Execution Plan for

Construction
of
LV Distribution Boards 2A & 2B

Company Name: Coleman

Street Address: Sagamu

Date: 26th June, 2023

Page 1 of 13
Table of Contents
Introduction................................................................................................................................... 3
Project Management Approach.....................................................................................................3
Project Scope................................................................................................................................. 3
Milestone List................................................................................................................................ 4
Schedule Baseline and Work Breakdown Structure.......................................................................5
Change Management Plan.............................................................................................................5
Communications Management Plan..............................................................................................6
Cost Management Plan..................................................................................................................7
Procurement Management Plan....................................................................................................7
Project Scope Management Plan...................................................................................................8
Schedule Management Plan.......................................................................................................... 8
Quality Management Plan............................................................................................................. 9
Staffing Management Plan...........................................................................................................11
Resource Calendar.......................................................................................................................11
Cost Baseline................................................................................................................................11
Quality Baseline........................................................................................................................... 13
Sponsor Acceptance.................................................................................................................... 13

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Introduction
COLEMAN has approved the construction of two LV (Low Voltage) Distribution Boards 2A & 2B to be
constructed at the Alcon ABB Complex in Port Harcourt.

Project Management Approach

Alcon is not 100% profit driven in this dispensation, but to use this task as a selling point of our
capacity and capability to the client, who is one of the major cable metal producers in west Africa, this
we are doing as channel to open a stream of businesses in the oncoming dispensation. To deliver this
project optimally, we are going to consider a direct market procurement strategy for the materials not
available inhouse.

Alcon will perform the building of the said panels in accordance with the drawings forwarded to us
from the Client in a professional manner taking into consideration all the applicable codes and
standards. We shall be using our ABB production facility and certified personnel resources in our Port
Harcourt Base. The project team will comprise of the Project Manager, supervisor, the utility staff and
three technicians.

Project Scope
The project scope includes the design review, procurement of the materials, fabrication and
construction of 2 number panels, testing and delivering and installation at Coleman work site at
Sagamu, Ogun state. All The project work will be performed internally and no portion of this project
will be outsourced.

Milestone List
The below chart lists the major milestones for the Project. This chart is comprised only of major
project milestones such as completion of a project phase or gate review. There may be smaller
milestones which are not included on this chart but are included in the project schedule and WBS.

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S/N TASK NAME DURATION
1 Procurement of all the bill of materials required from Lagos. 3 Days
2 Conveyance of purchased bill of materials to ALCON base office. 3 Days
Mobilization of personnel to site for the panel building works and
3 site safety induction. 3 Days

Bill of materials confirmation to ensure that the components are free

4 from damage, tested, calibrated and usable condition.
Installation of the equipment in the shell finished with powder
5 coating 1 Day

Prepare the electrical components & enclosures for the Assembly

6 operations. Enclosure partitions. M Descr D
7 Mounting of the electrical components into enclosures. 7 Days il iption
8 Cable twisting & wiring activities. Continuity connections. 5 Days es
9 Copper lamination, braided & bending 5 Days to
Screwed, clamped connections. n
10 Installation & termination pre-formed looms. e
E Revie 2
11 Making crimped connections of spade end, loops, tags & pins. 3 Days
n w all
Marking & colour coding wires/ cables. Applying sealants and 6
12 gi Engin
adhesives. Making soldered connections.
n eerin
Positional accuracy of all components, Correct wires termination and
13 e g
orientation correction. 2 Days
er Desig
14 Termination & component security and allignment correction
in n
15 Pre-Commissioning Test 1 Day g drawi
16 Supply of panels to Colman site at Shagamu 3 Days D ngs as
es provi
ig ded
n with
R all
e the
vi acces
e sory
w and
gener
ation
of the
mater
ial
take
off.
Pr Bulk 2
o purch
c ase of
ur the
Page 4 of 13
 ement material takes off/freighting to Port-Harcourt.
Fabrication & Fabrication of all the accessories and 02/07/23 23 days
Construction construction of the Distribution Panels
Commissioning Carrying out of functional testing on the panels 31/07/23 2days
and close out of punch list.
Delivery Delivery of the two panels to Coleman site at 3/08/23 2 days
Sagamu

If there are any scheduling delays which may impact a milestone or delivery date, the client project
manager shall be notified immediately so proactive measures may be taken to mitigate slips in dates.
Any approved changes to these milestones or dates will be communicated to the project team by the
project manager.

