ISO 45001 MANUAL NSIB

NIGERIAN SAFETY INVESTIGATION BUREAU
OCCUPATIONAL HEALTH AND SAFETY

MANAGEMENT SYSTEM MANUAL
Established to the requirements of
IS0 45001:2018
COPY NO : 00
ISSUE NO : 01
DATE OF ISSUE :
DOCUMENT HOLDER :
CONTROL STATUS
DISCLAIMER: This document is the property of our COMPANY NAME. No part of this document may reproduce
in any form without the prior written permission from the Management Representative.
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NIGERIAN SAFETY INVESTIGATION BUREAU (NSIB) Date:
OCCUPATIONAL HEALTH AND SAFETY Revision No:00
MANAGEMENT SYSTEMS MANUAL Date:

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RELEASE AUTHORISATION
This Occupational Health and Safety Manual is released under the authority of
The Director General/Chief Executive Officer, Nigerian Safety Investigation bureau.
Captain Alex Badeh Jr.
Director-General/CEO
Prepared By Reviewed By Approved By Control Status

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AMENDMENT RECORD
SI. Page Section/ Clause/ Date of Amendment Reasons of Amendment

No No Para line (as Amendment made
applicable)
1.
TABLE CONTENTS

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Section ISO 45001:2018 contents Page No

Clause Number

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0.1 - Title page 01

0.1 - Release authorization 02
0.2 - Amendment sheet 03
0.3 - Table contents 04
0.4 - Glossary sheet 06
0.5 - Introduction 07
3.0 - Terms and Definitions 11
4 4.0 Context of Organization 17
4.1 4.1 Understanding the organization and its context 17
4.2 4.2 Understanding the needs and expectations of workers 17
and other interested parties
4.3 4.3 Determining the scope of the OH&S management 17
system
4.4 4.4 OH&S management system 18
5.0 5.0 Leadership and worker participation 19
5.1 5.1 OH&S policy 20
5.2 5.2 Organizational roles, responsibilities and authorities 22
5.3 5.3 Consultation and participation of workers 23
6 6 Planning 24
6.1 6.1 Actions to address risks and opportunities 24
6.1.1 6.1.1 General 24
6.1.2 6.1.2 Hazard identification and assessment of risks and 25
opportunities
6.1.3 6.1.3 Determination of legal requirements and other 27
requirements
6.1.4 6.1.4 Planning action 27
6.2 6.2 OH&S objectives and planning to achieve them 28
6.2.1 6.2.1 OH&S objectives 28
6.2.2 6.2.2 Planning to achieve OH&S objectives 29
7 7 Support 29
7.1 7.1 Resources 29
7.2 7.2 Competence 29
7.3 7.3 Awareness 30
7.4 7.4 Communication 30
7.4.1 7.4.1 General 30
7.4.2 7.4.2 Internal Communication 31
7.4.3 7.4.3 External communication 31
7.5 7.5 Documented information 31
7.5.1 7.5.1 General 31
7.5.2 7.5.2 Creating and updating 32
7.5.3 7.5.3 Control of documented information 32
8 8 Operation 33

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8.1 8.1 Operational planning and control 33

8.1.1 8.1.1 General 33
8.1.2 8.1.2 Eliminating hazards and reducing OH&S risks 33
8.1.3 8.1.3 Management of change 34
8.1.4 8.1.4 Procurement 35
8.2 8.2 Emergency preparedness and response 35
9 9 Performance evaluation 35
9.1 9.1 Monitoring, measurement, analysis and performance 35
evaluation
9.1.1 9.1.1 General 35
9.1.2 9.1.2 Evaluation of compliance 36
9.2 9.2 Internal Audit 37
9.2.1 9.2.1 General 37
9.2.2 9.2.2 Internal audit programme 37
9.3 9.3 Management review 38
10 10 Improvement 39
10.1 10.1 General 39
10.2 10.2 Incident, nonconformity and corrective action 39
10.3 10.3 Continual improvement 40
GLOSSARY SHEET
MR : Management representative

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HOD : Head of department
No : Number
NCR : Non-conformance report
Rev : Revision
ISO : International organization for standardization
OHS : Occupational Health and Safety
Occupational Health and Safety Management System

OHSMS : manual
S/No : Serial Number
MD : Managing Director
IEC : International Electronic Commission
ROC : Registrar
MRM : Management Review Meeting
XXXX : COMPANY NAME
Introduction

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2 Terms and definitions

3.1 Organization
Person or group of people that has its own functions with responsibilities, authorities and relationships
to achieve its objectives.

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3.2 Interested party (preferred term)

Stakeholder (admitted term)
Person or organization that can affect, be affected by, or perceive itself to be affected by a decision or
activity
3.3 Worker
Person performing work or work-related activities that are under the control of the organization
3.4 Participation
Involvement in decision-making
3.5 Consultation
Seeking views before making a decision
3.6 Workplace
Place under the control of the organization where a person needs to be or to go for work purposes
‍3.7 Contractor
External organization providing services to the organization in accordance with agreed specifications,
terms and conditions
3.8 Requirement
Need or expectation that is stated, generally implied or obligatory
3.9 Legal requirements and other requirements

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Legal requirements that an organization has to comply with and other requirements that an
organization has to or chooses to comply with
3.10 Management system
Set of interrelated or interacting elements of an organization to establish policies and objectives and
processes to achieve those objectives
3.11 Occupational health and safety management system

OH&S management system
Management system or part of a management system used to achieve the OH&S policy
3.12 Top management
Person or group of people who directs and controls an organization at the highest level
3.13 Effectiveness
Extent to which planned activities are realized and planned results achieved
3.14 Policy
Intentions and direction of an organization, as formally expressed by its top management
3.15 Occupational health and safety policy

OH&S policy
Policy to prevent work-related injury and ill health to workers and to provide a safe and healthy
workplaces
3.16 Objective
Result to be achieved

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3.17 Occupational health and safety objective

