Module Activity Responsible Person Platform

- Mill week Fabric Team offline

Dev Plan Buy Plan Planning Merchant D2W
Development Plan Product Merchant D2W
Fabric
Fabric Code Fabric Merchant D2W
Development
Fabric Indent Product Merchant D2W
Fabric T&A Attachement and release to mill Fabric Merchant ProAct
Fabric identification and closures (LT, price, Moq,
Fabric Merchant ProAct
risk analysis, quality protocols - FPT)
Sample
Design Code Creation Product Merchant D2W
Development
Repository/tech pach/Art work sharing Product Merchant/ Designer ProAct
Sampling Indent Product Merchant D2W
Sampling Indent Accept/Reject Sourcing Merchant D2W
Multiple Price Quotation with vendors Sourcing Merchant ProAct
FG T&A Attachment and release to Vendor Sourcing Merchant ProAct
Target Cost closure Product Merchant & SourcingProAct
Submissions (Lab dip/strike off/ wash mock) Vendor ProAct
Approvals ( Lab dip/strike off/ wash mock) Product Merchant & SourcingProAct
Cost Finalization Pre- roadshow cost Sourcing Merchant ProAct
Sample Handover to brand for Roadshow Sourcing Merchant Proact
Roadshow - offline
Pre-Planning Vendor Capacity Blocking CPU/Vendor ProAct
Lead Time Master Update Product/SCM D2W
OTB Upload Finance D2W
Order Input FG code Creation Product Merchant FMS/sap
 5 Mandatory Fields update Product Merchant D2W

5 Mandatory Fields approval Sourcing D2W

Road Show Order Creation (long lead
Product D2W
time/import)

Order Processing Road Show Order Creation (domestic) Product D2W

Fabric Lead time and BCDS planning Sourcing Merchant Excel Floating
Road Show Order Confirmation Sourcing D2W
FG list -Order Upload Sourcing Merchant ProAct
Week wise PCD prioritasation with Factory based
first cut allocation on system (Targ Sourcing ProAct
on T&A
first cut allocation on system (Target Setting for
Sourcing ProAct
fabric/FG)

Release to fabric & Ex- Mill Date commitment Sourcing Merchant Proact

Release to Mill for counter quotation Fabric Merchant

Production Release to Vendor Sourcing Merchant ProAct
Product Risk Assessment Quality ProAct
Handover Comment brand/Quality
Cad Consumption CAD/sourcing ProAct
SISR- Release week wise schedule to Brand
Cost Update Road Show cost Upload (P3) Sourcing Merchant D2W
P3 Cost Approval Product Merchant D2W
Post roadshow Cost Sourcing Merchant Proact
PO Cost Upload (P4) Sourcing Merchant D2W
 Vendor
Vendor code update and Order Approval Sourcing Merchant D2W
Allocation
Allocation in FMS Sourcing Merchant D2W
PO Creation Sourcing Merchant FMS
PO Acceptance Vendor ProAct

Fabric Activities Greige Yarn Inhouse Mill ProAct

Fabric under process Mill ProAct

First of Bulk Mill ProAct
Mill Fabric Ready Mill ProAct
Ex Mill Mill ProAct

Production &
Fabric Inhouse Vendor ProAct
Quality Activities

PP Meeting Quality ProAct

FPT Quality ProAct
PCD Vendor ProAct
Sealer Sample Q Quality ProAct
Line Inspection Quality ProAct
Interim Inspection Quality ProAct
Issue to Print Emb Vendor ProAct
Sewing Vendor ProAct
GPT
Washing Vendor ProAct
Finishing Vendor ProAct
OCR/De-branding Quality
 Final Inspection Quality ProAct
Warehouse Inspection Quality ProAct
Warehouse scheduling Auto ProAct
Dispatch Auto ProAct
Warehouse Gate Pass Warehouse FMS
GRN Warehouse FMS
Summer Spring Autumn Winter CTS activity
10-Feb 10-Aug Mill/Vendor Week
Season Kick-off Meeting -Season option plan
23-Feb 23-Aug

