WIPRO LIMITED -WIVIDUS

Mandatory Document required for settlement of Forex Advance

Employee Name : From Date :
Employee Number - FTR /BTR Number To Date :

FTR - SHORT TERM - WITH BILLS

1 Travel Expenses approved Settlement form printout. (Claim Sheet)

2 Passport copies with First and last pages,Visa Page, Check in and Check out stamping pages.
3 Lodging Bills to be attached as per Annexure
4 Commutation Bills to be pasted on A4 size paper in the order of dates.
5 Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
6 Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
7 HDFC/AXIS Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
8 In case of Self booked tickets, Ticket copy and approval from Travel Team
9 Currency Conversion Slips

FTR - SHORT TERM - WITH OUT BILLS

1 Travel Expenses approved Settlement form printout. (Claim Sheet)

2 Passport copies with First and last pages,Visa Page, Check in and Check out stamping pages.
3 Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
4 Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
5 HDFC/AXIS Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
6 In case of Self booked tickets, Ticket copy and approval from Travel Team
7 Currency Conversion Slips

FTR - SHORT TERM -USA Other than B1 Visa -WITH BILLS

1 Travel Expenses approved Settlement form printout. (Claim Sheet)

2 Passport copies with First and last pages,Visa Page, Check in and Check out stamping pages.
3 Lodging Bills to be attached as per Annexure
4 Commutation Bills to be pasted on A4 size paper in the order of dates.
 5 Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
6 Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
7 HDFC/AXIS Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
8 Onsite Payslips for the period of stay
9 In case of Self booked tickets, Ticket copy and approval from Travel Team
10 Currency Conversion Slips

FTR - SHORT TERM -USA Other than B1 Visa -WITH OUT BILLS

1 Travel Expenses approved Settlement form printout. (Claim Sheet)

2 Passport copies with First and last pages,Visa Page, Check in and Check out stamping pages.
3 Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
4 Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
5 HDFC/AXIS Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
6 In case of Self booked tickets ,Ticket copy and approval from Travel Team
7 Onsite Payslips for the period of stay

FTR - LONG TERM - USA and CANADA

1 Travel Expenses approved Settlement form printout. (Claim Sheet)

2 Passport copies with First and last pages,Visa Page, Check in and Check out stamping pages.
3 Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
4 Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
5 In case of Lease breakage - Orignal Agreement copy with termination clause and proof of payments.
6 In case of Self booked tickets Ticket copy and approval from Travel Team
7 Currency Conversion Slips
8 Last month stay Onsite Payslip

FTR - LONG TERM - OTHER THAN USA and CANADA

1 Travel Expenses approved Settlement form printout. (Claim Sheet)

2 Passport copies with First and last pages,Visa Page, Check in and Check out stamping pages.
3 Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
 4 Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
5 In case of Lease breakage - Orignal Agreement copy with termination clause and proof of payments.
6 Last month stay Onsite Payslip
7 In case of Self booked tickets, Ticket copy and approval from Travel Team
7 Currency Conversion Slips

BTR SETTLEMENT

1 Travel Expenses approved Settlement form printout. (Claim Sheet)

2 Passport copies with First and last pages,Visa Page, Check in and Check out stamping pages.
3 Break up of expenses in Excel, if the consolidated amount has been mentioned in claim sheet
4 Bills for Local Conveyance to be pasted on A4 size paper in the order of dates
5 Bills for Inter City Travel to be pasted on A4 size paper in the order of dates
6 Bills for Lodging Expenses to be pasted on A4 size paper in the order of dates
7 Bills for Business Meeting Expensesto be pasted on A4 size paper in the order of dates
8 Currency Conversion Slips
9 Bills for Business Telephone Expenses to be pasted on A4 size paper in the order of dates
10 *Bills for Other Expenses - like Adoptor,Plug,Cable etc.,to be pasted on A4 size paper in the order of dates
11 HDFC/AXIS Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
12 If payments are made thru corporate Amex USD card then Amex card Statement to be furnished along with the bills

Note * :
1 In case of Other Expenses Specific Approval from Manager is required.
2 Rupee claims to be claimed separately under Cash Claims after closure of FTR.
3 All bills to be submited in Original only.Hand written receipt on a plain paper is not entitled for reimbursement.
4 Short Term trip mentioned above includes USA B1 Visa Trips.
5 This check list to be enclosed along with BTR/FTR settlement
6 Pls. do not use your Personal Credit card for Foreign travel expenses.
7 Amex USD Corporate credit card to be used only for BTR travel and should not be used for INR expenses.
8 After FTR/BTR is closed, it cannot be reopened to reimburse the unclaimed expenses if any.
9 Refund will be accepted in Foreign currency which are tradeable and No coins will be accepted
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