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Chapter 6—Gathering Performance Information
Learning Objectives
6.1 Understand why each of several basic components is included in the appraisal form.
6.3 Compute an overall employee performance score based on information found on the
appraisal form.
6.5 Determine how many formal meetings are needed between the subordinate and the
supervisor to discuss performance issues.
6.6 Understand advantages and disadvantages of using supervisors, peers, subordinates, self,
and customers as sources of performance information.
6.7 Know how to deal with potential disagreements involved with different sources
evaluating the performance of the same employee.
6.8 Understand the psychological mechanisms leading to the inflation and deflation of
performance ratings.
6.9 Understand that the implementation of training programs can address intentional and
unintentional rating distortion.
Chapter Outline
Overview
1. Appraisal Forms
2. Characteristics of Appraisal Forms
3. Determining Overall Rating
4. Appraisal Period and Number of Meetings
5. Who Should Provide Performance Information
6. A Model of Rater Motivation
7. Preventing Rating Distortion Through Rater Training Programs
1. Appraisal Forms
• Major Components of Appraisal Forms (1)
o Basic employee information
o Accountabilities, objectives, and standards
o Competencies and indicators
o Major achievements and contributions
o Stakeholder input
o Employee comments
o Signatures
Why do some companies such as Sun Microsystems separate these components into two
separate forms?
Consider the forms in Figures 6.1 and 6.2. How complete are they? What components
might be missing?
Consider the forms in Figures 6.1 and 6.2. How do they measure up?
Consider the form in Figure 6.3. Which kind of rating strategy would an employee prefer?
Why? Which would the supervisor prefer? Why?
• Comments section
o Challenges
• Difficult to systematically categorize and analyze
• Quality, length, and content vary
o Tools to overcome challenges
• Computer-aided text analysis (CATA) software
• Establish goals of the information provided
• Training in systematic and standardized rating skills
▪ Quarterly
• Review to be completed
o Anniversary date
▪ The supervisor does not have to fill out forms at the same time
▪ Cannot tie rewards to fiscal year
o Fiscal year
▪ Rewards tied to fiscal year
▪ Goals tied to corporate goals
▪ May be a burden to the supervisor, depending on the implementation
o Supervisors
• Advantages
▪ Best position to evaluate performance vs. strategic goals
▪ Make decisions about rewards
▪ Able to differentiate among performance dimensions
▪ Viewed as the exclusive source in some cultural contexts
• Disadvantages
▪ Supervisor may not be able to directly observe performance
▪ Evaluations may be biased
o Peers
• Advantages
▪ Assess teamwork
• Disadvantages
▪ Possible friendship bias
▪ May be less discriminating
▪ Context effects
o Subordinates
• Advantages
▪ Accurate when used for developmental purposes
▪ Good position to assess some competencies
• Disadvantages
▪ Inflated when used for administrative purposes
▪ May fear retaliation (confidentiality is key)
o Self
• Advantages
▪ Increased acceptance of decisions
▪ Decreased defensiveness during an appraisal interview
▪ Good position to track activities during review period
• Disadvantages
What aspects of a good rater training program are covered in the City of Aurora, CO training
program? How could the program be improved?
Case Study 6.2: Judgmental and Mechanical Methods of Assigning Overall Performance
Score at The Daily Planet
There are several ways to compute the overall score using the judgmental method based on the
relative importance that raters give to each of the performance dimensions rated. But, assuming a
rater gives the same weight to each of the dimensions, the overall score would be: (2 + 4 + 5 +
2)/4 = 4.25.
Using the assigned weights, the overall performance score is 2(.25) + 4(.40) + 5(.15) + 2(.20) =
3.25. Therefore, using a mechanical method resulted in a score that is 1 point higher than using a
judgmental method. This is a very large difference considering that scores can range from 0 to 5.
As shown by the difference in scores, there is a large difference in the two ratings. This could
have implications for how bonuses are allocated, promotions are rewarded, and goals are set.
Using the judgmental method, the overall score was much lower; this means that the
organization possibly had to pay less bonuses. However, the impact on the individual could be
detrimental to his/her career if that person is being passed over for promotions or is setting goals
that are too easy to achieve. This could affect the supervisor who might begin to set
inappropriate goals for the employee.
