Annexure 24-As-Built Requirements

ADNOC DISTRIBUTION
AGREEMENT FOR THE

CONSTRUCTION OF SERVICE STATIONS IN KSA
ANNEXURE 24
_________________________________________
AGREEMENT FOR THE
TENDER PACKAGE – APRIL 2021
TENDER NO: KSA-PROJ20004
ANNEXURE 24
AS-BUILT REQUIREMENTS
_________________________________________
Tender no. KSA-PROJ20004 Page 2

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
AS BUILT DOCUMENTATION
GENERAL GUIDELINE TO BE FOLLOWED BY THE CONTRACTOR
(A) GENERAL
All documents in hard copy should be physically verified, signed and stamped by both the Contractor and
Employer Site Representative and shall be accountable for its content.
Materials to be used (MAR- Material Approval Request) and its site traceability records (SIR- Site Inspection
Request) shall be duly approved by the Employer PMC Engineer and Employer PMC Site Inspector and
shall be attached as part of the As-built documentation.
Contractor shall be responsible for coordination, review and checking of all documentation pertaining to
Employer long lead equipment (also with Employer Appointed Equipment Supplier) and further submission
of all associated as-built documentations required for Employer record.
As-built drawings for the facility shall be submitted in Editable Electronic Format (i.e. in DWG) for
Employer record.
The guideline indicated herein shall be modified as per the Project specific requirement, as applicable.
DO NOT SUBMIT ELECTRONIC COPY TILL HARD COPY IS APPROVED BY THE EMPLOYER.
Contractor shall use revision control status as – ‘As-built Record - Rev.0’
(B) INSTALLATION DRAWINGS
ú Legend and abbreviations
ú External Layout Drawings (service wise/discipline wise)
ú Building/Civil/Architectural Construction Drawings
ú Detailed installation drawings (service wise/discipline wise)
ú Standard/Schematic installation drawings
(C) AUTHORITY APPROVED DRAWINGS WITH APPROVED LETTERS (IN ORIGINAL)
(D) SUBCONTRACTOR /EQUIPMENT SUPPLIERS DRAWINGS
(E) INSPECTION CHECKLIST/REPORTS
(F) TESTING AND COMMISSIONING REPORTS
ú All testing and commissioning reports shall be submitted to Employer records in original.
ú All testing and commissioning reports shall be signed by the Main Contractor and Employer Site
Representative.
ú Any testing and commissioning not witnessed and signed by the Main Contractor and Employer is not
acceptable.
(G) WARRANTEE/GUARANTEE DOCUMENTATIONS
(H) OPERATION AND MAINTENANCE MANUALS
(I) LIST OF SUPLLIERS /MANUFACTURERS RECOMMENDATIONS
(J) COMPANY APPROVED MATERIAL SUBMITTALS
ú Material submittal records duly approved by the Employer (copy only) to be attached as part of the as built
documentation.
(K) CD FORMAT
ú All the above Employer approved documentations shall be duly scanned and submitted in CD format (3
Sets) for Employer record.
ú As built drawings for the Facility shall be submitted in Editable Electronic Format (i.e. in DWG Format, 3
Sets) for Employer record.
DO NOT SUBMIT ELECTRONIC COPY TILL HARD COPY IS APPROVED BY THE COMPANY.

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
ARRANGEMENT AND STANDARD REQUIREMENTS FOR AS-BUILT DRAWINGS SUBMITTAL
Example for the arrangement of the drawings submittal:

