Overview of the Process Audience What do they want to know? When do they want to know it by?
If you have limited Evaluation questions This will impact on
funds for evaluation, go beyond what type of you may have to measurements to monitoring you will prioritise your ask the higher order undertake. For evaluation by questions such as example, if you need identifying whooare lder whether the project to report in 6 e h stak ation the mostAimportant is worth it, or could months time, it is no e valu te can people to report pla ed if have been use collecting data tem wnload to…. e do the achieved in another that will only be b from box way…. available in 12 l to o months…. So it is important to identify your evaluation audience(s), and what they NEED to know.
You can satisfy the WANT to know
if you have resources left over. As an example…. Audience What do they want to know? When do they want to know it by? The funding agency & To what extent did the project meet its Annual & post- project team objectives? project Is the project scaleable or replicable? Post-project Will the change last without continued Post-project intervention? Project team Was the project delivered as planned? Post-project What worked, and what did not? Quarterly What else happened (unintended Quarterly consequences or emergent properties)? Was there an alternative method of Post-project delivering the outcomes? Project participants Did the project meet the participant’s Post-project or target group needs? Have you got a Program Logic? • If you have a program logic (or some sort of outcomes model), you can use that to guide the development of your M&E plan. prSee the ese slid on ntati e pr o log ogram n M& ic and Ep la n s
• If not, consider developing a program logic, or
carry on with this presentation. e th e slide on Se n tati s e pre on pi nga el o dev gram pro ic lo g M&E Plan Template Transfer your evaluation questions into the M&E plan…..
Your evaluationYour monitoring
Your indicators questions go here questionsquestion go herego here It will look something like this Now, identify the data source…. …and identify the other information required to complete the monitoring Cost, eg. consultants, Responsibilities Timeframes or technology Now, consider who will evaluate the data, and how it will be reported
Consider who will Think about how the evaluation
be making a findings will be reported. judgement as to Consider the audience, and whether the data their requirements. indicates the achievement of As well as reports, you could success or consider using presentations in otherwise meetings, newsletters, memos etc…. Now, consider who will evaluate the data, and how it will be reported
Finally, consider when you
will report evaluation findings. This may be dictated by the requirements of your audience. Funding agencies may require regular reporting. Councillors may have specific timelines as well. Also think about providing feedback to participants or the target group. The final M&E plan complements provides a framework and guide as to what to evaluate Review the M&E Plan • Highlight data sources that appear frequently. – For example, you may be able to develop surveys that fulfil the data collection requirements for many questions. • Consider re-ordering the M&E plan in several ways. – For example, by data source, or by data collection timeframe. Review the M&E Plan • Review the content, and consider: – Does it capture all that you need to know in order to make a meaningful evaluation of the project?
– Do you need to prioritise some questions in order
to work within your budget and other resources? Remember…. • Do not ask evaluation questions unless someone really needs to know the answer. • Do not collect data if it will not be used to answer a question.
• To do so will be a waste of time and resources
that could be allocated to meeting other evaluation requirements. Next Step • Implement your M&E plan……. and in due course, conduct a meta-evaluation.