Aniket Gautam Itt Project

ANIKET GAUTAM CRO0722232
INSTITUTE OF CHARTERED
ACCOUNTANTS OF INDIA
A PROJECT REPORT SUBMITTED BY:

ANIKET GAUTAM
CRO0722232
Submitted in partial fulfillment of the requirements for

INFORMATION TECHNOLOGY TRAINING
DEPARTMENT OF ITT
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Contents
1. MS-EXCEL 2010 ....................................................................................... 4
1.1 Introduction to MS-EXCEL .............................................................. 4
1.2 HYPERLINK .................................................................................... 9
1.3 SUBTOTALS ................................................................................... 13
1.4 CASE STUDY..................................................................................... 17
2. MS ACCESS 2010 .................................................................................. 24

2.1 Introduction to Database ................................................................. 24
2.2 Creating Table and Primary key ...................................................... 26
2.3 FORMS .......................................................................................... 30
2.4 CASE STUDY ..................................................................................... 37
3. TALLY ERP 9 .......................................................................................... 43

3.1 Introduction to Accounting Software .............................................. 44
3.2 COMPANY CREATION....................................................................... 47
3.3 FINANCIAL REPORTS ....................................................................... 50

3.4 CASE STUDY ................................................................................. 54
4. Bibliography .............................................................................................. 67
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ACKNOWLEDGEMENT
At the outset, I would like to thank THE INSTITUTE OF CHARTERED
ACCOUNTANTS OF INDIA for organizing this course, which served as a
vibrant platform for learning the dynamic areas of computer relevant to us
as a future Chartered Accountant.
I would also acknowledge my gratitude to , CA PRADEEP KUMAR

GUPTA , CA NEHA AGARWAL, CA.PANKAJ KUMAR ,MR.DEEPAK
GUPTA, Mr. HIMANSHU JAIN for their lectures and guidance
Throughout the course and their valuable advices in our practical sessions
Also, I would record my gratitude to my family, friends and Colleagues for
being with me during all my success and failures.
At the completion of my ITT project work in the partial fulfillment of the

requirements to complete the course would like to thanks THE INSTITUTE OF
CHARTERED ACCOUNTANTS OF INDIA for conducting this course and making it
extremely convenient for the students to obtain knowledge for the very
renowned institute. I would like to thank the southern India regional council of
ICAI having this platform created for the students helping them gain new heights
in the field of professionalism.
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1. MS-EXCEL 2010
1.1 Introduction to MS-EXCEL
A Spreadsheet is a computer application that simulates a paper worksheet. It

displays multiple cells that together make up a grid consisting of rows and
columns, each cell containing either alphanumeric text or numeric values. A
spreadsheet cell may alternatively contain a formula that defines how the
contents of that cell is to be calculated from the contents of any other cell (or
combination of cells) each time any cell is updated. Spreadsheets are frequently
used for financial information, because of their ability to re-calculate the entire
sheet automatically, after a change to a single cell is made. Examples of popular
spreadsheet software are MS-Excel, Lotus Symphony (2007) and Resolver One.
Microsoft Excel consists of a proprietary spreadsheet application written and
distributed by Microsoft. Excel 2010 needs Windows Vista or Windows 7 as
operating system to run on an IBM PC. However, it can also be used with
Windows XP operating system, if service pack 3 is installed. MS-Excel features
calculation, graphing tools, pivot tables and, a macro programming language
called VBA(Visual Basic for Applications).
Excel also allows multiple sheets, so a spreadsheet could be split over several pages,
say one for input, one page for calculations, and another for output. This collection of
pages is known as a Workbook. By default, a workbook opens with three worksheets
and it can contain a maximum of 255 worksheets.
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A typical blank Microsoft Excel 2010 spreadsheet is shown in the figure

mentioned below…
SPREADSHEET DETAILS :
ROW NUMBER
Identifies a horizontal row in the worksheet. It appears on the left border of the
worksheet.
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COLUMN LETTER
Identifies a vertical column in the worksheet. It appears on the top border of the
worksheet. Columns are lettered A-Z, then AA-AZ, then BA-BZ, and so on to 16,384th
column.
ACTIVE CELL
In an Excel 2010 worksheet, the active cell can be identified with the black outline. Data is
always entered into the active cell.
FORMULA BAR
Located above the worksheet, this area displays the constant value or formula used in the
active cell. It can also be used for entering or editing data and formulas.
Name Box
Located at the left of the formula bar, the Name Box displays the cell reference or the
name of the active cell.
Sheet Tab
Displays the names of the worksheets. Switching between worksheets is done by clicking
on the sheet tab at the bottom of the screen.
Quick Access Toolbar

