BOM 7 - PROJECT MANAGEMENT

ACTIVITY 1: PROJECT PLAN

SUBMITTED BY: FRANCIS CLINTON N. BERNALES
SUBMITTED ON: 20 JUNE 2024

I. THINK OF A CERTAIN PROJECT AND PREPARE A PLAN ON HOW TO

ACCOMPLISH IT

PROPOSED TITLE: PROJECT ON PROMOTING “BERNALES INSURANCE

INCORPORATED” AND THE MANAGEMENT STRATEGIES THAT WILL BE
EMPLOYED IN ATTAINING ITS GOAL TARGETING CLIENTS IN VARIOUS
GOVERNMENT AGENCIES AROUND LAGUNA

WHO IS BERNALES INSURANCE INCORPORATED AND WHO ARE THEIR TARGET MARKET?

The mission of Bernales Insurance Inc. is to offer insurance products that offer excellent protection at a
reasonable cost. The organization hopes to form fruitful alliances that respect the objectives and interests
of all parties with a range of customers, employees, and other insurance providers. Success will be
determined by the fact that customers choose the business because they think it can meet or beyond their
needs in terms of cost, quality, and information. The organization's personnel and product quality are
what make it strong. Experts in business insurance on our team can provide clients with suitable
treatment.

Our main objective is to provide insurance to a large number of people, in particular regular government
employees. To this end, we intend to accomplish the following goals: (1) to reestablish Bernales
Insurance Inc. as the industry leader in high-quality, reasonably priced insurance products in government
agencies throughout Laguna; (2) to build strong working relationships with our target market, particularly
their managers, and suggest a cooperative strategy that will entice them to choose our company; (3) to
provide products appropriate for our current social and economic environment, such as reducing the cost
of insurance policies; and (4) to offer sales incentives to our employees should they surpass 25% of their
sales targets.

HOW THE COMPANY WILL MEET ITS GOAL?

The company will concentrate on creating the following tools in order to carry out our strategic goals: (1)
friendly, informed staff who can relate to the needs and circumstances of our customers, particularly
when dealing with a loss; (2) policies that meet or surpass our clients' expectations and are reasonably
priced, easily accessible, and comprehensible; and (3) timely, error-free policies and endorsements. More
than any direct mass marketer can provide is one-on-one attention with our clients, and the company also
believes that the keys to our success are providing the company's clients with individualized attention and
excellent service.
II. CASE STUDY: PROJECT MANAGEMENT IN CONSTRUCTION

(NOTE: ANSWERS TO QUESTIONS (SENTENCES/PARAGRAPHS) WERE ITALICIZED)

Background

Sunrise Construction Co. is a mid-sized construction firm specializing in residential and commercial
projects. Recently, the company secured a high-profile contract to build a state-of-the-art commercial
office building in the downtown area. This project is crucial for Sunrise Construction as it represents a
significant opportunity to enhance its reputation and secure future contracts. The project has a tight
deadline of 18 months and a budget of $15 million.

Problem Statement

Despite initial excitement, the project has encountered several challenges:

1. Project Planning: Inadequate initial planning has led to scope creep and schedule delays.
2. Resource Management: There have been issues with the availability and allocation of labor and
materials.
3. Communication: Poor communication among project stakeholders has resulted in
misunderstandings and rework.
4. Risk Management: Unforeseen risks, such as bad weather and supply chain disruptions, have not
been adequately mitigated.
5. Quality Control: There have been instances of subpar workmanship and materials not meeting
specified standards.

Objectives

The main objectives of this case study are to:

1. Identify the root causes of the project management issues at Sunrise Construction.
2. Propose feasible solutions to address these issues.
3. Evaluate the potential impact of these solutions on the project’s timeline, budget, and quality.

Case Study Analysis

1. Project Planning

Root Causes:
• Lack of detailed project plan and schedule.
• Inadequate scope definition and change management process.
Proposed Solutions:
• A project should have a pull-off spreadsheet or timeline chart that is never set in stone. It
should be a "living" document that may be revised and altered as needed by the organization.
• Being aware of the extent of your work is crucial to your daily productivity and to the
alignment and progress of teams and projects. Data, budget, deadline, and resource
management should all be incorporated into the scope definition and change management
processes.

Expected Impact:
• Customers' expectations will be met by a project with adequate planning. They will think
about the company for any future work because they are satisfied with the work that has been
done.
• Avoidance of cost and schedule overruns will result from complete pre- and post-scope
definition, which can eliminate delays with construction projects.

2. Resource Management

Root Causes:
• Poor forecasting of labor and material needs.
• Inefficient allocation of available resources.

Proposed Solutions:
• Adequate management and control over inventory forecasting and demand planning affect
every facet of a building project. Everything will be less intricate, less time-consuming, and
less difficult to monitor. It may also result in profit and project success. Ordering that is
effective, fast, or exact can result in proper stock, not excessive inventory and expenses. This
will not cause a shortage of materials or force projects to halt.

• A useful strategy to improve the distribution of resources is to prioritize projects according

to their importance and urgency. This calls for assessing each task's importance to the
construction project, as well as its time sensitivity, and allocating resources appropriately.

Expected Impact:
• Better availability of necessary resources.
• There will be an improved strategy for the distribution of resources according to priority.

3. Communication

Root Causes:
• Lack of a clear communication plan.
• Inconsistent information sharing among stakeholders.

