KYC Documents of Entities

To comply with Know Your Customer (KYC) norms, different types of entities need to
provide specific documents. Here's a breakdown of the KYC documents required for a Sole
Proprietor, Partnership Firm, Company, and NGO/Trust:

1. Sole Proprietor:
- **Proof of Identity**: PAN card, Aadhar card, Passport, Voter ID, or Driving License.
- **Proof of Address**: Recent utility bills, bank statement, rent agreement, or a letter from a
recognized public authority.
- **Business Registration Proof**: GST registration, Shop and Establishment Certificate, or
any other business registration certificate.
- **Bank Statement**: Recent bank statement (last 3-6 months) showing business
transactions.
- **Photograph**: Recent passport-sized photograph of the proprietor.

2. Partnership Firm:
- **Partnership Deed**: A certified copy of the partnership deed.
- **PAN Card**: PAN card of the partnership firm.
- **Proof of Address**: Recent utility bills, rent agreement, or bank statement of the firm.
- **Proof of Identity and Address of Partners**: PAN card, Aadhar card, Passport, Voter ID,
or Driving License of all partners.
- **Business Registration Proof**: GST registration, Shop and Establishment Certificate, or
any other business registration certificate.
- **Photographs**: Recent passport-sized photographs of all partners.
- **Bank Statement**: Recent bank statement (last 3-6 months) of the partnership firm.

3. Company:
- **Certificate of Incorporation**: Issued by the Registrar of Companies (RoC).
- **Memorandum and Articles of Association**: Certified copies.
- **PAN Card**: PAN card of the company.
- **Proof of Address**: Recent utility bills, rent agreement, or bank statement of the
company.
- **Proof of Identity and Address of Directors**: PAN card, Aadhar card, Passport, Voter
ID, or Driving License of all directors.
- **Board Resolution**: Authorizing the person(s) to act on behalf of the company.
- **Business Registration Proof**: GST registration or any other relevant registration
certificate.
- **Photographs**: Recent passport-sized photographs of all directors and authorized
signatories.
- **Bank Statement**: Recent bank statement (last 3-6 months) of the company.

4. NGO/Trust:
- **Trust Deed/Certificate of Registration**: Certified copy of the trust deed or registration
certificate.
- **PAN Card**: PAN card of the trust/NGO.
- **Proof of Address**: Recent utility bills, rent agreement, or bank statement of the
trust/NGO.
- **Proof of Identity and Address of Trustees/Office Bearers**: PAN card, Aadhar card,
Passport, Voter ID, or Driving License of all trustees or office bearers.
- **Resolution of the Trust**: Authorizing the person(s) to act on behalf of the trust/NGO.
- **Business Registration Proof**: GST registration or any other relevant registration
certificate.
- **Photographs**: Recent passport-sized photographs of all trustees/office bearers.
- **Bank Statement**: Recent bank statement (last 3-6 months) of the trust/NGO.

KYC Documents for Cooperative Societies:

1. Registration Certificate:
o A certified copy of the Certificate of Registration issued by the Registrar of
Cooperative Societies.
2. Bylaws/Constitution:
o A certified copy of the society's bylaws or constitution.
3. PAN Card:
o PAN card of the cooperative society.
4. Proof of Address:
o Recent utility bills (electricity, water, gas, telephone) in the name of the
cooperative society.
o Lease/rent agreement or ownership deed for the premises.
o Bank statement of the society’s account.
5. List of Members:
o A certified list of all members of the cooperative society.
6. Board Resolution:
o A board resolution authorizing specific individuals to act on behalf of the
cooperative society, including their names and designations.
7. Proof of Identity and Address of Authorized Signatories:
o PAN card, Aadhar card, Passport, Voter ID, or Driving License of all
authorized signatories.
o Recent utility bill, bank statement, or rent agreement as address proof for the
authorized signatories.
8. Photographs:
o Recent passport-sized photographs of the authorized signatories.
9. Bank Statement:
o Recent bank statement (last 3-6 months) of the cooperative society’s account.
10. Annual Reports:
o Copies of the latest annual reports and financial statements.
11. Proof of Business Activity:
o Documentation related to the business activities carried out by the cooperative
society, if applicable.