This customizable tool bar allows user to add frequently used commands. Click on the
down arrow at the end of the toolbar to display the toolbar’s options.
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Ribbon
The Ribbon is the strip of buttons and icons located above the work area in Excel 2010. In
Ribbon, commands are organized in logical groups, which are collected together under
tabs. We can hide the ribbon by double-clicking the active tab.
In Excel 2010, the ribbon is completely customizable meaning the tabs and groups can be
created by the user as well as the order of the built-in tabs and groups can be renamed or
changed. Also, user can add or remove commands from the tabs.
SPREADSHEET DETAILS IN FIGURE GIVEN BELOW
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1.2 HYPERLINK
A hyperlink is a link from an excel file that opens a web page or another file when
it is clicked .
Create a hyperlink to a new file

1. ON a worksheet , click the cell where the user wants to create a hyperlink.
2. On the insert tab , in the links group , click hyperlink
3. Under link to , click create new document

4. In the name of new document box , type a name for the new file .
5. Under when to edit , click edit the new document later or edit the new document
now to specify when the user wants to open the new file for editing .
6. In the text to display box , type the text that the user wants to use to represent
the hyperlink
7. To display helpful information when the user rests the pointer on the hyperlink,
click Screen Tip, type the text that the user wants in the ScreenTip text box and
then click OK.
8. Click OK.
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➢ Create a Hyperlink to an Existing File or Web page
1. On a worksheet, click the cell or the object where the user wants to create a
hyperlink.
2. On the Insert Tab, in the Links group, click Hyperlink.
3. Under Link to, click Existing File or Web Page.
4. Do one of the following:
✓ To select a file, click Current Folder and then click the file that the user wants to
link to.
Tip: We can change the current folder by selecting a different folder in the Look in
list.
✓ To select a Web page, click Browsed Pages and then click the Web page that the
user wants to link to.
✓ To select a file that has been recently used, click Recent Files and then click the
file that the user wants to link to.
✓ To enter the name and location of a known file or Web page that the user wants
to link to, type that information in the Address box.
✓ To locate a Web page, click Browse the Web button below the Text to display
box, open the Web page that the user wants to link to and then switch back to Excel
without closing the browser.
5. If the user wants to create a hyperlink to a specific location in the file or on the
Web page, click Bookmark and then double-click the bookmark that the user wants
to use.
Note: The file or Web page must have a bookmark to be linked to.
6. In the Text to display box, type the text that the user wants to use to represent the
hyperlink.
click ScreenTip, type the text that the user wants in the ScreenTip text box and
then click OK.
8. Click OK.
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Create a Hyperlink to a Specific Location in a Workbook
1. On a worksheet of the source workbook, click the cell or the object where the user
wants to create a hyperlink.
2. On the Insert Tab, in the Links group, click Hyperlink.
3. Under Link to, do one of the following:
✓ To link to a location in the current workbook, click Place in This Document.
✓ To link to a location in another workbook, click Existing File or Web Page, locate
and select the workbook that the user wants to link to and then click Bookmark. Do
one of the following:
➢ In the Or select a place in this document box, under Cell Reference, click the
worksheet that the user wants to link to, type the cell reference in the Type the cell
reference box and then click OK.
➢ In the list under Defined Names, click the name that represents the cells that the
user wants to link to and then click OK.
4. In the Text to display box, type the text that the user wants to use to represent the
hyperlink.
click ScreenTip, type the text that the user wants in the ScreenTip text box and
then click OK.
6. Click OK.
➢ Create a Custom Hyperlink by using the HYPERLINK function