OH&S objective
Objective set by the organization to achieve specific results consistent with the OH&S policy
3.18 Injury and ill health
Adverse effect on the physical, mental or cognitive condition of a person
3.19 Hazard
Source with a potential to cause injury and ill health
3.20 Risk
Effect of uncertainty
3.21 Occupational health and safety risk

OH&S risk
Combination of the likelihood of occurrence of a work-related hazardous event or exposure(s) and the
severity of injury and ill health that can be caused by the event or exposure(s)
3.22 Occupational health and safety opportunity

OH&S opportunity
Circumstance or set of circumstances that can lead to improvement of OH&S performance
3.23 Competence
Ability to apply knowledge and skills to achieve intended results
3.24 Documented information
Information required to be controlled and maintained by an organization and the medium on which it is
contained

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3.25 Process
Set of interrelated or interacting activities which transforms inputs into outputs
3.26 Procedure
Specified way to carry out an activity or a process
3.27 Performance
Measurable result
3.28 Occupational health and safety performance

OH&S performance
Performance related to the effectiveness of the prevention of injury and ill health to workers and the
provision of safe and healthy workplaces
3.29 Outsource,
Make an arrangement where an external organization performs part of an organization’s function or

process
3.30 Monitoring
Determining the status of a system, a process or an activity
3.31 Measurement
Process to determine a value
3.32 Audit
Systematic, independent and documented process for obtaining audit evidence and evaluating it
objectively to determine the extent to which the audit criteria are fulfilled
3.33 Conformity

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Fulfilment of a requirement
3.34 Nonconformity
Non-fulfilment of a requirement
3.35 Incident
Occurrence arising out of, or in the course of, work that could or does result in injury and ill health
3.36 Corrective action

Action to eliminate the cause(s) of a nonconformity or an incident and to prevent recurrence
3.37 Continual improvement

Recurring activity to enhance performance
4 CONTEXT OF THE ORGANIZATION
4.1 Understanding the organization and its context

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NSIB determined external and internal issues that are relevant to its purpose and that affect
its ability to achieve the intended outcomes of its OH&S management system. NSIB identifies
external issues through PESTEL analysis and internal issues through SWOT analysis that
are relevant to the purpose and direction of the organization and identify how they affect
the ability to achieve intended results.
The organization monitors and reviews information about the external and internal issues.
The internal context is the environment in which we aim to achieve our objectives. Internal context
can include our approach to governance, and contractual relationships with customers and
interested parties. These are defined on our internet Company page under: About Us, Our
Mission, Scope, and Company Values.
Internal issues that affect our organization

1. Results of customer reviews, audits, complaints and feedback
2. Organizational performance
3. Interested parties needs and expectations
4. Internal audit results.
External issues that affect our organization
1. Economic shifts in the organization’s market
2. Government regulations and changes in the law
3. Competitive products and services 4. Events that may affect corporate image
5. Changes in technology.
External context takes into account issues arising from social, technological, environmental,
ethical, political, legal, and economic environment
To ensure our Management System aligns with our strategy, whilst taking account of relevant
internal and external factors; we initially collate and analyze pertinent information in order to
determine potential impact on our context and subsequent business strategy. Such issues include:
Internal Issues External Issues

Market share Customers & suppliers
Employees Markets & competition
Performance Regulatory & statutory
Capacity Economic backdrop
Value & culture Technological

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4.2 Understanding the needs and expectations of workers and other interested parties
NSIB determines:
The organization shall determine:
a) the other interested parties, in addition to workers, that are relevant to the OH&S management
system;
b) the relevant needs and expectations (i.e. requirements) of workers and other interested parties;
c) which of these needs and expectations are, or could become, legal requirements and other
requirements
Below is a checklist to assist with the identification of potential relevant interested parties applicable to
your Safety Management System (SMS)
Group Interested parties Examples of needs/expectations
Government  Minimising risks to local

Local council amenities
 Communications of onsite fire

Local fire authority hazards
Occupational/workplace health  Work health and safety legal

and safety authority compliance
Road authority  Reducing hazards related to

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dangerous goods transported

offsite
 Minimising risk of injury or

Employees and workers fatality
 Compliance with company

Head office/Parent company global standards
 Sharing work health and

Other organizational sites safety information and ideas
 Work health and safety “good

news” stories
PR department  Zero injuries and fatalities
 Reducing financial and

NSIB Shareholders reputational risks
Other  Compliance with ISO

stakeholders Certification auditors 45001:2018
Contractors, suppliers and  Safe working environment

consultants involved in your
operations

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Industry associations you hold  Supporting their industry

membership to initiatives
 Reducing risks that might lead

Insurers to financial loss
 Minimising risk to site

Landlord infrastructure
Main customers  Minimising reputational risks
 Communication of
Medical facilities foreseeable emergencies
 Reducing risks that may affect

them such as fire or other air
Neighbours emissions
Trade unions  Safe working environment
 Communication of safety
Tradespeople working onsite hazards
4.3 Determining the scope of the OH&S management system

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NSIB determines the boundaries and applicability of the OH&S management system to establish its
scope.
When determining this scope, NSIB:
Consider the external and internal issues referred to in 4.1;

Take into account the requirements referred to in 4.2;
Take into account the planned or performed work-related activities.
The OH&S management system include the activities, products and services within the organization’s
control or influence that can impact the organization’s OH&S performance.
The scope is available as documented information.
SCOPE STATEMENTS
4.4 OH&S management system
XXXX established, implemented, maintain and continually improve an OH&S management system,
including the processes needed and their interactions, in accordance with the requirements of this
document.

