CDPTW User Guide_Jan2023

CelcomDigi
Permit To
Work (CDPTW)
USER GUIDE
January 2023
Private & Confidential

Objectives 2
➢Mobile app available on Android and

iOS (Free download)
➢Monitor team competencies
➢To allow team to have visibility on
safety based on CelcomDigi HSE & SCM
requirements
➢Team working location (Site
Location/User Location)
➢HSE Team/manager able to monitor
Admin portal - http://digi-ptw.cloudapp.net
the team activities at site in daily basis
CDPTW mobile App ➢Directing site location for inspector

Sensitivity: Internal
Account Registration 3
• For celcomdigi staff and Tier 1 vendor / Safety Officer:

– User account will be created by Supply Chain Mgmt (SCM) team
– To provide: Name, Company name, Mobile number, email address
• Tier 2/3 vendor:
– User account will be created by Tier 1 vendor
– To provide: Name, Company name, Mobile number, email address
• User will receive email notification once account created

Log In to Account 4
1. Enter username (email) and

password
1 2. To select language, click on
dropdown button, select
preferred language
3. Click LOG IN to proceed
3

To Add Team Leader by Approval PIC / Safety Officer 5
Fill in details-
Valid Email ID
required
Password to
be created by
approval PIC:
Example
12345678
To add worker/team member by Team Leader 6
Fill in details;
Mandatory:
Name,
IC/Passport no,
CIDB no, CIDB
expired date,
celcomdigi
certificate expired
Click here to add date and upload
worker CIDB card or CIDB
screenshot and
celcomdigi cert
photo
Optional: Work
At Height (WAH)
cert no., upload
WAH cert. photo

To add and update your/team particulars 7
Click Edit to
edit/update
particulars
Click here to add more Click on the team
than one team member member name to
edit/update
and re-do the same step particulars
as before

To Apply for permit/entering site by Team Leader 8
Work description
• Choose from list

of sites Click here to add
• If site not there, workers who going
select “others” to site
• Choose date
• 3-day validity
Read, tick
acknowledgement
& click Submit
Once submitted, please wait for approval person to approve application 9

DPTW application approval by approval person/Safety officer 10
Status info:
Request: Any application that

pending your approval
Pending: Any application that

submitted by your sub-tier/sub-
sub-tier that is Pending (Either
pending approval of your upper
tier or lower tier user)
Approved: PTW Application that

have approved

DPTW application approval by approval person/Safety officer 11
Select required PPE,

types of competency Select required PPE, types
& etc. of competency & etc.

Approved DPTW application & ready to Check-In 12
Add photos of
all person going
Once approved,
to the site with
proceed to Check-In
full PPE

13
CDPTW Check-In
& HIRARC
Submission
Check-In 14
2
1 1. Click on “Check-In” button
2. Select “Person in-charge”
3. Click on “Photo 1” and
3
“Photo 2” to capture live or
upload photo from gallery
4. Click on “Continue” button
4
Note:
Input “Reason” if PIC is not Team Lead.
Input “Remark” & “Trouble Ticket” if PIC is Field Force

Check-In Photo Guidelines 15
• Check-in should be done before entering site Remember !

• To switch-on your phone location (GPS) so latitude and longitude
can be captured by the apps and reflected on photo timestamp PPE to wear in Check in Photos:
• Do not use photos from your picture gallery except Check-In on • Safety shoes*
behalf • Safety Helmet/rigger helmet*
• Example of Check-In photos: • Test pen and rubber gloves*
• Full Body harness with Y-Lanyard**
• Reflective vest**
*Must wear/use
**Depending on nature of work/night work
Photo 1 Photo 2
HIRARC Assessment 16
5. Click on icon “i” for Terms and