We can use the HYPERLINK function to create a hyperlink that opens a document
that is stored on a network server, an intranet or the Internet.
Syntax: HYPERLINK (link_location, friendly_name])
Link_location is the path and file name to the document to be opened as text. It can
be a text string enclosed in quotation marks or a cell that contains the link as a text
string.
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Friendly_name is the jump text or numeric value that is displayed in the cell. It is
displayed in blue and is underlined. If it is omitted, the cell displays the link_location
as the jump text. It can be a value, a text string, a name or a cell that contains the
jump text or value.
Examples:
=HYPERLINK("http://example.microsoft.com/report/budget report.xlsx", "Click for
report") will create a hyperlink to a worksheet named Budget Report.xlsx stored on
the Internet at the location named example.microsoft.com/report and displays the
text “Click for report”.
=HYPERLINK("[http://example.microsoft.com/report/budget report.xlsx]Annual!F10",
D1) will create a hyperlink to cell F10 on the worksheet named Annual in the
workbook Budget Report.xlsx, which is stored on the Internet at the location named
example.microsoft.com/report. The cell on the worksheet that contains the hyperlink
displays the contents of cell D1 as the jump text.
➢ Edit a Hyperlink
1. Select the cell or graphic that contains the hyperlink to be changed.
Tip: To select a cell that contains a hyperlink without going to the hyperlink
destination, click the cell and hold the mouse button until the pointer becomes a
cross and then release the mouse button. We can also use the arrow keys to select
the cell. To select a graphic, hold down CTRL key and click the graphic.
2. On the Insert Tab, in the Links group, click Hyperlink. The Edit Hyperlink dialog box
appears.
Tip: We can also right-click the cell or graphic and then click Edit Hyperlink or we can
press CTRL+K.
3. In the Edit Hyperlink dialog box, make the required changes.
4. Click OK.
Delete a Hyperlink
To delete a hyperlink, do one of the following:
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➢ To delete a hyperlink and the text that represents it, right-click the cell that
contains the hyperlink and then click Clear Contents.
➢ To delete a hyperlink and the graphic that represents it, hold down CTRL and
click the graphic and then press DELETE.
➢ To deactivate a single hyperlink, right-click the hyperlink and then click Remove
Hyperlink. The text remains in the cell, but it is no longer active nor is it formatted as
a hyperlink.
To delete (deactivate) several hyperlinks at once, do the following:

➢ Select a range of cells in which the user wants to remove the hyperlinks. The
range of cells can be discontiguous.
➢ Position the mouse over any cell in the range that is selected, right-click and
then click Remove Hyperlinks.
1.3 SUBTOTALS
Many times we need to show more complex information arranged in Tables, especially
if its split into separate groups, each with its own SUBTOTALS. Subtotal Function in
Excel is a wonderful formula that can be used to perform some specific arithmetic and
logical operation on a defined range of cells. Microsoft Excel defines Subtotal Function
as ―It returns a subtotal in a list or database‖.
Excel’s Subtotal feature helps you draw specific information from one or more
subsections of a database or list of data. In addition to finding the subtotal for selected
rows of data, you can also use the subtotal feature to find, among other things, the
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average value for the selected range of data, the largest and smallest values or the total
number of rows of data included in the range.
Case Study: We have Year-wise & Region-wise value of sales as shown below:
Strategy:
We can use Subtotal from the OUTLINE group on the Data Ribbon as shown below:
1. Sort our list by Year.
2. Choose SUBTOTAL from the Outline group on the Data Ribbon the dialog box will
appear as shown below:
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3. Click the dropdown list arrow to the right of the ‗At each‘ change in box to display our
column headings. Pick Year i.e. the heading of the column we want to sort the data.
4. Out of the dropdown list ‗Use Function‘ select SUM (there are other operations also).
5. Use the scroll arrows in ‗Add subtotal to‘ and check the box Sales. We can add
subtotals to more than one column.
6. Set the options for new subtotal.
7. If we want each subtotaled group on a separate page, select ‗Page Break‘ between
groups.
8. Summary below Data adds subtotals and an overall total below the groups rather than
above.
9. To ensure that new subtotals overwrite any existing subtotals select Replace current
subtotals.
10.Click OK.
11.Excel gives us tools for collapsing or expanding the lists. If we look above and to the
left of the cell A1, we‘ll see a series of three small numbers 1, 2, 3 as shown below.
These are the Group and Outlines buttons.
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There are three types of controls in the outline section:
➢ Hide detail buttons when the rows in a group are visible, hide detail button (-)
appears next to the group.
➢ Show detail buttons when we hide a group of rows, the button next to the group
changes to a show detail button ―+‖. Clicking a show detail button restores the rows
in that group to the worksheet.
➢ Level buttons Each of the numbered level buttons represents a level of

organization in a worksheet clicking a level button hides all levels of detail below that
of the button you clicked
12. We can use them to collapse subtotaled data in order to get the summary report we‘re
looking for as shown below:
1.4 CASE STUDY
The following case study is based on online tour &travells website and the topics covered
are :
➢ Hyperlinks
➢ Data validation
➢ Vertical look up
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• Data validation allows you to control the type & range of data that is entered in
cells
Vertical look up (vlook up ) can help you to find specific information in large data tables
such as travelling packages list out of different packages for different locations
The case study here is based on ― ONLINE TRAVELLING WEBSITE ―

where different kinds of trips are provided for different locations.
• First of all user need to go to ‖ destination‖ option at the homepage of our website
which we have created on this excel sheet , here the options given on the home
page such as destinations , trip type , about us , book now are basically the
hyperlinks So once they are clicked they will re-direct users to a new window
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it will open a new window ,
and once we press view more option on any trip destination it will open list of places on
that destination
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list of places on a destination will open as follows
and if we press back option

it will re-direct us to destinations
page & then home page
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So these all options are the hyperlinks