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Our organization determined the processes needed for the OHS and their application
throughout the organization by
 By determining the inputs required and the output expected from these processes.
 By determining the sequence and interaction of these processes.
 By determining and application of criteria and methods (including monitoring,

measurements and related performance indicators) needed to ensure the effective
operation and control of these processes.
 by determining the resources needed for these processes and ensure the availability
 By assigning the responsibilities and authorities for these processes.
 By addressing the risks and opportunities as determined.
 by evaluating these processes and implementing any changes needed to ensure that these
processes achieve their intended results
 by improving the processes and OHS thro’ process datas, self assessment, management
Review etc.
 by exercising appropriate control over the outsourced processes, as defined in the

Vendor development procedure.
5 LEADERSHIP AND WORKER PARTICIPATION
5.1 Leadership and commitment
Top management demonstrates leadership and commitment with respect to the OH&S management
system by:
a) Taking overall responsibility and accountability for the preventive of work-related injury and ill
health as well as the provision of safe and healthy workplaces and activities;
b) Ensuring that the OH&S policy and related OH&S objectives are established and are compatible
with the strategic direction of the organization;
c) Ensuring the integration of the OH&S management system requirements into the organization’s
business processes;
d) Ensuring that the resources needed to establish, implement, maintain and improve the OH&S
management system are available;

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e) Communicating the importance of effective OH&S management and of conforming to the OH&S
management system requirements;
f) Ensuring that the OH&S management system achieves it intended outcome(s);
g) Directing and supporting persons to contribute to the effectiveness of the OH&S management
system;
h) Ensuring and promoting continual improvement;
i) Supporting other relevant management roles to demonstrate their leadership as it applies to
their areas of responsibility;
j) Developing, leading and promoting a culture in the organization that supports the intended
outcomes of the OH&S management system;
k) Protecting workers from reprisals when reporting incidents, hazards, risks and opportunities;
l) Ensuring the organization establishes and implements a process (es) for consultation and
participation of workers.
m) Supporting the establishment and functioning of health and safety committees,
5.2 OH&S policy
To management establish, implement and maintain an OH&S policy that:
a) Includes a commitment to provide safe and healthy working conditions for the prevention
of work-related injury and ill health and is appropriate to the purpose, size and context of
the organization and to the specific nature of its OH&S risks and OH&S opportunities;
b) Provide a frame work for setting the OH&S objectives;
c) Includes a commitment to fulfil legal requirements and other requirements;
d) Includes a commitment to eliminate hazards and reduce OH&S risks.
e) Includes a commitment to continual improvement of the OH&S management system;
f) Includes a commitment to consultation and participation of workers, and, where they
exist, workers’ representatives.
The OH&S policy:
 Be available as documented information;

 Be communicated within the organization;
 Be available to interested parties, as appropriate;

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 Be relevant and appropriate.

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5.3 Organization roles, responsibilities and authorities
Top management ensure that the responsibilities and authorities for relevant roles within the OH&S
management system are communicated at levels within the organization and maintained as
documented information. Workers at each level of the organization assume responsibility for those
aspects of OH&S management system over which they have control. While responsibility and authority
can assigned, ultimately top management is still accountable for the functioning of the OH&S
management system.
Top management assign the responsibility and authority for:
a) Ensuring that the OH&S management system conforms to the requirements of this document;
b) Reporting on the performance of the OH&S management system to top management.
Unit Head

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 Adequate and effective planning, organization, control and monitoring for Occupational Health
and Safety are implemented.
 Sufficient financial, labour resources and time are provided to meet statutory requirements.
 Periodically review the suitability of OHS management system.
 Authorized to approve OHS manuals and procedures.
Head of all Departments:
 Ensuring the employees in the departments are fully aware of OHS policy and their duties in
relation to Occupational Health and Safety.
 Ensuring all employees in the department receive adequate instruction, information, training
and supervision to achieve the requirement OHS management system.
 Risk assessments are undertaken to assist in the implementation of OHS system.
 Employees are consulted and their views considered prior to implementing changes that may
affect their Occupational Health & Safety.
 Authorized to report injuries and incidents.
Other Employees
 Acting on reports from employees and other as matters of health safety.

 Ensuring that health and safety is taken fully into account in all areas of XXXX
 Implementing the arrangements set out by OHS management system and maintaining the safety
performance across XXXX.
 Ensuring that employees and contracting are aware of their Occupational Health and Safety
responsibility.
 Cooperate with both employer and heads of particular departments and follow instructions.
 Use the appropriate equipment for the job and not misuse it.
 Keep equipment in good condition and report defects.
 Report any incident to superiors of particular department.
 Raise any Occupational Health and Safety concern with Occupational Health & Safety Officer.
 Suggest safe ways of reducing risk.
 Observe all warning notices and follow instructions.

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5.4 Consultation and participation of workers
XXXX established, implement and maintain a process (XXXX/OHSMS/45001/P/200) for

consultation and participation of workers at all applicable levels and functions, and, where they
exist, workers’ representatives, in the development, planning, implementation, performance
evaluation and actions for improvement of the OH&S management system.
XXXX:
Provide mechanisms, time, training and resources necessary for consultation and participation;
NOTE 1 Worker representations can a mechanism for consultation and participation.
Provide timely access to clear, understandable and relevant information about the OH&S
management systems;
 Determine and remove obstacles or barriers to participation and minimize those that cannot
removed;
NOTE 2 Obstacles and barriers can include failure to respond to worker inputs or suggestions,
language or literacy barriers, reprisals or threats of reprisals and policies or practices that
discourage or penalize worker participation.
 Emphasized the consultation non-managerial workers on the following:
 Determining the needs and expectations of interested parties (see 4.2);
 Establishing the OH&S policy (see5.2);
 Assigning organizational roles, responsibilities and authorities as applicable (see 5.3);
 Determining how to fulfil legal requirements and other requirements (see 6.1.3);
 Establishing OH&S objectives and planning to achieve them (see 6.2);
 Determining applicable controls for outsourcing, procurement and contractors (see 8.1.4);
 Determining what needs to monitored, measured and evaluated (see 9.1);
 Planning, establishing, implementing the maintaining an audit programme(s) (see 9.2.2);
 Ensuring continual improvement (see 10.3);
 Emphasize the participation of non-managerial workers in the following:
 Determining the mechanisms for their consultation and participation;
 Identifying hazards and assessing risks and opportunities (see 6.1.1, and 6.1.2);
 Determining actions to eliminate hazards and reduce OH&S risks (see 6.1.4);
 Determining competence requirements, training needs, training and evaluating training (see
7.2);
 Determining what needs to communicated and how this will be done (see 7.4);

