EHP6 for SAP ERP

6.0
July 2012
English

Purchased Material Price

Planning (174)
Business Process Documentation

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Purchased Material Price Planning (174): BPD

Copyright

© 2012 SAP AG. All rights reserved.

SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer,
StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries.

Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions,
Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well
as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd.
Business Objects is an SAP company.

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services mentioned herein as well as their respective logos are trademarks or registered trademarks of
Sybase Inc. Sybase is an SAP company.

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AG in Germany and other countries. Crossgate is an SAP company.

All other product and service names mentioned are the trademarks of their respective companies. Data
contained in this document serves informational purposes only. National product specifications may
vary.

These materials are subject to change without notice. These materials are provided by SAP AG and its
affiliated companies ("SAP Group") for informational purposes only, without representation or warranty
of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The
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SAP Best Practices Purchased Material Price Planning (174): BPD

Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include Field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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SAP Best Practices Purchased Material Price Planning (174): BPD

Contents

1 Purpose............................................................................................................................. 5
2 Prerequisites...................................................................................................................... 5
2.1 Master Data and Organizational Data........................................................................5
2.2 Business Conditions................................................................................................... 6
2.3 Roles.......................................................................................................................... 6
3 Process Overview Table.................................................................................................... 6
4 Process Steps.................................................................................................................... 7
4.1 Transferring Long-Term Planning Scenario to Purchase Information.........................7
4.2 Listing the Purchased Materials for Budget Purchase Price Update..........................8
4.3 Reviewing Data and Negotiate with Vendors..............................................................9
4.4 Changing the Planned Price1 for Materials................................................................9

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SAP Best Practices Purchased Material Price Planning (174): BPD

Purchased Material Price Planning

1 Purpose
Standard costs for purchased materials need to be periodically reviewed and updated, if
necessary, to match the current market conditions and negotiated prices.
This process begins with transferring the quantities of materials required from long term
planning and downloading the latest purchase prices. The material requirements valuated
with the latest purchase prices are reviewed by the buyers to compare with the current
standards. The buyers update the spreadsheet with the prices that they determine should be
the new standard. The updated prices are then uploaded as the new planned prices. These
planned prices are used by the product costing run to valuate the semi-finished and fished
goods to come up with the standard cost of goods sold for the final products.

2 Prerequisites
Default Values
Essential master and organizational data was created in your ERP system in the
implementation phase, such as the data that reflects the organizational structure of your
company and master data that suits its operational focus, for example, master data for
materials, vendors, and customers.
The business process is enabled with this organization-specific master data, examples are
provided in the next section.

Operational Focus
SAP Best Practices delivers standard values for more than one operational focus area, such
as Services, Trade or Manufacturing. This means that you may find more than one master
data table below. Use the master data that matches the operational focus of your company
(Service, Manufacturing or Trading).

Additional Default Values

You can test the scenario with other SAP Best Practices default values that have
the same characteristics.
Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master Data

You can also use customized values for any material or organizational data for
which you have created master data. For more information on how to create
master data, see the Master Data Procedures documentation.
Use the following master data in the process steps described in this document:

2.1 Master Data and Organizational Data

You have entered the master data required to go through the procedures of this scenario.
Ensure that the following scenario-specific master data exists before you test this scenario:

Service
Not applicable

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Manufacturing Area / Trading Area

Master / Org. Data Value Master / Org. Comment
Data Details
Material type * ROH Only Material type ROHof Plant 1000

2.2 Business Conditions

The business process described in this Business Process Documentation is part of a bigger
chain of integrated business processes or scenarios. As a result, you must have completed
the following processes and fulfilled the following business conditions before you can start
any activities in this scenario:
Business Condition Scenario
You have completed all steps described in the Business Prereq. Process Steps (154)
Process Documentation Prereq. Process Steps (154).
These process steps include the step Roll MM Period to
Current Period. Perform this activity if the MM period in the
system is not set to the current period. Usually, this activity
has to be done once a month.

2.3 Roles
Use
The following roles must have already been installed to test this scenario in the SAP
NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must
be assigned to the user or users testing this scenario. You only need these roles if you are
using the NWBC interface. You do not need these roles if you are using the standard SAP
GUI.