CONSTRUCTION OF (name) SERVICE STATION
EMPLOYER : M/s. ADNOC DISTRIBUTION GLOBAL COMPANY

ENGINEER/PMC CONSULTANT:
CONTRACTOR : -
FOLDER NAME
1) ARCHITECTURAL AS BUILT DRAWINGS

DRAWING
Sr.
NO & FILE DRAWING TITLE ( same as in the drawing file) REMARKS
No.
IN CD
1) SITE PLAN
1 SP.EI.01 SITE PLAN
2 SP.EI.02 SETTING OUT PLAN
3 SP.EI.03 SITE LEVEL LAYOUT
etc...
2) C-STORE SMALL WITH FAST FOOD
1 CS.EI.01 GROUND FLOOR PLAN
2 CS.EI.02 ROOF PLAN
3 CS.EI.03 SECTION A-A
4 CS.EI.04 FRONT ELEVATION
5 CS.EI.05 SIDE ELEVATIONS
6 CS.EI.06 REAR ELEVATION
7 CS.EI.07 TILES LAYOUT
etc...
3) CANOPY
1 CN.EI.01 GROUND FLOOR PLAN
2 CN.EI.02 ROOF PLAN
3 CN.EI.03 FRONT ELEVATION
4 CN.EI.04 SIDE ELEVATIONS
5 CN.EI.05 SECTION A-A
etc...
Same arrangement for each Building / Facility
For Service Stations \ Rest Areas, the MEP as Built Fuel Piping and Under Ground Services Coordination
Note:
General Layout drawings should be included in the submittal.
The same arrangement to be implemented for Structural, Electrical , Mechanical and any other Folders, considering the
following:-
1 - The submitted soft copy of the As Built drawings must be in AutoCAD (---.dwg) format.
2 - The Drawings for Each Facility should include the standard necessary drawings (Plans, Elevations, Sections & Details).

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
3 - Each Drawings category (Architectural, Structural, Electrical, Mechanical, etc….) should be in separate folder.
4 - Each Drawing sheet should be in One Single AutoCAD file.
5 - A stamped Hard Copy of the CD List of Contents should be attached with the submittal and matching the CD content and
arrangement.
6 - The Soft Copy of As Built drawings and documents for each project should be in one CD/DVD unless it needs more.
7 - In case the CD contains more than one project, each project should be in separate folder considering the above
instructions.

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
AS-BUILT D OCU MENTATI ON FOR CI VIL/ S TRUCTURAL WORKS
Structural ‘As Built ‘documentation should be compiled in 3 folders as listed below:-
FOLDER 1
1. Geotechnical Investigation Report
2. Geophysical Investigation report.
3. Concrete Mix Design
4. Test results for concrete cubes, blocks, paving tiles etc.
5. Test results for steel reinforcement and structural steel.
6. Test results for fill materials, compaction of filling, plate bearing, pile tests etc.
FOLDER 2
1. Legend, abbreviations, Structural General Notes etc.

2. ‘As Built’ drawings for each building. (Foundations, permanent shoring if provided, tie beams, columns,
floor beams and slabs, roof beams and slabs etc.)
3. ‘As Built’ drawings for structural steel including work-shop drawings and calculations (soft copy)
submitted by the specialist Sub-Contractor.
4. ‘As Built’ structural Elevation.
5. ‘As Built’ drawings for civil external works (Sign foundations, platforms, underground fuel tanks, boundary
wall if applicable , holding tank, septic tank etc.)
FOLDER 3
1. Authority approved Structural Drawings.

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
AS-BUILT D OCUMENTATI ON FOR MEC HA NICAL WORKS
Mechanical as built documentations should be compiled in 7 FOLDERS as listed below:-

FOLDER 1
INSTALLATION DRAWINGS
(a) Legend and abbreviations
(b) External Works
ú Coordination layout
ú Drainage layouts
ú Water supply layout
ú Fire fighting layout
ú Fuel piping layout
ú Storm Water layout
(c) C Store/Buildings
ú Drainage layouts (Ground floor and roof)
ú Water supply layouts (Ground floor and roof)
ú HVAC layouts (Ground floor and roof)
ú Fire fighting layouts (Ground floor and roof)
ú Refrigeration equipment layout (Ground floor and roof)
(d) Fuel court Canopy
ú Storm water layouts (Ground floor and roof)
ú Fire fighting layouts
ú Fuel piping layouts
(e) Lube bay
ú Compressed air line layouts (Ground floor and roof)
ú Lube Equipment/Piping layout
ú Fire fighting layouts(Ground floor and roof)
(f) LPG Store/Container
(g) Utility Building
(h) Car Wash/Water Recycling
ú Process Flow Diagram (Car Wash + Water Recycling)
ú Equipment Layouts (Car Wash + Water Recycling)
ú Drainage layouts (Ground floor, First floor and roof)

