities
• Facilitate the group to form norms
• Facilitate conflict resolutions trainings
• Train communities in group formation so that they understand at which stage they are in group
formation
• Facilitate participatory monitoring of progress of group activities and give direction
• Provide technical information that is useful according to the group’s action plan
• Hasten group development by exposing the group to outside organizations
At this step community leaders and communities should understand the economic, social, political,
environmental, and psychological impact associated with alternative solutions to the problem.
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• Assist communities to develop gender responsive proposals
During Community Mobilization, an action plan links the general community mobilization plan
with time lines for the actual implementation of the planned activities, and the deadlines set for
goals to be achieved. This is in line with Malawi’s decentralization policy since it requires all
group villages to have a Village Action Plan (VAP) which represents development programme at
community level. The Village Action Plans are then incorporated in the District Development
Plans at the District level. This enables the progress of activities to be monitored against the targets
set during the planning phase.
At this step;
• Assist community members in designing and implementing a gender responsive plan to solve
agreed-upon problems by emphasizing shared leadership and active citizen participation in that
process.
• Assist communities to develop an action plan using gender sensitive indicators to ensure active
participation of all gender groups in the community
• The action plan should link with the general strategic plan with time lines for the actual
implementation of the planned activities, and the deadlines set for goals to be achieved. This
enables the progress of activities to be monitored against the targets set during the planning
phase
• Assist communities to develop gender responsive budget
Capacity building involves identifying existing capacity resources and assessing the gaps that exist
to implement different interventions. The gaps identified should be supplemented by capacity
building of the community groups and other relevant stakeholders in the community involved in
community mobilization. Capacity building is essential in community mobilization since it ensures
that community programmes are sustainable and effective.
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• Encourage regular community meetings. This is an effective tool for disseminating information
on project physical and financial progress. It also creates an opportunity for mapping out
challenges, learning lessons and re-planning activities.
• Encourage communities to develop and respect rules and regulations.
The following steps should be followed to have effective monitoring and an evaluation process:
• Form Participatory Monitoring and Evaluation Committee (PMEC) from the community and
identify facilitators (either from NGO/CSOs or as identified by state government) who
together constitute as ‘PMEC Team’ which will be responsible to conduct the PME on
regular basis.
• Train members of Committee on the process of participatory monitoring and evaluation
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• Facilitate the formulation of gender monitoring indicators, tools/guidelines.
• Assist communities to conduct regular site meetings.
• Conduct participatory monitoring and evaluation/ social audit
• Assist the committee to write reports and present findings, discussions and decisions on the
findings of PME
• Assist communities to review and re-plan activities based on the findings.
• Conduct periodic meetings.
• Facilitate feedback sessions with communities and other stakeholders.
• Document best practices
• Facilitate impact assessment.
• Assist communities to write reports to other stakeholders.
At this step,
• develop a detailed stakeholder mapping, coordination mechanisms and response plan
before the disaster. This helps to have knowledge of the structures, systems and actors that
can support the entire communication effort during an emergency, and organizing them in
a way that ensures activities, information and operations are delivered more efficiently
across the country or affected areas. This is important because it allows government to
quickly mobilize stakeholders, resources, information sharing, harmonized messages and
helps to capitalize on existing structures to minimize the duplication of efforts, competition
for beneficiaries and support sustainability.
• Develop and implement emergency prevention and mitigation measures designed either to
prevent hazards from causing emergencies or to lessen the likely effects of emergencies.
These measures include flood mitigation works, appropriate land-use planning, improved
building codes, and relocation or protection of vulnerable populations and structures
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• In consultation with these key leaders and gatekeepers, identify the other important
stakeholders who need to be brought on board for community mobilization.
• Map stakeholder and agree on roles and responsibilities
• Conduct Rapid assessment of the emergency / disaster to inform response efforts. Different
approaches have been explored, with emphasis on trying to combine secondary data with
primary research to obtain a snapshot of how the population is responding to the emergency
in a specific point in time. Importantly, needs assessments should occur in partnership with
stakeholders to guarantee coordination and minimize duplication, and with community
members to engage them and involve them in response activities.
• Explore with stakeholders how to move forward. Ensure that all discussions are
participatory, that all members feel comfortable to ask questions and share ideas.
• Identify community members who can act as spokespeople and mobilizers. Be sure to
consider existing networks of mobilizers that are attached to local or international
organizations, to health centers and social welfare.
• Prepare an emergency plan for the first 72 hours and counselling services
• Set up and operationalize a coordination system for effective communication
• Select and train community spokes persons and mobilizers
• Identify and implement emergency response activities
• Review information flows and national coordination systems
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Step 3: Gather parent feedback
At this step:
• Empowering parents with a platform such as PTA, Mother Groups for their voices to be
heard, giving the school a better understanding of the parent experience and allowing
them to use this to inform school strategy.
Prioritize engagement over involvement since school life goes far beyond the classroom. It is the
richness of activity that engages students, and sharing this with parents will go a long way to
helping them understand how the school is supporting their child’s development as an individual.
