[Your Name] [Your Position] [Your Company] [Date]

[Client's Name] [Client's Position] [Client's Company] [Address]

Subject: Proposal for Executing an SAP S/4HANA Procure-to-Pay Audit

Dear [Client's Name],

We are pleased to submit this proposal for conducting an SAP S/4HANA Procure-to-Pay audit at
[Client's Company]. Our team of experienced SAP consultants and auditors is well-equipped to assist
you in evaluating the effectiveness, efficiency, and compliance of your Procure-to-Pay process within
the SAP S/4HANA system.

1. Objectives of the Audit: The primary objectives of the audit are as follows:

 Assess the effectiveness of the SAP S/4HANA Procure-to-Pay process in terms of accuracy,
timeliness, and reliability.

 Identify any potential control weaknesses, process inefficiencies, or compliance gaps within
the Procure-to-Pay cycle.

 Evaluate the configuration and setup of the SAP S/4HANA system to ensure it aligns with
industry best practices and your specific business requirements.

 Provide recommendations for improvement and optimization of the Procure-to-Pay process

and system configuration.

2. Scope of Work: Our audit will cover the following areas:

 Master data management for vendors, materials, and purchasing information records.

 Procurement processes, including purchase requisitions, purchase orders, and request for
quotations.

 Inventory management and goods receipt processes.

 Invoice processing, including invoice verification and payments.

 Integration points with other modules, such as finance and controlling.

 Authorization and access controls.

 Compliance with relevant legal and regulatory requirements.

 Reporting and analytics capabilities.

3. Methodology: Our audit methodology encompasses the following steps:

 Initial scoping and understanding of your business processes, objectives, and key risks.

 Review of system documentation, including configuration settings, user roles, and

authorization profiles.

 Interviews and discussions with key stakeholders involved in the Procure-to-Pay process.

 Data analysis and testing to evaluate the effectiveness of controls and identify any anomalies
or exceptions.
  Compliance assessment against relevant laws, regulations, and internal policies.

 Documentation of findings, including strengths, weaknesses, and recommendations.

 Presentation of the audit report, including a summary of findings and actionable

recommendations.

4. Deliverables: Upon completion of the audit, we will provide the following deliverables:

 Audit report: A comprehensive report that includes an overview of the audit objectives,
scope, methodology, findings, and recommendations for improvement. The report will be
structured to address specific areas of concern and provide actionable steps for enhancing
the Procure-to-Pay process and SAP S/4HANA system.

 Executive summary: A concise summary of the audit report, highlighting the key findings and
recommendations, intended for management and executive stakeholders.

 Presentation: A presentation to discuss the audit findings, recommendations, and

implementation strategies.

5. Timeline and Budget: Based on our initial assessment, we estimate that the audit will take
approximately [X] weeks to complete. However, the exact timeline will depend on the
complexity and size of your organization. Our proposed budget for the audit is [X].

6. Qualifications: Our team consists of highly skilled SAP consultants and auditors with
extensive experience in conducting SAP audits, including the Procure-to-Pay process in SAP
S/4HANA. We have successfully assisted numerous clients in optimizing their procurement
processes and ensuring compliance with industry standards.

We look forward to the opportunity to work with you and assist in enhancing your SAP S/4HANA
Procure-to-Pay process. If you have any questions or would like to discuss this proposal further,
please feel free to contact me at [Your Email] or [Your Phone Number].

Thank you for considering our proposal. We are excited about the prospect of collaborating with you
on this important initiative.

Yours sincerely,

[Your Name] [Your Position] [Your Company]