Definitions
1
8
6. Select site category
7. Select any from “Work Activity” list
6 5
(based on works on site)
8. Click on “Next” button
9
9. Click on icon “i” to show “Event and
7
10 consequences”, “Risk Control” &
“Justification of Likelihood”
11 10. Based on hazard identified, assess
likelihood and slide to any category
11. Click on “Attach Photo” button to
capture live photo or upload photo
Private & Confidential from gallery
Add new Hazard (if any) 17
12. Click on “Add a Hazard”

button
13. Input “Hazard”
14. Input “Event and
Consequences”
15. Click on “Add” button
13
12
14
15
Edit / Delete Hazard 18
16. Click on “Edit” icon

17. Input new “Hazard”
21
18. Input new “Event &
Consequences”
19. Click on “Edit” button
16 20
20. Click on “Trash” icon
17
21. Click on “Next” button
18
19

HIRARC Summary 19
22. Click “i” to show risk level

explanation
23
24
23. Click “Back” if HIRARC
needed to be amend
24. Click on “Submit” button
22
for submission
Note:
Low, Medium, High Risk depends on Severity and
Likelihood score.
[HIRARC Document file]

Contractor Declaration 20
24. Read the Contractor

Declaration and Tick on
“Checkbox”
25. Click on “Submit”
button
25
24

SHO Approval (Approve) 21
26
26. Click on check-in
notification
27. Click on “OK” button
27

SHO Approval (Approve) cont. 22
28. Slide slider “Likelihood” to

any category
29. Input “Additional Risk
30 Control”
28 30. If added new hazard - Slide
slider “Likelihood” to any
31
category
29
31. If added new hazard - Slide
slider “Severity” to any
32
category
32. If added new hazard -
Input “Risk Control”
SHO Approval (Approve) cont. 23
33. Click on “Approve” button

34. Click on “Approve” to
confirm
34
33
SHO Approval (Reject) cont. 24
35. Click on “Reject”

button
36. Click on “Reject” for
confirmation
37. Input “Reject Reason”
36 37
38
35
Acknowledgement 25
39
39. Click on “Check-In”
approved notification
40. Click on “OK”
40

Acknowledgement cont. 26
41. Click on “View &

Acknowledge”
42. Click on “Acknowledge”
button and can start work on
site
41
42
Resubmit HIRARC only (If rejected) 27
43. Click on “Check-In”

rejected notification
45. Click on “Edit HIRARC
Assessment” button
45
46. Repeat step 6-25
44
43

Resubmit HIRARC only (If rejected) cont. 28
47. Click on “HIRARC

Assessment”
48. Click on
“Resubmit” button
47
48
Resubmit DPTW Check-In (If rejected due to Check-in photos or
29
incomplete work activity selected)
50. Click on “Resubmit”

button
50

Check Out 30
52. Click on “Check Out”

button
53. Input “Remarks”
53 54. Click on “OK”
52
54

Web Portal (HIRARC) 31
55. Click on “On-Going”

55 menu
56. Click on “Approved”
application
56
57. Click on “HIRARC Detail”
link
57

Web Portal (HIRARC) 32
58 58. Click on “Download”

button

Download to Excel (HIRARC) 33
59. Click on downloaded

Excel file
59

34
Incident Report
Submission
Incident Type (Accident, Near Miss, Unsafe Act) 35
Click on “i” for Terms and Definitions
2
1. Click on “Report an
Incident” button
3 2. Select Incident type
“Accident” or “Near Miss”
1
4 5 or “Unsafe Act”
3. Input “Case Description”
4. Select “Date”
5. Select “Time”
6
6. Select “Main Contractor”

Incident Type (Accident, Near Miss, Unsafe Act) cont. 36
7. Input “Sub Contractor”

(Optional)
8. Click on “Upload Photo”
to capture or upload
from gallery
7 9. Click on “Continue”
button
8
9 Private & Confidential

Incident Type (Unsafe Conditions) 37
1. Click on “Report an Incident”