At this step,
• Regular communications between school and home on the wider school experience,
making parents feel a part of the greater school community and giving them a sense of
ownership and belonging
• Identify key roles that parents and community can performs to make them part and parcel
of foundation learning
• facilitate participatory identification and prioritization of bottlenecks in foundation
learning requiring parental and community engagement programs/ interventions
• Implement evidence based parental and community programmes/interventions in
foundation learning
SECTION TEN: COMMON PARTICIPATORY APPROACHES
This section gives a summary of commonly used participatory approaches namely; Rapid Rural
Appraisal and Participatory Rural Appraisal. Detailed information of tools for Participatory
Approaches has been attached in annex 1.
Overview of Participatory rural appraisal (PRA)
PRA is a set of tools to facilitate a research and action process managed by the local community.
It is an exceptionally relevant and powerful method for involving communities in the information-
generating, analysis and priority-setting for their development planning. PRA enables and
empower communities to share, enhance, and analyze their knowledge of life and conditions and
plan, act, monitor, and evaluate. The role of the outsider is that of a catalyst, a facilitator of
processes within a community that is prepared to alter their situation. The sole purpose of PRA is
to enable development partners, government officials, and local people to work together to plan
context-appropriate programs. As Compared to RRA which mainly aims at extracting information,
PRA places emphasis on empowering local people to assume an active role in analysing their own
living conditions, problems and potentials in order to seek for a change of their situation.
Consequently an important principle of PRA is to share the results of the analysis between the
PRA team and the community members by visualisation, public presentations and discussions
during meetings.
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collect, analyse and evaluate information on rural conditions and local knowledge while
incorporating gender issues to ensure that the interventions are gender responsive. This
information is generated in close co-operation with the local population in rural areas. Therefore,
the research methods had to be adjusted to local conditions, i.e. they had to meet the
communication needs of illiterate people or people who are not used to communicating in scientific
terms. One of the key principles of RRA is the visualization of questions and results by using
locally comprehensible symbols.
A main reason for developing RRA was to find shortcuts in the search for relevant information on
rural development issues in order to avoid costly and time consuming research procedures. In most
of the cases RRA is carried out by a small team of researchers or trained professional in one to
three days in a kind of workshop. The role of the local population in RRA is to provide relevant
local knowledge for research purposes and development planning. The RRA team manages the
process and maintains the power to decide on how to utilize this information.
• Road to progress
• River code
• Transect Walk
• Resource Mapping
• Venn Diagram
• Seasonal and historical diagramming
• Pairwise Ranking
• Worth Ranking
• Preference ranking.
• Visioning
• Gender Balance Tree
• Problem Tree
• Objective Tree
• Vision Journey
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• Training of team members may be required, particularly if the PRA has the second
objective of training in addition to data collection.
• Be gender responsive everytime.
• Therefore an important principle of PRA is to share the results of the analysis between the
PRA team and the community members through visualization, public presentations, and
discussions during meetings.
• PRA results are influenced by the time allowed to conduct the exercise, scheduling and
assignment of report writing, and critical analysis of all data, conclusions, and
recommendations.
• Reports are best written immediately after fieldwork, based on notes from PRA team
members. A preliminary report should be available within a week or so of the fieldwork.
The final report should be available to all participants and the local institutions involved.
• RRA techniques are especially useful in the pilot phase of research, in conjunction with
participatory research, and when the data accuracy does not have to be very high.
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Imposition of group members: Lack of transparency in recruiting participants into various
committees results in resistance by other community members or lack of volunteerism and
suitability of the chosen members.
Misunderstandings among project partners Among others, misunderstanding can arise because
group members expect that they or the community would receive material benefits through their
participation or hoping that some group members might gain employment, either directly or
indirectly through their involvement in the projects activities. Another potential area of
misunderstanding is the difference in the project beneficiaries.
Low esteem Communities may have low esteem because of past experience where for example,
they might have been disappointed or let down.
Inclusion and exclusion: After the initial composition of the group of participants is determined,
difficulties relating to inclusion and exclusion could arise resulting in some individuals in the
community attempting to sabotage the project; because they view it as posing a threat to their
power in the community, and they may have felt threatened by their exclusion from the project
committees. Other factors causing resistance include mistrust. Jealousy and previous experience
(Israel et al, 2001).
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• Good facilitation and communication skills
• Ability to plan, organize, produce reports and work with teams.
• Have knowledge and skills of participatory training techniques.
• Ability to conduct gender analysis and mainstreaming.
• Have an in-depth knowledge and skills in such community development approaches as
Participatory Rural Appraisal, Participatory Learning Action, PAPSIL and Training for
Transformation.
• Have networking skills.
• Should be conversant with the District Planning System.
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SESSION FIFTEEN: REFERENCES
1. Adedokun, M.O. (2020) A handbook of community development. Lagos, Honey Crown Educational Publishers
2. Howard-Grabman, L., and Snetro, G. 2003. How to mobilize communities for
health and social change. Baltimore, MD: Health Communication Partnership
3. Ekong, E.F. (2003). An introduction to rural sociology. Doye Publishers Limited
pp 390-398.
4. Government of Malawi, (2021), Malawi Vision 2063, Ministry of Economic Planning,
Lilongwe, Malawi
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