#"c=-~' HSE COMMITTEE PROCEDURE

/'£5<-;
,i<:""""",,,,y
Title
KESC~SP-004 I 0 I \'t- ND\) t C) qI 1 of 6 HSE
Document No, I Version I Date of Version I Pa~e Issuinq department

1.0 PURPOSE:

The purpose of this Procedure is to describe functions of the HSE Committee, which are:

• To provide an open forum for discussion and resolution of HSE issues (including conflict
regarding the same)

• To provide leadership by encouraging all members to adopt a positive, proactive approach

towards continuous improvement in HSE;

• To provide members with a forum for communication of HSE issues and appropriate
feedback; and

• To monitor HSE performance by presenting, tracking HSE KPls / Targets, and to develop
and lead actions ensuring HSE objectives are met

2.0 SCOPE:

This procedure applies to all employees

3.0 DISTRIBUTION:

Throughout all levels in the company

4.0 DEFINITIONS:

• KP/: Key performance indicator - The parameters which give indications of the success of, or
outcome of closure.

• Audit: A systematic and documented process of objectively examining systems, procedures,

information, practices or facilities to verify their compliance with a defined set of criteria or
requirements and to assess the effectiveness of their implementation. Audits may be conducted
on systems, compliance or technical aspects.
• Continual Improvement: A process of enhancing performance and management systems, not
necessarily in all areas simultaneously.

• Crises and Emergency Management: A tiered response based on the severity of an actual or
potential event. Enables appropriate resources to be brought to bear on an incident in a timely
manner so that strategy can be defined and actions undertaken to contain an incident, maintain
or regain management control. Aims include HSE of personnel, protection of the environment,
corporate image, reputation and KESC long-term business objectives.

KESC-SP-004 Rev: 00
 HSE COMMITTEE PROCEDURE
j(£5G
Title
KESC-SP-004 I 0 I \~ ~O\ll Dq I 2of6 HSE
Document No. I Version I Date of Version I Page Issuing department

5.0 HSE COMMITTEE HIERARCHY:

HSE Committee shall comprise of the following tiers:

• Executive HSE Committee chaired by CEO

• Corporate HSE Committee chaired bv Director HSE

• Departmental BUs HSE Committee Chaired bv Departmental Head

CONTINUOUS
IMPROVEMENT
Corporate H E Committee FEEDBACK

I
Departmental Bufs HSE Committe

ROo"- ()()
\ t

~,
HSE COMMITTEE PROCEDURE
G
;<1'5.;/
'-'h;';;;;;;~

Title
KESC-SP-004 I 0 1(7- /1/ ov- 0 C; I 3 of 6 HSE
Document No. I Version I Date of Version I Paqe Issuing department

6.0 RESPONSIBILITIES:

All nominated members or delegates nominated thereof, shall attend the meeting and present
HSE concerns / performance, as given in section 10 & 7.3.

6.1 CHIEF EXECUTIVE OFFICER:

• To ensure HSE issues are addressed appropriately and effectively.

• Provide resources for the Implementation of Effective HSE Management System
• Timely Decision for corrective and preventive actions
• Prioritization of HSE matters.
• Overall Performance Review.

6.2 DIRECTOR HSE

• To ensure regular HSE Meetings are held for Executive HSE Committee as per
prescribed schedule, and that HSE issues are raised in a timely fashion and
communicated to all members.
• Gather Data from departmental BUs and present the performance in the Executive
HSE Committee as well as in the Corporate HSE Committee.

• Identification of potential and existing HSE issues/ conflicts and implementation of

corrective actions.
• Formulate, review and disseminate procedures and policies relating to HSE issues,
which shall be carried out and cori,plied with

• Provide a forum for open discussion of HSE matters and promoting cooperation
amongst all employees / members.

6.3 HEAD-BUSINESS UNITS:

• To ensure regular HSE Meetings are held for Departmental BUs HSE Committee as
per prescribed schedule, and HSE issues are raised in a timely fashion and
communicated to all members.
• Ensure that the nominated members attend and provide feedbacks in the Corporate
HSE Committee Meeting.

• Ensure provision of data for trend analysis on the prescribed monthly data form (F-
SP-004-02) provided by the HSE department

• Monitor & implement procedures and policies relating to HSE issues forwarded by
Corporate HSE Department from time to time

6.4 HSE COMMITTEE SECRETARY:

• To ensure regular HSE Meetings are held for HSE Committee as per prescribed
schedule.

KESC-SP-004 Rev: 00
 HSE COMMITTEE PROCEDURE

Title
KESC-SP-004 1
0 1/1-#011- 09 I 4 of 6 HSE
Document No. I Version I Date of Version I PaQe lssulno department

• Minutes the meeting in approved form F-SP-004-01.

• Collect the Monthly Data from each department on prescribed form (F-SP-004-02).

• Compile Data for presenting in respective HSE committee meeting.

7.0 PROCEDURE:

7.1 COMPOSITION OF HSE COMMITTEE:

Executive HSE Committee Corporate HSE Committee Departmental BUs HSE

Committee

CEO (Chairperson) Director HSE (Chairperson) Head of Department / BUs

(Chairperson)

COO (Support Services) Departmental / BUs HSE HSE Representative -

Representatives Nominated (Secretary)

COO (Distribution) BUs Representatives Departmental Representatives

COO (G & T) Manaqer HS6 (Secretary)

Group Head (HR Mqmt)

I

Head (SCM)

Director HSE (Secretary)

The composition may however vary from time to time as required.

