OFFICE 5S PROJECT

CNOOC SES Ltd

I. BACKGROUND
Office 5S project is a program that established by HR Department. This project has an objective
to make a working environment that clean, concise, comfort, clear, and safe at cnooc office. To
actualize this project, sections under HR department make a team, that consist of people that
will be work to audit, and socialize this office 5S project.
Now, all people who work on it are not know about what Office 5S. So that why, they do their
work based on their experience and their knowledge to organize and control such as document,
paper, file, newspaper, mail, etc. From this situation we can imagine that our office are not
standardize. Some area are messy, or some area are clean, or some area are clean, comfort and
safe. So, we want make everybody who work at CNOOC know about Office 5S. And they will
implement and do this concept that actualize on their daily work.
The Office of CNOOC SES Ltd consist 5 th floor that contain of 9 departments that work on it. This
team will socialized the office 5S project from giving understanding about Office 5S, after that
engage all people that working at the office to do by making competition about 5S activities.

Definition of 5S
5S is an abbreviation that every term has a meaning. The definition of 5S is below:
1. Seiri – Ringkas – Sort.
Distinguish between necessary and unnecessary, and eliminate unneeded.
Membedakan antara yang diperlukan dan tidak diperlukan, serta membuang yang tidak diperlukan.
2. Seiton – Rapih – Set-in and Set-out Order.
Determine everything so neatly arranged so as to facilitate the search for the desired item.
Reforming with what is required.
Tentukan segala sesuatunya agar tertata rapih sehingga dapat memudahkan dalam mencari barang yang
dikehendaki. Menata dengan apa yang diperlukan.
3. Seiso – Resik – Shine & Sweep.
Activity clean up trash and dirt to get a clean workplace. And perform inspections of
abnormality.
Melakukan aktivitas membersihkan sampah serta kotoran untuk mendapatkan tempat kerja yang bersih. Dan
melakukan inspeksi terhadap keabnormalan.
4. Seiketsu – Rawat – Standardize (Spick and Span).
Maintain workplace conditions in order to keep it seiri, seiton, and seiso. comfortable
working conditions need to be created, maintained, repaired, and standardized. It looks like
a spick and span when we adorn ourselves.
Pelihara kondisi tempat kerja agar tetap ringkas, rapih serta resik. kondisi kerja yang nyaman perlu diciptakan,
dipelihara, serta diperbaiki. Ini seperti “bersolek”, ketika kita mempercantik diri kita sendiri.
5. Shitsuke – Rajin – Self–Discipline.
Does everything work correctly. Getting used to always be able to comply with existing
regulations or rules.
Melakukan segala sesuatu pekerjaan dengan benar. Membiasakan agar selalu dapat mentaati ketentuan atau
peraturan yang ada.

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 This project start for 3S activities, such as seiri (sort), seiton (set-in and set-out), and seiso (shine
and sweep). And everybody must participate, implement, and make this project with fun,
positive, and continual improvements mind-set.

II. ROADMAP OFFICE 5S

The roadmap office 5S shows at the picture below.
1st STAGES

OFFICE 5S PROJECT
COMPETITION
Announce to all people about Office 5S Com
Audit all area for competition that focused
IMPLEMENTATION & AUDIT

Implementation all people by what they already learnt about 5S.

AWARENESS Audit all area by divide it into 3 times audit.
Awareness Training
SOCIALIZATION Audit Training.

Kick – Off Meeting.

PREPARATION Socialization to all people.

Pre-meeting.
Criteria Audit Office 5S Establishment.

POSITIVE & CONTINUAL IMPROVEMENT MIND – SET

2ND STAGES

STANDARDIZATION
Every competition that already do will make an an
COMPETITION
The competition will be do every 3 or 6 months.
Announce the competition report.

