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Human Resource Information Systems: Basics, Applications, and Future Directions, 2e
by Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson
Chapter 8: Project Management and Human Resource Advice for Human Resource
Information Systems Implementation
Multiple Choice
2. The final stage of the system development process for an HRIS is:
A. implementation
B. evaluation
C. maintenance
D. distribution
ANS: B
3. Which one of the following reasons has been identified as a barrier to success in the development and
implementation of an HRIS?
A. project team instability
B. a well-done needs analysis
C. use of PERT
D. use of a Gantt chart
ANS: A
5. The major advantage in using PM approaches and tools during the SDLC for an HRIS is:
A. a tighter control over the process to ensure successful implementation
B. a graphical picture of the entire project showing all activities
C. top management support is guaranteed
D. communications are always accurate
ANS: A
Human Resource Information Systems: Basics, Applications, and Future Directions, 2e
by Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson
6. A method for analyzing a project that calculates the starting and ending times for each
activity, determines which activities are critical to the completion of a project is called:
A. the SDLC
B. a Gantt chart
C. CPM
D. PERT
ANS: C
7. A method for analyzing the tasks involved in completing a given project, the time needed to
complete each task, and the minimum time needed to complete the total project is called:
A. the SDLC
B. a Gantt chart
C. CPM
D. PERT
ANS: D
8. The item developed during the first phase of the SDLC that describes the key stakeholders and
seeks to ensure that the right questions are asked so that the right problem is solved is the:
A. project team
B. project concept
C. work packages
D. project proposal
ANS: B
9. The item developed during the first phase of the SDLC that contains objectives and performance
targets (e.g., cost, time, scope) for the HRIS project is the:
A. project timetable
B. project concept
C. work packages
D. project proposal
ANS: D
10. The item created during the SDLC that defines the order in which activities, tasks and jobs
are to be performed, and specific check or monitoring points are established is the:
A. work breakdown structure
B. project concept
C. work packages
D. project proposal
ANS: A
Human Resource Information Systems: Basics, Applications, and Future Directions, 2e
by Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson
11. It has been estimated that failure of IT projects costs organizations in the United States alone
at least ___________ a year.
A. $500 million
B. $750 million
C. $100 billion
D. $750 billion
ANS: T
12. The five key factors of PM: schedule, budget, open issues, risks, and communication are
assessed during the ____________ ___________ phase.
A. project initiation phase
B. project planning phase
C. project execution phase
D. project close-out phase
ANS: XXX
13. The term used to describe when decisions are made during the PM process to implement
additional functions beyond what was defined in the project scope is called:
A. reengineering
B. process mapping
C. project add-ons
D. project creep
ANS: D
14. What are the three general factors that affect successful PM?
A. time, cost, and scope
B. creep, scope and time
C. cost, management, and creep
D. time, management and creep
ANS: A
15. The primary responsibility of the steering committee in the development and implementation
of an HRIS using PM technology and tools is the:
A. provision of additional resources as needed during the project
B. oversight of the project in terms of progress toward meeting strategic goals
C. contacting external vendors to provide checks on the progress of the project
D. all of the above
ANS: A
Human Resource Information Systems: Basics, Applications, and Future Directions, 2e
by Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson
True/False Questions
1. The sequence of activities in a project plan that results in the least cost for the project is called
the critical path.
ANS: F
2. Effective PM for the HRIS depends completely on a positive relationship between the IT and
HR departments.
ANS: T
3. The celebration of the completion of an HRIS project is not a part of the four phases of
project management.
ANS: F
5. One important task for the project steering committee is the development of the project
charter.
ANS: T
7. The coordination of the members of the steering committee is usually delegated to the
administrative assistant of the project sponsor.
ANS: F
Human Resource Information Systems: Basics, Applications, and Future Directions, 2e
by Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson
8. Sending an email indicating progress on a Gantt chart is a good way to ensure cooperation
from both the steering committee and the project team members.
ANS: F
9. One of the major tasks of the PM team is to identify the need for more resources in the early
phases of the project.