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 Determining control measures and their effective implementation and use (see 8.1, 8.1.3, and
8.2);
 Investigating incidents and nonconformities and determining corrective actions (see 10.2).
NOTE 3 Emphasizing the consultation and participation of non-managerial workers is intended to apply
to persons carrying out the work activities, but is not intended to exclude, for example, managers who
are impacted by work activities or other factors in the organization.
NOTE 4 It is recognized that the provision of training at no cost to workers and the provision of training
during working hours, where possible, can remove significant barriers to worker participation.
6 PLANNING
6.1 Actions to address risks and opportunities
6.1.1 General
When planning for the OH&S management system, the organization considers the issues referred to in
4.1 (context), the requirements referred to in 4.2 (interested parties) and 4.3 (the scope of its OH&S
management system) and determine the risks and opportunities that need to address to:
Give assurance that the OH&S management system can achieve its intended outcome(s); Prevent, or
reduce, undesired effects; Achieve continual improvement.
When determining the risks and opportunities to the OH&S management system and its intended
outcomes that need to addressed, the organization take into account:
 Hazards
 OH&S risks and other risks
 OH&S opportunities and other opportunities
 Legal requirements and other requirements
The organization, in its planning process (es), determines and assesses the risks and opportunities that
are relevant to the intended outcomes of the OH&S management system associated with changes in the
organization, its processes or the OH7S management system. In the case of planned changes,
permanent or temporary, this assessment undertaken before the change is implemented (see 8.1.3).
The organization maintains documented information on:

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 Risks and opportunities; The process and actions needed to determine and address its risks and
opportunities (see 6.1.2 to 6.1.4) to the extent necessary to have confidence that they are
carried out as planned.
6.1.2 Hazard identification and assessment of risks and opportunities
6.1.2.1 Hazard identification
XXXX established, implement and maintain process (XXXX/OHSMS/45001/P/300) for hazard

identification that is ongoing and proactive. The process takes into account but not limited to:
 How work is organized, social factors (including workload, work hours, victimization, harassment
and bullying), leadership and the culture in the organization;
 Routine and non-routine activities and situations, including hazards arising from:
 Infrastructure, equipment, materials, substances and the physical conditions of the workplace;
 Product and service design, research, development, testing, production, assembly,
construction, service delivery, maintenance and disposal; Human factors;
How the work is performed;
 Past relevant incidents, internal or external to the organization, including emergencies, and their
causes;
 Potential emergency situations;
 People, including consideration of:
 Those with access to the workplace and their activities, including workers, contractors, visitors
and other persons;
 Those in the vicinity of the workplace who can affected by the activities of XXXX;
 Workers at a location not under the direct control of XXXX ;
 Other issues, including consideration of:
 The design of work areas, processes, installations, machinery / equipment, operating procedures
and work organization, including their adaptation to the needs and capabilities of the workers
involved;
 Situations occurring in the vicinity of the workplace caused by work-related activities under the
control of the XXXX ;
 Situations not controlled by the organization and occurring in the vicinity of the workplace that
can cause injury and ill health to persons in the workplace;
 Actual or proposed changes in organization, operations, processes, activities and OH&S
management system (see 8.1.3);
 Changes in knowledge of, and information about, hazards. (Ref No: OH&S/45001/F/05 – Hazard
Analysis)

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6.1.2.2 Assessment of OH&S risks and other risks to the OH&S management system
XXXX established, implement and maintain a process (es) to:
Assess OH&S risks from the identified hazards, while taking into account the effectiveness of existing
controls; Determine and assess the other risks related to the establishment, implementation, operation
and maintenance of the OH&S management system.
XXXX methodology(ies) and criteria for the assessment of OH&S risks defined with respect to their
scope, nature and timing to ensure they are proactive rather than reactive and are used in a systematic
way. Documented information maintained and retained on the methodology (ies) and criteria.
6.1.2.3 Assessment of OH&S opportunities and other opportunities to the OH&S management
system
XXXX established, implement and maintain a process (es) to assess:
OH&S opportunities to enhance OH&S performance, while taking into account planned changes
to the XXXX , its policies, processes or its activities and opportunities to adapt work, work
organization and work environment to workers; Opportunities to eliminate hazards and reduce
OH&S risks; Other opportunities for improving the OH&S management system.
NOTE OH&S risks and OH&S opportunities can result in other risks and other opportunities to the
XXXX
6.1.3 Determination of legal requirements and other requirements
XXXX established, implement and maintain a process (XXXX/OHSMS/45001/P400) to:
a) Determine and have access to up-to-date legal requirements and other requirements that are
applicable to its hazards, OH&S risks and OH&S management system;
b) Determine how these legal requirements and other requirements apply to XXXX and what
needs to communicated;
c) Take these legal requirements and other requirements into account when establishing,
implementing, maintaining and continually improving its OH&S management system.
XXXX maintains and retains documented information on its legal requirements and other requirements
and ensures that it is updated to reflect any changes.