7.2 FREQUENCY FOR HSE COMMITTEE MEETINGS:

• Executive HSE Committee Once a Quarter

• Corporate HSE Committee I Once a Month (1sr Saturday of the Month)
• Departmental BUs HSE Committee Once a month (Schedule by BUs)

7.3 FUNCTIONS I ACTIVITIES OF THE HSE COMMITTEE:

The functions of the HSE Committee are (but not limited to):
• Update on previous HSE committee points and unresolved issues.

• Review of trend analysis data provided by each department for continual improvement.

KESC-SP-004 Rev: 00
 jii''',······c HSE COMMITTEE PROCEDURE
/<£5
Title
KESC-SP-004 I 0 1 I f-/l/oJ- 01 I 5 of 6 HSE
Document No. I Version 1 Date of Version I Paoe Issuinq department

• New HSE matters requiring attention.

• Performance Review (Overall, BUs / Department)

• Facilitate cooperation amongst all employees / members in developing and implementing
measures to maintain and improve the HSE of workplace.

• Review and disseminate procedures and policies relating to HSE.

• Identification of potential and existing HSE issues/ conflicts and implementation of corrective
actions;
• Addressing long term, HSE improvement plans and HSE audit action items;

• Prioritization of HSE matters.

• Determination and implementation of ways to increase personnel HSE awareness.

• Review of investigations into injuries, incidents and associated recommended actions

• Discussing HSE issues not resolved and make recommendations.

• Developing HSE performance objectives.

• Ensuring the BUs / Departments are in compliance with all statutory regulations;

• Monitoring rehabilitation programs (as ap 'ropriate);

• Reviewing the adequacy of crises / emergency response strategies, including the
Emergency Response Plan.

8.0 APPLICABILITY:

All employees throughout the company

\ 9.0 FORMS I DOCUMENTS:

- F-SP-004-01 HSE Meeting Form

I

- F-SP-004-02 Data Form - Monthly Trend Analysis

Rev: 00
KESC-SP-004
 /""::c
"<0 HSE MEETING - FORM HSE
F-SP-004-1 0 I /7-/Vov- 09 I 1 of 1
Issuing department
Document No VERSION I DATE OF VERSION I Paqe

Venue:

Date:

Time:

Chaired by:

PARTICIPANTS:

NAME DESIGNATION NAME DESIGNATION

1. AGENDA:

S.
Issues Discussed I Actions Required Responsibility Action Date
No

I
I
I

I
I
,--.
-

Signature

Director HSE I Manager HSE I Nominated HSE Representative (As Applicable)

F-SP-004-01 Rev: 00
f----
;135 'W
DATA FORM - MONTHLY TREND ANALYSIS HSE
F-SP-004-2 0 / ,'I-lVo rJ- oq 1 of 3
Document No VERSION DATE OF VERSION Page Issuing department

Month
ACCIDENT TREND ANALYSIS
* * Total Variance
Activity ~
Department ~ Fatal Major Minor Near Miss Fatal Major Minor Near Miss

BQPS

KTPS

KTGTPS

SGTPS

CCPP

Region - 1

Region - 2

Region - 3
I
Region - 4

Transmission & Grid

1M
FM
IHU

MEDICAL

REAL ESTATE

Total
*Two month (Present & Proceeding) data to be provided

HOD: _ Departmental HSE Representative:, _

~ .. _ __.... •• ~ MM.. .___ . __ . __ i!~. .. ,_ _ m • __ ••••••• ._._____ _" __ M_ • ._ __ __. ~!'.!!~ "_Mil! E.Il£ ...•. .__ . __ .__ __ •... ._. •.• _ __ ..

F-SP-004-02 Rev: 00
( (
I--
/i5c
/<",="<,,
DATA FORM - MONTHLY TREND ANALYSIS HSE
F-SP-004-2 0 /I/o 1- 0 C; / "l - 2 of 3
Document No VERSION DATE OF VERSION Page Issuing department

Promotional activities Trend

Month

Activity • No. of No. of No. of No. of HSE

No. of
No. of No. of No. of HSE
Total Variance

No. of Risk Tool No. of Risk

Tool Box HSE Evacuation Committee HSE Evacuation Committee
Department ~ Assessment Box Assessment
Talk Walks Drills Meetings Walks Drills Meeting
Talk

BQPS

KTPS
KTGTPS
SGTPS
CCPP

Region - 1

Region - 2
Region - 3
Region - 4
Transmission
& Grid
1M
FM
IHU
MEDICAL
REAL ESTATE
Total
*Two month (Present & Proceeding) data to be provided

HOD: Departmental HSE Representative:

F-SP-004-02 Rev: 00
( (
 "i5C
r---- /<",,,,,,,!
DATA FORM - MONTHLY TREND ANALYSIS HSE
F-SP-004-2 0 j:; -No 1/_ 0 9 30f3
Document No VERSION DATE OF VERSION Page Issuing department

Training Trend Analysis

Months
Total Variance
Activity ---+ No. of No. of No. of No. of
Total Hours Total Hours
Departments .• Trainings Participants Trainings Participants

BQPS

KTPS

KTGTPS

SGTPS

(CPP

Region - 1

Region - 2

Region - 3

Region - 4

Trans. & Grid

1M

FM

IHU

MEDICAL

REAL ESTATE

Total

*Two month (Present & Proceeding) data to be provided

HOD: _ Departmental HSE Representative: _

F-SP-004-02 (
( Rev: 00
(