Sched-pea

AL FURAT PETROLEUM COMPANY EXHIBIT “L” SCHEDULE "PEA"
AL FURAT PETROLEUM COMPANY
REVISION STATUS
SCHEDULE PEA : PROJECT EXECUTION AND ADMINISTRATION
REVISION “F”, August 1996 PAGE 1 OF 82

SCHEDULE PEA: PROJECT EXECUTION AND ADMINISTRATION

TABLE OF CONTENTS
PART A - PROJECT EXECUTION.
1.0 CONTRACTOR’s PROJECT EXECUTION COMMITMENTS.
2.0 DESIGN/ENGINEERING.
2.1 Basic Design Review.
2.2 Hazard and Operability Study (HAZOP).
3.0 PROCUREMENT.
3.1 CONTRACTOR's Procurement Commitments.
3.2 Delivery and Transport.
4.0 CONSTRUCTION.
5.0 PRECOMMISSIONING, COMMISSIONING AND ACCEPTANCE TESTING.

5.1 Precommissioning.
5.2 Introduction of Process Media.
5.3 Commissioning.
5.3.1 General.
5.3.2 Commissioning.
5.3.3 Ready for Acceptance Testing.
5.3.4 Acceptance Tests.
5.3.5 Issue of "Certificate of Provisional Acceptance of the WORK".
5.3.6 Hand-over.
6.0 DEMOBILISATION.
7.0 WARRANTY.
8.0 ISSUE OF "CERTIFICATE OF FINAL ACCEPTANCE OF THE WORK".
9.0 SPARE PARTS, SPECIAL TOOLS, TESTING EQUIPMENT & OPERATING

SUPPLIES.
9.1 Spare Parts.
9.1.1 General.
9.1.2 Start Up and Commissioning Spare Parts.
9.1.3 Normal Operation.
9.1.4 Spare Parts List and Interchangeability Record (SPIR) Forms.
9.1.5 Ordering for Normal Operation.
9.2 Special Tools and Testing Equipment.
9.3 Operating Supplies.
10.0 FACILITIES AND SERVICES FOR COMPANY’s REPRESENTATIVES IN

CONTRACTOR’s OFFICES.
11.0 CONTRACTOR’S ON-SITE FACILITIES AND SERVICES.

11.1 Accommodation and Catering.
11.2 Health.
11.3 Security.
11.4 Sanitation.
11.5 Project Signboards.
11.6 Vendor Representatives.
11.7 Facilities and Services for COMPANY's Representative on-Site.
11.7.1 Accommodation and Catering.
11.7.2 Office, Furnishings, Equipment, Assistance and Services.

12.0 SUB-CONTRACTING
PART B - PROJECT ADMINISTRATION
1.0 CONTRACTOR DOCUMENTATION REQUIREMENTS.
2.0 CONTRACTOR SCHEDULING REQUIREMENTS .

2.1 Schedule Format
2.1.1 Precedence Network.
2.1.2 Barchart.
2.1.3 Manpower Histogram
2.2 CONTRACTOR's Scheduling Commitments.
2.2.1 Contract Implementation Schedule.
2.2.2 Site Construction Schedule.
2.3 Construction Equipment Schedule.
2.4 Testing Schedules.
2.4.1 Test Schedule for CONTRACTOR Procured Equipment/Materials.
2.4.2 Test Schedule for On-site Pre-Commissioning.
2.5 Commissioning Schedule.
2.6 Tie-In Schedule.
2.7 Completion and Handover Schedule.
3.0 REPORTING.
3.1 Progress Reporting.
3.2 Weekly Reports.
3.3 Weekly Progress Meetings.
3.4 Monthly Progress Report.
3.5 Management review meetings.
4.0 CONTRACTOR PREPARED INFORMATION.

4.1 Organisation Chart.
4.2 CONTRACTOR's Management and Supervision Personnel.
4.3 Quality Control.
4.3.1 Quality Plan
4.4 Health, Safety and Environment (HSE) Plan.
4.5 Transportation Plan
4.6 Schedule of CONTRACTOR's Submittals.
4.7 Permit To Work (PTW) System(s).
4.8 Contract Documentation.
4.8.1 Document Control
4.8.2 Calculation Books.
4.8.3 Manufacturer's Data Books.
4.8.4 Pre-Commissioning and Commissioning Manuals.
4.8.5 Start-up Manual.
4.8.6 "As Built" Drawings.
4.8.7 Operation and Maintenance Manuals.
4.9 Drawings.
4.10 Samples.