ANS: T
10. Project creep can be contained by frequent updates on the project’s progress that includes a
definition of the project charter.
ANS: T
11. Complete, accurate, and up-to-date documentation of the system is critical for the
implementation of a successful HRIS.
ANS: T
12. Since the project team is mostly comprised of HR and IT professionals as well as line
managers, it does not need additional training to complete the project successfully.
ANS: F
13. Premature introduction of a new HRIS or introducing it without appropriate training will
lead to failure.
ANS: T
14. User involvement is not a critical factor in the successful implementation of the HRIS.
ANS: F
15. Poor integration between systems after the implementation of an HRIS, e. g., HR,
Marketing, Finance, is usually the result of company politics aimed at gaining a larger share
of the annual budget.
ANS: F
Human Resource Information Systems: Basics, Applications, and Future Directions, 2e
by Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson
3. Regardless of the methodology employed, what are the four general PM process
phases in common?
The four general phases of all PM methodologies are:
1. project initiation phase
2. project planning phase
3. project execution phase
4. project close-out phase
4. During the the management of an HRIS project, what are the four categories of organizational
factors that place resource limits and specifications on the project?
5. What are the three general problems that must be addressed that are critical to the success of
any of the PM methodologies?
• There are three general problems that are critical to the success of any of these
methodologies
Human Resource Information Systems: Basics, Applications, and Future Directions, 2e
by Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson
1. First is the importance of solving the right problem. All too often, IT developers
create HRIS systems that they think end users want.
2. The second issue is to have IT system developers who do not understand the HRM
domain and its problems and constraints. It is necessary to have systems developers
who are sensitive to HR issues and willing to learn about the constraints in HR
functionality.
3. The third issue involves having project managers, from either an IT or an HR
department, who must understand the dynamic nature of any HRIS project and how
the interrelations among various factors might render decisions ineffective or even
counterproductive. For example, studies have shown that assigning more people to
an overdue project might actually delay project completion.
6. What are organizational requirements necessary for the success of the HRIS project using PM
technology and tools?
The PM team should comprise representatives from the functional units affected, most
notably the HR and IT departments. There may be other units affected, for example,
operations, marketing, or finance, and a judgment must be made whether to include
representatives from these functional units or simply supply regular update reports on the
project to them. The HR professionals chosen for the team should have significant
functional knowledge—for example, manager of employment or compensation—with
some technical proficiency, as well as having a positive status within their department
and the organization. Likewise, IT professionals could include systems analysts,
hardware and software specialists, and HRIS professionals, all of whom should be
respected members of the organization.
8. What is change management and is it important for the successful development and
implementation of an HRIS?
9. What are the goals and activities that occur during the project close-out phase.
10. How is tighter control attained by using the PM approaches and tools to ensure successful
implementation of the HRIS?
“A book with which the absolute layman may amuse himself for a
few hours.”
“If the reader will take the time to read this little book only as fast
as he can really understand it—say a few pages at a time, with
intervals of a day or more to let the ideas soak in, or to think them
over—he will find this both stimulating and informing.” B. C. G.
20–17589
“Specifically the book aims to do six things: (1) To teach the pupil
to see accurately what he looks at and describe exactly what he sees.
(2) To teach him to think clearly and to base his conclusions upon his
facts. (3) To broaden his knowledge of his own body through the
study of the structure and functions of other animals and plants. (4)
To show him by the adaptations of plants and animals how he can
adapt himself to the varying conditions of life. (5) To make him a
good citizen through his knowledge of good food, good health and
good living conditions. (6) To teach him how biology has helped
human progress and welfare.” (Preface) The contents are in four
parts: Animal biology; Plant biology; Human biology; General
biology. There are numerous illustrations and an index.
[2]
SMITH, CHARLES HENRY. Mennonites.
$2.25 Mennonite bk. concern, Berne, Ind.
