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Name: Class: Date:

Tutorial 06: Using Form Tools and Creating Custom Forms

1. Text box controls arranged vertically in Form Design view with a label control to the left of each text box control is the
tabular layout.
a. True
b. False
ANSWER: False

2. A form may only be created from scratch in Form view.

a. True
b. False
ANSWER: False

3. The Record Source property specifies the table or query on which a form is based.
a. True
b. False
ANSWER: True

4. When there is a finite number of choices for a form entry, a combo box control should be used.
a. True
b. False
ANSWER: True

5. A selected column of controls may be aligned to the left or right edges of the controls using the ARRANGE tab on the
ribbon.
a. True
b. False
ANSWER: True

6. Number signs indicate that a text box has been resized too small to display the contents properly.
a. True
b. False
ANSWER: True

7. The caption that displays in a label cannot be changed in Design view when creating a form.
a. True
b. False
ANSWER: False

8. A combo box control may only be modified in form Design view.

a. True
b. False
ANSWER: False

9. The record source for a subform must be a table.

a. True
b. False
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Tutorial 06: Using Form Tools and Creating Custom Forms

ANSWER: False

10. Tab order may only be changed in form Design view.

a. True
b. False
ANSWER: True

11. To create a custom form, the user may modify an existing form in Form view or Design view.
_________________________
ANSWER: False - Layout

12. A control that allows users to type an entry is a(n) text box. _________________________
ANSWER: True

13. The Bound Column property specifies the default control used to display a field. _________________________
ANSWER: False - Display Control

14. Options on the ARRANGE tab apply only to the datasheet when the Split Form tool has been used to create the form.
_________________________
ANSWER: False - form

15. When resizing controls in Design view, the user can see actual field values while resizing the controls.
_________________________
ANSWER: False - Layout view

16. To quickly open the Property Sheet for a control in Layout view, press the F4 key on the keyboard.
_________________________
ANSWER: True

17. If a form does not need both a Form Header and a Form Footer section, the section which is not needed may be
removed by setting the height of the section to zero. _________________________
ANSWER: True

18. When a control is active and waiting for user action, the control has focus. _________________________
ANSWER: True

19. Tab order allows a user to navigate the label boxes in a form by pressing the Tab key on the keyboard.
_________________________
ANSWER: False - field value, value

20. Access assigns names to control boxes if the Name property for the control is not set when the form is created.
_________________________
ANSWER: True

21. Text box controls arranged in a datasheet format with a label above each column indicates the ____ layout.
a. stacked b. tabular
c. columnar d. grid
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Tutorial 06: Using Form Tools and Creating Custom Forms

ANSWER: b

22. Spacing around the text inside a control is determined using the ____ property.
a. Control Margins b. Control Padding
c. Anchor d. Text Format
ANSWER: a

23. The Layout view or the Design view may be used to create a ____ form.
a. control b. tabular
c. custom d. wizard
ANSWER: c

24. A control that combines the features of a text box and a list box is a ____.
a. text box b. lookup box
c. custom box d. combo box
ANSWER: d

25. The ____ property specifies the data source for a control in a form or report or for a field in a table or query.
a. Row Source Type b. Row Source
c. List Items Edit Form d. Column Heads
ANSWER: b

26. The Access tool that allows the user (or designer) to create detailed documentation of all, or selected, objects in a
database is the ____.
a. Documenter b. Document Properties
c. Database Object Properties d. Database Relationships
ANSWER: a

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Tutorial 06: Using Form Tools and Creating Custom Forms

27. Which type of report does the accompanying figure illustrate?

a. Custom report b. Relationships report
c. Object Definition report d. Object Properties report
ANSWER: c

28. A customizable form that displays multiple records from a source table or query in a datasheet format may be created
using the ____ form tool.
a. Datasheet b. Split Form
c. Pivot Table d. Multiple Items
ANSWER: d

29. Which form tool displays data in both Form view and Datasheet view at the same time?
a. Multiple Items b. Datasheet
c. Split Form d. Standard
ANSWER: c

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Tutorial 06: Using Form Tools and Creating Custom Forms

30. In the accompanying figure, which arrow indicates the move handle of a control?
a. 1 b. 2
c. 3 d. 4
ANSWER: b

31. In the accompanying figure, which arrow indicates the Detail section bar?
a. 1 b. 2
c. 3 d. 4
ANSWER: c

32. In the accompanying figure, which arrow indicates a bound control?

a. 1 b. 2
c. 4 d. 5
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Tutorial 06: Using Form Tools and Creating Custom Forms