Prerequisites
The business roles have been assigned to the user who is testing this scenario.
Business Role Technical Name Process Step
Employee SAP_NBPR_EMPLOYEE_S Assignment of this role is
(Professional User) necessary for basic functionality.
Strategic Planner SAP_NBPR_STRATPLANNER_ Transfer long term planning
S scenario to purchase information
system
Purchasing Manager SAP_NBPR_PURCHASER_M Download purchased materials for
budget purchase price update
Purchasing SAP_NBPR_PURCHASER_K Change materials planned price1
Administrator

3 Process Overview Table

Process Step External Business Business Transaction Expected
Process Condition Role Code Results
Reference
Transfer long Annually Strategic MS70 Purchasing
term planning during the Planner Information
scenario to AOP process System

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Process Step External Business Business Transaction Expected

Process Condition Role Code Results
Reference
purchase version
information created and
system available for
analysis

Download Annually Purchasing MCEC File

purchased during the Manager downloaded
materials for AOP process correctly to
budget excel
purchase price
update

Review data Annually Purchasing Manual Step

and negotiate during the Administrator
with vendors AOP process

Change Annually Purchasing MM02

materials during the Administrator
planned price1 AOP process

4 Process Steps
4.1 Transferring Long-Term Planning Scenario to
Purchase Information
Use
In this activity, you transfer long-term planning scenario to purchase information system.

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics  Production  Production Planning  Long-Term
Planning  Evaluations  Purchasing Information System  Set up
Data
Transaction code MS70

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Strategic Planner
(SAP_NBPR_STRATPLANNER_S)
Business role menu Production  Production Planning  Long-Term Planning 
Evaluation Plng Scenario for PURCHIS

2. On the Set up Purchasing Info Data from Long-Term Planning screen, make the following
entries:
Field name Description User action and values Comment
Planning scenario 002

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Version Info Structure 002

(S012)
Purchasing info record X

3. Deselect Test session and choose Execute. Confirm there are no errors in the log.

4. Choose Back (F3) to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to
SAP Home (SAP NetWeaver Business Client).

Result
PIS version is created and available for analysis.

4.2 Listing the Purchased Materials for Budget

Purchase Price Update
Use
In this activity you will download purchased materials for budget purchase price update.

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Production  Production Planning  Long Term
Planning  Evaluations  Purchasing Information System 
Material
Transaction code MCEC

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Purchasing Manager
(SAP_NBPR_PURCHASER_M)
Business role menu Purchasing  Reporting  Order Analysis  Long-Term Planning-
Material Analysis

2. On the Long-Term Planning - Material Analysis - Selection screen, make the following
entries:
Field name Description User action and values Comment
Planning scenario 002
Purch. Info Record X
Plant 1000
Month <Enter budget start
period and end period>

3. Choose Execute.

4. Confirm the message with Yes.

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5. After material list is displayed, choose (NWBC: More… Settings  Characteristic

Display  Key (to display material numbers).

6. From the menu, choose (NWBC: More… Material Analysis  Export  Transfer to
XXL. Then choose Material, Plant, Vendor and choose Enter.

7. Choose Table and Microsoft Excel.

8. From the Microsoft Excel menu, choose File  Save Copy As.

9. Choose Back (F3) to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to
SAP Home (SAP NetWeaver Business Client).

Customer and product are unassigned as planning is at Product Group level.

Result
The file is downloaded correctly to Excel.

4.3 Reviewing Data and Negotiate with Vendors

Use
The Purchasing Administrator updates Excel spreadsheet and e-mails to Purchasing
Manager. The raw material purchase price is updated based on negotiations.

4.4 Changing the Planned Price1 for Materials

Use
Since there is no mass change standard program for materials price, these operation must be
done manually for each material.

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics  Materials Management  Material Master  Material 
Change  Immediately
Transaction code MM02
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Purchasing Administrator
(SAP_NBPR_PURCHASER_K)
Business role menu Purchasing  Master Data  Material  Change Material

2. Enter a material number and choose Enter.

3. Choose View Costing2 and after choosing plant 1000.

4. Complete in the Costing2 view, section Planned prices, the planned price1 as follow:

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Field name Description User action and values Comment

Planned price1 Value negotiated with the vendors
Planned date1 First day of the new posting year

5. Choose Save.

6. Choose Back (F3) to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to
SAP Home (SAP NetWeaver Business Client).
The next logical step is the Standard cost Calculation. This is considered as a separate
business process and is described in 178 – Standard Cost Calculation scenario.

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