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
ú Water supply layouts (Ground floor, First floor and roof)

ú Compressed air layouts
(i) Valet Bay
ú Compressed air layouts
ú Equipment Layouts
(j) Standard details and drawings
ú Drainage installation details.
ú Storm water installation details.
ú Water supply installation details.
ú HVAC equipment details and installation details.
ú Fire fighting equipment details and installation details.
ú Lube/Grease/Gear Oil Piping, Equipment and details
ú Car wash equipment details and installation details.
ú Water recycling equipment details and installation details.
ú Fuel Storage Tank details and installation details.
ú Waste Oil Tank details and installation details.
ú Waste Oil Tray details and installation details.
ú Rinse/Wash Tank details and installation details.
ú Petroleum Interceptor Details
ú Soak Away/Septic Tank/Holding Tank details
ú Suction Drainage Equipment details
ú Hose reels details for Compressed Air, Lube, Grease and Gear Oil installation details.
ú Underground Septic Tank, Holding Tank and Soak Away drawing and installation details.
FOLDER 2
AUTHORITY APPROVED DRAWINGS WITH APPROVED LETTERS (IN
ORIGINAL)
(a) Water Supply System
(b) Drainage System
(c) Fire Fighting System
(d) Storm Water System
SUBCONTRACTOR /EQUIPMENT SUPPLIERS DRAWINGS

(a) HVAC equipment and installation drawings
(b) Fuel Tank installation drawings
(c) Waste Oil Tank installation drawings
(d) Fuel piping installation drawings
(e) Dispenser installation drawings
(f) Fuel pumps installation drawings
(g) Car wash system installation drawings

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
(h) Water recycling system installation drawings

(i) Refrigeration equipment drawings
(j) Lube/Grease/Gear Oil piping, pump and equipment installation drawings
(k) Waste Oil Suction Drain Equipment drawings
(l) Compressed air piping drawings
(m) Sanitary equipment/works installation drawings
FOLDER 3
ADNOC INSPECTION CHECKLIST/REPORTS
AS PER ADNOC DIST FORMAT
TESTING AND COMMISSIONING REPORTS
(a) All testing and commissioning reports shall be submitted to COMPANY records in ORIGINAL. Testing and
commissioning report shall include the equipment supplied and/or installed by the Company appointed
Equipment Supplier.
(b) All testing and commissioning reports shall be signed by the MAIN CONTRACTOR, SUBCONTRACTOR
and COMPANY SITE REPRESENTATIVE.
(c) Any testing and commissioning not witnessed and signed by the MAIN CONTRACTOR and COMPANY is
not acceptable.
LIST
(a) Lube/Grease/Gear Oil piping, pumps and equipment
(b) Air/water point ( Tyre Inflator)
(c) Refrigeration equipment (all type of equipment)
(d) Dispensers
(e) Product Piping
(f) Underground Tanks ( fuel/waste oil)
(g) Submersible Pumps
(h) Car Wash System
(i) Water Recycling Plant
(j) Fire Fighting System(Foam System/FW Pumps/Piping/Hose Reel/Sprinklers/Extinguishers)
(k) Air curtain
(l) Water Distribution Piping System
(m) Compressed air piping system
(n) Drainage System
(o) Water Booster Pumps
(p) Wash/Rinse Pumps
(q) Vacuum Machine
(r) Air Compressor
(s) HVAC Works and Equipment
(t) Water Filter
(u) Waste Oil Suction Drain Equipment.
(v) Sanitary equipment/works installations