ANSWER: d

33. Which view or tool allows the form designer the most control and precision when designing a form?
a. Design view b. Layout view
c. Form Wizard d. Split Form Tool
ANSWER: a

34. A value that is the result of an expression is displayed in which type of control in a form?
a. bound control b. unbound control
c. label d. calculated
ANSWER: d

35. The label attached to a bound control displays which of the following?
a. the field value b. the field name or Caption property
c. the field character length d. the field data type property
ANSWER: b

36. A selected control will display how many sizing handles?

a. 1 b. 2
c. 4 d. 7
ANSWER: d

37. In the accompanying figure, which number indicates the Selection type entry?
a. 1 b. 2
c. 3 d. 4
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Tutorial 06: Using Form Tools and Creating Custom Forms

ANSWER: c

38. In the accompanying figure, the control type for the selected control is a ____.
a. Combo box b. Label
c. Calculated field d. Text box
ANSWER: b

39. In the accompanying figure, which numbered arrow indicates the property that must be changed for the selected
control to display “Guest Last Name?”
a. 1 b. 2
c. 3 d. 4
ANSWER: b

40. Titles, instructions, command buttons, and other controls added to the bottom of a form and that remain on the screen
when the form is displayed in Form view or Layout view are added to the ____ section of the form.
a. Form Footer b. Form Header
c. Details d. Form Grid
ANSWER: a

41. Which property must be set to Yes in the Property Sheet to display a control or a section in the form?
a. Height b. Special Effect
c. Auto Height d. Visible
ANSWER: d

42. The default Form Footer section Height property is set to ____ when the Form Footer is added in Design view.
a. one inch b. one-half inch
c. one-quarter inch d. zero
ANSWER: c

43. To select and set properties for an entire section, click on the ____.
a. Property Sheet b. section selector
c. section tab d. Layout view
ANSWER: b

44. To find records in a form using a Combo box, it is necessary to change the ____ form property of the form to the table
or query that is the source for all the bound controls in the Detail section.
a. Record Source b. Default View
c. Caption d. Modal
ANSWER: a

45. A form created from related tables usually consists of a ____ table which is the “one” side of the one-to-many
relationship with a subform.
a. secondary b. main
c. subordinate d. primary
ANSWER: d
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Tutorial 06: Using Form Tools and Creating Custom Forms

46. The number of occurrences of an expression is determined using the ____ function in a form or report.
a. SUM b. AVERAGE
c. COUNT d. MAX
ANSWER: c

47. Only a field name or an expression may be used for the ____ property in a calculated control.
a. Source b. Control Source
c. Visible d. Calculate
ANSWER: b

48. The expression =Sum([InvoiceAmt]) might be found in which type of control added to a form?
a. field control b. label control
c. calculated control d. combo control
ANSWER: c

49. To avoid typing errors when creating a more advanced expression for a calculated control, it is a good idea to use this
Access feature.
a. Property Sheet b. Controls group on the ribbon
c. Form view d. Expression Builder
ANSWER: d

50. Set the ____ property to No to prevent users from using the Tab key to navigate to a control.
a. Tab Stop b. On Tab
c. Tab Index d. Text Align
ANSWER: a

51. Text that appears in a ScreenTip when the mouse pointer is positioned above a control in a form is determined by the
____ property.
a. Control Source b. ControlTip Text
c. Text Format d. Visible
ANSWER: b

52. The ____ refers to the order in which the focus moves from one control to another control when a user presses the Tab
key.
a. tab alignment b. tab stop
c. tab order d. tab focus
ANSWER: c

53. The ____ option in the Tab Order dialog box allows a tab order of left-to-right or top-to-bottom.
a. Auto Order b. Move
c. Custom Order d. Tab Stop
ANSWER: a

54. A tool used to form a group of related controls or to separate the group from other controls is the ____ tool.
a. Rectangle b. Bound Object Frame
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Tutorial 06: Using Form Tools and Creating Custom Forms

c. Unbound Object Frame d. Line
ANSWER: a

55. Flat, Raised, Sunken, Etched, Shadowed, and Chiseled are options for the ____ control property.
a. Visible b. Format
c. Border Style d. Special Effect
ANSWER: d

56. Which button on the FORMAT tab is used to change the background color of a control, section, or object?
a. Background Image b. Conditional Formatting
c. Background Color d. Shape Fill
ANSWER: c

57. A ____ asks a series of questions and then uses your answers to create a control in a form or report.
a. Form Wizard b. Control Wizard
c. Report Wizard d. Control Gallery
ANSWER: b

58. Which key on the keyboard may be used to ensure that a horizontal or vertical line is straight when adding a line to a
form or report?
a. Shift b. Ctrl
c. Alt d. Tab
ANSWER: a

