Class X: Unit 6

Chapter 6: Digital Documentation (Advanced)

Assignment Solutions
Multiple-Choice Questions (MCQs) Very Short Answer Questions
1. Which of the following options of the Drawing 1. What do you understand by paragraph style?
toolbar allows you to view the 3-D effect of a normal Ans. Paragraph style is a type of style that is applied to the entire
paragraph.
drawing object and vice-versa?
a. Callouts 2. Write the shortcut key to group objects.
Ans. Alt + O + G + G
b. Points
c. Extrusion On/Off 3. What do you understand by the hierarchy of
d. None of the these headings?
Ans. In a document, the level of heading represents the hierarchy of
Ans. c
headings.
2. Which of the following options can be used to open 4. What do you mean by graphics mode in the Picture
the Picture toolbar? toolbar?
a. View W Picture W Toolbars Ans. Graphics mode allows you to change the colour mode of the
image.
b. View W Toolbars W Picture
c. View W Picture 5. Define word processor.
Ans. A word processor is used to create and edit textual documents.
d. None of these
Ans. b Short Answer Questions-I
3. Which of the following processes allows you to 1. Write an advantage of using mail merge.
remove the extra area that is added intentionally or Ans. The mail merge feature of OpenOffice Writer allows you to create
unintentionally to an image during the shoot? letters, envelopes, and mailing labels for mass or bulk mailings. In
mail merge, you can type a letter and send it to multiple recipients
a. Resizing simultaneously. The mass or bulk mailing process of sending
b. Cropping information is very useful as it saves both time and effort spent in
doing the same task several times.
c. Flipping
d. None of these 2. What do you understand by table of contents?
Ans. A table of contents displays the relevant text or content in a
Ans. b
tabular form in the order in which the text or content appears in
4. In OpenOffice Writer, which of the following options the document.
is used for arranging objects? 3. Write the steps to delete a table of contents from
a. Bring to Front the document.
b. Bring Forward Ans. The steps to delete a table of contents are as follows:
1. Right-click the TOC in the document. A context menu appears.
c. Send to Back 2. Select the Delete Index/Table option from the context menu.
d. All of these The TOC is deleted from the document.
Ans. d
4. List down the different ways to wrap text around a
5. ____________ features fit text into an object. graphical object.
a. Resizing Ans. You can wrap text around a graphical object by using the following
ways:
b. Cropping €€ By right-clicking the object and then selecting the Wrap
c. Wrapping option (for both image and drawing object)
d. Flipping €€ By selecting the Format W Wrap option from the Menu bar
(for both image and drawing object)
Ans. c
€€ By using the Picture dialog box (for image only)