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
FOLDER 4
WARRANTEE/GUARANTEE
(a) Lube/Grease/Gear Oil piping, pumps and equipment
(b) Air/water point (Tyre Inflator)
(c) Refrigeration equipment (all type of equipment)
(d) Fuel Dispensers
(e) Fuel Piping
(f) Underground Tanks (Fuel/Waste Oil)
(g) Submersible Pumps
(h) Car Wash System
(i) Water Recycling Plant
(j) Fire Fighting System (Foam System/FW Pumps/Piping/Hose Reel/Sprinklers/Extinguishers)
(k) Air Curtain
(l) Water Booster Pumps
(m) Wash/Rinse Pumps
(n) Vacuum Machine
(o) Air Compressor
(p) HVAC Works/Equipment
(q) Water Filter
(r) Exhaust Fans
(s) Waste Oil Suction Drain Equipment.
(t) Sanitary equipment/works installations
FOLDER 5
OPERATION AND MAINTENANCE MANUALS
(a) Lube Bay Pumps and Lube/Grease/Gear Oil piping, pumps and equipment
(b) HVAC Works/Equipment
(c) Waste Oil Suction Drain Equipment.
(d) Sanitary equipment/works installations
(e) Air/water point (Tyre Inflator)
(f) Refrigeration equipment (all type of equipment)
(g) Dispensers
(h) Submersible pumps
(i) U/G Storage Tanks
(j) Car Wash System
(k) Water Recycling Plant
(l) Fuel Piping Works
(m) Fire Fighting System (Foam System/FW Pumps/Piping/Hose Reel/Sprinklers/Extinguishers)
(n) Air Curtain
(q) Vacuum Machine
(r) Air Compressor
(s) Water Filter

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
(t) Exhaust Fans

FOLDER 6
LIST OF SUPLLIERS/MANUFACTURERS RECOMMENDATIONS
(a) Lube Bay Pumps and Lube/Grease/Gear Oil piping, pumps and equipment
(b) HVAC Works/Equipment
(c) Waste Oil Suction Drain Equipment.
(d) Sanitary equipment/works installations
(e) Air/water point (Tyre Inflator)
(f) Refrigeration equipment (all type of equipment)
(g) Dispensers
(h) Submersible pumps
(i) U/G Storage Tanks
(j) Car Wash System
(k) Water Recycling Plant
(l) Fuel Piping Works
(m) Fire Fighting System (Foam System/FW Pumps/Piping/Hose Reel/Sprinklers/Extinguishers)
(n) Air Curtain
(q) Vacuum Machine
(r) Air Compressor
(s) Water Filter
(t) Exhaust Fans
(u) Sanitary Fittings/Equipment/Fixtures
FOLDER 7
COMPANY APPROVED MATERIAL SUBMITTALS
Material submittal records duly approved by the COMPANY (copy only) to be attached as part of the As-built
documentation.
(a) Piping Materials, Valves etc. (water supply, drainage, compressed air, lube etc)
(b) Lube Bay Pumps and Lube/Grease/Gear Oil piping, pumps and equipment
(c) HVAC Works/Equipment
(d) Waste Oil Suction Drain Equipment.
(e) Sanitary Fittings/Equipment/Fixtures
(f) equipment/works installations
(g) Air/water point (Tyre Inflator)
(h) Refrigeration equipment (all type of equipment)
(i) Dispensers
(j) Submersible pumps
(k) U/G Storage Tanks
(l) Car Wash System
(m) Water Recycling Plant
(n) Fire Fighting System (Foam System/FW Pumps/Piping/Hose Reel/Sprinklers/Extinguishers)
(o) Air Curtain

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
(p) Water Booster Pumps

(q) Wash/Rinse Pumps
(r) Vacuum Machine
(s) Air Compressor
(t) Water Filter
(u) Exhaust Fans