(Suggested points: 5, [6.3])
Note: “IE” and “UE” stand for intentional errors and unintentional errors, respectively.
How to minimize rating errors. This targets unintentional errors and should
This includes steps that can be help minimize them.
taken to minimize
unintentional errors due to the
cognitive demands associated
with the observation and
X evaluation of performance.
How to conduct an appraisal This addresses both types of errors. First, it
interview. This includes addresses intentional errors because the
listening skills, communication manager has good skills regarding how to
skills, and how to provide manage the process. Second, it helps managers
feedback during the appraisal verbalize the reasons for the rating they
interview. It also includes provided, thereby helping ratings be more
skills on how to help the accurate, because it is difficult to justify
employee create a inaccurate ratings.
X X developmental plan.
How to train, counsel, and This mainly addresses intentional errors
coach. This includes skills that because it gives managers skills on how to
the supervisor needs to help manage the process well and can decrease the
employees improve their motivation to introduce politics into the
performance on an ongoing process.
X basis.
(Suggested points: 5, [6.1])
Case Study 6.4: Minimizing Biases in Performance Evaluation at Expert Engineering, Inc.
1. It is possible that Demetri may intentionally inflate the ratings he gives to his fellow alumni
because he doesn’t want to confront them about areas where performance improvement is
necessary. He may worry that giving an accurate rating could jeopardize his relationship with
the “gang” whom he likes and wishes to continue to be part of. At the same time, he may
unintentionally distort the ratings that he gives to various employees, because he, as a
principal, is responsible for supervision of many engineers. It is very difficult to remember
all of the behavior and results of one’s own performance, let alone such information about
many different people. Observing information about performance, storing this information in
memory, and then recalling it when it’s time to fill out the appraisal form is a complex
cognitive task that could lead to unintentional distortions of ratings.
(Suggested points: 5, [6.8])
2. Different kinds of training could assist Demetri in providing more objective appraisals,
although none of the programs can guarantee perfect results. Appraisals are inherently
subjective. The training program should provide basic information on the appraisal form and
how the system works. In addition, the benefits of accurate appraisals (“what’s in it for me?”)
and tools for providing such ratings should be provided. Demetri will need training in the
following areas:
o How to identify and rank job activities
o How to observe, record, and measure performance
o How to minimize rating errors
Finally, he will need assistance in how to interact with the engineers he supervises,
particularly when they receive performance information. Demetri needs to learn how to
conduct an appraisal interview and how to train, counsel, and coach. Training should help him
provide the supervision and performance appraisal that all of his employees need, including
the members of his alma mater.
(Suggested points: 5, [6.9])
The following performance appraisal form was adopted by CRB, Inc., a small car restoration
business. It was filled out by Al Brown, the owner of CRB, Inc., because he has been told he
should give all of his employees an appraisal of their performance. This particular form was
given to the foreman, Robert (Bob) Jared, to complete the employee comments; Al then filled in
the supervisor comments sections.
As you review the performance appraisal form, please respond to the following questions:
1. Provide a detailed evaluation of the form. What components are necessary? What is
missing and what should be added? Is anything optional? Provide a brief explanation of
your responses.
(Suggested points: 10, .7[6.1], .3[6.2])
2. Assess the advantages and disadvantages of having the supervisor and the subordinate
complete this form.
(Suggested points: 5, [6.6])
3. Based on the information provided, what is an appropriate overall success rating for this
employee? Why?
(Suggested points: 5, [6.3])
1
Adapted from an appraisal form developed by Boston College, found at
http://www.bc.edu/bc_org/hvp/c/apprais.html Accessed May 4, 2005.
Employee Name: Position/Title: Department: Date:
Supervisor Comments: (Describe the employee’s total performance for the year and substantiate
the overall success rating.)