APPENDICES:-
1. UNITS OF MEASUREMENT;
2. DRAWING NUMBERING SYSTEM;
3. SUGGESTED TEXTS FOR BONDS;
4. GUIDE TO COMPLETION OF THE SPARE PARTS LIST
AND INTERCHANGEABILITY RECORD (SPIR);
5. ACCOMMODATION AND CATERING MANDAYS;
6. MONTHLY SAFETY REPORT FORMAT;
7. SCHEDULE OF CONTRACTORS SUBMITTALS;
8. OPERATING SUPPLIES.
9. STANDARD TABLE OF CONTENTS FOR AFPC OPERATING MANUALS

PART A - PROJECT EXECUTION.
1.0 CONTRACTOR’s PROJECT EXECUTION COMMITMENTS.
CONTRACTOR shall execute WORK with promptness and diligence in order that the WORK
may be completed within the COMPANY Plan time limits set in the Contract. The
CONTRACTOR’s work responsibilities shall be performed in accordance with this Schedule
PEA except as amended or revised in Exhibit “B” Special Conditions or Exhibit “H” Scope of
Work.
2.0 DESIGN/ENGINEERING.
2.0.1 Kick-off
Within two weeks of contract award , a kick off meeting will be held in Company's Damascus
offices. Contractor will attend this kick-off meeting with all his senior technical discipline
engineers as a minimum.
Design/Engineering shall include, but not be limited to:
(I) the development of the engineering design for the facilities as described in Exhibit 'H',
based on the parameters, data and information provided in Exhibits 'K', 'H', 'B', 'F', 'G',
'J', 'I' and Appendix "1" of this schedule;
(ii) the performance of design studies, site surveys & investigations and calculations and
associated tests;
(iii) the updating and revision of all those existing drawings, which are applicable to, and/or
affected by, the installation of the facilities as described in Exhibit 'H'. It shall be noted
that not all drawings, which are applicable to, and/or affected by, the installation of the
facilities as described in Exhibit 'H', are necessarily listed in the list of drawings Exhibit
'I'.
Immediately after Contract award CONTRACTOR shall advise, (by sending a representative
to AFPC's office in Damascus) which existing drawings or data CONTRACTOR needs.
These will be made available to CONTRACTOR within 14 days after request.
Company does not guarantee the availability of any drawing unless specifically stated in
writing elsewhere in the Contract.
COMPANY does not guarantee the accuracy of the existing drawings supplied by
COMPANY. CONTRACTOR is responsible to verify ''as-built'' conditions for existing drawings
and modify drawings as appropriate.
CONTRACTOR shall include timing for as-built modifications of existing drawings in the
contract implementation schedule. The as-built revisions shall be issued to COMPANY no
later than 6 weeks after the contract award and prior to the basic design review.
(iv) the preparation of new drawings and revision of existing and new drawings to "as built"
status; all "as built" drawings shall be carried out on Autocad version 12 (or fully
compatible format) and based on the numbering system provided in Appendix "2" of
this schedule.
Existing drawings, if supplied by COMPANY in Autocad format, shall be updated as

above.
COMPANY may request CONTRACTOR to update other existing drawings, available

only in paper format, to Autocad format under agreed unit rates.
(v) the preparation of specifications, procedures, data sheets, equipment and parts lists.

(vi) the selection of materials and equipment, and evaluation of vendor information and
drawings.
(vii) CONOPS and Tie-In Plan For each of the facilities as covered by Exhibit H,
COMPANY requires that the shut-down period(s) during tie-in of the new facilities are
kept to a minimum. CONTRACTOR shall present for each of the items requiring tie-in a
detailed proposal and time schedule for the tie-ins with the existing plant (mechanical,
electrical and instrumentation). CONTRACTOR shall indicate which part of the facilities
need to be shut-in, at which date and for how many hours.
The above plan shall be supported by a full Cost Time Resource (CTR) catalogue.
The plan and (CTR) catalogue shall be submitted for company review/approval 60 days prior
the Shutdown schedule date.
CONTRACTOR shall take the requirement to minimise the oil deferment into account in his
engineering design and shall optimise resources to ensure a minimum oil deferment.
CONTRACTOR is required to install/construct temporary facilities to minimise oil deferment.

