Key Data Structure (KDS)

SAP Implementation Project

Growero Technologies

Key Data Structure

Material Management Module

Project Growero Implementations

Author Srinivas Rendla

File Name Material Management-KDS

Release Date 06-May-2024
Project Manager Venu Madhav

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 Key Data Structure (KDS)

INDEX
1.
1.1
Key Data Structure
INTRODUCTION. ................................................................................................................................................ 3
PURPOSE OF THIS DOCUMENT ...................................................................................................................... 3

1.2
1.3
(KDS)
INTENDED AUDIENCE ................................................................................................................................... 3
RELATED DOCUMENTS ................................................................................................................................. 3
2. KEY DATA STRUCTURE MM - ENTERPRISE STRUCTURE .....................................................................3
2.1 PLANT .........................................................................................................................................................3
2.2 STORAGE LOCATION .................................................................................................................................... 3
2.3 PURCHASE ORGANIZATION ............................................................................................................................4
2.4 PURCHASING GROUP .................................................................................................................................... 4
3. KEY DATA STRUCTURE –MATERIAL MASTER.......................................................................................... 4
3.1 MATERIAL TYPE........................................................................................................................................... 4
3.2 MATERIAL GROUP (OMSF) ...........................................................................................................................5
3.3 VALUATION CLASS ...................................................................................................................................... 5
3.4 UNIT OF MEASURE ....................................................................................................................................... 5
4. KEY DATA STRUCTURE – VENDOR MASTER. .......................................................................................... 5
4.1 VENDOR ACCOUNT GROUPS (OBD3) .............................................................................................................6
4.2 SCHEMA GROUP .......................................................................................................................................... 6
4.3 Vendor BP Group………………………………………………………………………………………….6
4.4 PAYMENT TERMS ......................................................................................................................................... 6
5. KEY DATA STRUCTURE – PROCUREMENT DOCUMENT TYPE ............................................................. 6
5.1 PURCHASE REQUISITION DOCUMENT TYPE .................................................................................................... 7
5.2 RFQ/ QUOTATION DOCUMENT TYPE .............................................................................................................. 7
5.3 PURCHASE ORDER DOCUMENT TYPE ............................................................................................................. 7
6. KEY DATA STRUCTURE – PRICING STRUCTURE- PURCHASING1
6.1 PRICING PROCEDURE .....................................................................................................................................8

7. RELEASE STRATEGY FOR PURCHASE ORDER: .......................................................................................... 9.

8. Material Master Data…………………………………………………………………………………………………10.

9. Vendor Master Data ………………………………………………………………………………………………….10.

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 Key Data Structure (KDS)

1. Introduction
1.1
Key Data Structure
Purpose of this Document

The document in discussion describes all the Key Data Structures (KDS) for Material Management, necessary for

(KDS)
enabling the business processes in Growero Technologies defined under the Process Definition Document for
Material Management and making them operational with requisite controls and business rules.

This document will serve as a reference document for system settings and configuration in the Realization Stage.
The document lists out the KDS which are required to be defined or to be adopted from standard SAP process
prescribed for use in processes in the Material Management module. The list however excludes those SAP standard
KDS that are not identified for specific use but may not be deleted from production client for technical or pragmatic
reasons.

1.2 Intended Audience

This document is intended for internal project distribution. It is to be used to communicate to all team members
the value list of Key Data Structures for Material Management. It is the responsibility of all project team members
to read the document and seek clarification from Team Leaders or Project Management if they have any queries.

1.3 Related Documents

This document should be read in conjunction with the following documents:

 To-Be Process List for MM
 Process Definition Documents for MM

2. Key Data Structure MM - ENTERPRISE STRUCTURE

2.1 Plant
A plant is an organizational logistics unit that structures the enterprise from the perspective of production,
procurement, plant maintenance and material planning. It is a manufacturing facility or branch within a company.
Material valuation is at plant level.
Plant Description
(4 Char Code)
G201 Western Crop Science-Toll Plnt