Find attached the project schedule.

Schedule Baseline and Work Breakdown Structure

The Schedule and WBS are develop to take 4 weeks to completion.

Change Management Plan

The following steps comprise ALCON’s organization change control process for the project:

Step #1: Identify the need for a change (client)

Requestor will submit a change request mail to the project manager
Step #2: Log change in the change request register (Project Manager)
The project manager will maintain a log of all change requests for the duration of the
project
Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Requestor) The
project manager will conduct an evaluation of the impact of the change to cost, risk, schedule, and
scope
Step #4: Submit change request to Sponsor/Management through the Project Manager.
The project manager will submit the change request and analysis to the management for
review
Step #5: Management/ Board decision.
The Mgt will discuss the proposed change and decide whether or not it will be approved
based on all submitted information
Step #6: Implement change (Project Manager)
If a change is approved by the CCB, the project manager will update and re-baseline
project documentation as necessary as well as ensure any changes are communicated to
the team and stakeholders

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Communications Management Plan
This Communications Management Plan sets the communications framework for the project. It will
serve as a guide for communications throughout the life of the project and will be updated as
communication requirements change. This plan identifies and defines the roles of the project team
members as they pertain to communications. It also includes a communications matrix which maps
the communication requirements of this project, and communication conduct for meetings and other
forms of communication. A project team directory is also included to provide contact information for
all stakeholders directly involved in the project.

The Project Manager will take the lead role in ensuring effective communications on this project. The
communications requirements are documented in the Communications Matrix below. The
Communications Matrix will be used as the guide for what information to communicate, who is to do
the communicating, when to communicate it, and to whom to communicate.

Comm. Type Description Freq. Format Participants/ Deliverable Owner

Distribution
Project Sponsor,
Email summary Project
Daily Status Report Daily Email Team and Status Report
of project status Manager
Stakeholders
Meeting to
Weekly Project review action Updated Action Project
Weekly Email Project Team
Team Meeting register and Register Manager
status
Present
Phase
closeout of Project Sponsor,
Project Gate completion Project
project phases As Needed In Person Team and
Reviews report and Manager
and kickoff next Stakeholders
phase kickoff
phase
Review of any
technical
Technical Design Technical Project
designs or work As Needed In Person Project Team
Review Design Package Manager
associated with
the project

Project team directory for all communications is:

Name Title E mail Office Phone Cell Phone

J. Yawa Mgt. Rep
Olumilade
Sponsor
Olusola
Falola Adegoke PROJECT

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Communications Conduct:

Meetings:
The Project Manager will distribute a meeting agenda at least 1 day prior to any scheduled meeting
and all participants are expected to review the agenda prior to the meeting. During all project
meetings the timekeeper will ensure that the group adheres to the times stated in the agenda and the
recorder will take all notes for distribution to the team upon completion of the meeting. It is
imperative that all participants arrive to each meeting on time and all cell phones should be turned off
or set to vibrate mode to minimize distractions. Meeting minutes will be distributed no later than 24
hours after each meeting is completed.

Email:
All email pertaining to the project should be professional, free of errors, and provide brief
communication. Email should be distributed to the correct project participants in accordance with the
communication matrix above based on its content. All attachments should be in one of the
organization’s standard software suite programs and adhere to established company formats. If the
email is to bring an issue forward then it should discuss what the issue is, provide a brief background
on the issue, and provide a recommendation to correct the issue. The Project Manager should be
included on any email pertaining to the Project.

Informal Communications:
While informal communication is a part of every project and is necessary for successful project
completion, any issues, concerns, or updates that arise from informal discussion between team
members must be communicated to the Project Manager so the appropriate action may be taken.

Cost Management Plan

The Project Manager will be responsible for managing and reporting on the project’s cost throughout
the duration of the project. The Project Manager will present and review the project’s cost
performance during the weekly project status meeting. Using earned value calculations, the Project
Manager is responsible for accounting for cost deviations and presenting the Project Sponsor with
options for getting the project back on budget. All budget authority and decisions, to include budget
changes, reside with the Project Sponsor.