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NOTE Legal requirements and other requirements can result in risks and opportunities to the
organization.
6.1.4 Planning action
XXXX plan:
 Actions to:
 Address these risks and opportunities (see 6.1.22 and 6.1.2.3);
 Address legal requirements and other requirements (see 6.1.3);
 Prepare for and respond to emergency situations (see 8.2);
 How to:
 Integrate and implement the actions into its OH&S management system processes or other business
processes; Evaluate the effectiveness of these actions;
XXXX takes into account the hierarchy of controls (see 8.1.2) and outputs from the OH&S management
system when planning to take action.
When planning its actions, the organization considers best practices, technological options, and
financial, operational and business requirements.
6.2 OH&S objectives and planning to achieve them
6.2.1 OH&S objectives
XXXX established procedure for OHS Objectives and Targets (XXXX/OHSMS/45001/P/500)
XXXX establish OH&S objectives at relevant functions and levels in order to maintain and continually
improve the OH&S management system and OH&S performance (see 10.3);
The OH&S objectives:
 Be consistent with the OH&S policy;

 Be measurable (if practicable) or capable of performance evaluation;
 Take into account:
 Applicable requirements;
 The results of the assessment of risks and opportunities (see 6.1.2.2 and 6.1.2.3);
 The results of consultation with workers (see 5.4), and, where they exist, workers’
representatives;

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 Be monitored;
 Be communicated;
 Be updated as appropriate.
OHS OBJECTIVES
1. Reducing number of OHS Incidents.

2. Reducing number of Legal Incidents.
3. Periodically providing OHS trainings.
4. Periodically providing OHS promotion activities.
6.2.2 Planning to achieve OH&S objectives
When planning how to achieve its OH&S objectives, XXXX determine:
 What will be done;

 What resources will be required;
 Who will be responsible;
 When it will be completed;
 How the results will be evaluated, including indicators for monitoring;
 How the actions to achieve OH&S objectives will integrate into XXXX business processes.
XXXX maintains and retains documented information on the OH&S objectives and plans to achieve
them. (Ref No: OH&S/45001/F/100– OH&S Objectives Monitoring Chart).
7 SUPPORT
7.1 Resource

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XXXX determines and provides the resources needed for the establishment, implementation,
maintenance and continual improvement of the OH&S management system.
7.2 Competence
The XXXX :
Determine the necessary competence of workers that affects or can affect its OH&S performance;
Ensure that workers are competent (including the ability to identify hazards) on the basis of appropriate
education, training or experience; Where applicable, take actions to acquire and maintain the necessary
competence, and evaluate the effectiveness of the actions taken; Retain appropriate documented
information as evidence of competence.
Applicable actions can include, for example, the provision of training to, the mentoring of, or the
reassignment of currently employed persons, or the hiring or contracting of competent persons.
(Ref No: OH&S/45001/F/110 – Competency Matrix & OH&S/45001/F/120– Competency Standard).
7.3 Awareness
Workers made aware of:
 The OH&S policy and OH&S objectives;

 Their contribution to the effectiveness of the OH&S management system, including the benefits of
improved OH&S performance;
 The implications and potential consequences of not conforming to the OH&S management system
requirements;
 Incidents and the outcomes of investigations that are relevant to them;
 Hazards, OH&S risks and actions determined that are relevant to them;
 The ability to remove themselves from work situations that they consider present an imminent and
serious danger to their life or health, as well as the arrangements for protecting them from undue
consequences for doing so. (Ref: OH&S/45001/F/140 Training Record Cum Evaluation,
OH&S/45001/F/150 – Training Feedback Form & OH&S/45001/F/160 – Training Feedback Analysis)
7.4 Communication

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7.4.1 General
XXXX established, implement and maintain the process (XXXX/OHSMS/45001/P/700) needed for the
internal and external communications relevant to the OH&S management system, including
determining:
 On what it will communicate;

 When to communicate;
 With whom to communicate:
1) Internally among the various levels and functions of the XXXX;
2) Among contractors and visitors to the workplace;
3) Among other interested parties;
 How to communicate.
XXXX into account diversity aspects (e.g. gender, language, culture, literacy, disability) when
considering its communication needs.
XXXX ensures that the views of external interested parties are considered in establishing its
communication process (es).
When establishing its communication process (es), XXXX ;
 Take into account its legal requirements and other requirements;

 Ensure that OH&S information to communicate is consistent with information generated within
the OH&S management system, and is reliable.
XXXX responds to relevant communications on its OH&S management system.
XXXX retains documented information as evidence of its communications, as appropriate.

(Ref No: OH&S/45001/F/130– Annual Training Calender)
7.4.2 Internal communication
The XXXX :
Internally communicate information relevant to the OH&S management system among the various
levels and functions of the XXXX , including changes to the OH&S management system, as appropriate;
Ensure its communication process (es) enables workers to contribute to continual improvement.

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7.4.3 External communication
XXXX externally communicate information relevant to the OH&S management system, as established
by the organization’s communication process (es) and taking into account its legal requirements and
other requirements. (Ref No: OH&S/45001/F/180 – Communication Plan)
7.5 Documented information
7.5.1 General
XXXX established procedure of Control Documented Information (XXXX/OHSMS/45001/P/1300)
XXXX OH&S management system include:
a) Documented information required by this document;

b) Documented information determined by the organization as being necessary for the
effectiveness of the OH&S management system;
The extent of documented information for an OH&S management system can differ from one XXXX to
another due to:
 The size of XXXX and its type of activities, processes, products and services;
 The need to demonstrate fulfillment of legal requirements and other requirements;
 The complexity of processes and their interactions;
 The competence of workers.
7.5.2 Creating and updating
When creating and updating documented information XXXX ensure appropriate:
Identification and description (e.g. a title, date, author or reference number); Format (e.g. language,
software version, graphics) and media (e.g. paper, electronic); Review and approval for suitability and
adequacy.
7.5.3 Control of documented information
Documented information required by the OH&S management system and by this document controlled
to ensure:
It is available and suitable for use, where and when it is needed; It is adequately protected (e.g. from
loss of confidentiality, use or loss of integrity).

