Emergency Action Plan (EAP) Policy:

Purpose:

To ensure the safety of all employees, interns, and visitors in the event of an emergency or crisis situation.

Scope:

This policy applies to all employees, interns, and visitors on company premises.

Policy:

1. Emergency Definition: Any situation that poses a threat to life, health, or property, such as fires,
earthquakes, floods, power outages, or violent incidents.

2. Emergency Response Team (ERT): A designated team responsible for coordinating emergency responses.

3. Emergency Procedures:

a) Fire: Evacuate immediately, call the fire department, and use fire extinguishers if trained.

1. RAISE THE ALARM - Alert others in the area by shouting or activating the fire alarm.

2. CONTAIN THE FIRE - Close doors behind you to help contain the fire and prevent it from spreading.

3. EVACUATE THE AREA - Immediately leave the room or building, closing doors behind you.

4. CALL THE FIRE DEPARTMENT - Use a phone or alarm system to notify the fire department or emergency
services.

5. USE A FIRE EXTINGUISHER - If trained and confident, use a fire extinguisher rated for the type of fire you're
dealing with.

6. MEET AT A SAFE LOCATION - Once outside, move to a designated meeting point or a safe distance from the
building.

7. CALL FOR MEDICAL HELP - If anyone is injured, provide first aid and call for medical assistance.

Remember the PASS method for using a fire extinguisher:

- P: Pull the safety pin or ring

- A: Aim the nozzle at the base of the fire

- S: Squeeze the handle to release the extinguishing agent

- S: Sweep the nozzle from side to side, covering the area of the fire

Stay low to the ground, as smoke and heat rise. Never use elevators during a fire, and always prioritize your
safety and the safety of those around you.

b) Earthquake:

Drop to the ground floor

Cover your body with your arms or sturdy piece of furniture

hold on to the furniture to prevent being knocked or pulled away.

- Stay away from windows, mirrors, and glass doors.

- Avoid standing near exterior walls or windows.

- If indoors, evacuate to an open area outside, away from buildings and power lines.

- If outdoors, move to an open area, avoiding buildings, power lines, and trees.
- If in a vehicle, pull over to a safe location and remain in your vehicle until the shaking stops.

- Check for injuries and provide assistance if needed.

- Be prepared for aftershocks.

C) CPR:

Adult CPR:

1. Call 911 or alert someone nearby.

2. Check the victim's airway, breathing, and circulation (ABCs):

- Position the victim on their back on a firm, flat surface.

- Tilt their head back and lift their chin to open their airway.

- Listen for breath sounds and feel for air on your cheek.

- Check for a pulse in the neck.

3. Start compressions:

- Place the heel of one hand on the centre of the victim's chest, just above the nipple line.

- Place your other hand on top of the first hand, with your fingers interlaced.

- Push down on the chest with the heel of your hand to a depth of 2-3 inches.

- Release the pressure and repeat.

4. Give rescue breaths:

- Pinch the victim's nose shut and give two breaths, each lasting about one second.

- Each breath should make the victim's chest rise.

5. Continue CPR:

- Repeat compressions and breaths in a cycle of 30:2 (30 compressions, two breaths).

- Continue until emergency medical services (EMS) arrive or the victim starts showing signs of regaining
consciousness.

Child and Infant CPR:

- Follow the same steps as adult CPR, with a few key differences:

- Children (1-12 years): Use a 30:3 compression-to-breath ratio.

- Infants (0-12 months): Use a 30:3 compression-to-breath ratio and compress the chest to a depth of about
1/4 inch.

Remember: If you are not trained in CPR, call 911 or your local emergency number and follow any instructions
provided.

d) Burns:

1. Stop the burning process: Move the person away from the source of heat or flames.

2. Cool the burn: Run cool tap water over the burn for 10-15 minutes or apply a cool, wet compress. Never use
ice or ice water, as it can cause further damage.

3. Remove clothing and jewellery: Gently remove any clothing or jewellery near the burned area, as they can
stick to the burn and cause further damage.
4. Assess the burn: Check the severity of the burn:

- First-degree (red, swollen, painful): Treat with cool water and minor wound care.

- Second-degree (blistering, charred skin): Seek medical attention.

- Third-degree (charred, white, leathery skin): Call 911 or seek immediate medical attention.

5. Apply topical treatments: For minor burns, apply a topical antibiotic ointment and cover with a non-stick
dressing.

6. Monitor and maintain wound care: Keep the wound clean, change dressings daily, and monitor for signs of
infection.

7. Seek medical attention: If the burn is severe or covers a large area, call 911 or seek immediate medical
attention.

e) Violent Incident:

In the event of a violent incident, take the following immediate actions:

1. Prioritize safety: Get away from the danger zone and seek a secure location.

2. Call for help: Dial the local emergency number (such as 911) or alert someone who can call for help.

3. Provide information: When calling for help, provide as much information as possible, such as:

- Location

- Number of perpetrators

- Weapons involved

- Number of victims

4. Follow evacuation procedures: If instructed to do so by authorities or building personnel.

5. Hide or barricade: If evacuation is not possible, find a secure place to hide or barricade yourself.

6. Avoid confrontations: Do not approach or try to confront the perpetrator.

7. Provide first aid: If possible, provide basic first aid to injured victims.

8. Stay on the line: Keep the emergency call line open and follow instructions from the dispatcher.

9. Follow police instructions: When police arrive, follow their instructions and stay away from the incident area.

10. Provide support: Offer support and comfort to victims and witnesses.

1. Evacuation Procedures:

a) Exit Routes: Know all exit routes and emergency exits.

b) Assembly Points: Designated areas for headcount and accountability.

c) Accounting for Personnel: Ensure all personnel are accounted for.

2. Communication:

a) Alert Systems: Use sirens, alarms, or messaging systems to alert personnel.

b) Emergency Contacts: Designate contacts for emergency notifications.

3. Training and Drills:

a) Regular Training: Conduct training sessions on emergency procedures.

b) Drills: Conduct regular drills to practice emergency responses.

4. Incident Reporting:

a) Report incidents to the ERT or management.

b) Document incidents, including responses and lessons learned.

Responsibilities:

- ERT: Coordinate emergency responses, conduct training, and maintain the EAP.

- Management: Support the ERT, ensure policy compliance, and review/update the EAP.

- Employees/Interns: Familiarize themselves with the EAP, follow emergency procedures, and report incidents.

Fire Evacuation:

Employees will be notified of a fire by either the fire alarm system or a paged announcement.

Upon hearing the alarm, immediately evacuate the building using the closest stairwell exit—do
not use the elevators or delay evacuation to gather personal belongings, finish a phone call or
wait for friends.

Notify Emergency Floor Leaders or their backups.

Floor Leaders/Backups:

[List floor numbers and floor leaders/backups]

Emergency Floor Leaders should be the last people to leave the area—they should check in
conference rooms, restrooms and offices to ensure all employees have evacuated, then close all doors
after clearing an area.

Any employee with mobility, visual, hearing or other conditions that may hinder him or her from
becoming aware of an emergency or evacuation should disclose the condition(s) to Human
Resources so that special assistance can be provided should an emergency occur.

Upon exiting the building, report to ERT for headcount confirmation by the Emergency Floor Leaders.

If an employee or known guest or visitor is missing, immediately report the missing person’s
name to an Emergency Floor Leader, who will in turn report it to the proper company personnel
and civil authorities.

All employees who are not members of a response team should stay together in the designated
location so periodic updates on the situation can be communicated—do not go home, wait in your
car, return to the building or go to another building unless directed by an Emergency Floor
Leader to do so.