30-Mar 30-Sep Fabric (Woven) Yardage Indent Closure / Finalizing fabric for Denims (All Others)
4-Apr 5-Oct

30-May 30-Nov

15-Mar 12-Sep

13-Apr 13-Oct Initial Sampling Docket Issue -Woven I

26-Apr 27-Oct
1-May 1-Nov
4-May 4-Nov
6-May 6-Nov
13-May 13-Nov Sharing Target Cost (with detailed Break-up)
based on T&A based on T&A
based on T&A based on T&A
5-Jul 5-Jan Final Pre-Roadshow cost closures
5-Jul 5-Jan Sample Submission
20 jul-30 jul 20 jan 30 jan Road Show
10-Jul 10-Jan Bulk Capacity Planning/Blocking M
30 Aug-30 Oct 28 Feb- 30 Apr "5 Mandatory Field" in SAP to be provided by Brand Team

14-Aug 15-Feb PR release for "Imports" & "Domestic Long lead time codes" (with r

5 Sep-5 Nov 5 mar- 5 may PR release for Domestic with ratio

10 sep-10 nov 10 mar-10 May Fabric Ordering (Wovens)

30 sep-30 Nov 30 Mar-30 May Final Vendor Negotiation

20 aug0 20 oct 20 Feb-20 Mar Docket & SMS Handover from Brand

10 oct-10 dec 10 Apr-10 jun Dropwise FG delivery alignment with Business Plan

5 pct-5 dec 5 apr- 5 jun "Cost Clustering" of PR order (bulk) Post Roadshow cost upload
10 oct-10 dec 10 Apr-10 Jun PO Issue

based on T&A based on T&A

based on T&A based on T&A

based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A

based on T&A based on T&A

based on T&A based on T&A

based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
based on T&A based on T&A
 based on T&A based on T&A
based on T&A based on T&A
day -1 of Dispatch day -1 of Dispatch
based on T&A based on T&A
25 jan-25 mar 25 jul-25 sep Delivery
System Steps Process
5 Mandatory Field Update by
D2W Step 1
sourcing
5 Mandatory Field Approval
D2W
by Brand
Post RS Cost update by
D2W Step 2
Sourcing
Post RS Cost Approval by
D2W
Brand

