THE UNITED REPUBLIC OF TANZANIA

PRESIDENT’S OFFICE

REGIONAL ADMINISTRATION AND LOCAL

GOVERNMENT P.O. BOX 11042,
TANZANIA RURAL AND URBAN ROADS AGENCY DODOMA.
(TARURA)

REQUEST FOR EXPRESSION OF INTEREST (EOI)

(CONSULTING SERVICES – FIRM SELECTION)

Country: Tanzania

Name of Project: Tanzania Roads to Inclusion and Socioeconomic

Opportunities (RISE) Project

Credit No.: IDA-68670-TZ

Assignment Title: IMPLEMENTATION OF ELECTRONIC DOCUMENT

MANAGEMENT SYSTEM (EDMS) FOR TANZANIA RURAL AND
URBAN ROADS AGENCY (TARURA)

Reference No. AE.92/WB-RISE/P164920/ 426410/2023/24/C/10

This request for Expression of Interest follows the General Procurement Notice for this
Project that appeared in the United Nations Development Business (UNDB) No. WB-
P890351-12/21 of 14th December 2021.

The Government of the United Republic of Tanzania through Tanzania Rural and Urban
Roads Agency (TARURA) and Tanzania National Roads Agency (TANROADS) has
received a credit from the International Development Association (IDA) towards the cost
of Roads to Inclusion and Social Economic Opportunities (RISE). It is intended that part
of the proceeds of the credit will be used to cover eligible payments under the Contract
for Consultancy Services.

The Consulting Services (“the Services”) is to automate documents management

processes (workflow) and digitize existing physical documents (Contracts, Reports,
Documentaries, Photos, Videos etc.) for Tanzania Rural and Urban Roads Agency at
Headquarters and Regional Offices and ensure that automat-ed documents management
process is enabled to share and distribute digitized documents with existing Government
digital systems and be operational to any form of Roads Asset Management Systems.
The assignment is expected to be completed within sixteen (16) calendar months.
The detailed Terms of Reference (TOR) is available at TARURA’s
website www.tarura.go.tz. All requests for clarification should be sent through office email:
pmurise@tarura.go.tz and the Client will respond to the requested clarifications. The
Consultants would be responsible for ensuring that any addenda available on the website
is also downloaded and incorporated.

The Chief Executive of TARURA, now invites eligible Consulting Firms (“Consultants”) to
indicate their interest in providing the above Services. Interested consultants should
provide information demonstrating that they have the required qualifications and relevant
experience to perform the Services. The shortlisting criteria are: -
(i). Core business of the firm and years in business.
(ii). The firm must have undertaken at least three (3) similar assignments in the last
ten (10) years. Information to be provided should include name of assignment,
name and full contact address of the Client, contract value (in equivalent US
dollars) and period (dates) of execution of assignment and the role played in the
assignment (Lead or JV Partner).
(iii). Experience in undertaking similar assignments in Africa or developing countries,
and
(iv). The Technical and Managerial capability of the firm (provide only the structure of
the organization, general qualifications and number of key staff. Do not provide
CVs of staff. Key experts will not be evaluated at the shortlisting stage).

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16,
and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition,
September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on
Conflict of Interest.
Consultants may associate with other firms to enhance their qualifications but should
indicate clearly whether the association is in the form of a Joint Venture and/or a sub-
consultancy. In the case of a Joint Venture, all the partners in the Joint Venture shall be
jointly and severally liable for the entire contract, if selected. Therefore, each member of
JV shall independently meet the requirements of the evaluation criteria. The experience,
technical & managerial capability of the Sub-Consultant shall not be evaluated to
enhance the qualification of the Lead Firm or JV.
A Consultant will be selected in accordance with the Quality and Cost Based Selection
(QCBS) Method set out in the Procurement Regulations.
Further information can be obtained at the address below during office hours from 08.00
to 17.00 hours Local time Monday to Friday except public holidays.
Attention is drawn to the Procurement Regulations requiring the Borrower to disclose
information on the successful Consultant’s beneficial ownership, as part of the Contract
Award Notice, using the Beneficial Ownership Disclosure Form as included in the Request
for Proposals.
Expressions of interest must be delivered in a written form to the address below in person,
or by e-mail pmurise@tarura.go.tz by 18th July, 2024 14:00 Hours East African
Time. The firms that will submit their EOI via e-mail must get confirmation of the receipt
of their documents. In case the firm does not receive acknowledgement within two days
of after sending the documents via email they should call +255752460018 or 0759348494
for follow-up.
The address referred above is: -
The Secretary, TARURA HQ Tender Board,
Street Address: Mtaa wa Kazi 41207 Mtumba,
Building: TARURA House
Address: P.O. Box 11042, Dodoma, Tanzania.
Floor/ Room number: Ground Floor/PMU Office
City/Town: Mtumba Government City Area
Country: United Republic of Tanzania
Telephone: +255759348494 or +255673557028
Electronic mail address: pmurise@tarura.go.tz

THE CHIEF EXECUTIVE

TANZANIA RURAL AND URBAN ROADS AGENCY,
P.O. Box 11042, Dodoma.