59. The Tab Order button, which quickly displays the Tab Order dialog box, is located on the ____ tab in Form Design
view.
a. FORMAT b. ARRANGE
c. LAYOUT d. DESIGN
ANSWER: d

60. Which symbol is used to distinguish an expression from a fieldname in a calculated control?
a. # b. !
c. = d. +
ANSWER: c

61. A subform may be added to a main form by using the Subform/Subreport tool or by using the ____.
a. Subform control b. Subform Wizard
c. Subform/Subreport dialog box d. Subform property
ANSWER: b

62. To increase an object’s window size to view more of the vertical contents of the object, collapse the ____.
a. Object Tabs b. Property Sheet
c. Ribbon d. Navigation Pane
ANSWER: c

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Tutorial 06: Using Form Tools and Creating Custom Forms

Case Based Critical Thinking Questions
Case 6-1
Carlos has created several tables for his Organic Produce farm database including Customers, Vendors, and Products.
Now he wants to create forms that will make it easier to enter data in the database. Determine the best methods for Carlos
to use when creating forms for his specific needs.
63. Carlos is creating a simple form using the Products table and would like to include all fields from the table. He would
like for the form to display all of the fields using a datasheet layout. Which tool would be best for Carlos to use?
a. Split Form tool b. Datasheet tool
c. Multiple Items tool d. Controls Gallery
ANSWER: b

64. After reviewing the simple form, Carlos decides that he needs a form which is customized to make data entry more
accurate and less cumbersome. Because most of his products are already in the database, he would like to use a list to
choose the product during data entry. However, there are times that a product might not be available in the database, and
it needs to be added. What is the best type of control for Carlos to use in his custom form to meet this requirement?
a. Combo box b. List box
c. Text box d. Calculated box
ANSWER: a

65. To add the control to the form that meets his requirements, Carlos will use the ____ from the DESIGN tab in the
Forms Layout Group on the Ribbon.
a. Property Sheet b. Design Wizard
c. Controls gallery d. Form Properties
ANSWER: c

66. The new custom form meets Carlos’ requirements; however, some of the labels do not clearly describe the data that
needs to be entered in the form. Which label property should Carlos change to make the label more descriptive and clear
to the user?
a. Content property b. Visible property
c. Special Effect property d. Caption property
ANSWER: d

Case Based Critical Thinking Questions

Case 6-2
Janise’s College Pet Sitting business is growing rapidly. She has expanded to include more pet sitters and is creating
forms for the sitters to enter information in the business database. She is creating only custom forms. Determine the best
methods, features, and tools for Janise to use when creating her custom forms.
67. Janise is planning her first custom form carefully. She knows that she wants a title for her form and several fields
included in the form controls. Which feature will Janise use to add the appropriate section for a title to her form?
a. Page Header/Footer b. Form Wizard
c. Form Header/Footer d. Form Title
ANSWER: c

68. Before typing the title, which tool should Janise choose from the DESIGN tab on the Ribbon?
a. Header/Footer b. Title
c. Logo d. View Code
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Tutorial 06: Using Form Tools and Creating Custom Forms

ANSWER: b

69. Janise will now add selected fields from the Customer table to her form. Which section of the form will contain the
fields from the selected table?
a. Properties b. Detail
c. Header d. Footer
ANSWER: b

70. All of the fields added to the form are from the Customer table. These controls are called ____ controls because they
are connected to a field in the database.
a. bound b. calculated
c. unbound d. label
ANSWER: a

Case Based Critical Thinking Questions

Case 6-3
Akash created a custom form for his supervisor that includes a subform based on a query for unpaid invoices. After
creating the form and viewing it in Form view, Akash needs to make some changes. Decide which options are best for
Akash to use to make the necessary changes to the custom form design.
71. Akash has included a calculated field in the subform which was created using a query for unpaid invoices. The
calculated field should show the total amount of unpaid invoices from the InvoiceAmt field; however, the form does not
show the calculation in Form view. Which expression will solve this problem?
a. Sum([InvoiceAmt]) b. =Sum([InvoiceAmt])
c. Count([InvoiceAmt]) d. =Count([InvoiceAmt])
ANSWER: b

72. Akash used the Header section in his main form design, but he does not plan to use the Footer section. To remove the
footer section, which section property should be set to zero?
a. Visible b. Auto Height
c. Height d. Display When
ANSWER: c

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Tutorial 06: Using Form Tools and Creating Custom Forms

73. The accompanying figure illustrates a form created using the ____________________ Tool which contains all fields
in the source table or query.
ANSWER: Datasheet