NOW lets we click on ― BOOK NOW ― & it will open a new window for
booking a trip
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Here we have used the ― DATA VALIDATION TOOL ―
here a DROP DOWN LIST is opened which is made using the data validation tool .
Now the most important tool which we have used in our case study is the ― VLOOK
UP TOOL ―
Now we look up tool is performed using the formula which is as follows
now let see how vlook up helps us to get the AMOUNT PAYABLE on different trips as
per different packages selected by users
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package amount calculated by vlook up is 15999.00 Here in the first case the trip
selected by user is all jyotirling trip & for 15 days so the
days so the package amount calculated by vlook up is 8599.00 BUT Here in the
SECOND case the trip selected by user is SOUTH INDIA trip & for 10
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2. MS ACCESS 2010
2.1 Introduction to Database

• A database represents some aspect of the real world, sometimes called the
miniworld or the Universe of Discourse (UOD).
• A database is a logically coherent collection of data with some inherits meaning. A
random assortment of data cannot correctly be referred to as a database.
• A database is designed, built, and populated with data for a specific purpose. It
has an intended group of users and some preconceived applications in which
these users are interested.
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Microsoft Access 2010 for Windows is a Database Management System or DBMS,

which helps us, manage data stored in a computer database. An Access database
stores its tables in a single file, along with other objects, such as forms, reports,
macros and modules.
Databases created in the Access 2010 format have the file extension .accdb and
databases created in earlier Access formats have the file extension .mdb.
 Using Access, we can do the following:
● Add new data to a database, such as a new item in an inventory,
● Edit existing data in the database, such as changing the current location of an item,
● Delete information, perhaps if an item is sold or discarded,
● Organize and view the data in different ways,
● Share the data with others via reports, e-mail messages, an intranet or the Internet.
➢ The parts of an Access Database

1. Tables – A database table is similar in appearance to a spreadsheet, in that data
is stored in rows and columns. Each row in a table is referred to as a Record. Fields
correspond to the columns in the table.]
2. Forms – Forms are sometimes referred to as Data Entry Screens, which are the
interfaces we use to work with our data and they often contain command buttons
that perform various commands.
3. Reports – Reports are what we use to summarise and present data in the tables.
A report can be run at any time and will always reflect the current data in the
database.
4. Queries – Queries are the real workhorses in a database and can perform many
different functions. Their most common function is to retrieve specific data from the
tables.
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5. Macros – Macros in Access can be thought of as a simplified programming

language which we can use to add functionality to our database.
6. Modules – A module is a collection of declarations, statements and procedures

that are stored together as a unit. A module can either be a class module or a
standard module.
2.2 Creating Table and Primary key
CREATING A TABLE: Create A Database:

1. When Microsoft Access first starts up, a page gets displayed with options to create
a new database or Open an existing one.
2. Select the Blank Database
3. Specify a name and location for the database
4. Click Create to start defining your new database
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TABLE
Tables are database objects which are created to store data. A table is a collection of
data about a specific topic, such as employees name or address. Using a separate
table for each topic means that you store that data only once, which makes your
database more efficient, and reduces data-entry errors.
Tables organize data into columns (called fields) and rows (called records). The
tables can be created in many ways, such as using a datasheet view, design view,
table wizard etc. Tables can also be imported from other databases and we can also
link to tables of other databases.
Steps for creating a TABLE:
Create a new table in an existing database

➢ Click the Microsoft Office Button, and then click Open.
➢ In the Open dialog box, select and open the database.
➢ On the Create tab, in the Tables group, click Table. A new table is inserted in
the database and table is opened in the datasheet view.
➢ Define each of the field in your table by typing your data in the in the cell below
the Add new Field column header.
➢ Now, right click on your Table name and convert it into the Design View
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And perform the following steps:

❖ Under the Field Name column, enter the categories of your table.
❖ Under Data Type column, enter the type you want for you categories.
❖ Under the Description column, enter the text that describes what you field is.
(This field is optional).
EXAMPLE: A table has been prepared and shown below:
PRIMARY KEY
• PRIMARY KEY is a field that uniquely identifies each record. Often, there is
a unique identification number, such as an ID number, a serial number, or a
code, that serves as a primary key.
• A good candidate for the primary key has several characteristics. First, it
uniquely identifies each row. Second, it is never empty or null — there is
always a value. Third, it rarely (ideally never) changes. Access uses primary
key fields to quickly bring together data from multiple tables.
• You should always specify a primary key for a table. Access automatically
creates an index for the primary key, which helps speed up queries and other
operations. Access also ensures that every record has a value in the primary
key field, and that it is always unique.
SETTING UP THE PRIMARY KEY
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1. Open the table in Design view.