Bob has really helped the shop get into a competitive stance. Both his own performance and his supervision have
helped us get cars out on schedule and keep good employees. He works hard while he’s here and he encourages
the rest of the staff to put in a good day’s work for a good day’s pay. He volunteers his own time and ideas to
enhance the shop. He suggested working with a radio station to refinish a car that they could give away in
exchange for providing advertising for the shop. His enthusiasm led the employees to volunteer their time on the
project. Everything is more organized since he got here. On the other hand, he really does need to learn how
to manage his anger. It doesn’t happen very often (maybe four times all year), but it’s frightening to watch
him lose his temper. So far there has been no violence (which would be a firing offense), but I can understand
why one customer brought in a police officer when he came back to pay his bill after Bob got angry when the
customer called him a liar. Bob’s loud angry verbal response was totally inappropriate for a business setting.
Paperwork is another area of weakness: Bob does as little as he can get away with, which leads to poor
documentation in the customer files and problems with employee pay sheets. He complained to one owner about how
the other owner didn’t purchase parts on time. That owner asked in writing for a list of parts needed to monitor
their purchase and the list still has not appeared.
Supervisor’s Signature: Alfred E. Brown Date:June 28, 2012
Employee Comments: (Describe your total performance and the two-way communication with
your supervisor throughout the year.)
I never had a work plan and don’t know what a developmental plan is. Al hired me to get this
shop back on its feet and I’ve done that. For the first time, he’s taking money home and he
has me to thank for that. Sure, I get frustrated—who wouldn’t with customers who want us to
work for free and whine that the former owner promised them this and that. Of course, he
never did anything and now we’re stuck with his broken promises and no paperwork. I do my
best with the paperwork but I get busy on the jobs. You’ve got to decide whether you want paper
or cars to go out. Al and I talk every day—I give him notes about the parts I need. Then Mary
says she wants a list … tell her to ask Al! I don’t have time to please a boss who’s never in the
shop. I’ve got too much going on with doing free and redo work and helping our employees be
great employees. It’s nice to work here most of the time. I’ve always liked working on old cars
and we do great work. The money is starting to be ok and we’re getting better equipment. We
ought to get this place really turned around this next year.
Answers:
1. Most forms include a combination of the following: (a) basic employee information, (b)
accountabilities, objectives, and standards, (c) competencies and indicators, (d) major
achievements and contributions, (e) developmental achievements, (f) developmental
needs, plans, and goals, (g) stakeholder input, (h) employee comments, and (i) signatures.
Note, however, that one size does not fit all, and different components are appropriate
based on the purposes of the appraisal.
This appraisal is described in the case study as perhaps the first formal appraisal that Al
Brown has done with his employees. It may be a fiscal year end appraisal or a six month
appraisal. Although the employee’s name, position, and department are provided, there is
no further basic employee information. Some performance attributes appear to relate to
competencies (knowledge, communication skills); some appear to be performance
standards (results, style, service orientation). The supervisor and employee comments
highlight several major achievements and contributions. The supervisor notes some
developmental needs (anger management; more consistent paperwork completion) but
there is no plan or goal to deal with these needs. There is no stakeholder input. There are
employee comments and signatures.
2. The supervisor is usually in the best position to evaluate performance in light of the
organizational goals. As the owner, Al is certainly responsible for making decisions about
any rewards associated with performance evaluation. A disadvantage is that evaluations
can be biased; some supervisors may not be able to directly observe performance.
When the employee completes the form, advantages can include increased acceptance of
decisions and decreased defensiveness during the appraisal interview. The employee is in
a very good position to track his own activities during the review period. Disadvantages
may include rating distortions such as leniency with regard to his own behaviors as well
as other intentional and unintentional biases.
3. Al and Bob agree that Bob provides strong value to the company, although Al is aware
that Bob has, on occasion, jeopardized the company with his inability to control his
anger. Bob believes that he consistently exceeds the position requirements and some of
the descriptions of his performance indicate that he has been a very valuable asset to the
company. Al notes some weaknesses that indicate “consistency” is missing; in fact,
occasional performance does not meet minimum requirements. Al’s overall rating of 2.5
may be the most objective rating.
At the State Employment Service, a number of employment counselors were hired together
during a special recruiting effort 12 years ago in 2000. They formed a cohort, went through
training together, and received graduate hours in vocational counseling together.