D2W Step 3 Finance Release

D2W Step 4 PO Cost update

D2W Step 5 Vendor & Del. Update

SAP Step 6Allocation No. extraction

SAP Step 7 PO Creation

SAP Step 8 PO Release

PO amendment related
SAP IT
Issues

ASN IT ASN Issues

Cost Duplication

D2W and
Proact
 Cost Duplication

D2W and
Roadshow Order creation
Proact
Order PO update
Sampling Indent

D2W & SAP Samping PO creation

 Issues Current Status
1. FG codes part of released PR's will not be visible for update
2. 5 Mandatory updates will not be visible to the Product Team.
1. Approvals will not be visible in D2W
2. Unable to approve 5 mandatory field
1. After completion of step 1. System show status as complete " Step 1"
2. Codes will not be visible to upload cost
1. Cost uploaded by sourcing will not be visible to the Product Team.
2. Approvals will not be visible in D2W.
1. Issue in OTB Clearance.
2. Season update missing, incorrect season mapped against the FG code.
3. OTB Value is " 0 "
4. OTB value not maintained.
5. System not Fetching OTB from SAP
6. OTB Reversal related issue while editing the PO
1. While updating the PO cost. System will show Step -1/ 2/ 3 is pending even
after completion
1. Entire codes will not be visible for update.
2. Vendor codes will not be available while updating the data.
1. Entire codes will not be visible
2. Allocation no. is not be visible
3. Codes are getting missed in the allocation table ( if we upload 10 codes the
system will take only 8 codes ). Team has to manually check the missing codes.
1. P3 cost will show " 0 "
2. P3 cost will show as PO cost.
3. P3 cost not maintained.
4. OTB will show Negative.
5. OTB relevant amount is " 0 ".
6. PO cost will be 1.00₹ / $1.00 even after the actual cost update
7. GST % calculation issue in P.O.'s
8. P.O. Del date not captured as updated in D2W.
9. P.O. Del. date as same as P.O. creation date.
10. PO Del date as same as PO amendment date
11.
12. Same FG seasons,
Previous code withBest
Multiple
sellersBudget
repeat / OSM orders, PR created with Current
season mapping doesn't help. Still PO to be created with the Past season
maintained
No Issue in the system.
1. While changing the P.O. Del. Date. System doesn't capture / incorrect date
captured.
2. While changing the P.O. cost. System doesn't allow you to change the cost for
partial style codes in a PO.
1. ASN Website is Down most of the time for Vendors and HO merchants.
2. Merchants should do "IBD" in SAP when vendors are unable to do so.
3. Often we get this error message, " There is some Data issue Pls contact Support
Team ".
4.Error message - " Batch exist with different stocks and season ".
5. While creating ASN " Half qty Picked up agaist input qty ".
7. Input errors unable to Fix through quick process. need to raise a Ticket for ASN
deletion which is taking a lot of time to clear.
8. After 95% inward , Unable to create ASN for balance qty.
9. ASN related ticket closure time taken 8-48 Hrs depends on the issue. Goods will
wait at the vendor place / warehouse.
P2 cost upload duplication un-resolved
P3 Cost uplad Dupication un-resolved
mentioned in the season column, for instance Process ID is USPAAW22 and the
un-resolved
codes are ofand
The Status 'season
Qty isAW21'. The code
not getting updated needs to be
based onexposed to Proact
the Updated time;based on the
i.e. The
Allocaion no will not generated atittimes: un-resolved
status is Dropped in D2W though says 'cost Pending' in Proact.
1.All
1. Auto PO update
codes are not breaks
getting fetched to Proact from the Sampling Indent/Design
2.
codePO copy will not be fetched
Inspite
2. StatusofisAllnot
details, POauto
getting Creation is asing
updated; foridentified
error all detailsinagain to be popu.ated in
the APIs
SAP
PO Creation getting failed at times
 Module Activity Responsible Person
- Mill week Fabric Team
Buy Plan (Create and Approve) Planning Merchant
Dev Plan
Development Plan (Create and Approve) Product Merchant
Fabric Code Creation Fabric Merchant
Fabric Fabric Indent Product Merchant
Development Fabric T&A Attachement and release to mill Fabric Merchant
Fabric identification and closures (LEADTIME, price,
Fabric Merchant
Moq, risk analysis, quality protocols - FPT)