POSITIVE & CONTINUAL IMPROVEMENT MIND – SET

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 III. SCHEDULE OF OFFICE 5S PROJECT
Schedule of Office 5S will explain at the table below.
MONTH
NO ITEM PIC
JULY AUGUST SEPT OCT NOV
Preparation:
CNOOC Team
1 - Pre – meeting ●
& Consultant
- Audit Criteria meeting 21●
Announcement of Office 5S ●
CNOOC Team
2 Activities & its Competitions 23-24●
& Consultant
Awarenes Training
Implementation of Office 5S ←- −→
3 CNOOC Team
Activities. Duration (1 week)
1st Audit Office 5S ●
Reporting result 1st Audit ←→ CNOOC Team
4
Engage all people to do more & Consultant
Total Duration = 2 weeks
2nd Audit Office 5S ●
CNOOC Team
5 Reporting result 2nd Audit ←−→
& Consultant
Total Duration = 2 weeks
3rd Audit Office 5S ●
CNOOC Team
6 Reporting result 3rd Audit ← −→
& Consultant
Total Duration = 2 weeks
Competition Office 5S ●
CNOOC Team
7 4th Audit Office 5S ←−→
& Consultant
Total Duration = 2 weeks
Announcement of
●
8 Competition Office 5S CNOOC Team

IV. CRITERIA OF AUDIT

The Criteria of audit divide into 2 area:
1. The Rooms. The room is divide into:
a. Desk.
b. Paper Tray.
c. Chair.
d. Chest.
e. Walkway aisle.
f. Office Equipment
2. The Cubicles. The cubicles is divide into:
a. Desk.
b. Paper Tray.
c. Chair.
d. Chest.
e. Walkway aisle.
f. Office Equipment

The Audit score is defined into range scale 1 – 5. The definition every scale is below:
- 1 (Very Poor)
- 2 (Poor)
- 3 (Normal) – (Bronze medal/Bronze certification).

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 - 4 (Good) – (Silver medal/Silver certification).
- 5 (Very Good) – (Gold medal/Gold certification).
Each scale 1 until 5 have different meaning depend on each area. The definition of each area
and each scale is below.

AUDIT CRITERIA OFFICE 5S

The Scale of Audit is 1 until 5. 1 = Very Poor, 2 = Poor, 3 = Normal, 4 = Good, 5 = Very Good.
BRONZE SILVER GOLD
3 = NORMAL 4 = GOOD 5 = VERY GOOD
NO AREA KEY POINT 1 = VERY POOR 2 = POOR
BRONZE MEDAL/CERTIFICATION SILVER MEDAL/CERTIFICATION GOLD MEDAL/CERTIFICATION

Unnecessary goods are left messy. Posting goods & controlled goods are Goods & Documents are already All goods & document are needed for All goods already category based on
SORT Unlimited personal goods. not separated. separated. Limited personal goods. work. used, time, & function.
Too many goods put mix at the desk. Used goods are not returned Nothing unnecessary, but a little Used Goods are put neatly. Indications are put and goods are put
1 DESK SET-IN & SET-OUT ORDER messy. tidy
The desk was dirty and fully ash to all Personal goods (snacks) etc are left No personal goods, but messy Clean and neat Conditions of cleanliness maintained
SHINE & SWEEP area. out
Unnecessary documents are mix and Posting documents and controlled Documents are already separated. All document are needed for work. All documents already category based
SORT left messy. document are not separated. on used, time, and functions.
Too many documents put mix at the There is no indication about function There are an indicator at papertray and All document are placed as a indicator The papertary are used as its function
2 PAPER TRAY SET-IN & SET-OUT ORDER papertray of paper tray (IN - OUT - KEEP). also at documents. on the papertray and time.
Papert tray are broken and not Papert tray are dirty. The indication is dirty and dusty. Always clean and tidy. Conditions of cleanliness maintained
SHINE & SWEEP function.
Unnecessary things (goods or Only goods put at the chair Limited goods are put in the chair There are not a goods at the chair. Clean, Clear, and Used as its function.
SORT document or others) left messy at
chair.
3 CHAIR Too many documents & goods put mix Only goods put at the chair and The indication for Limited goods that All goods and documents had The sign or label or indication to keep
SET-IN & SET-OUT ORDER at the chair messy. put in the chair determined for their storage area. tidy and clear
Chair are broken and not functions. Chair are dirty and broken The indication is dirty and dusty. Always clean and tidy. Conditions of cleanliness maintained
SHINE & SWEEP