Installation of such facilities will be part of the CONTRACT sum.
(viii) CONTRACTOR shall submit as part of the detailed design a full materials take-off.
CONTRACTOR shall indicate whether materials will be purchased locally in Syria or
whether CONTRACTOR intends to import materials into the country. The above list will
form the basis for obtaining approval for material importation into Syria.
(ix) COMPANY reserves the right to review and comment on all engineering and design
deliverables. CONTRACTOR shall submit the relevant documents for review. As a
minimum COMPANY will review the schedules, the basic design package (including the
design book), the purchase orders, the pre-commissioning and commissioning manuals,
the pre-commissioning report and punchlist, the operating and maintenance manuals,
SPIR forms, the QA and HSE manuals, the 72 hr. test program and report.
CONTRACTOR will allow COMPANY a minimum of 2 weeks for each review. These
reviews will be reflected in the Contract implementation schedule.
CONTRACTOR shall give COMPANY opportunity for such reviews and comments before
taking irreversible action or making significant monetary commitments, such as purchase
orders and subcontracts. CONTRACTOR shall present documents to COMPANY in a timely
manner and in a logical sequence. CONTRACTOR shall respond to COMPANY's comments,
if any, before taking further action.
CONTRACTOR shall submit engineering deliverables for COMPANY's review in five (5) fold,
unless specifically stated otherwise, and shall conform with the following procedure:
- 1st issue documents to be stamped "For Review"

- 2nd issue documents to be stamped "Reviewed"
The "Reviewed" issue will include all COMPANY comments, unless agreed otherwise in
writing.
CONTRACTOR will issue COMPANY with a complete detail design package prior to
commencement of field construction activities. CONTRACTOR shall issue two copies of the
complete design package in six (6) ring binders, one per discipline (Mechanical,
Instrumentation, Civil, Electrical, Pipelines & Flowlines, Welding & Coating).
Immediately on successful completion of the 72 hr. test, CONTRACTOR will issue the final
(as-built) engineering package in a similar fashion.
- Final issue drawings to be stamped "AS BUILT".

CONTRACTOR shall include the catalogue of the as-built drawings files with the drawing
issue, together with the discs containing all the relevant files."
Where the CONTRACT is covering more than one project, all drawings will be prepared as
described above on a per project basis.
2.1 Basic Design Review.
Upon completion of CONTRACTOR's "For Review" issue of Basic Design Package,

COMPANY reserves the right to conduct a Basic Design Review. The Basic Design Package
will typically include (where appropriate), but not limited to, the following:
Process:
- PFD's and P & ID's
- heat and material balances
- process model and process calculations and a summary of process
calculations
- sizing calculations of all vessels
- flare/vent backpressure calculations (including all relief cases considered)
- flare/vent radiation calculations
- depressuring calculations
- cause and effect diagrams
Instrumentation:
- P& ID's
- cause and effect diagrams
- functional logic diagrams
- EMCS and ESD systems architectural diagrams
- list of alarm and trip settings
- anti surge system
- Operating control& safeguarding philosophy
- Purchase orders/data sheets for:
EMCS system
ESD system
control valves
PSD/ESD valves (including depressuring valves)
relief valves
instrument air system
- control room lay-out
- plotplans (main equipment and main cable routes)
- calculations for instrument air usage, UPS requirements, control valves
- a summary of instrumentation documentation and drawings
Electrical:
- single line diagrams
- plotplan and cable routing drawings
- MCC building and switchgear lay-out
- protection block diagram, c.t ratios
- the following calculations
system loadflow calculations
short circuit calculations
- continuous and short circuit current carrying capacity of all electrical
equipment
- mutiplexer/demultiplexer equipment
- intertripping and interlocking proposals
- high voltage motor starting and run up time calculations
- utility data sheets
- mimic panel details
- annunciator panel details

- data sheets for:

-- transformers
-- high voltage motors
-- dc supply units
-- high and low voltage switchgear
-- control and monitoring panel details
-- overhead lines
-- fibre optic signalling system.
Mechanical:
- PFD's and P & ID's

- purchase orders/data sheets for:
-- all equipment
-- all pumps performance data and curves
-- inspection and test plans (per equipment)
-- all vessels
-- filters
-- chemical injection packages
-- instrument air package
-- manifolds
- plotplans
- calculations for:
-- NPSHA and NPSHR for pumps
-- pump power calculations
Civil:
- plotplan/survey plan (including drainage plan)