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For the control of documented information, the XXXX improper addresses the following activities, as
applicable:
 Distribution, access, retrieval and use;

 Storage and preservation, including preservation of legibility;
 Control of changes (e.g. version control);
 Retention and disposition.
Documented information of external origin determined by XXXX to necessary for the planning and
operation of the OH&S management system identified, as appropriate, and controlled.
Access can imply a decision regarding the permission to view the documented information only, or the
permission and authority to view and change the documented information.
Access to relevant documented information includes access by workers, and, where they exist, workers’
representatives.
8 OPERATION
8.1 Operational planning and control
8.1.1 General
XXXX plan, implement, control and maintain the process (XXXX/OHSMS/45001/P/800) needed to meet
requirements of the OH&S management system, and to implement the actions determined in Clause 6,
by:
Establishing criteria for the processes; Implementing control of the processes in accordance with the
criteria; Maintaining and retaining documented information to the extent necessary to have confidence
that the processes have been carried out as planned; Adapting work to workers.
At multi-employer workplaces, the organization coordinates the relevant parts of the OH&S
management system with the other organizations.

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8.1.2 Eliminating hazards and reducing OH&S risks
XXXX establishes, implement and maintain a process (XXXX/OHSMS/45001/P/300) for the elimination
of hazards and reduction of OH&S risks using the following “hierarchy of control”:
Eliminate the hazard; Substitute with less hazardous processes, operations, materials or equipment;
Use engineering controls and reorganization of work; Use administrative controls, including training; Use
adequate personal protective equipment.
NOTE In many countries, legal requirements and other requirements include the requirement that
personal protective equipment (PPE) is provided at no cost to workers.(Ref: OH&S/45001/F/70 HAZARD
ANALYSIS)
8.1.3 Management of change
XXXX establish a process (XXXX/OHSMS/45001/P/600) for the implementation and control of planned
temporary and permanent changes that impact OH&S performance, including:
 New products, services and processes, or changes to existing products, services and
processes, including:
 Workplace locations and surroundings;
 Work organization;
 Working conditions;
 Equipment;
 Work force;
 Changes to legal requirements and other requirements;
 Changes in knowledge or information about hazards and OH&S risks;
 Developments in knowledge and technology.
XXXX reviews the consequence of unintended changes, taking action to mitigate any adverse effects, as
necessary. The Changes can result in risks and opportunities.
8.1.4 Procurement
8.1.4.1 General
XXXX establish, implement and maintain a process (es) to control the procurement of products and
services in order to ensure their conformity to its OH&S management system.
8.1.4.2 Contractors

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XXXX coordinates its procurement process with its contractors, to identify hazards and to assess and
control the OH&S risks, arising from the:
Contractors’ activities and operations that impact the organization; XXXX activities and operations that
impact the contractors’ workers; Contractor’s activities and operations that impact other interested
parties in the workplace.
XXXX ensures that the requirements of its OH&S management system are met by contractors and their
workers. The organization’s procurement process (es) defines and applies occupational health and
safety criteria for the selection of contractors.
NOTE It can helpful to include the occupational health and safety criteria for the selection of
contractors in the contractual documents.
8.1.4.3 Outsourcing
XXXX ensures that outsourced functions and processes are controlled. The organization ensures that its
outsourcing arrangements are consistent with legal requirements and other requirements and with
achieving the intended outcomes of the OH&S management system. The type and degree of control to
apply to these functions and processes defined within the OH&S management system.
NOTE Coordination with external providers can assist an XXXX to address any impact outsourcing has
on its OH&S performance.
8.2 Emergency preparedness and response
XXXX established, implement and maintain a process (XXXX/OHSMS/45001/P/900) needed to prepare

for the respond to potential emergency situations, as identified in 6.1.2.1, including:
 Establishing a planned response to emergency situations, including the provision of first aid;
 Providing training for the planned response;
 Periodically testing and exercising the planned response capability;
 Evaluating performance and, as necessary, revising the planned response, including after testing and
in particular after the occurrence of emergency situations;
 Communicating and providing relevant information to all workers on their duties and
responsibilities;
 Communicating relevant information to contractors, visitors, emergency response service,
government authorities and, as appropriate, the local community;
 Taking into account the needs and capabilities of all relevant interested parties and ensuring their
involvement, as appropriate, in the development of the planned response.

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XXXX maintains and retains documented information on the process (es) and on the plans for
responding to potential emergency situations.
9 PERFORMANCE EVALUATION
9.1 Monitoring, measurement, analysis and performance evaluation
9.1.1 General
XXXX established, implement and maintain a process (XXXX/OHSMS/45001/P/1000) for monitoring,

measurement, and analysis and performance evaluation.
XXXX determines:
 What needs to monitored and measured, including:

 The extent to which legal requirements and other requirements are fulfilled;
 Its activities and operations related to identified hazards, risks and opportunities;
 Progress towards achievement of the organization’s OH&S objectives;
 Effectiveness of operational and other controls;
 The methods for monitoring, measurement, analysis and performance evaluation, as applicable,
to ensure valid results;
 The criteria against which the organization will evaluate its OH&S performance;
 When the monitoring and measuring performed; When the results from monitoring and
measurement analyzed, evaluated and communicated.
XXXX evaluates the OH&S performance, and determines the effectiveness of the OH&S management
system.
XXXX ensures that monitoring and measuring equipment is calibrated or verified as applicable, and is
used and maintained as appropriate.
NOTE There can legal requirements or other requirements (e.g. national or international standards)
concerning the calibration or verification of monitoring and measuring equipment.
XXXX retains appropriate documented information:
 As evidence of the results of monitoring, measurement, analysis and performance evaluation;

 On the maintenance, calibration or verification of measuring equipment.
9.1.2 Evaluation of compliance