Goods/material with unclear purpose Usable&unusable goods/materials are Only usable goods/materials are Just put only the required Only goods/material that is required, is
SORT of use is placed. mixed placed goods/material. laid with neatly
Mixed type of goods/material/ Labels with purpose is put on Nothing unnecessary, but a little Used Goods are put neatly. Indications are put and goods are put
4 CHEST SET-IN & SET-OUT ORDER document are placed randomly. goods/material. messy. tidy
Goods/material/document are dusty. Chest are dirty,rusty, and broken The indication is dirty and dusty. Always clean and tidy. Goods/Material are prevented from
SHINE & SWEEP dust, trash, etc.
No sign, and messy floor. Signs are faded, and there is The signs can be easy to see and can The sign easy to see to every body Easy to walk and nothing on the
SORT box/equipments on the floor. be peel off easily. and clean floor walkway.
Walked as passing each other with Walked as paying attention to the Temporary area fir box/equipment/ Well maintenaned walkway and sign Direction signs are equiped.
WALKWAY goods, trolley, etc. box/rwuipment laid on the floor trolley are segragated at other area.
5 SET-IN & SET-OUT ORDER
AISLE temporarily. Broken carpet/there is a There is n o broken/hole at the carpet
hole at the carpet.
Walkway aisle are messy and dirty. Walkwat aisle are dirty with small There is no trash There is no small dirt at every corner Clean walkway and floor
SHINE & SWEEP trash. on the walkway/floor.
Unnecessary things are left messy at Broken/unusable equipment are stored No its not necessary necessary equipment neatly
SORT the office equipment. at same place. maintained The function of the equipment is clear
OFFICE Cannot grasp what we want to use, Equipment is determined, but messy. Some Equipment location are All equipment location are well- Decent equipment can be used at any
SET-IN & SET-OUT ORDER and where they are.
EQUIPMENT indicated. indicated. time.
Office equipment are rusty and dirty There is a ash and ink. There is no rubbish or the dirt. Clean and well maintenanced. And Can be used at any time.
SHINE & SWEEP periodical cleanning is did.
Don't know what is 5S And No No understand with good about Understand 5S generally and All employee can answer all question All employee aware and point out 5S
interested at 5S. meaning of 5S and only say to do 5S. implemented but not clear about about 5S and implemented the 5S with to do an improvement point. They are
when/who/where. Also there is not a sketch/blue print. There is a system not need to receive an instruction to
6 EMPLOYEE system. do 5S and they keep the rules.

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V. CHECKLIST AUDIT 5S & REPORTING AUDIT FORM OFFICE 5S
CHECKLIST AUDIT 5S

CHECLIST AUDIT OFFICE 5S

NO/NAME ROOM AUDITOR DATE

OWNER ROOM AUDITOR NAME

The Scale of Audit is 1 until 5. 1 = Very Poor, 2 = Poor, 3 = Normal, 4 = Good, 5 = Very Good.
SCORE
NO AREA KEY POINT 1st Audit 2nd Audit 3rd Audit REMARK
/ / /
SORT

1 DESK SET-IN & SET-OUT ORDER

SHINE & SWEEP

SORT

2 PAPER TRAY SET-IN & SET-OUT ORDER

SHINE & SWEEP

SORT

3 CHAIR SET-IN & SET-OUT ORDER

SHINE & SWEEP

SORT

4 CHEST SET-IN & SET-OUT ORDER

SHINE & SWEEP

SORT

5 WALKWAY AISLE SET-IN & SET-OUT ORDER

SHINE & SWEEP

SORT

6 OFFICE EQUIPMENT SET-IN & SET-OUT ORDER

SHINE & SWEEP

SORT TOTAL ALL SCORE DEPEND ON THE KEY POINT

TOTAL SCORE SET-IN & SET-OUT ORDER

SHINE & SWEEP

SORT AVERAGE SCORE IS DIVIDE WITH 6.

AVERAGE SCORE SET-IN & SET-OUT ORDER

SHINE & SWEEP

NOTE.

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REPORTING AUDIT 5S

RESULT AUDIT OFFICE 5S

AUDIT DATE

AUDITOR
The Scale of Audit is 1 until 5. 1 = Very Poor, 2 = Poor, 3 = Normal, 4 = Good, 5 = Very Good.

NO RESULT CHART REMARK

1 SPIDER CHART 3S

2 BAR CHART SORTING

3 BAR CHART SET - IN AND SET - OUT

4 BAR CHART SHINE / SWEEP

NOTE.