MEMORANDUM

PRESENTED BY
M.ALLYAN
MUSKAN ALEEZA FAREED
M.ABDUR REHMAN. AMMARA KOMAL
INTRODUCTION
A "memo" is short for "memorandum," which is
a document or note used to communicate
information, ideas, or announcements within
an organization, business, or group. Memos are
often used to share updates, policies,
decisions, or reminders, and are typically sent
electronically or printed and distributed to
relevant parties. In a more casual sense,
"memo" can also be used as a shorthand way
of saying "remember" or "note to self," like
"memo to self: buy milk tomorrow!"
 Memos are typically
01. brief and to the

KEY point

CHARACTERISTICS They use

02. straightforward
language to avoid
confusion.

Memos follow a
03. professional tone
and format.
Effective
communication
benefits:
Ensures consistency and clarity in
communication
Helps to avoid misunderstandings and
misinterpretations
Provides a paper trail for future reference
Facilitates quick dissemination of
information to a large audience
Enhances transparency and accountability
within the organization
 PURPOSE

01 02 03 04
Share updates and Communicate Provide V Document
announcements policies and reminders and important
decisions notifications information
 TYPES
INFORMATIONAL MEMOS
INSTRUCTIONAL MEMOS
POLICY MEMOS
ANN0UCNEMENT MEMOS
 iINTRODUTION SIGN-OFF
& &
PURPOSE CONTACT INFO
KEY
BODY
ELEMENTS CONCLUSION
OR
(CLEAR & CONCISE)
CALL TO ACTION

DATE
&
SUBJECT LINE
 EFFECTIVE MEMO
WRITING
Keep it brief and concise
Use clear and simple language
Use headings and bullet points
Proofread and edit
Include a clear call to action
 Tone and Style

Use a professional tone and

avoid jargon or overly
technical language.
 DISTRIBUTION

Choose the appropriate

channel for distribution, such
as email or print.
 EXAMPLE

Here's a brief example of a memo:

To: All Staff

From: Manager
Date: June 24, 2024
Subject: New Office Hours

New office hours: Mon-Thu 8am-5pm, Fri 8am-4pm.

Thank you
very much!
MLT-IV