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XXXX established, implement and maintain a process (XXXX/OHSMS/45001/P/1100) for evaluating

compliance with legal requirements and other requirements (see 6.1.3).
The XXXX :
Determine the frequency and method(s) for the evaluation of compliance; Evaluate compliance and
take action if needed (see 10.2); Maintain knowledge and understanding of its compliance stats with
legal requirements and other requirements; Retain documented information of the compliance
evaluation result(s) (Ref: OH&S/45001/F/80 LIST OF LEGAL DOCUMENTS).
9.2 Internal audit
9.2.1 General
XXXX established procedure for internal audit (XXXX/OHSMS/45001/P/1400)
XXXX conduct internal audits at planned intervals to provide information on whether the OH&S
management system:
 Conforms to:
XXXX own requirements for its OH&S management system, including the OH&S policy and OH&S
objectives; The requirements of this document and is effectively implemented and maintained.
9.2.2 Internal audit programme
The XXXX :
 Plan, establish, implement and maintain an audit programme(s) including the frequency, methods,
responsibilities, consultation, planning requirements and reporting, which take into consideration
the importance of the processes concerned and the results of previous audits;
 Define the audit criteria and scope for each audit;

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 Select auditors and conduct audits to ensure objectivity and impartiality of the audit process;
 Ensure that the results of the audits are reported to relevant managers; ensure that relevant audit
results are reported to workers, and, where they exist, worker’s representatives, and other relevant
interested parties;
 Take action to address nonconformities and continually improve its OH&S performance (see Clause
10);
 Retain documented information as evidence of the implementation of the audit programme and the
audit results.
(Ref: OH&S/45001/320 Internal Audit Plan, OH&S/45001/F/330 – Masterlist of Internal Auditor,

OH&S/45001/F/340 – Internal Audit Schedule, & OH&S/45001/F/360 – Internal Audit Report).
9.3 Management review
XXXX established procedure for management review (XXXX/OHSMS/45001/P/1500).
Top management reviews XXXX OH&S management system, at planned intervals, to ensure its
continuing suitability, adequacy and effectiveness.
The management review includes consideration of:
 The status of actions from previous management reviews;

 Changes in external and internal issues that are relevant to the OH&S management system
including:
 The needs and expectations of interested parties;
 Legal requirements and other requirements;
 Risks and opportunities;
 The extent to which the OH&S policy and the OH&S objectives have been met;
 Information on the OH&S performance, including trends in:
 Incidents, nonconformities, corrective actions and continual improvement;
 Monitoring and measurement results;
 Results of evaluation of compliance with legal requirements and other requirements;

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 Audit results;
 Consultation and participation of workers;
 Risks and opportunities;
 Adequacy of resources for maintaining an effective OH&S management system;
 Relevant communication(s) with interested parties;
 Opportunities for continual improvement.
The outputs of the management review include decisions related to:
 Continuing suitability, adequacy and effectiveness of the OH&S management system in

achieving its intended outcomes;
 Continual improvement opportunities;
 Any needs for changes to the OH&S management system;
 Resources needed;
 Actions if needed;
 Opportunities to improve integration of the OH&S management system with other business
processes;
 Any implications for the strategic directions of the organization.
Top management communicates the relevant outputs of management reviews to workers, and, where
they exist, workers’ representatives (see 7.4).
XXXX retains documented information as evidence of the results of management reviews.
(Ref: OH&S/45001/F/370 – Minutes of Management Review Meeting)
10 IMPROVEMENT
10.1 General
XXXX determines opportunities for improvement (see Clause 9) and implements necessary actions to
achieve the intended outcomes of its OH&S management system.
10.2 Incident, nonconformity and corrective action
XXXX establish, implement and maintain a process (XXXX/OHSMS/45001/P/1200), including reporting,

investigating and taking action, to determine and manage incidents and nonconformities.
When an incident or nonconformity occurs, the organization:
 React in timely manner to the incident or nonconformity and, as applicable:

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 Take action to control and correct it;

 Deal with the consequences;
 Evaluate, with the participation of workers (see 5.4) and the involvement of other relevant
interested parties, the need for corrective action to eliminate the root cause(s) of the incident or
nonconformity, in order that it does not recur or occur elsewhere, by:
 Investigating the incident or reviewing the nonconformity;
 Determining the cause (s) of the incident or nonconformity;
 Determining if similar incidents have occurred, nonconformities exist, or if they could potentially
occur;
 Review existing assessments of OH&S risks and other risks, as appropriate (see 6.1);
 Determine and implement any action needed, including corrective action, in accordance with the
hierarchy of controls (see 8.1.2) and the management of change (see 8.1.3);
 Assess OH&S risks that relate to new or changed hazards, prior to taking action;
 Review the effectiveness of any action, including corrective action;
 Make changes to the OH&S management system, if necessary.
Corrective actions appropriate to the effects or potential effects of the incidents or nonconformities
encountered.
XXXX retains documented information as evidence of:
 The nature of the incidents or nonconformities and any subsequent actions taken;
 The results of any action and corrective action, including their effectiveness.
XXXX communicates this documented information to relevant workers, and, where they exist, workers’
representatives, and other relevant interested parties.
NOTE The reporting and investigation of incidents without undue delay can enable hazards to
eliminated and associated OH&S risks minimizing as soon as possible.(Ref: OH&S/45001/350 –
Nonconformance Report & OH&S/45001/F/380 – Corrective Action Report)
10.3 Continual improvement
XXXX established procedure for continual improvement (XXXX/OHSMS/45001/P/1600)
XXXX continually improves the suitability, adequacy and effectiveness of the OH&S management
system, by:
Enhancing OH&S performance. Promoting a culture that supports an OH&S management system;.
Promoting the participation of workers in implementing actions for the continual improvement of the

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OH&S management system; Communicating the relevant results of continual improvement to workers,
and, where they exist, worker’s representatives; Maintaining and retaining documented information as
evidence of continual improvement. (Ref: OH&S/45001/F/390 – Continual Improvement)
Annexure – I
ORGANIZATIONAL CHART

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Annexure – II
MASTER LIST OF RECORDS
Form No Rev No Name of the Record Retention Period
Form No Rev No Name of the Record Retention Period
OH&S/45001/F/10 R0 Context of the Organisation Permanent
Needs & Expectation of Workers and Other Interested