2. Select the field or fields you want to use as the primary key.
3. On the Design tab, in the Tools group, click the Primary Key
A key indicator is added to the left of the field or fields that you specify as the primary
key
Remove the primary key
1. Open the table in Design view.

2. Click the row selector for the current primary key.
If the primary key consists of a single field, click the row selector for that field.
If the primary key consists of multiple fields, click the row selector for any field in
the primary key.
3. On the Design tab, in the Tools group, click the Primary Key.
The key indicator is removed from the field or fields you previously specified as the
primary key.
EXAMPLE:
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• In the above table the field empno (employee number) contains the primary key.
One of the important features of primary key is that, when applied on a field the
data of that field will automatically be sorted.
• One of the drawbacks of the primary key is that you can apply primary key only on
a single field in a table‘
• If you apply primary key on another field, the primary key applied on the earlier
field will be lost.
2.3 FORMS
A form is a database object that the user can use to enter, edit, display data from
a table or a query. The user can use the forms to control access of data in a
database.
Access makes it easy to create a form from any table in your database. Any form
you create from a table will let you view the data that‘s already in that table and
add new data.
Form and Its Types

The user can create a form in MS-Access in either of the following two ways:-
➢ Choose the Form Wizard provided by Microsoft Access. Opting for form
wizard make the form creation an easy task. But the form thus created is
very simple with little options.
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➢ Create form from scratch using Form Design view. Opting for form design
view provides the user with more controls to customize and design the form
in a complex yet effective way.
The general types of forms that MS-Access offers are as follows:-
 Simple Form- This is the simplest and most common type of form available in
MS-Access. It lets the user create a form that lets him/her to enter information
for one record at a time.
 Split Form- This form lets the user see the datasheet in the upper section and
a form in the lower section for entering information about the record selected in
the datasheet.
 Multiple Items- This form lets the user to see multiple records in a datasheet,
with one record per row.
 Blank Form- This form lets the user start with a blank form and then add fields
and other controls manually.
 Pivot Chart- PivotChart lets the user create a PivotChart form.
 Form Wizard- Form Wizard lets the user create a form instantly using step by
step instructions.
 Datasheet- Datasheet lets the user see a form in a datasheet view. The user
can see the data in a row and column format in which the user can provide limit
on which fields are displayed and editable.
➢ Create a Form using Form Wizard

Form Wizard may be used by a user to automatically create a simple form.
Although, the form wizard provides less control in creating a form but the user
has the option to customize using form design view.
Steps:- o On the Create tab, in the Forms group, choose Form Wizard as
shown below
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o Now specify the table or query for which the user wants to create the form as
shown -
After selecting the desired field(s) from the table or query, the following screen will
appear as shown below:-
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Here, the user needs to specify the form layouts which are as follows:-
Columnar: By default, the form layout is Columnar as shown above o The user
may specify the title of the form and may further specify whether they want to open
the newly created form in form view to carry out form related activities.
After making the choice, the user can click Finish to see a screen similar to below:
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➢ Create Form using Form View

The user may use the Form view available under Forms Group of Create tab as
shown below:-
Steps:-
1. Select the desired table or query for the form to be created.
2. Click the Form view option available under Forms group of Create tab .
3. The user will be shown a screen similar to below:
4. The user may further go to design view to customize the form as per the
requirements.
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Inserting controls on a Form
Insert Button
1. Open the form in Design View. The user will see a screen as shown below:
2. Click the button under the Controls group.
3. Draw the button in the footer section of the firm. The user will see a screen
similar to below:-
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4. The user needs to specify the category and associated Action related with the
newly created Button.
5. After specifying the category and associated action related with the newly
created Button, the user will be shown the following:-
6. The user may specify to use text or a picture on the button as per the
requirements. Further, the user will be shown the following
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7. Click Finish to close the wizard.
2.4 CASE STUDY
The case study is based on the customer bank account management and details.
Contents are as follows :
➢ Tables
➢ Reports
➢ Forms
➢ relationship
➢ queries
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TABLES
In this, first we create tables in design view with the relevant information.
Then we enter information with respect to every customer in the table.
1. CUSTOMER DETAILS TABLE
2 ACCOUNT DETAILS TABLE
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REPORT
Report of the above mentioned Tables is made-
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FORMS
To create forms, go to Create Tab and click on Form.
Based
on
above tables,
following
forms are created:
❖ CustomerData Form
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❖ ACCOUNT DETAIL FORM
RELATIONSHIP
QUERIES
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CREATION OF QUERIES
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3. TALLY ERP 9
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3.1 Introduction to Accounting Software
It is a system that automatically carries out ― ―Mechanical Activities‖in