About a year ago, Jane Midland, the first member of the cohort to get promoted, tested into a
supervisory position at one of the Job Service Centers. Two of the eleven employees who report
to her are members of the 2000 cohort. Barb Rick and George Malloy deeply respect her abilities
and have a strong affection for her. In fact, Barb Rick has spent time at Jane’s home watching
their children play together and helping with the remodel of Jane’s house. George, Jane, and
Barb get together for lunch regularly. Recently, they have considered attending evening classes
together to get a master’s degree in Human Resource Management.
Yesterday, Jane received a memo from management reminding her that it is time to complete the
annual appraisal forms for her staff.
1. Discuss the factors that may cause Jane to intentionally and unintentionally distort her
ratings of Barb and George.
(Suggested points: 5, [6.8])
2. Evaluate the kinds of training programs that could help minimize the factors you have
described. What do you recommend and why?
(Suggested points: 5, [6.9]
Answers:
1. Jane may intentionally inflate the ratings that she gives to Barb and George because they are
her friends, and she wants them to look good. Furthermore, she knows that the ratings that
she provides will influence the raises and rewards that her employees receive. She may also
feel uncomfortable talking to Barb and George about areas of weaknesses that need
improvement, leading her to only focus on their positive traits and behaviors. She also may
worry that giving an accurate rating could jeopardize her relationship with one or both of
them. On the other hand, Jane may unintentionally distort the ratings that she gives to them,
because she is responsible for supervising many people. Also, she may not be able to
remember or distinguish the details of each individual employee’s behaviors. Unintentional
errors occur because of the cognitive demands associated with the observation and evaluation
of performance.
2. Although it will be difficult for Jane to be perfectly objective, she could benefit from training
programs that provide basic information about the appraisal form and how the system works.
Training should also cover the importance and benefits of accurate appraisals and provide
tools that will help her give accurate ratings. Jane will need training on identifying,
observing, recording, and evaluating performance as well as on how to minimize rating
errors. Finally, she will need training in how to interact with employees when they receive
performance information, including how to conduct an appraisal interview and how to train,
counsel, and coach. Increased experience added to the training should help her to provide
accurate and effective performance appraisals.
Another random document with
no related content on Scribd:
The Project Gutenberg eBook of H. van
Brakel, Ing. B.O.W
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eBook.
Author: P. A. Daum
Language: Dutch
OORSPRONKELIJKE ROMAN
DOOR
MAURITS.
LEIDEN.—A. W. SIJTHOFF.
[1]
H. VAN BRAKEL,
Ingenieur B. O. W.
De lampen brandden in de achtergalerij, boven de nog gedekte tafel.
Vlug namen de bedienden de gerechten weg; ze hadden ditmaal
haast; ’t was immers de laatste arbeid des daags!
Het hoofd van Lucie zonk voorover op haar borst; haar oogen waren
dichtgevallen; zij kon zoo’n onoverwinnelijken slaap krijgen, ’s
avonds na het eten! Dan was het zoo rustig, zoo stil: de kinderen
sliepen; de huiselijke bedrijvigheid was ten einde.
Van Brakel had zijn lorgnet opgezet en las de courant. ’t Beviel hem
niet. Er stond weer iets in van den „strijkstok,” waaraan bij den
Waterstaat zooveel hangen bleef. Het doelde niet op hem,—volstrekt
niet; maar dan toch op z i j n ondergeschikten. Hm! ’t was beter, dat
die kerels, dacht hij, wat amusanter couranten maakten, dan zich
altijd te bemoeien met eens andermans zaken.
Hij zette zijn dienstpet op, nam een wandelstok uit een hoek en floot
zijn hond, die hem blaffend naar buiten volgde.
Toen Lucie haar buffet en haar dispenskast had gesloten, draaide zij
de lamp neer en ging naar haar kamer.
Zij was een brave, ijverige huisvrouw; van dat de zon aan den hemel
kwam tot ’s avonds klokke acht, was ze in de weer; haar tweelingen
zoogde ze zelve, en ze zou, als een krachtige telg van
Germaanschen stam, in staat zijn geweest zeslingen te voeden
en.… over te houden. Zij had verstand van keuken en goedang-
zaken, als de beste uit Europa geïmporteerde huisvrouw. Zij zorgde
goed voor haar man en haar kleintjes. Als die maar „dik” waren, dan
leefde ze, en haar stelsel van vetmesten gelukte volkomen, ook wat
haarzelve betrof; de gansche familie zat terdege in het vleesch, en
Van Brakel, schoon hem de tweelingen aanvankelijk [3]zwaar op ’t
hart hadden gelegen, was geëindigd met er trotsch op te zijn.