- lay-out of the MCC building
- calculations for:
-- the MCC building and control centre air conditioning requirements
-- design/construction MCC building and control centre
- purchase order for:
-- the MCC building air conditioning
-- road drawings
Pipelines:
- proposed Gas trunkline, gas line routing

- pig launcher/receiver drawings
- P and ID's
- plotplans (showing entry and tie-ins)
- cathodic protection systems schematics
- cathodic protection calculations
- location of corrosion monitoring points
- Gas trunkline hold up calculations (the main gas line to Omar Gas plant)
- purchase orders for:
-- pipeline, including coating, lining for the trunkline
-- corrosion monitoring points
-- sphere launchers/receivers
General:
a. Area classification drawings.

b. Design book
Two copies of the above package shall be submitted to COMPANY Damascus office (Al
Hayat) one week minimum before the schedule date for the Basic Design Review start.

The design review shall be undertaken at a location to be determined by Contractor and shall
be undertaken by the Senior Contractor design engineers in conjunction with a review team
from COMPANY.
Contractor will provide as part of this Contract for the Basic Design Review office space with
(international) telephone lines, fax, PC's (4 minimum), (access to) photocopying facilities, all
stationery and secretarial services for his and the Company review team. The cost of all
business telephone calls, faxes, stationery, etc. will be for Contractor's account.
In case the design review is held outside Damascus, Contractor will provide local transport for
a design review team of up to 10 Company staff.
CONTRACTOR is required to indicate in the Contract implementation schedule provided with

the Bid documentation when CONTRACTOR anticipates being in a position to undertake the
Design review.
The Design Review Report endorsed by the participants shall detail the findings of the review
and where necessary shall be prescriptive on where further CONTRACTOR action is
warranted as part of CONTRACTOR’s WORK. The Draft Design Review Report shall be
issued by CONTRACTOR to COMPANY within three (3) working days of the Review detailing
the main findings of the Review by Discipline. The Final Report, including copies of reviewed
drawings shall be issued by CONTRACTOR to COMPANY within fourteen (14) days of the
Review.
An Action Plan shall be issued by CONTRACTOR to COMPANY within three (3) working
days of the Design Review to detail CONTRACTOR’s follow-up actions and as a record for
future audit to demonstrate their incorporation in the WORK. This shall distinguish between
items which are agreed by all parties to be items required under the Contract and those items
which CONTRACTOR believes are outwith the provisions of the Contract.
Contractor shall bear all costs of the Basic Design Review, even if the duration of the Basic
Design Review extends beyond his scheduled duration.
The CONTRACTOR shall continue the progress of the project activities (detail design,
procurement...etc.) and not holding any activity pending final resolution on the Basic Design
Review finding. CONTRACTOR will prepare a formal Basic Design Review close out report,
this report will be subject to COMPANY approval.
After completion of Design Review study CONTRACTOR will be obliged to incorporate all
actions to the Scope of Work at no additional cost to COMPANY into the design and
construction of facilities.
2.2 Hazard and Operability Study (HAZOP).
On the basis of CONTRACTOR's "Reviewed" issue of PFD's, P&ID's, plotplans, electrical

single line diagrams, instrument cause and effect schedules, area classification drawings, and
other applicable drawings, COMPANY will conduct a Hazard and Operability Study (HAZOP).
The HAZOP shall be undertaken at a location to be nominated by CONTRACTOR.
Contractor will provide as part of this contract for the HAZOP, office space with (international)
telephone lines, fax, PC's (2), (access to) photocopying facilities, all stationery and secretarial
services for his and the Company HAZOP. The cost of all business telephone calls, faxes,
stationery, etc. will be for Contractor's account. In case the HAZOP is conducted outside
Damascus, Contractor will provide local transport for a HAZOP review team of up to 10
Company staff.
CONTRACTOR will participate with adequate and sufficiently senior staff to guarantee a
successful HAZOP, subject to COMPANY's sole discretion. The participating CONTRACTOR
staff will normally, not be the same as in the basic design review. The HAZOP report shall be
prepared by CONTRACTOR.