Earned value calculations will be compiled by the Project Manager and reported at the weekly project
status meeting. If there are indications that these values will approach or reach the critical stage
before a subsequent meeting, the Project Manager will communicate this to the Project Sponsor
immediately.

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Procurement Management Plan
All materials are to be procured and made available before the personnel mobilization in this project
execution. However, per adventure in case of variation in design from the client, which warrants or
requires extra materials, then; The Procurement manager will provide oversight and management for
all procurement activities under this project. The Project Manager is authorized to approve all
procurement actions up to N100,000. Any procurement actions exceeding this amount must be
approved by the Project Sponsor.

While this project requires minimal or no procurement, in the event procurement is required, the
Procurement Manager will work with the project team to identify all items or services to be procured
for the successful completion of the project. The Procurement Manager will then ensure these
procurements are reviewed by the Project Manager and presented to the PMT group who will review
the procurement actions, determine whether it is advantageous to make or buy the items or resource
required services internally.

Project Scope Management Plan

Scope management for the Project will be the sole responsibility of the Project Manager. The scope
for this project is defined by the Scope Statement, Work Breakdown Structure (WBS) and WBS
Dictionary. The Project Manager, Sponsor, and Stakeholders will establish and approve
documentation for measuring project scope which includes deliverable quality checklists and work
performance measurements.

Proposed scope changes may be initiated by the Project Manager, Stakeholders or any member of the
project team. All change requests will be submitted to the Project Manager who will then evaluate
the requested scope change. Upon acceptance of the scope change request the Project Manager will
submit the scope change request to Project Sponsor for acceptance. Upon approval of scope changes
by the Change Control Board and Project Sponsor the Project Manager will update all project
documents and communicate the scope change to all stakeholders. Based on feedback and input from
the Project Manager and Stakeholders, the Project Sponsor is responsible for the acceptance of the
final project deliverables and project scope.

The Project Sponsor is responsible for formally accepting the project’s final deliverable. This
acceptance will be based on a review of all project documentation, testing results, beta trial results,
and completion of all tasks/work packages and product functionality.

Schedule Management Plan

Preliminary schedule has been developed, it will be reviewed by the project team and any resources
tentatively assigned to project tasks. The project team and resources must agree to the proposed
work package assignments, durations, and schedule. Once this is achieved the project sponsor will
review and approve the schedule and it will then be base lined.

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In accordance with COMPANY’s organizational standard, the following will be designated as
milestones for all project schedules:
 Base lined project schedule
 Approval of final project budget
 Project kick-off
 Approval of roles and responsibilities
 Requirements definition approval
 Completion of data mapping/inventory
 Project implementation
 Acceptance of final deliverables

Roles and responsibilities for schedule development are as follows:

The project manager will be responsible for facilitating work package definition, sequencing, and
estimating duration and resources with the project team. The project manager will also validate the
schedule with the project team, stakeholders, and the project sponsor. The project manager will
obtain schedule approval from the project sponsor and baseline the schedule.

The project team is responsible for participating in work package definition, sequencing, duration, and
resource estimating. The project team will also review and validate the proposed schedule and
perform assigned activities once the schedule is approved.

The project sponsor will participate in reviews of the proposed schedule and approve the final
schedule before it is base lined.

Quality Management Plan

All members of the project team will play a role in quality management. It is imperative that the team
ensures that work is completed at an adequate level of quality from individual work packages to the
final project deliverable. The following are the quality roles and responsibilities for the Project:

The Project Sponsor is responsible for approving all quality standards for the Project. The Project
Sponsor will review all project tasks and deliverables to ensure compliance with established and
approved quality standards. Additionally, the Project Sponsor will sign off on the final acceptance of
the project deliverable.
The Project Manager is responsible for quality management throughout the duration of the project.
The Project Manager is responsible for implementing the Quality Management Plan and ensuring all
tasks, processes, and documentation are compliant with the plan. The Project Manager will work with
the project’s quality specialists to establish acceptable quality standards. The Project Manager is also
responsible for communicating and tracking all quality standards to the project team and
stakeholders.
The Quality Specialists are responsible for working with the Project Manager to develop and
implement the Quality Management Plan. Quality Specialists will recommend tools and
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methodologies for tracking quality and standards to establish acceptable quality levels. The Quality
Specialists will create and maintain Quality Control and Assurance Logs throughout the project.