En Van Brakel was een goed man. Hij hield veel van Lucie; net
zooveel als toen ze nog geëngageerd waren. Voor geen geld zou hij
haar ontrouw zijn geworden; zij wist, dat ze voor hem d e vrouw
was, en hij kwam daar altijd rond voor uit. Doch huiselijk van aard
was hij niet, en hij werd dat met elke maand minder. De sociëteit had
iets wonderlijk aantrekkelijks voor hem.
Sedert lang mopperde hij niet meer tegen den dienst. Men hoorde
hem niet meer afgeven op ongediplomeerde hoofdingenieurs en op
projecten, die toch nooit werden uitgevoerd. Hij ontplooide een
grooten ijver in het begrinten van wegen, het verven van
gouvernements-gebouwen, het witten en teeren van postloodsen. ’s
Morgens vroeg kon men hem reeds zien uitrijden in zijn bendy, hoe
verder, hoe liever. Het mocht dan waar wezen, dat hij geregeld elke
maand te kort kwam, en hij zijn „beren” even voordeelig zag groeien
en dik worden als zijn kroost,—het eenige wat nog strekken kon om
er niet al te diep onder te raken was een fatsoenlijk bedrag aan
declaraties elke maand.
„Ik kom eens zien of jullie je niet misdraagt,” lachte Van Brakel.
„Nou,” zei een ander ingenieur, die met den redacteur van een
dagblad aan het biljarten was, „we zijn altijd blij als we je rechtop
naar huis zien loopen.”
„Willen we?” vroeg, toen de partij uit was, een van de club, terwijl hij
met duim en vinger een beweging maakte, als wilde hij iets laten
tellen.
Er werd weinig bij gesproken. Zij waren echte spelers; zij speelden
niet om het genoegen van het spel, maar alleen om te winnen. Een
half uur waren ze aan den gang, maar het hielp niet. De kans was
zeer grillig; ieder won op zijn beurt; er ging „niets om.”
Van Brakel mompelde iets met saamgeknepen lippen, terwijl hij hem
woedend nakeek. „Het is nu de tweede maal, dat die ploert me dit
levert.”
„Nu ja! I k zeg je, hij doet het met opzet. M i j kan ’t niet schelen.”
„Waar zeur je dan over? Kom, zet op!” viel de assistent-resident in,
en gaf met zijn dikke vingers een krachtigen zet aan het draaitoestel.
Van Brakel eindigde dien avond met een paar honderd gulden
verlies, maar het scheen hem niet te hinderen. Ook sprak men daar
niet over. Iemand, die over zijn verlies zou hebben gesproken of
getoond zou hebben, dat hij daar niet tegen kon, ware, althans in
hun clubje, een onteerd man. Of liever het was ondenkbaar, want
dan kon hij tot dat clubje niet behooren.
Van Brakel won er een kleinigheid mee, maar het werd den spelers
te warm.
Nog één keer dobbelden ze, wat hem zijn biljartwinst weer afhandig
maakte, en met het slaan van tweeën gingen de vrienden naar huis.
Het was nog altijd een heerlijke nacht. Van Brakel’s hond was
vroolijk en blafte als een razende tegen de maan; maar de baas
werd door onaangename gedachten geplaagd.
Het was dan toch ook schandelijk van het Gouvernement om iemand
van zijn positie en zijn dienstjaren zóó slecht te betalen. Zelfs m e t
de declaratie-gelden kon men van zoo’n inkomen niet leven! Had hij
een paar honderd gulden meer in de maand, dan was er doorkomen
aan. Nu gaf het slechts een agglomeratie van beren, waaraan geen
einde kwam. Men kon er waarlijk het einde niet van zien.