Contractor shall bear all costs of the HAZOP, even if the duration of the HAZOP extends
beyond his scheduled duration.
COMPANY's Representative's conduct of, or failure to conduct, or completion of, or failure to

complete, such HAZOP shall not relieve CONTRACTOR of any of the responsibilities and
obligations of this Contract.
The Final Report endorsed by the Team Leader shall detail the findings of the audit and
where necessary shall be prescriptive on where further CONTRACTOR action is warranted
as part of CONTRACTOR’s WORK. The Final Report shall be endorsed by the Team Leader
and issued by the end of the review.
An Action Plan shall be issued by CONTRACTOR to COMPANY within three (3) working
days of the HAZOP Review to detail CONTRACTOR’s follow-up actions and as a record for
future audit to demonstrate their incorporation in the WORK. CONTRACTOR shall report
progress against this action plan in the weekly progress reports.
After completion of HAZOP study CONTRACTOR will be obliged to incorporate all actions
to the Scope of Work at no additional cost to COMPANY into the design and construction of
facilities. A HAZOP close out report should be issued by CONTRACTOR, this report shall be
subject to COMPANY approval.
The updated design package will be issued to the COMPANY within 14 days of the HAZOP
review. Contractor should report progress against this action plan in the weekly progress
reports. The updated design package shall be considered “frozen”. Any changes to this
package should be subject to AFPC written approval.
2.3 Detail Design
The Detail Design (drawings, calculations and vendor data) will not be normally be subject to
COMPANY Review/Approval, however CONTRACTOR shall issue to the COMPANY all
design information. Typical drawings, such as:
-- Platform drawings
-- Pipe support drawings
-- Cable tray
-- Any other typical drawings
will be subject to COMPANY review and approval. COMPANY retains the right to comment
on any detail design information.
3.0 PROCUREMENT.
CONTRACTOR shall procure and furnish all bulk materials, equipment, supplies, start-up
spares, consumables and services necessary for a complete and operable facility.
CONTRACTOR shall be separately reimbursed for the procurement of spare parts for the
first two years of operation. The handling of Spare Parts is included in the CONTRACT sum.
Procurement shall include, but not be limited to, the following activities for CONTRACTOR
furnished items, including spares:
(i) all purchasing-related activities;
(ii) all vendor inspections and shop testing;
(iii) all vendor approvals;
(iv) all vendor expediting;
(v) issue of third party inspection report.

As a matter of policy all purchase orders must include a request for Vendor data, and
equipment manuals.
3.1 CONTRACTOR's Procurement Commitments.
CONTRACTOR shall prepare a preliminary procurement list, fully consistent with the project
schedules and the Scope of Work. This list shall be submitted to COMPANY within 3 weeks
of CONTRACT award.
Procurement report shall by included in the weekly and monthly reports, this report shall
include as minimum:
- the date of issuing the P.O's.
- Ex-works date
- Required On Site date
- Expected On Site date
- Transportation methods ( by air, by sea , ...etc.
CONTRACTOR shall procure and furnish all materials, equipment, supplies, expendables
and all other items listed or described in Exhibit 'G' and to the extent permitted in this
Contract and shall arrange for the acquisition of all subcontractors. In connection therewith,
and in compliance with other provisions of this Contract, CONTRACTOR shall perform all
checks and approvals of drawings, specifications, samples and the like, submitted by
subcontractors and vendors, and CONTRACTOR shall perform all expediting, inspection and
receiving functions. COMPANY and its Representative reserve the right to review and
comment:
(i) on the list of bidders for material, equipment, supplies, expendables and other items
and subcontracts;
(ii) on the specifications, drawings and other data which are to accompany bid requests,
purchase orders, contracts and like commitments;
(iii) on the manufacturers, fabricators, suppliers and sub-contractors selected for award;
(iv) on matters in the bid requests, proposals, bids or tenders, purchase orders, subcontracts
and like commitments relating to warranties, guarantees, spare parts, alternatives
sought and offered, title transfer, and information and/or data relating to installation,
start-up, operating and maintenance procedures and services;
(v) on the specifications, drawings and other documents (excluding pricing) submitted to
CONTRACTOR by manufacturers, fabricators, suppliers and subcontractors;
(vi) on CONTRACTOR's plans to accept as complete, or to terminate purchase orders,

subcontracts and like commitments ;
(vii) on the contents of purchase orders, subcontracts and like commitments (except as to
pricing). CONTRACTOR shall submit complete Purchase orders and material
requisitions to COMPANY for approval.
The complete Purchase order shall contain as a minimum the following documents:
- Scope of supply/quantities and name of suppliers;

- Design, Fabrication, Inspection and Certification requirements;
- Delivery time, preparation for shipment, preservation and marking;
- General Specifications and construction practices;
- Applicable codes and regulations;
- Drawings and datasheets;
- Complete bid including clarifications and qualifications and excluding
prices from the successful supplier.

