@Professional Engineering (PMP)

CONTRACT ADMINISTRATION CHECKLIST

NO. WORK PROCEDURE COMPLIED REMARKS

A) PROJECT PLANNING

1 Handover contract documents

2 Prepare Master Construction Program

3 Procurement

Develop the Project Budget with inputs from the Project

4
Director.

Prepare a cash flow table for forecasting the anticipated

5
income versus the expenditure for the project.

6 For control of Drawings

7 For information flow control

CLAIMS & PAYMENT

B)

1 Claims and payments with sub-contractors

File all claims by sub-contractors using the "Progress

1.1 -Payment Claim Form"

-Obtain PD's approval before submission to Accounts dept.

All payments to sub-contractors shall be effected through the

2.
"Payment Advice" / "Payment Voucher

Monitor the payments to sub-contractors on a monthly basis

3
Monitor the payments to sub-contractors on a monthly basis.

C) CLAIMS AND PAYMENTS WITH CLIENT.

Compile a table showing the quantum of works and materials

1 claimed, certified and delivered to date on a monthly basis in
the "Monthly Claim & Certificate Breakdown"

Review all site instructions / variation orders / directions for

2
time and cost implications.

Liaise with client / consultant QS for progress claims,

3
variations and final account settlement.

Compile a "Record of Progressive Claim / Payment" on a

4 monthly basis to reflect the status of progress claim /
payment.

Page 1 03. Contract Administration Checklist

@Professional Engineering (PMP)

D) INSURANCES / PERFORMANCE BONDS

Refer Procedure : Process Control Procedure for handling

1
complaints during the Defects Liability Period.

2 Inspection and Testing for handling of project records.

Identify any records that are required to be stored longer

3 than stipulated period for legal redress or other purposes and
maintain accordingly.

Page 2 03. Contract Administration Checklist