G202 Growero Virtual Depo

G203 GroweroTechnologiesPLtd c&f

G204 Growero Hyderabad Depo

G205 GroweroTechnologiesPvtLtd

G206 GroweroTechnologiesC&F Hyd

2.2 Storage Location

Storage Location is an organizational unit that allows the differentiation of material stocks within a plant. Inventory
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Management on a quantity basis is carried out at the storage location level in the plant.
PLANT Storage Location Description

G201
Key Data Structure
(4 Char Code)
0001 Raw mat SLOC

PLANT (KDS) Storage Location

(4 Char Code)
Description

G201 0002 packing material SLOC

PLANT Storage Location Description

(4 Char Code)
G201 0003 Finished material SLOC

2.3 Purchase Organization

Purchasing Organization is an organizational level that negotiates conditions of purchase with vendors for one or more plants.
It is legally responsible for completing purchasing contracts

Purchase Organization Description

(4 Char Code)
GCPO Growero Central P.Org

2.4 Purchasing Group

Purchasing Group is the key for a buyer or group of buyers responsible for certain purchasing activities.
Purchasing Group Description
(3 Char Code)

G01 Raw material

G02 Packing material

Finished material
G03

3. KEY DATA STRUCTURE –MATERIAL MASTER

3.1 Material Type

Material Type is a classification that subdivides material with the same attributes into groups. This decides the numbering
range for a material and the type of numbering range (Internal/External). Quantity and value updates required for a material
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is decided at the material type and valuation level. Use T Code: OMS2 to create customized material types.

3.1
Material Type
Description
Key Data Structure
Material Type
Number
Range To internal/External

Packing Material--
(KDS)
Raw Material-- Growero GROH 1 99999999 internal

Growero GVER 1 99999999 internal

Finished Product--Growero ZFER 1 99999999 internal

3.2 Material Group (OMSF)

Material group is a subcategory under a Material Type. This is mainly used for reporting purpose.

Material Group Material Group Description

G01 Raw Material Group
G02 Packing Material Group
G03 Finished Product Group

3.3 Valuation Class

A valuation class is a key to differentiate account determination by material type of materials. This helps in performing
automatic account determination linking to G / L accounts.
• All materials of the same material type can be assigned to only one valuation class except for split valuation.
• A material type can have multiple valuation class(s).
• Material type(s) are linked to valuation class(s) through a key called ‘Account Category Reference’.

Mat. Type Description Acct Category Ref Val. Class

GROH Raw Material 0001 3000
GVER Packing Material 0002 3050
ZERT finished Material 0003 7020

3.4 Unit of measure

Unit of measure is a key field for any logistics transaction.

4. KEY DATA STRUCTURE – VENDOR MASTER

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4.1 Vendor Account Groups:

Key Data Structure

The account group is a feature used to classify vendor master records. The account group helps define the following criteria:
1. Number ranges

4.1 Vendor Account Group

(KDS) Group
V001
Name
Vendors Domestic-Growero
Number Ranges Form no To No internal/External
3 0000200000 0000200050 internal

4.2 Schema Group

Schema Group
Description
(2 Char Code)
DV Domestic Vendors

4.3 Vendor BP Group

4.3 Vendor BP Group Bp Roles
S_CUVN FLVN00 FI VENDOR
S_CUVN FLVN01 VENDOR
Vendor BP Group
NUMBER RANGE FORM NO TO NO internal/External
2 0000200000 0000200050 internal

4.4 Payment Terms

Payment term is Key for defining payment terms composed of cash discount percentages and payment periods.

Payment Terms Code Payment Terms Description

NUM Pay immediately w/o deduction
Within 10 days 3 % cash discount
Within 20 days 2 % cash discount

5. KEY DATA STRUCTURE – PROCUREMENT DOCUMENT TYPE

The procurement documents are the core component of SAP MM Module. A procurement document type defines number
ranges for the respective procurement document. This can be one of the parameters to trigger the appropriate approval
strategy.