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
AS- BUIL T D OCU MENTATI ON F OR ELECTR ICAL WORKS
Folder No.: 1
Folder title:
AS-BUILT DRAWIN GS
1. As-built drawings (External works)

a. Site setting layout;
b. External power duct layout;
c. External voice-data duct layout;
d. Duct layout (coordinated drawing with other services).
e. External lighting layout;
f. Signage electrical schematics; (Totem, Information signage, etc.)
g. CCTV system layout;
2. As-built drawings (Canopy / Building wise)

a. Lighting layout;
b. Power layout;
c. Roof layout;
d. Signage electrical schematics;
e. Voice-data layout;
f. Fire alarm layout;
g. Intruder alarm layout (where applicable);
h. CCTV layout (where applicable);
i. Any additional drawings (where applicable).
3. As-built drawings (Schematics and standard drawings)

a. Electrical single line diagram;
b. Load schedules;
c. Automation drawings;
d. Fuel control panel drawings;
e. Fire alarm schematic diagram;
f. CCTV system schematic diagram;
g. Intruder system schematic diagram;
h. Standard / Typical installation details.
4. Authority approved drawings and approval letters

a. Local electricity authority approvals and correspondences;
b. Etisalat approvals and correspondences;
c. Civil defence approvals and correspondences (for fire alarm);
d. Any other approvals / documents (Pertaining to Electrical / Telephone / Fire alarm / Remote
illuminated signage, etc.).

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
Folder No.: 2
Folder title:
SITE INSPECTION & TEST REPOR TS
1. Inspection checklists, Inspection reports & Test results

a. General installation – Ducts, conduits, etc.
b. Manholes – Electrical & Voice-data;
c. Main distribution board;
d. Sub main distribution boards;
e. Capacitor bank;
f. Fuel control system;
g. Generator (If applicable)
h. Automatic transfer switches;
i. Cables;
j. Earthling;
k. Lighting circuits and light fittings;
l. Power socket circuits and sockets;
m. Equipment power supply (A/C, FCU, etc.);
n. External lighting;
o. Fire alarm system;
p. Intruder alarm system;
q. CCTV system;
r. Booster pump;
s. Compressors;
t. Fire pump;
u. Any other items / works as applicable.

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
Folder No.: 3
Folder title:
OPERATION AND MAINTENANCE MANUAL FOR PANEL BOARDS & EQUIPMENT CONTROL
PANELS
1. Panel Boards
a. As-built drawings for all panel board(s);
b. Data sheets;
c. Catalogue copies of components;
d. Warranty certificate;
e. Factory test certificates, Site test & acceptance certificates;
f. Operation and maintenance instructions;
g. List of manufacturer, Local supplier & contact address.
2. Booster Pump
a. As-built drawings for booster pump control panel;
b. Catalogue copies of components;
c. Factory test certificates, Site test & acceptance certificates;
d. Operation and maintenance instructions;
e. List of manufacturer, Local supplier & contact address.
3. Air compressors (if applicable)

a. As-built drawings for compressor control panel;
4. Fire water pump (if applicable)

a. As-built drawings for fire pump control panel;

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
Folder No.: 4
Folder title:
OPERATION AND MAINTENANCE MANUAL FOR LIGHT FITTINGS & MISCELLANEOUS

ITEMS
1. Light fittings
a. Data sheet for each type of light fitting including technical data, location used, quantity,
manufacturer, country of origin and supplier name;
b. Catalogue copies of light fitting;
c. Country of origin certificates;
d. Warranty certificates;
e. Factory test certificates, Site test and acceptance certificates;
f. List of manufacturer, Local supplier & contact address.
2. Miscellaneous items: Data sheets and Catalogue copies

a. Flame proof isolators;
b. General Isolators;
c. Explosion proof emergency push buttons;
d. General purpose / emergency push buttons;
e. Switches & Sockets;
f. Cables & Wires
g. Junction boxes;
h. Conduits, Ducts and accessories;
i. Earthling equipment.

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
Folder No.: 5
Folder title:
OPERATION AND MAINTENANCE MANUAL FOR FIRE ALARM, INTRUDER ALARM, CCTV &
STRUCTURED CABLING SYSTEMS
1. Fire alarm system

a. Fire alarm schematic diagram;
(In co-ordination with fire alarm supplier)
b. Data sheet for items used;
c. Catalogue copies of items used;
f. Site test certificates;
g. Operation and maintenance instructions.
2. Intruder / security alarm system

a. Intruder / security alarm schematic diagram;
(In co-ordination with intruder alarm supplier)
f. Operation and maintenance instructions.
3. CCTV system
a. CCTV system schematic diagram;
(In co-ordination with CCTV supplier)
4. Structured cabling system

a. Structured cabling schematic diagram;
(From structured cabling contractor)
c. Catalogue copies of items;

ADNOC DISTRIBUTION
AGREEMENT FOR THE

ANNEXURE 24
Folder No.: 6
Folder title:
OPERATION & MAINTENANCE MANUAL FOR GENERATOR
1. Generator (if applicable)

a. Data sheets;
b. Drawings;
c. Catalogue copies (1set original catalogues);
g. List of manufacturer, Local supplier & contact address.