accounting process. Accounting being the back bone of any business,
accounting software becomes the most important part of office
automation activities.
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Advantages of using Accounting Software
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 Arithmetical Accuracy
 Time Saving
 Multiple Reports on timely basis
ERP Software
ERP stands for Enterprise Resource Planning. Every business entity uses various
types of resources to achieve its business objectives. Money, Material, Manpower,
Machines, etc. are the resources generally used by any business entity. Managing
these resources effectively is the major challenge before any organization. ERP
software is the most effective tool to manage these resources for the utmost benefit
of organization.
Basic Characteristics of ERP software
▪ Central database
▪ Inter and intra document connectivity
▪ Real time updation of data
▪ Standardization for all the departments
ERP MODULES
ERP software are designed and sold in modules. There are different departments
in any business and ERP software is also designed according to the departments
in business.
1. Financial Accounting
2. Inventory Accounting
3.Production Accounting
4.Human Resource Accounting
5.Supply Chain Management
6.Project Management
7.Customer Relationship Management
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Features of Tally.ERP 9
Following are some features of Tally.ERP 9:
• Simplicity- Tally.ERP 9 is simple, easy to setup and use. It allows easy Keyboard
operations.
• Auditor’s Edition- Tally.ERP 9 offers a special Auditor‘s Edition, which provides
auditing and compliance capabilities exclusively for Chartered Accountants.
• Support Centre- Allows a user can directly post his support queries on the
functional and technical aspects of the Product.
• Remote Access- Tally.ERP 9 provides remote capabilities to access the data from
anywhere and anytime.
TYPES OF LICENSES
●SILVER(Single User)(Cost:-18000)
This license can be installed and used on a single computer only.
●Gold(Multiuser)(Cost:-54000)
This license can be installed on a single computer and can be used on any number
of computers connected in a single local area network.
●Auditor(Multiuser)(Cost:-10800)
This is a special facility given to firm of chartered accountants where it is sold at
80%discount
3.2 COMPANY CREATION
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Company in Tally means any accounting unit. It may be a sole proprietorship,

partnership firm, a limited company, a trust, society, etc. Creation of a company is
the first step in using any accounting software. Company creation in Tally is very
simple, but configuration of tally as ERP software takes some extra time.
For creation of company, select ―Create Company‖ menu on first screen of tally.
Following screen shall appear as shown in Fig…
Let us understand meaning and use of all the fields one by one.
 Directory : The location where user wants to save the company data. It
can be internal hard disc drive of local computer or a network computer
or any external drive also.
 Name : The name which you want to use for display on screen.
 Mailing Name : The name which a user wants to print in reports. It can be
same as that of Name or can be a different name also.
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 Address : The full address of the company should be written here. This
will be used in all the reports while printing.
 Statutory compliance for :Tally.ERP 9, release 4.5 offers choice of 41
countries here. Any option can be selected as per requirement. Tally will
apply all the statutory features for the selected country only.
 State : State option is available only if India is selected as a country. State
selection is important for VAT compliance. VAT feature in tally will not
work correctly if incorrect state is selected.
 Telephone No. : Type the landline telephone number here.
 Mobile No. : Type the mobile number here.
 E-mail : Type email address here.
Enable Auto
 Backup : This option shall be no by default. If this option is made ―Yes‖,
tally will automatically take the backup of company data at the time of
loading the company. The backup shall be stored at the same location
and same folder where original data f les are stored. The name of the auto
backup file shall be ―ABK.900‖. Auto backup feature may be of great
help in case of loss of data, but please note
*Auto back up will consume heavy disc space. Sixty different copies of
auto back up for sixty days shall be kept by Tally as backup. This will
increase disc space consumption to a very big extent. File size of ABK.900 file
may be more than 100 times of original data size.
*Tally will create backup at the time of loading the company and not at the
time of shutting the company.
 Currency Symbol : New rupee symbol has be introduced by Tally. This will
be displayed with amount in many reports.
 Maintain : Two options are available. 1. Accounts only, 2. Accounts with
Inventory. Any option can be selected as per need.
 Financial Year from : This is the starting date from which a user wants to
start accounting year.
 Books beginning from : This is the starting date from which a user wants
to start recording transactions
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 Tally Vault Password : Tally vault is the highest level of security provided
by tally. It is a system of encrypting data. Tally vault password can be set
while creation of company or it can be set later on also.
 Use Security Control : Set this option to ―Yes‖ to enable the security and
access control feature in a particular company. Multiple users IDs with
different access rights can be created and used using this feature.
Setting this option to ―Yes‖ will prompt five new field in the same screen.
 Name of Administrator : Administrator is the user responsible to
administer tally company. Administrator will be having total rights over all
the facilities and features in the particular company. Other users rights
can be controlled through administrator ID only.
 Password : Set the password for administrator here. Maximum allowed
password length is 51 characters. It is suggested to use a password with
alphabets, numbers and special characters.
 Use Tally Audit Features : Tally has got two types of audit features. One
is quantitative audit and other is qualitative audit. Set this option to
―Yes‖ to start quantitative audit feature. Here a user can track the
changes made in vouchers and masters.
 Disallow opening in Educational mode : Setting this option to ―Yes‖ will
prevent a user from opening the company in educational mode.
Company will get opened with licensed Tally only.
 Base Currency Information : This may be set as per need.
At the end, accept the screen by pressing ―Enter‖ key or ―Y‖ key to create
the company.
3.3 FINANCIAL REPORTS
Financial Statements summarise the individual transactions to show totals, ratios