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 Key Data Structure (KDS)

5.1 Purchase Requisition Document Type

Document Type
Key Data Structure
Description From No. To No. Item Number
Interval
(KDS)
GNB Std PR-Growero 0010000000 0019999999 internal

5.2 RFQ/ Quotation Document Type

Document Type Description From No. To No. Item Number

Interval

AN Request For
Quotation 4500000000 4599999999 internal

5.3 Purchase Order Document Type

Document Type Description From No To No Item Number

Interval

GNB Std PO-Growero 4500000000 4599999999 Internal

6. KEY DATA STRUCTURE – PRICING STRUCTURE- PURCHASING

6.1 Pricing Procedure

The pricing structure is one of the crucial elements for procurement documents. The various pricing heads applicable for the
business will be configured in the pricing structure. The method by which the values for those pricing heads are determined
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is also configured in the pricing structure (Pricing procedure/ Calculation Schema).

Key Data Structure

The following Pricing procedures have been identified for the Capital Industries business:
1. RM1000- Domestic Pricing Procedure

St
ep
Cou Condi
n tion
form step (KDS) o
t man
ual
re
q
st
a
releva
nt
Pri
nt
Subt
otal
require
ment
Ca
l
Ba
s
Acco
unt
Accr
ual
ter Type st ui ti for ty Ty Ty Key key
e r s Acco pe pe pe
p e ti untDe
d c te
al rmina
tion

1 1 P000 Gross Price x 9

1 2 P001 Gross Price x x 9 6
Discount %
10 1 R000 on Gross 1 x
Discount/Qu
10 2 R001 antity x x
Absolute
10 3 R002 discount x
Header
10 4 KR00 Disc.(Value) x x
Contact
HeaderDisc
10 5 K000 % x
Discount %
10 6 R003 on Net x x
Net value
20 0 incl. disc. x
Non-
Deductible
21 1 NAVS Tax
Net value
22 0 incl. tax
Cash 2
35 1 SKTO Discount 0 17
40 0 Actual Value s
GRW Statistical 2
70 0 R Value 0 c 8

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 Key Data Structure (KDS)

Key Data Structure

7. Release Strategy for Purchase Order:
The release strategy defines the approval process for purchase requisition and purchase orders. The
strategy specified the release codes with which a complete purchase requisition or a requisition items
(KDS)
(with or without classification) must be released (approved) and the sequence in which approvals have
been defined. The prerequisite for release of purchase requisition and PO would be downwards from
the supervisor. The characteristics for release of purchase order are:
• Plant
• Document Type
• Amount
• Purchasing Group
Parameters

7.1 Po Release Config Class Po

class 32
class type
7.2 Release Group BZ
7.3 Release Codes Group code Workflow Description
BZ L1 1 Sup Proc dept
BZ L2 1 Asst mgr proc dept
BZ L3 1 Mgr proc dept
BZ L4 1 Sr mrg proc dept
BZ L5 1 AGM Proc dept
BZ L6 1 Gm Proc dept
BZ L7 1 VP comp
BZ L8 1 CEO comp

7.4 Release Indicator

B
G
R

7.5 Release Strategies

Grp Strat Description
BZ 10 RFQ/CON/SCAG/PO>=0

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8. Material Master data:

The material master contains information on all the materials that a company procures or produces, stores, and sells. It is the
company's central source for retrieving material-specific data. This information is stored in individual material master records.

MASTER
S.No DATA Description Material Name
Material
1 Master
Raw material Thiamethoxam 3
Packing Material pet bottle 4
Packing Material Trojity labels 5
Packing Material Trojity DFU 6
Packing Material Trojity Shipper lable 7
Finished material Trojity 10*1lt 8
Packing Material pet bottle 12
Packing Material pet bottle 25
Finished material Trojity 10*1lt 11
Finished material Trojity 10*1lt 17
Finished material Trojity 10*1lt 21
Finished material Trojity 10*1lt test

9. Vendor Master Data:

The vendor master database contains information about the vendors that supply an enterprise. This information is stored in
individual vendor master records. A vendor master record contains the vendor’s name and address, as well as data

Vendor Master Vendor Name Vendor Type BP

Amish Crop Sciences Pvt
Ltd raw material vendor 200000
HORIZON MOLECULES
LLP raw material vendor 200001
SREE BALAJI POLYMERS packing material vendor 200002
HARI OM INDUSTRIES packing material vendor 200003

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