2 button
7 2. Select Incident type “Unsafe
3 Conditions”
8
3. Select “Case
4 Categorization”
9
4. Input “Case Description”
5. Select “Date”
5 6. Select “Time”
6
10 7. Input “Contact Number”
8. Select “Main Contractor”
11 9. Input “Sub Contractor”
(Optional)
10. Select “Site Category”
11. Input “Site Owner”

Incident Type (Unsafe Conditions) cont. 38
12. Click on “Toggle”

13. Input “E.co ref ID”
14. Input “E.co Site Name”
12 13
15. Input “Address”
14 16. Select “State”
17. Input “ePTW No”
15
16 Note:
E.co ref ID, E.co Site Name, Address,
17
State, ePTW No. will be depends on
toggle. All fields here are optional.

Incident Type (Accident, Near Miss, Unsafe Act) 39
18. Input “Remark/Issues”

18 19. Input “Action Taken”
20. Select “Root Cause”
(Optional)
19
21.Input “Description for Root
Cause” (Optional)
20
22.Click on “Upload Photo” to
21 capture live or upload from
22 gallery.
23.Click on “Continue” button
23
Incident Report Summary 40
24. Click on “Submit” button

24
25

SHO Approval (Approve Incident) 41
26. Click on “Incident Report”

notification
26 27. Click on “OK”
27

Approve Incident (Low Risk) 42
28. Click on “Low”

29. Click on “Approve”
28
29

Approve Incident (High Risk) 43
30. Click on “High”

31. Click on “Approve”
30
31

Reject Incident 44
32. Input Reject “Reason”

32
33

Email Notification 45
34. Click on “Click here to

update” button
Note:
Once PIC approved, will send out Email
Notification to user’s Email
34
Web Portal 46
35. Click on “Incident Report”

35 36. Click on “Detail” link
36
37. Input “Action/Finding
Description”
38. Input “Comments/Reason
for Closure”
39. Click on “Add Photo” to
37 40 upload photo
41 40. Select “Action Type”
38
41. Select “Closure Date”
42 42. Select “Status”
43
43. Click on “Update” button
39
Notification (Incident Rectified) 47
44 44. Click on “Incident Report”

rectified notification
45

No part of this presentation may be circulated,
quoted, or reproduced for distribution without the
prior written consent of CelcomDigi. The
information contained in this presentation is
proprietary and is for CelcomDigi's internal use.

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CelcomDigi

Private & Confidential

➢Mobile app available on Android and

Private & Confidential

• For celcomdigi staff and Tier 1 vendor / Safety Officer:

Private & Confidential

1. Enter username (email) and

Private & Confidential

Private & Confidential

Private & Confidential

• Choose from list

Private & Confidential

Request: Any application that

Pending: Any application that

Approved: PTW Application that

Private & Confidential

Select required PPE,

Private & Confidential

Private & Confidential

Private & Confidential

• Check-in should be done before entering site Remember !

5. Click on icon “i” for Terms and

12. Click on “Add a Hazard”

16. Click on “Edit” icon

Private & Confidential

22. Click “i” to show risk level

Private & Confidential

24. Read the Contractor

Private & Confidential

Private & Confidential

28. Slide slider “Likelihood” to

33. Click on “Approve” button

35. Click on “Reject”

Private & Confidential

41. Click on “View &

43. Click on “Check-In”

Private & Confidential

47. Click on “HIRARC

incomplete work activity selected)

50. Click on “Resubmit”

Private & Confidential

52. Click on “Check Out”

Private & Confidential

55. Click on “On-Going”

Private & Confidential

58 58. Click on “Download”

Private & Confidential

59. Click on downloaded

Private & Confidential

Click on “i” for Terms and Definitions

Private & Confidential

7. Input “Sub Contractor”

9 Private & Confidential

1. Click on “Report an Incident”

Private & Confidential

12. Click on “Toggle”

Private & Confidential

18. Input “Remark/Issues”

24. Click on “Submit” button