and statistics required by the users to analyze the company‘s financial data in a
wide variety of ways.
Broadly, the fInancial statements are classified into three major statements, which
form part of the statutory requirements in most countries
• Balance Sheet
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• Profit & Loss A/c

• Trial Balance
Balance Sheet
A Balance Sheet is a financial statement that reports a firm‘s financial position at
a specific time. It shows a balance between the assets and liabilities of a firm
and the owner‘s funds (i.e., Assets = Liabilities + Owner‘s Equity).
• To view Balance Sheet:
• Go to Gateway of Tally > Balance Sheet
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Select F1: Detailed/Condensed to explode the summarized information. Press

F12: Configuration and set the required parameters to display the Balance Sheet
according to our preferences
Profit & Loss A/c
Profit and Loss Account or Income Statement is a periodic statement, which

shows the net result of business operations for a specified period. In Tally.ERP9,
Profit and Loss account displays the information based on the default primary
groups and is updated instantly with every transaction/ voucher that is entered
and saved.
To view Profit & Loss Account:
Go to Gateway of Tally > Profit & Loss A/c
Trial Balance
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A Trial Balance is a summary of all ledger balances to check whether the figures
are correct and balanced. In Tally.ERP9, all the ledgers appear with their ledger
balances.
To view the Trial Balance:
Go to Gateway of Tally > Display > Trial Balance
Tally.ERP9 shows group wise Trial Balance. Press Shift+Enter to view details of
all groups, except for groups behaving like sub-ledgers. Press F1: Detailed to
detail the grouped information for further detail. Press F5: Led-wise to list all
ledgers and their closing balances.
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3.4 CASE STUDY
A FIRM REGISTERED WITH NAME ANIKET TRADERS ON 1.03.2023. PASSING THE FOLLOWING JOURNAL
TRANSACTION IN THE GIVEN FIRM:-
1.3.2022 MR. ANIKET INVESTED IN TRADE
CASH 300000
FURNITURE & FITTING 150000
PLANT AND MACHINERY 400000
ELECTRICAL FITTINGS 90000
02.03.2022MR ANIKET OPENED A BANK ACCOUNT WITH AXIS BANK BY DEPOSITING CASH RS. 100000
03.03.2022 FOLLOWING GOODS PURCHASED FROM SINGH TRADERS:
STOCK NAME QUANTITY RATE AMOUNT 1

AIR CONDITIONER 1.00 TON 45 120000 5400000
2 AIR CONDITIONER 1.50 TON 60 160000 9600000
07.03.2022 THE FOLLOWING GOODS SOLD IN CASH
STOCK NAME QUANTITY RATE AMOUNT
1. AIR CONDITIONER 1.00 TON 15 140000 2100000 2.

10.3.22 GOODS SOLD TO ANURAG TRADERSON CREDIT AS FOLLOWS
1. AIR CONDITIONER 1.00 TON 3 140000 420000 2. AIR

CONDITIONER 1.50 TON 5 180000 900000
12.03.2022 THE FOLLOWING PAYMENT MADE AGAINST THE FOLLOWING HEADS:
SALARY 45000
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REFRESHMENTS 2000
RENT 18000
ELECTRICITY BILL 3000
STATIONARY 2000
WAGES 20000
FUEL 8000
16.03.2022 FOLLOWING GOODS PURCHASED IN CASH :
1. AIR CONDITIONER 1.00 TON 5 120000 600000 2.