The remaining member of the project team, as well as the stakeholders will be responsible for
assisting the Project Manager and Quality Specialists in the establishment of acceptable quality
standards. They will also work to ensure that all quality standards are met and communicate any
concerns regarding quality to the Project Manager.

Quality control for the Project will utilize tools and methodologies for ensuring that all project
deliverables comply with approved quality standards. To meet deliverable requirements and
expectations, we must implement a formal process in which quality standards are measured and
accepted.

The Project Manager will ensure all quality standards and quality control activities are met throughout
the project. The Quality Specialists will assist the Project Manager in verifying that all quality
standards are met for each deliverable. If any changes are proposed and approved by the Project
Sponsor, the Project Manager is responsible for communicating the changes to the project team and
updating all project plans and documentation.

Quality assurance for the Project will ensure, that all engaged personnel are qualified and competent
for the assigned role and that all processes used in the completion of the project meet acceptable
quality standards. These process standards are in place to maximize project efficiency and minimize
waste.

Staffing Management Plan

The Project will consist of a matrix structure with support from various internal organizations. All work
will be performed internally. Staffing requirements for the Project include the following:

Project Manager – responsible for all management for the Project. The Project Manager is responsible
for planning, creating, and/or managing all work activities, variances, tracking, reporting,
communication, performance evaluations, staffing, and internal coordination with functional
managers.

Supervisor (1 position) – responsible for oversight of all the tasks for the Project as well as ensuring
functionality is compliant with quality standards. Responsible for working with the Project Manager to
create work packages, manage risk, manage schedule, identify requirements, and create reports.

Quality Specialist (1 position) – responsible for assisting the Project Manager and in creating and
tracking quality control and assurance standards. The Quality Specialist will have primary
responsibility for compiling quality reporting and metrics for the Project Manager to communicate.
The Quality Specialist will be managed by the Project Manager who will provide feedback, along with
the Senior Quality Specialist to the functional manager for performance evaluations.

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Technical Writer (1 position) – responsible for compiling all project documentation and reporting into
organizational formats. Responsible for assisting the Project Manager in Configuration Management
and revision control for all project documentation. Responsible for scribing duties during all project
meetings and maintaining all project communication distribution lists. The Technical Writer will be
managed by the Project Manager who will also provide feedback to the functional manager for
performance evaluations.

Testing Specialist (1 position) – responsible for helping establish testing specifications for the Project
with the assistance of the Project Manager. Responsible for ensuring all testing is complete and
documented in accordance with COMPANY standards. Responsible for ensuring all testing resources
are coordinated. The Testing Specialist will be managed by the Project Manager who will also provide
feedback to the functional manager for performance evaluations.

The Project Manager will negotiate with all necessary COMPANY functional managers in order to
identify and assign resources for the Project. All resources must be approved by the appropriate
functional manager before the resource may begin any project work. The project team will not be co-
located for this project and all resources will remain in their current workspace.

PERSONNEL RESOURCE

S/N NAME DESIGNATION

1 FALOLA ADEDAPO GOKE PROJ. MGR / TENDER ENGINEER

2 OKAFOR,DOMINIC K. ELECTRICAL CONTROL SPECIALIST

3 SUNDAY CHINASA ELECTRICAL ENGINEER

4 MARTINS FABRICATOR

5 AKPAN UDOOBONG MATERIAL HANDLING / STORE / ENGINEER

6 NDUKWE CHIDUBEM STEPHEN QA/QC TRAINEE

7 2 Labour @100,000 LABOUR / TECH HELPERS

Resource Calendar

The Project will require all project team members for the entire duration of the project although levels
of effort will vary as the project progresses. The Project is scheduled to last 4 weeks with standard 40-
hour work weeks. If a project team member is not required for a full 40-hour work week at any point
during the project, their efforts of the Project will be at the discretion of the Project Manager.

Cost Baseline

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The cost baseline for the project includes all budgeted costs for the successful completion of the
project.