CONTRACTOR shall give COMPANY and its Representative opportunity for such approval
and comments before taking irreversible action or making significant monetary commitment
with respect to such purchase orders, subcontracts or like commitments. Accordingly,
CONTRACTOR shall present such documents particularly including the Specification,
drawings and other documents detailing manufacturer's, fabricator's, supplier's or sub-
contractor's proposal as submitted to and accepted by CONTRACTOR, to COMPANY's
Representative in a timely manner.
The CONTRACTOR shall give the COMPANY a minimum of 2 weeks for approval and
comment, and shall respond to COMPANY's comments, if any, before taking further action
with respect thereto.
Neither COMPANY’s review, and/or absence of comment shall relieve CONTRACTOR of

responsibility for adherence to Contractual specifications.
During procurement, CONTRACTOR shall obtain as appropriate for each item all necessary
installation, operation, maintenance and repair information and instructions, other like data
and documents as more precisely described elsewhere in this Contract or as required by
COMPANY's Representative, for all material and equipment to be incorporated into the
WORK. Such data and information shall be furnished to COMPANY's Representative as
received, but not later than thirty (30) days prior to the planned date of issue of the
"Certificate of Provisional Acceptance of the WORK".
CONTRACTOR's procurement of all material, equipment and consumable items to be

imported into the Syrian Arab Republic shall be made in the name of CONTRACTOR.
The following address shall be used by the Contractor for the imported materials
shipping documents :
- Imported material by Contractor that will become a permanent part of

Company installations:
Contractor`s Name
For AFPC
Contractor address
Contract Number
- Imported material by Contractor that belongs to Contractor, needed for the

execution of the Contract, and will be imported on a temporary basis:
Contractor`s name:
C/O AFPC
Contractor Address:
Contract Number
COMPANY shall reserve the right to disapprove CONTRACTOR's procurement of any

material, equipment and consumable items, if they do not meet the requirements of the
Contract, and COMPANY reserves the right to procure such items itself and to issue same to
CONTRACTOR for incorporation into the WORK.
In the event this provision is implemented, then CONTRACTOR shall credit to COMPANY
the amount of COMPANY's costs in procuring such items. Such action by COMPANY shall
have no effect on the warranty provisions of the Contract.
All Purchase orders shall have a statement clearly stating that the “warranty is transferable to
the AFPC name”.

3.2 Delivery and Transport.
Delivery and Transport shall include, but not be limited to, the following activities for
CONTRACTOR furnished items, including spares:
(i) all transport from vendors/manufacturers to ship, aircraft or alternative means of

transport;
(ii) all transport of material/equipment from country of origin to Syria (either sea, land or
air);
(iii) all delivery, logistical and customs clearance functions in country of origin, as well as in
Syria;
(iv) all transport in Syria to the Site;
(v) all related insurance;
(vi) all preservation and storage, en-route and at site.
(vii) all material will be accompanied by the relevant documentation, e.g. material
certificate.
(viii) all package material shall be property of AFPC.
Delivery and Transport shall also include, for COMPANY furnished items, if any, and for
CONTRACTOR furnished items:
(i) the on-Site receipt;

(ii) protection;
(iii) accountability and traceability of all materials, equipment and supplies.
4.0 CONSTRUCTION.
Construction shall include, but not be limited to :
(i) all functions associated with safe working at the Site, and compliance with Exhibit 'K';
with emphases of the following aspects:
-- journey management
-- safety meeting
-- toolbox meeting
-- emergency procedures.
-- notice board.
(ii) the preparation of foundations, road crossings, pipe trenches and reinstatement to
original condition;
(iii) the assembly, erection and installation of materials and equipment including all
elements, components, interconnecting systems, access ways and platforms;
(iv) connection to the existing facilities including: piping, instrumentation, electrical and
control systems, so as to avoid shutdown time required for the tie-ins;
(v) all isolating, unbolting, cleaning, de-oiling, de-gassing and safe evacuation of process
media from existing facilities, upon depressurising of the facilities by COMPANY and
prior to commencement of tie-in work by CONTRACTOR;