23.03.2022 PAYMENT RECEIVED BY DD FROM ANURAG TRADERS RS. 800000
25.03.2022 PAYMENT MADE VIDE CHEQUE NO.120156 TO SINGH TRADERS RS. 5500000
28.03.2022 PATENTS PURCHASED FOR RS. 150000 BY ISSUING CHEQUE NO. 120157
31.03.2022 SECURITY DEPOSIT FOR WI-FI CONNECTION RS. 4000 BY CASH .
31.03.2022 MR. EREN INVESTED ADDITIONAL CAPITAL OF RS.1500000 BY CHEQUE.
COMPANY CREATION :-
COMPANY INFO – CREATE
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LEDGER CREATION
GT - ACCOUNT INFO – LEDGER –CREATE
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UNIT OF MEASURE CREATION : -

GT - INVENTORY INFO - UNIT OF MEASURE – CREATE
STOCK ITEMS CREATION :
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GATEWAY OF TALLY – INVENTORY INFO – STOCK ITEMS – CREATE
ACCOUNTING VOUCHER CREATION

GT – ACCOUNTING VOUCHER – F6 ( RECEIPT )
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GT – ACCOUNTING VOUCHER – F4 ( CONTRA )
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GT – ACCOUNTING VOUCHER – F9 ( PURCHASE )
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GT – ACCOUNTING VOUCHER – F8 ( SALES )
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GT – ACCOUNTING VOUCHER – F5(PAYMENT)
A REPORT GENERATION
GT – TRADING & PROFIT & LOSS A/C – ALT F1 (DETAILED)
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GT -RATIO ANALYSIS
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GT – STOCK SUMMARY
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GT – DISPLAY – TRIAL BALANCE – F5( LEDGER WISE )
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4. Bibliography
In completion of this “ITT PROJECT”, I have taken consultancy from
various sources.
They are as follows:-
▪ Information Technology - Module 1
▪ Information Technology – Module 2
▪ Websites like :-
a. www.tallysolutions.com
b. www.icai.org
c. www.google.com
However, the case studies are based on real life problems.
67 | P a g e

Aniket Gautam Itt Project

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ANIKET GAUTAM CRO0722232

A PROJECT REPORT SUBMITTED BY:

Submitted in partial fulfillment of the requirements for

1.2 HYPERLINK .................................................................................... 9

1.3 SUBTOTALS ................................................................................... 13

1.4 CASE STUDY..................................................................................... 17

2. MS ACCESS 2010 .................................................................................. 24

2.2 Creating Table and Primary key ...................................................... 26

2.3 FORMS .......................................................................................... 30

2.4 CASE STUDY ..................................................................................... 37

3. TALLY ERP 9 .......................................................................................... 43

3.2 COMPANY CREATION....................................................................... 47

3.3 FINANCIAL REPORTS ....................................................................... 50

I would also acknowledge my gratitude to , CA PRADEEP KUMAR

At the completion of my ITT project work in the partial fulfillment of the

A Spreadsheet is a computer application that simulates a paper worksheet. It

A typical blank Microsoft Excel 2010 spreadsheet is shown in the figure

Quick Access Toolbar

SPREADSHEET DETAILS IN FIGURE GIVEN BELOW

Create a hyperlink to a new file

3. Under link to , click create new document

➢ Create a Hyperlink to an Existing File or Web page

Create a Hyperlink to a Specific Location in a Workbook

➢ Create a Custom Hyperlink by using the HYPERLINK function

Syntax: HYPERLINK (link_location, friendly_name])

1. Select the cell or graphic that contains the hyperlink to be changed.

To delete a hyperlink, do one of the following:

To delete (deactivate) several hyperlinks at once, do the following:

1. Sort our list by Year.

6. Set the options for new subtotal.

There are three types of controls in the outline section:

➢ Level buttons Each of the numbered level buttons represents a level of

1.4 CASE STUDY

The case study here is based on ― ONLINE TRAVELLING WEBSITE ―

it will open a new window ,

list of places on a destination will open as follows

and if we press back option

So these all options are the hyperlinks

Here we have used the ― DATA VALIDATION TOOL ―

Now we look up tool is performed using the formula which is as follows

2.1 Introduction to Database

Microsoft Access 2010 for Windows is a Database Management System or DBMS,

 Using Access, we can do the following:

● Add new data to a database, such as a new item in an inventory,

● Delete information, perhaps if an item is sold or discarded,

● Organize and view the data in different ways,

➢ The parts of an Access Database

5. Macros – Macros in Access can be thought of as a simplified programming

6. Modules – A module is a collection of declarations, statements and procedures

2.2 Creating Table and Primary key

CREATING A TABLE: Create A Database:

Steps for creating a TABLE:

Create a new table in an existing database

And perform the following steps:

SETTING UP THE PRIMARY KEY

1. Open the table in Design view.

Remove the primary key

1. Open the table in Design view.

Form and Its Types

The general types of forms that MS-Access offers are as follows:-

➢ Create a Form using Form Wizard

➢ Create Form using Form View

Inserting controls on a Form

2. Click the button under the Controls group.