Design Code Creation Product Merchant
Repository/tech pach/Art work sharing Product Merchant/ Designer
Responsibility Matrix upload Admin
Sampling Indent Product Merchant
Sampling Indent Release Product Merchant
Sampling Indent Accept/Reject Sourcing Merchant
Multiple Price Quotation with vendors Sourcing Merchant
FG T&A Attachment and release to Vendor Sourcing Merchant
Sample
Target Cost closure Product Merchant & Sourcing
Development
Indicative cost closure (Docket Based cost) Sourcing Merchant
Submissions (Lab dip/strike off/ wash mock) Vendor
Approvals ( Lab dip/strike off/ wash mock) Product Merchant & Sourcing
Cost Finalization Pre- roadshow cost (Sample based
Sourcing Merchant
cost)
Pre-roadshow Cost creation Sourcing Merchant
Approve Pre-Roadshow cost Sourcing Merchant
Approve Pre-Roadshow cost Product Merchant
Sample Handover to brand for Roadshow Sourcing Merchant
Roadshow -
Vendor Capacity Blocking Vendor/Category Lead/Planning
Pre-Planning Lead Time Master Update Product/SCM
OTB Upload Finance
FG code Creation Product Merchant
5 Mandatory Fields update Product Merchant
Order Input
5 Mandatory Fields approval Sourcing
Road Show Order Creation (long lead time/import) Product
Road Show Order Creation (domestic) Product
Fabric Lead time and BCDS planning Sourcing Merchant
Road Show Order Confirmation Sourcing
FG list -Order Upload Sourcing Merchant
Week wise PCD prioritasation with Factory based
Sourcing
on
firstT&A
cut allocation on system (Target Setting for
Sourcing
Order Processing fabric/FG)
Release to fabric & Ex- Mill Date commitment Sourcing Merchant
Release to Mill for counter quotation Fabric Merchant
Production Release to Vendor Sourcing Merchant
Product Risk Assessment Quality
Handover Comment brand/Quality
Cad Consumption CAD/sourcing
 SISR- Release week wise schedule to Brand
Road Show cost Upload (P3) Sourcing Merchant
P3 Cost Approval Product Merchant
Cost Update
Post roadshow Cost Sourcing Merchant
PO Cost Upload (P4) Sourcing Merchant
Vendor code update and Order Approval Sourcing Merchant
Vendor
PO Creation Sourcing Merchant
Allocation
PO Acceptance Vendor
Greige Yarn Inhouse Mill
Fabric under process Mill
Fabric Activities First of Bulk Mill
Mill Fabric Ready Mill
Ex Mill Mill
Fabric Inhouse Vendor
PP Meeting Quality
FPT Quality
PCD Vendor
Sealer Sample Q Quality
Line Inspection Quality
Interim Inspection Quality
Issue to Print Emb Vendor
Production &
Sewing Vendor
Quality Activities
GPT
Washing Vendor
Finishing Vendor
OCR/De-branding Quality
Final Inspection Quality
Warehouse Inspection Quality
Warehouse scheduling Auto
Dispatch Auto
Gate Pass Warehouse
Warehouse
GRN Warehouse
 Platform Summer
Autumn
CTS activity
Spring
Winter
offline ###
###Mill/Vendor Week Offline
D2W D2W
Season Kick-off Meeting -Season option plan
D2W ###
### ProAct
D2W FMS
D2W ###
###Fabric (Woven) Yardage Indent ClosureRed Text-Duplication
ProAct ###
###
Offline/ProAct ######
D2W
ProAct ###
###Initial Sampling Docket Issue -Woven I
ProAct
D2W ###
###
D2W
D2W ###
###
ProAct ###
###
ProAct ###
###
ProAct ###
###Sharing Target Cost (with detailed Break-up)
ProAct
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct ###
###Final Pre-Roadshow cost closures
D2W
D2W
D2W
Proact ###
###Sample Submission
offline 20 jan
jul-30
30
Road
jul
janShow
ProAct ###
###Bulk Capacity Planning/Blocking M
D2W
D2W
FMS
D2W
"5 Mandatory Field" in
30
28SAP
Aug-30
Feb-to30beOct
Apr
provided by Brand Team
D2W
D2W ###
### PR release for "Imports" & "Domestic Long lead time codes" (with r
D2W 5 mar-
Sep-5PR
5Nov
mayrelease for Domestic with ratio
offline 10 mar-10
sep-10Fabric
nov
MayOrdering (Wovens)
D2W
ProAct
ProAct 30 Mar-30
sep-30Final
Nov
MayVendor Negotiation
ProAct
Proact

ProAct
ProAct
20
20aug0
Feb-20
Docket
20 Mar
oct & SMS Handover from Brand
ProAct
 10
10oct-10
Apr-10Dropwise
dec
jun FG delivery alignment with Business Plan
D2W
D2W
Proact
D2W 55 pct-5
apr- "Cost
5dec
jun Clustering" of PR order (bulk) Post Roadshow cost upload
D2W
FMS 10
10 oct-10
Apr-10POdec
Jun
Issue
ProAct
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct based
basedon onT&A
T&A
ProAct day
day-1 -1of
ofDispatch
Dispatch
ProAct based
basedon onT&A
T&A
FMS 25
25jan-25
jul-25
Delivery
mar
sep
FMS