OH&S/45001/F/20 R0 Parties Permanent
OH&S/45001/F/30 R0 OHS Minutes of Safety Committee Meeting Permanent
OH&S/45001/F/40 R0 Safety Organization Chart Three Years
OH&S/45001/F/50 R0 Roles Responsibility Authority and Accountability Permanent
OH&S/45001/F/60 R0 Hazard Identification Checklist Permanent

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OH&S/45001/F/70 R0 HIRA Permanent
OH&S/45001/F/80 R0 Master List of Legal Documents Permanent
OH&S/45001/F/90 R0 Master List of External Origin Document Three Years
OH&S/45001/F/100 R0 OH & S Objectives Monitoring Chart Permanent
OH&S/45001/F/110 R0 Competency Matrix Permanent
OH&S/45001/F/120 R0 Competency Standard Permanent
OH&S/45001/F/130 R0 Annual Training Calender One Year
OH&S/45001/F/140 R0 Training Record cum Evaluation One Year
OH&S/45001/F/150 R0 Training Feedback Form One Year
OH&S/45001/F/160 R0 Training Feedback Analysis One Year
OH&S/45001/F/170 R0 Medical Checkup Record One Year
OH&S/45001/F/180 R0 Communication Plan One Year
OH&S/45001/F/190 R0 Interested Parties Complaint Register One Year
OH&S/45001/F/200 R0 Employee Health Register One Year
OH&S/45001/F/210 R0 Sickness register One Year
OH&S/45001/F/220 R0 Medicine Stock Register One Year
OH&S/45001/F/230 R0 Safety Permit One Year
OH&S/45001/F/240 R0 Lift Yearly Service Report One Year
OH&S/45001/F/250 R0 Fire Extinguisher Map One Year
OH&S/45001/F/260 R0 Fire Extinguisher Renewal Register One Year
OH&S/45001/F/270 R0 Mock Drill Record One Year
OH&S/45001/F/280 R0 Incident Register One Year
OH&S/45001/F/290 R0 Incident Investigation Report One Year
OH&S/45001/F/300 R0 List of PPE Three Years

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OH&S/45001/F/310 R0 Safety Day Function Report One Year
OH&S/45001/F/320 R0 Internal Audit Plan Three Years
OH&S/45001/F/330 R0 Master List of Internal Auditors Three Years
OH&S/45001/F/340 R0 Internal Audit Schedule Three Years
OH&S/45001/F/350 R0 Non Conformance Report Three Years
OH&S/45001/F/360 R0 Internal Audit Report Permanent
OH&S/45001/370 R0 Minutes of Management Review Meeting Permanent
OH&S/45001/380 R0 Corrective Action Report Permanent
OH&S/45001/390 R0 Continual Improvement Record Permanent
Annexure – III
LIST OF PROCEDURES
SL.NO List of Procedures Ref. No

1 Determining Context of the Organization and Interested OHSMS/45001/P/100
Parties
2 Consultation and Participation of Workers OHSMS/45001/P/200
3 Hazard Identification and Assessment OHSMS/45001/P/300
4 Identification of Legal Requirements OHSMS/45001/P/400
5 Objectives and Targets OHSMS/45001/P/500
6 Management of Change OHSMS/45001/P/600
7 Communication OHSMS/45001/P/700
8 Operational Planning and Control OHSMS/45001/P/800
9 Emergency Prepardness and response OHSMS/45001/P/900
10 Monitoring, Measuring and Analysis OHSMS/45001/P/1000
11 Compliance Evaluation OHSMS/45001/P/1100

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12 Incident Investigation, Nonconformities & Corrective Actions OHSMS/45001/P/1200

13 Document and Record Control OHSMS/45001/P/1300
14 Internal Audit OHSMS/45001/P/1400
15 Management Review OHSMS/45001/P/1500
16 Continual Improvement OHSMS/45001/P/1600
17 Training OHSMS/45001/P/1700

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NIGERIAN SAFETY INVESTIGATION BUREAU

OCCUPATIONAL HEALTH AND SAFETY

MANAGEMENT SYSTEMS MANUAL Date:

The Director General/Chief Executive Officer, Nigerian Safety Investigation bureau.

Captain Alex Badeh Jr.

Prepared By Reviewed By Approved By Control Status

MANAGEMENT SYSTEMS MANUAL Date:

SI. Page Section/ Clause/ Date of Amendment Reasons of Amendment

Prepared By Reviewed By Approved By Control Status

MANAGEMENT SYSTEMS MANUAL Date:

Section ISO 45001:2018 contents Page No

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MANAGEMENT SYSTEMS MANUAL Date:

0.1 - Title page 01

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8.1 8.1 Operational planning and control 33

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HOD : Head of department

NCR : Non-conformance report

ISO : International organization for standardization

OHS : Occupational Health and Safety

Occupational Health and Safety Management System

S/No : Serial Number

IEC : International Electronic Commission

MRM : Management Review Meeting

XXXX : COMPANY NAME

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2 Terms and definitions

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3.2 Interested party (preferred term)

Seeking views before making a decision

Need or expectation that is stated, generally implied or obligatory

3.9 Legal requirements and other requirements

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3.10 Management system

3.11 Occupational health and safety management system

3.12 Top management

Intentions and direction of an organization, as formally expressed by its top management

3.15 Occupational health and safety policy

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MANAGEMENT SYSTEMS MANUAL Date:

3.17 Occupational health and safety objective

3.18 Injury and ill health

Adverse effect on the physical, mental or cognitive condition of a person

Source with a potential to cause injury and ill health

3.21 Occupational health and safety risk

3.22 Occupational health and safety opportunity

Circumstance or set of circumstances that can lead to improvement of OH&S performance

Ability to apply knowledge and skills to achieve intended results

3.24 Documented information

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Set of interrelated or interacting activities which transforms inputs into outputs

Specified way to carry out an activity or a process

3.28 Occupational health and safety performance

Make an arrangement where an external organization performs part of an organization’s function or

Determining the status of a system, a process or an activity

Process to determine a value

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