Maar Van Brakel kon er niet tegen, en daarom zorgde hij steeds met
den maandelijkschen Grooten Verzoendag op reis [9]te zijn om te
zien naar de dijkjes, de postloodsen en wat zich verder koesterde
onder de vleugelen zijner technische bekwaamheid.
Alles sliep toen hij thuis kwam; zelfs toen hij in bed stapte en zijn
gewicht de ijzeren staven van het ledikant deed knarsen, werd Lucie
niet wakker, maar bleef rustig voortslapen, haar dikke, blanke armen
boven het hoofd gekruist. Nog een oogenblik zat Van Brakel
overeind, bedenkend of hij haar wakker zou maken of niet.
Hij deed het niet, want „k a s i a n ,” dacht hij, „ze is zoo moe”.
Wèl was het reeds drie uren, vóór hij rustig insliep, maar dat belette
hem niet met het vallen van het ochtendschot weer op te staan. Zijn
ijzersterk gestel veroorloofde hem alles; wat een ander in de
gematigde luchtstreek doodziek zou hebben gemaakt, dat kon hij
zich in de tropen ongestraft veroorloven. Een uur later was hij reeds
op weg naar „het werk”, dat zes, acht palen van de hoofdplaats werd
uitgevoerd.
Maar in dat uur, welk een drukte en bedrijvigheid! Als Lucie sliep,
dan was ze moeilijk wakker te krijgen, doch eenmaal goed uitgerust
ontwaakt, scheen zij een voor den ganschen dag opgewonden
uurwerk, dat met een krachtige vaart afliep en ’s avonds stilstond.
Nog was de duisternis niet geheel geweken, toen reeds alles in rep
en roer was; de koffie werd gezet, de tafel voor het ontbijt gedekt, de
zuigelingen schreeuwden van den honger, de baboes liepen heen en
weer met vochtig en geïllustreerd beddegoed, de katten miauwden,
Lucie gaf met luide [10]stem vier, vijf bevelen te gelijk aan de
bedienden, Van Brakel zocht vloekend een gesp voor zijn schoone
pantalon,—het was of met den nieuwen dag Satan was losgebroken,
alsof het een huishouden was van Jan Steen; kleine Wilhelm, het
oudste zoontje, gilde als een bezetene, omdat hij niet wilde baden,
en de driejarige Lucie beet haar baboe in de wang.
Na zijn tochtje, dat tot twaalf uren ’s middags duurde, reed Van
Brakel beslijkt en bestoven het erf op van de sociëteit. [11]De Club-
leden zaten er reeds. Zijn collega, iemand altijd even net en
bedaard, zoo in zijn uiterlijk als wat zijn manieren betreft, zag hem
opmerkzaam aan, toen hij uit zijn voertuig stapte.
„Vindt je niet dat Braak erg achteruitgaat?” vroeg hij den assistent-
resident.
„Je hebt hem vroeger niet gekend. Te Delft was hij een van de netste
kerels. En nu heeft hij hier in Indië iets verschrikkelijk ordinairs
gekregen.”
„Dat was nog zoo ’n kwaad idee niet,” meende Van Brakel.
Zij bleven zitten tot tegen twee uren. Sommigen hadden zich tot
weinig consumtie beperkt: het waren de ambtenaren, die nog naar
hun kantoren moesten; maar Van Brakel en de assistent-resident,
die t o c h m a a r naar huis gingen, hadden een „slordig bittertje”
gedronken.
Thuis vond hij Lucie met een van de tweelingen aan de borst, en
bezig een glaasje Spaanschen wijn te drinken, wat zoo goed was en
zoo versterkend; hij vond het erg gezellig en accompagneerde haar
met nog een weinig volksdrank, waarna zij aan tafel zwart Engelsch
bier dronk om zich te versterken en hij bruin Duitsch bier omdat hij
het lekker vond.
„Ik heb een brief gekregen van pa,” zei ze onder het eten.
„O heel goed.”
„’t Is beroerd.”
Dat wist Van Brakel ook niet, en daarom zweeg hij maar liever.
„Kom, ik ga gauw baden,” zei Van Brakel tegen Lucie. „Je begrijpt,
dat wij hem in elk geval een heerendinertje moeten aanbieden.”