Annexure 24-As-Built Requirements

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ADNOC DISTRIBUTION

AGREEMENT FOR THE

AGREEMENT FOR THE

CONSTRUCTION OF SERVICE STATIONS IN KSA

TENDER PACKAGE – APRIL 2021

TENDER NO: KSA-PROJ20004

Tender no. KSA-PROJ20004 Page 2

AGREEMENT FOR THE

Tender no. KSA-PROJ20004 Page 3

AGREEMENT FOR THE

ARRANGEMENT AND STANDARD REQUIREMENTS FOR AS-BUILT DRAWINGS SUBMITTAL

Example for the arrangement of the drawings submittal:

EMPLOYER : M/s. ADNOC DISTRIBUTION GLOBAL COMPANY

1) ARCHITECTURAL AS BUILT DRAWINGS

Tender no. KSA-PROJ20004 Page 4

AGREEMENT FOR THE

Tender no. KSA-PROJ20004 Page 5

AGREEMENT FOR THE

AS-BUILT D OCU MENTATI ON FOR CI VIL/ S TRUCTURAL WORKS

Structural ‘As Built ‘documentation should be compiled in 3 folders as listed below:-

1. Legend, abbreviations, Structural General Notes etc.

1. Authority approved Structural Drawings.

Tender no. KSA-PROJ20004 Page 6

AGREEMENT FOR THE

AS-BUILT D OCUMENTATI ON FOR MEC HA NICAL WORKS

Mechanical as built documentations should be compiled in 7 FOLDERS as listed below:-

Tender no. KSA-PROJ20004 Page 7

AGREEMENT FOR THE

ú Water supply layouts (Ground floor, First floor and roof)

SUBCONTRACTOR /EQUIPMENT SUPPLIERS DRAWINGS

Tender no. KSA-PROJ20004 Page 8

AGREEMENT FOR THE

(h) Water recycling system installation drawings

Tender no. KSA-PROJ20004 Page 9

AGREEMENT FOR THE

Tender no. KSA-PROJ20004 Page 10

AGREEMENT FOR THE

(t) Exhaust Fans

Tender no. KSA-PROJ20004 Page 11

AGREEMENT FOR THE

(p) Water Booster Pumps

Tender no. KSA-PROJ20004 Page 12

AGREEMENT FOR THE

AS- BUIL T D OCU MENTATI ON F OR ELECTR ICAL WORKS

1. As-built drawings (External works)

2. As-built drawings (Canopy / Building wise)

3. As-built drawings (Schematics and standard drawings)

4. Authority approved drawings and approval letters

Tender no. KSA-PROJ20004 Page 13

AGREEMENT FOR THE

AS- BUIL T D OCU MENTATI ON F OR ELECTR ICAL WORKS

SITE INSPECTION & TEST REPOR TS

1. Inspection checklists, Inspection reports & Test results

Tender no. KSA-PROJ20004 Page 14

AGREEMENT FOR THE

AS- BUIL T D OCU MENTATI ON F OR ELECTR ICAL WORKS

3. Air compressors (if applicable)

4. Fire water pump (if applicable)

Tender no. KSA-PROJ20004 Page 15

AGREEMENT FOR THE

AS- BUIL T D OCU MENTATI ON F OR ELECTR ICAL WORKS

OPERATION AND MAINTENANCE MANUAL FOR LIGHT FITTINGS & MISCELLANEOUS

2. Miscellaneous items: Data sheets and Catalogue copies

Tender no. KSA-PROJ20004 Page 16