289.7
“The volume falls into two parts: the Mennonites in Europe, and in
America. Beginning with the Anabaptists in Switzerland, and the
indigenous movements of a similar character in Germany and the
Netherlands, and their unjust and unwarranted identification by the
authorities with the tragedy at Münster, the book leads to the
systematizing of Anabaptist views by the Dutch ex-priest, Menno
Simons, after whom the religion is named. The early scattered
congregations in the Netherlands, Switzerland, Cleves-Julich, East
and West Prussia, East Friesland, Hamburg, Holstein, Bavaria,
Württemberg, Alsace-Lorraine and France, Moravia and Galicia, and
their leaders all find their place. The story is one of martyrdom,
division, confiscation, dispersion, but of abounding willingness to die
for faith. The source for much of this is Thielman von Bracht’s
‘Martyr’s mirror,’ one of the monuments of Mennonite literature.
The section devoted to the Mennonites in America is a reworking of
Dr Smith’s earlier treatise on the ‘Mennonites in America.’ The final
chapters of Dr Smith’s study are given over to special topics.”—Am
Hist R
“Dr Smith is to be complimented on the patience and skill which
has enabled him to produce what is undoubtedly the most
authoritative work on the Mennonites in our language. His
impartiality in dealing with the present-day rival branches of the sect
is also worthy of commendation.” E: Krehbiel
20–14706
A story for boys. Gus Harvey is a New York boy adopted by the
captain of a fishing vessel from Gloucester. In spite of his New York
bringing up Gus is familiar with boats and he readily adapts himself
to the life of Cape Ann, his new home. He wins a yacht race, learns to
build a boat and with his chum salvages a wreck and captures a band
of burglars. There is a glossary of marine terms.
“Only for the boy who understands sailing and nautical terms.
Nicely printed and illustrated.”
20–13141
“This incessant use of the historical present time gives their style
an air of pretentious artifice; their frequent use of direct discourse
gives it an air of fiction. So, except for the pictures and the appendix,
they have succeeded in producing only an effect of make-believe in
confusion.”
20–9032
“It is designed for the general reader rather than for the scholar,
and throughout it maintains an allusiveness to general literature and
history which will make it specially attractive to a wide circle of
readers.”
+ − The Times [London] Lit Sup p347 Je 3
’20 700w
20–4866
“After many years Ben Jonson has been admitted to the sacred
circle of English men of letters, that series of little critical biographies
now numbering more than sixty names. In Mr Smith’s belated
biography we have in his two opening chapters a recital of about all
that is known of the circumstances of Jonson’s life, the rest of the
book being given to a study of his literary work, with chapters on
‘literary conscience,’ the comedies, masques, tragedies and poems,
and a final survey of his influence.”—Boston Transcript
20–5580
20–21351
[2]
SMITH, HERBERT ARTHUR. American
Supreme court as an international tribunal. *$3.50
Oxford 341.6
20–16853
19–19605
“Professor Smith has labored with a keen eye for the human and
picturesque qualities in his material. At the same time this is
fundamentally the work of a painstaking scholar.”
A book of stories for boys and girls who are just beginning to read
for themselves. Each story has its moral, as some of the titles will
show: The little girl who liked to wash dishes; The little boy who
liked to bring in wood and water; The little girl who couldn’t tell
time; The little boy who was afraid of the dark; The little boy who
liked to hang up his coat and hat; The little girl who did a kindness
every-day.
20–20033
20–5686
“Mr Smith has let his ear preside at every choosing, so that his
volume is as rigorously cadenced as a collection of sonnets would be.
Here with some omissions is the most perfect music which English
prose has made.”
19–15636
“M. S. C. Smith has published a new volume of the old story of ‘The
maid of Orleans,’ written particularly for girls, but by no means
confined to such a constituency. To the length of nearly 300 pages
the author relates the story of the girl and the voices that guided her
in her efforts to free France from a foreign foe and set her rightful
sovereign upon the throne.”—Springf’d Republican
20–19659
20–16779
“A free and easy book full of authentic information given with the
jocular assurance of the long-experienced angler.” Margaret Ashmun