74. Use the ____________________ view to update data using a form.

ANSWER: Form

75. The ____________________ property for a control will automatically resize the control and place it in the same
relative position on the screen regardless of monitor size and screen resolution.
ANSWER: Anchor

76. A(n) ____________________ is an unbound control that displays text.

ANSWER: label

77. A(n) ____________________ control in a form design is created using a field selected from the table or query used as
the record source for the form.
ANSWER: bound

78. Bound controls, unbound controls, and calculated controls are placed in the ____________________ section of the
Design view when creating a form.
ANSWER: Detail

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Tutorial 06: Using Form Tools and Creating Custom Forms

79. ____________________ is the default name for the first form created in a database using Design view.
ANSWER: Form1

80. It is a good idea to review the progress being made on a form as it is being created by switching to
____________________ view periodically.
ANSWER: Form

81. Controls placed at the top of a form in the ____________________ remain on the screen when the form is displayed
in Form view or Layout view and do not change when the contents of the Detail section are changed or when navigating
from one record to another record.
ANSWER: Form Header

82. To select an entire form and set properties for the form, click on the ____________________ at the intersection of the
horizontal and vertical rulers.
ANSWER: form selector

83. The subform used to create a form from related tables represents the records in the ____________________ side of
the relationship.
ANSWER: many

84. The ____________________ function calculates the total of an expression in a form or report.
ANSWER: SUM

85. The Control Source property for a calculated control may be either a(n) ____________________ or a(n)
____________________.
ANSWER: field name, expression
expression, field name

86. To improve a form’s readability, group related information or underline important values using the
____________________ tool in the form’s Design view.
ANSWER: Line

87. A(n) ____________________ asks a series of questions and uses the answers to the questions to create a control in a
form or report.
ANSWER: Control Wizard

88. Describe at least five of the nine form design guidelines presented in the text that should be followed when planning a
form.
ANSWER: 1. Determine the fields and record source needed.
2. Group related fields and position them in a meaningful and logical order.
3. Design the form to match the source document closely if the user will refer to the source document while
working with the form.
4. Identify each field value with a label that names the field and align field values and labels so they are easy
to read.
5. Set text box widths to display an entire value and to provide a visual cue to the user about the length of the
value.
6. Prevent users from changing and updating calculated fields and display them in a distinctive way.
7. Use control properties and other options, such as default values and list boxes, to minimize user error and
limit entries as well as to minimize keystrokes.
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Tutorial 06: Using Form Tools and Creating Custom Forms

8. Design forms to be uncluttered by using colors, fonts, and graphics sparingly. Also, use white space to
make the controls easier to find and read.
9. Use a consistent form style for all forms in a database to enhance the user interface with forms.

89. List five suggestions that help prevent common problems and recover from errors while building forms.
ANSWER: 1. Use the Undo button one or more times immediately after making a mistake or an adjustment that you do
not want to remain as part of the form.
2. Backup the database often, especially before creating new objects or modifying objects.
3. Save forms often. Save forms when a portion of the form is correct and especially before performing steps
that you have not used before.
4. Make a copy of a form in the Navigation Pane and practice new steps using the form copy.
5. Perform a compact and repair after closing and re-opening the database to resolve issues with controls,
properties, and other tasks.

90. Describe the various methods of setting properties for a control using the Property Sheet.
ANSWER: Properties may be set by typing a value in the property’s box, by clicking the arrow on the property and
selecting a value from the menu, by double-clicking the property name and typing a long entry using the Zoom
dialog box, or by using the Expression Builder to enter expressions.

a. grid
b. bound form
c. Sum function
d. Form Header
e. calculated control
f. unbound form
g. control layout
h. Form Footer
i. unbound control
j. Count function

91. A set of controls grouped together in a form or report that can be manipulated as a set as if they are one control.
ANSWER: g

92. The area in form Design view with dotted and solid lines that assists with positioning controls precisely in a form.
ANSWER: a

93. The section of a form that contains a title object and can contain other objects that appear at the top of the form.
ANSWER: d

94. A function that determines the number of occurrences of an expression.

ANSWER: j

95. The type of form that uses a table or query as the record source.
ANSWER: b

96. A control that is not connected to a field in the database.

ANSWER: i
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Tutorial 06: Using Form Tools and Creating Custom Forms

97. A function that calculates the total of an expression.

ANSWER: c

98. The section of a form that contains objects that appear at the bottom of the form.
ANSWER: h

99. A control that displays a value that is the result of an expression.

ANSWER: e

100. The type of form that does not have a record source and is usually a form that helps users navigate among the objects
in a database.
ANSWER: f

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