Digital Documentation (Advanced) 1

Class X: Unit 6
5. Name the toolbar that is used to change the
properties of a drawing object.
Ans. The Drawing Object Properties toolbar is used to change the
properties of a drawing object.
Short Answer Questions-II
1. What are the benefits of using graphical objects in a
Writer document?
Ans. In OpenOffice Writer, most documents consist of text only. The
addition of graphical elements helps in enhancing the appearance
of a document. Further, the graphical elements also make the
document look more professional and expressive.
2. Write the procedure to align objects in a document.
Ans. The steps to align a graphical object in a document are as follows:
1. Open a new or existing document containing graphical
objects.
2. Select the graphical object that you want to align in the
document.
3. Click the desired alignment button from the Align toolbar.
The graphical object is aligned in the document.
3. Write the steps to resize an image.
Ans. The steps to resize an image are as follows:
1. Open a new or existing document containing an image.
2. Right-click the image that you want to resize. A context menu
appears.
3. Select the Picture option from the context menu.
The Picture dialog box appears with the Type tab.
4. Select the Keep ratio check box to change the height and
width of the image in a constrained proportion.
5. Type a new value in the Width spin box.
Notice that the value in the Height spin box also changes
simultaneously to a predefined value depending on the
selection of the Keep ratio check box.
6. Click the OK button.
The size of the image gets changed.
4. Write the steps to create a new style from the
selected text.
Ans. Perform the following steps to create a new style from a selection:
1. Open a blank or existing document.
2. Select the text based on which you want to create a new style.
3. Select the Format W Styles and Formatting option from the
Menu bar.
The Styles and Formatting dialog box opens.
4. Click the New Style from Selection button in the Styles and
Formatting dialog box.
A drop-down list appears.
5. Select the New Style from Selection option from the drop-
down list.
The Create Style dialog box appears.
6. Type the name of the style in the Style name text box.
7. Click the OK button.
The newly created style My Text Style is displayed in the
Styles and Formatting dialog box.
2 Information Technology
5. Write the different elements on the Structure line of
the table of contents.
Ans. The description of the different elements on the Structure line is
as follows:
€€ E#: This element is used for chapter number.
€€ E: This element is used for entry text.
€€ T: This element is used for tab stop.
€€ #: This element is used for page number.
€€ LS: This element is used for starting the hyperlink.
€€ LE: This element is used for ending the hyperlink.
Long Answer Questions
1. Write the steps of cropping an image in a Writer
document.
Ans. The steps to crop an image are as follows:
1. Open a new or existing document containing an image.
2. Right-click the image that you want to crop. A context menu
appears.
3. Select the Picture option from the context menu. The Picture
dialog box appears.
4. Click the Crop tab. The options for cropping an image is
displayed on the Picture dialog box.
5. Click the Keep scale radio button to keep the scale of the
image constant.
6. Type a new value in the Left, Right, Top, and Bottom spin
boxes.
7. Click the OK button.
The document displays the cropped image.
2. Write the procedure to insert an image in a
document using gallery.
Ans. Perform the following steps to insert an image in a document from
gallery:
1. Open a document in which you want to insert an image.
2. Click the Gallery button on the Sidebar.
The Gallery panel appears.
3. Select a theme from the Gallery panel.
The Gallery panel displays the images based on the selected
theme.
4. Right-click the image that you want to insert in a slide. A
context menu appears.
5. Select the Insert option from the context menu. A submenu
appears.
6. Select the Copy option from the submenu.
The image is inserted in a document.
3. Explain the different options of the Picture toolbar
in detail.
Ans. The Picture Toolbar contains various options to modify the image.
The description of these options is as follows:
€€ From File: Allows you to change the image in the document
from file.
€€ Filter: Allows you to apply the various filter modes on
the image. The available filter modes are Invert, Smooth,
Sharpen, Remove Noise, Solarization, Aging, Posterize, Pop
Art, Charcoal Sketch, Relief, and Mosaic.

€€ Graphics Mode: Allows you to change the colour mode of the
image. There are four colour modes in the Graphics mode,
which are Default, Grayscale, Black/white, and Watermark.
€€ Color: Allows you to modify the RGB (Red, Green, and Blue)
colour separately as well as to set the brightness, contrast,
and gamma of the image
€€ Transparency: Allows you to make the image more
transparent by specifying the percentage value in the
Transparency spin box
€€ Flip Horizontally: Allows you to flip the image horizontally
€€ Flip Vertically: Allows you to flip the image vertically
€€ Frame Properties: Allows you to open the properties dialog
box to specify the settings of the frame
4. Write the procedure to merge the data source with
the main document in the mail merge.
Ans. The steps to merge the data source with main document in the
Writer are as follows:
1. Open a document in which you want to merge the data source
field.
2. Select the Insert W Fields W Other option from the Menu bar
to insert fields in the main document.
The Fields dialog box opens.
3. Select the Database tab from the Fields dialog box.
4. Select the Mail merge fields option from the Type list box.
5. Click the + (expand) button beside the database that you
want to expand.
6. Click the + (expand) button beside the table that you want to
expand.
Class X: Unit 6
7. Drag the fields to the desired location in your main document.
8. Click the Close button in the Fields dialog box to close it.
5. Write the steps to assign the shortcut key to a style.
Use the assigned shortcut key to apply the style in a
document.
Ans. The steps to assign a shortcut key to the style and apply style
using the shortcut key are as follows:
1. Open a new or existing document.
2. Select the Tools W Customize option from the Menu bar. The
Customize dialog box appears.
3. Click the Keyboard tab in the Customize dialog box.
The option related to Keyboard tab displays on the Customize
dialog box.
4. Select the shortcut key in the Shortcut keys list box that you
want to assign to the style.
5. Click the + (expand) button beside the Style category in the
Category list box to expand the list of styles.
6. Select the desired category of style in the Category list box.
7. Select the desired function in the Functions list box on which
you want to assign the shortcut key.
8. Click the Modify button to assign the shortcut key to the
selected function.
The assigned shortcut key is displayed in the Keys list box.
9. Click the OK button in the Customize dialog box.
10. Select the text on which you want to apply the style.
11. Press the shortcut key from the keyboard to apply the style to
the selected text.
The style is applied to the selected text.
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