(vi) the performance of all inspections and testing;
(vii) the provision of on-Site vendor representatives;
(viii) the provision for COMPANY's use of on-Site office space and related furnishings,
equipment and services;
(ix) the provision of accommodation, catering services and local transport for personnel
authorised by COMPANY;
(x) clean-up and removal of construction equipment and materials from the
construction/installation locations;
(xi) CONTRACTOR shall include all functions associated with safe working at any site close
to operating facilities, and comply with COMPANY's safety regulations.
(xii) Contractor will submit to AFPC , 6 weeks prior to any construction activities, a QA/QC
plan to cover all construction, pre-commissioning and testing activities. The QA/QC will
be used from the start of construction to the completion of the pre-commissioning
activities and will be signed off by both Contractor and COMPANY at every stage. The
QA/QC plan is subject to COMPANY approval. No construction activities will start until
an agreed QA/QC plan is in place.
(xiii) the preparation of work procedures, submitted to COMPANY representative(s) at site

for approval. These procedures shall be submitted to COMPANY at least two weeks
prior to start of the works.
(xiv) preparation of spade list and golden weld list and submitted to COMPANY for
review/approval.
(xv) provision of all necessary safety and construction equipment, such as gas detectors
and scaffolding.
(xvi) adhere to the CONTRACT changes procedures; report any changes/deviations

from the “Frozen” design and CONTRACT specification formally to COMPANY for
approval.
(xvii) use a marker and colour code system for piping, pipelines and flowlines and
identification system for the equipment skids. The colour code and identification
systems shall be subject to COMPANY approval.
All WORK performed within Company operating areas must be done under COMPANY’s
Permit to Work (PTW) system. In the life plant the AFPC CONOPS (Exhibit “K” ) will be
followed. This must be reflected in procedures submitted by CONTRACTOR. In case WORK
is to be carried out in operating areas of third parties, the WORK is to be carried out under
the third party Permit to work System.
Where appropriate and agreed by COMPANY, CONTRACTOR shall remove a part of the
existing fence and fence the dedicated area for the to-be-installed facilities as shown on the
relevant plot plan. The temporary fencing shall be 30 meters away from existing facilities. If
these criteria cannot be met, the AFPC Permit to Work System shall be adopted by
CONTRACTOR.
CONTRACTOR shall take full account of lead times for safety discussions and processing of
PTW in his implementation schedule.
Construction shall also include all related actions necessary to render the entire facility in a
complete and proper state acceptable to COMPANY.

5.0 PRECOMMISSIONING, COMMISSIONING AND ACCEPTANCE TESTING.
During this stage of the project, the plant/facility may not be at full design throughput and
consequently, the plant may be subjected to abnormal operation during the testing of an
item/system. The abnormality must however not exceed the design limit of the facility.
5.1 Precommissioning.
Precommissioning shall include, all requirements as laid down below, but not be limited to, all
activities associated with bringing the constructed facilities into such a state as will permit
introduction of process media and commissioning of the facilities.
Precommissioning will take place during the final stages of the construction phase, but can
only commence when CONTRACTOR has obtained COMPANY representative's approval
on CONTRACTOR's precommissioning schedule and manual.
Pre-commissioning shall include, but not be limited to :
(i) the successful conduct of hydrostatic, mechanical and electrical tests;
(ii) the loop testing, calibration and setting of control and monitoring devices;
(iii) the checking of the alignment, rotation and tightness of all elements of the facilities;
(iv) the flushing, cleaning and purging of the completed facilities to permit operation without
damaging or failing mechanical equipment or adulterating the product;
(v) the provision of on-Site vendor representatives;
(vi) physical inspection of items, plant or equipment to ensure that all is completed and has
been installed in accordance with Drawings and Specifications;
(vii) checking and testing defined above, but including energising and the coupling of the
various systems for an overall functional check prior to full on-line plant commissioning;
(viii) rotating equipment alignments are checked and prime movers are run for at least four
(4) hours uncoupled;
(ix) all instruments, control panels, electrical and mechanical equipment, including
auxiliaries and control systems, are serviced, adjusted, loop-tested, calibrated and set
for normal operation.
(x) all function tests identified by COMPANY.
xi) purging the new facilities with N2 and ensure the O2 ratio is within the acceptable
level as per COMPANY specification.
CONTRACTOR will be responsible for and perform the pre-commissioning works, which are
to be witnessed and signed off by AFPC.
CONTRACTOR will arrange for the documents required to form a complete record of all
testing and running procedures and results.
Prior to commissioning all punchlist items designated "essential to be completed before

introduction of process media" shall be completed to the satisfaction of COMPANY.