S.NO. DESCRIPTION QTY. UoM STATUS UNIT PRICE AMOUNT

NEW PANEL 2A 4000A DISTRIBUTION PANEL
1 4000A 4P ACB ABB 1 No Available - -
2 Digital Meter 1 No Not Available 187,447.68 187,447.68
3 4000/5A Current Transformer 3 No Not Available 39,050.00 117,150.00
4 SURGE PROTECTIVE DEVICE 1 No Not Available 144,994.22 144,994.22
5 ROTARY HANDLE 1 No Available - -
6 MCB SP 6A 1 No Available - -
7 Selector Switch 1 No Not Available 6,435.36 6,435.36
8 Emergency Push Botton 1 No Available - -
9 Indicator Lights R Y B 10 No Available - -
10 1600A 3P ACB ABB 2 No Not Available 1,951,922.50 3,903,845.00
11 630A 3P MCCB ABB 1 No Available - -
12 100MM Cu Bus bar Rod 21 m Not Available 130,000.00 2,730,000.00
13 60MM Cu Bus bar Rod 17 m Not Available 79,000.00 1,343,000.00
14 40MM Cu Bus bar Rod 3 m Not Available 60,000.00 180,000.00
15 Earthing Cu Bus bar Rod 1.6 m Not Available 55,000.00 88,000.00
16 1.5MM Cable 100 m Not Available 200.00 20,000.00
17 Earth Cable 1 Lot Available - -
18 IS2 Standard Enclosure 2 No Not Available 1,449,500.00 2,899,000.00
NEW PANEL 2B 4000A DISTRIBUTION PANEL
1 4000A 3P ACB ABB 1 No Not Available 4,736,517.50 4,736,517.50
2 Digital Meter 1 No Not Available 187,447.68 187,447.68
3 4000/5A CT 3 No Not Available 39,050.00 117,150.00
4 SURGE PROTECTIVE DEVICE 1 No Not Available 144,994.22 144,994.22
5 ROTARY HANDLE 1 No Available - -
6 MCB SP 6A 1 No Available - -
7 Selector Switch 1 No Not Available 6,435.36 6,435.36
8 Emergency Push Botton 1 No Available - -
9 Indicator Lights R Y B 10 No Available - -
10 E1.2C 1250 Ekip Dip LI 3p F F 3 No Available - -
11 XT3N 250 TMD 250-2500 4p F F InN=50% 2 No Available - -
12 XT1B 160 TMD 63-630 3p F F 6 No Available - -
13 100MM Cu Bus bar Rod 25 m Not Available 130,000.00 3,250,000.00
14 50MM Cu Bus bar Rod 21 m Not Available 65,000.00 1,365,000.00
15 Earthing Cu Bus bar Rod 2.4 m Not Available 55,000.00 132,000.00
16 35MM Cable 50 m Not Available 4,200.00 210,000.00
17 25MM Cable 100 m Not Available 3,000.00 300,000.00
18 1.5MM Cable 100 m Not Available 200.00 20,000.00
19 Earth Cable 1 Lot Available - -
20 IS2 Standard Enclosure 3 No Not Available 1,449,500.00 4,348,500.00
Sub - TOTAL 22,089,417.02
7.5% VAT 1,656,706.277
Grand - TOTAL 23,746,123.30

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 S. No Description Amount
1 COST OF REQUIRED MATERIALS FOR THE PROJECT 23,746,123.30
2 MARKET SURVEY & PURCHASE 70,000.00
MOVEMENT OF PURCHASED MATERIALS TO ALCON
3 400,000.00
BASE
4 LABOUR CHARGES 2,000,000.00
5 ELECTRICITY SUPPLY CHARGES 2,500,000.00
6 CONVEYANCE OF ASSEMBLED PANELS TO SHAGAMU 800,000.00
7 LOW BED DRIVER WITH MOTOR BOY 150,000.00
29,666,123.30

Quality Baseline
The Project is having an in house QAQC engineer who shall ensure the quality standards and provides
the acceptable quality levels of the distribution panels in order to achieve the customer satisfaction.
The QAQC process shall span through from the fabrication to installation and commissioning at the
client Base.

……………………………………………………………..
Project Manager
FALOLA ADEDAPO GOKE

Sponsor Acceptance
Approved by the Project Sponsor:

___________________________________________ Date:____________________
Engr Olusola Olumilade
AGM Business Operations

……………………………………………………………………. Date………………………………………..
J. Yawa
GM Commercial

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