Proposed Solutions:
• Have a clear communication plan, speak in straightforward, understandable terms, select
the appropriate channels for communication, and involve stakeholders in the process to
 overcome all of the challenges mentioned above. Try to dismantle divisions, remain
receptive to criticism, and be prepared to adapt as circumstances demand.
• Establish integrated data management systems to guarantee data consistency throughout the
project and to facilitate easy data sharing.

Expected Impact:
• Whenever possible, real-time communication is the best approach to keep all parties
informed. In construction companies, mistakes are frequently preventable if everyone is in
agreement.
• Effective collaborations which demonstrate shared objectives, dedication, and confidence
between principal contractors and project owners and among stakeholders.

4. Risk Management

Root Causes:
• Inadequate risk identification and assessment.
• Lack of contingency plans for identified risks.

Proposed Solutions:
• Before starting a project, identify and categorize the risks so that you can improve risk
management and prevent any losses.
● A construction team can increase profitability, improve safety, build client confidence, and
expedite operations by putting proactive risk management into practice and developing
backup plans. The first stage in developing a backup plan for risk management is identifying
the hazards that have the greatest potential to cause disruptions to your business.

Expected Impact:
• Sufficient identification and evaluation of risks guarantees the security and general welfare
of workers. By recognizing risks and taking immediate action to mitigate them, you may
enhance the company's image while averting potential expenses linked to mishaps.
• The process of identifying possible hazards and creating plans to reduce or eliminate them
can be aided by contingency planning. The mitigation of unforeseen events can be achieved
by construction project managers through risk identification and contingency plan
development.

5. Quality Control

Root Causes:
• Inadequate quality assurance processes.
• Lack of adherence to specified standards and guidelines.

Proposed Solutions:
• Workplace safety can be directly impacted by educating employees and supervisors about
appropriate protocols and potential risks. The significant financial burden associated with
diseases and injuries sustained in construction sites serves as a strong incentive for raising
 awareness and promoting education. Standard procedures should include frequent safety
meetings and inspections.
• Companies should create a thorough safety program that details the unique safety needs for
their industry. This program should include things like regular safety audits, job site risk
assessments, and safety training courses.

Expected Impact:
• Sufficient quality control protocols enhance the productivity of construction projects and
have the potential to instill elevated standards across the entire firm.
• To reduce hazards and avoid accidents, adherence to building rules, fire laws, and
structural requirements is crucial. Failure to comply with building codes can have
disastrous results, resulting in serious accidents, fatalities, and significant property
damage.

Conclusion

Effective project management is critical for the success of the commercial office building project
undertaken by Sunrise Construction Co. By addressing the identified issues through the proposed
solutions, the company can enhance its ability to complete the project on time, within budget, and to the
required quality standards. Students should analyze the root causes and solutions in detail and discuss
their feasibility and potential impacts on the project’s outcomes.

Questions for Discussion

1. What are the most significant project management challenges faced by Sunrise Construction Co.?

Having inadequate quality assurance processes in the company is for me the most significant
project management challenges faced by Sunrise Construction Company. There are various ways
in which an inadequate quality management system might raise expenses. First, using rework or
scrapping might be costly when it comes to defective items or components. Second, low quality
might result in costly client returns or lost revenue.

2. How can a comprehensive project plan help in managing scope creep and schedule delays?

A comprehensive project plan acts as a road map that guides the project team, stakeholders and
resources. It ensures alignment, minimizes scope changes and proactively addresses schedule
risks. A well-crafted plan is not static but evolves as the project progresses and adapts to
changing circumstances.

3. What are the benefits of using project management software for resource forecasting and
allocation?
Companies may allocate their resources more effectively with the help of resource management
software. With a detailed overview of resource availability and allocation, managers may
maximize organizational productivity without overworking particular departments or individuals.
4. How can a clear communication plan improve stakeholder coordination?

Throughout the project lifecycle, improved coordination and alignment are made possible by
regular stakeholder contact. Timelines and budgets can be adhered to by keeping stakeholders
updated on developments, difficulties, and significant events. A well-crafted stakeholder
communication plan ensures that everyone is on the same page and promotes collaboration.

5. Why is risk management crucial in construction projects, and how can it be improved?

Risk management is crucial in construction projects because if a single building falls through or
takes a major loss, it can be devastating for the whole organization. Proper risk management can
minimize these losses. It can maximize profits, lead to more accurate financial forecasts, and
improve the overall stability and longevity of business growth.

6. What measures can be taken to ensure quality control and adherence to standards?

Collaboration amongst many stakeholders, such as developers, testers, project managers, and
compliance specialists, is necessary to maintain quality and compliance. To guarantee software
quality and compliance throughout the QA process, regular communication, documentation, and
continuous improvement initiatives are crucial.

REFERENCES:

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9–16.

Dansoh, A. (2005) ‘Strategic planning practice of construction firms in Ghana’, Construction

Management and Economics, 23(2), pp. 163–168. doi: 10.1080/0144619042000241435

Gamsby, S. O., Mize, J. D., and Reid, R. A. (1996). ‘‘A project management focused framework for
assuring quality work process.’’ Proc.27th Annual. Sem./Symp., Project Management Institute, Bos-ton,
1010–1016

Rahmat, I., & Shah Ali, A. (2010). The involvement of the key participants in the production of project
plans and the planning performance of refurbishment projects. Journal of Building Appraisal,5(3), 273–
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R. Lakshami, “Quality Control and Quality Assurance In Building Construction”, National Conference on
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