5.2 Introduction of Process Media.
Seven (7) days before completion of all construction pre-commissioning and safety system
verifications, as mentioned elsewhere in this Schedule, of the total of all facilities to be
supplied as required per Contract scope of work, CONTRACTOR shall issue to COMPANY
representative a notice stating when the facility will be completed and ready for the
introduction of process media and ready to maintain a sustained flow of process media
thereafter. COMPANY shall then carry out a pre-start-up audit on the facilities installed and
constructed and shall review and approve or comment on CONTRACTOR's pre-
commissioning and safety system verifications.
If these activities have been completed to COMPANY representative's satisfaction and

CONTRACTOR has obtained COMPANY representative's approval on CONTRACTOR's
commissioning schedule and commissioning manual, COMPANY representative will issue a
notice, signed by the AFPC Technical and Operations Departments, that the facility is
suitable for the introduction of process media.
Being in receipt of the signed notice does not relieve CONTRACTOR of the continued
responsibility to rectify malfunctioning of equipment and related systems during plant start-up.
5.3 Commissioning.
5.3.1 General.
All commissioning activities shall be carried out by CONTRACTOR, in accordance with the
commissioning plan.
It is the responsibility of CONTRACTOR to ensure that in the early stages of construction a

commissioning plan/schedule is prepared, which will require the approval of AFPC.
Commissioning shall include all activities associated with start-up and initial operation of the
facilities so as to permit CONTRACTOR to conduct performance and acceptance tests of the
new facilities.
CONTRACTOR shall take into account that commissioning of plant after the introduction of
process media or at any other time so stipulated is subject to COMPANY's Permit to WORK
system.
Commissioning shall include, but not be limited to, all requirements as laid down below:
(i) the successful running of pumps, engines, compressors, motors on the process fluid at
full load capacity;
(ii) the successful execution of performance and acceptance tests;
(iii) the provision of on-Site vendor representatives;
(iv) the proper handover of the new facilities to Production Operations personnel;
(v) that all systems are purged of oxygen and pressurised with process media and/or the
applicable process fluids and/or gasses;
(vi) that all shutdown and relief systems are tested for proper functioning at the set values
during a complete system test;

(vii) hydrocarbons and/or the applicable process fluids and/or gasses are introduced into the
facilities;
(viii) that all rotating equipment, such as pumps, compressors, electric motors, engines etc.
and auxiliary systems are load tested on manual and automatic control at the full range
of operating conditions for a minimum of 24 hours, with process media in the system;
(ix) that all instruments and control panels are tested for control/alarm function at minimum
and maximum operating conditions with process media in the system;
(x) the facilities are proven to be capable to sustain the design flow conditions or flow
conditions as near as practical to the design conditions, which can be achieved
depending on availability of process media, (with prior agreement of COMPANY) for an
period of 24 hours minimum.
Before starting the 24 hr test Contractor will have completed, as a minimum, the
following:
- installation of all equipment
- perform the all tests required
- all test packs signed off
- all commissioning spares available at site.
Relevent documentation shall be presented to COMPANY representative(s) for review.
Commissioning shall be executed by the CONTRACTOR with the full cognisance and
agreement of the Operator, i.e. AFPC Production and Maintenance Departments.
CONTRACTOR is required to attend daily commissioning meetings at which COMPANY
representatives will require detailed briefings on which systems are to be commissioned.
CONTRACTOR will remain responsible for the correct and safe operation of the newly
installed facilities during commissioning.
5.3.2 Commissioning.
The COMPANY will audit the pre-commissioning carried out by CONTRACTOR. The
requirements for test equipment and materials shall be defined in the commissioning
procedures and shall be provided by CONTRACTOR as part of this CONTRACT.
Commissioning shall be carried out on a systems basis, starting with the utilities to be
followed by the production systems.
During commissioning CONTRACTOR will make available experienced operators (for day
and night shift). The CV’s of CONTRACTOR commissioning Engineer shall be submitted for
COMPANY approval at least 6 weeks before starting of the commissioning.
5.3.3 Ready for Acceptance Testing.
Seven (7) days before completion of all commissioning activities as mentioned elsewhere in
this Schedule of the total of the facilities to be supplied as required per the Contract scope of
work, CONTRACTOR shall issue to COMPANY Representative a notice stating when the
facility will be ready for acceptance testing. COMPANY shall then carry out a review of the
facilities commissioned and approve or comment on CONTRACTOR's commissioning
activities.
Upon stabilisation of the facilities and on completion of any work required by COMPANY to
enable approval to be given to CONTRACTOR to request to start acceptance testing,

COMPANY Representative will issue a notice that the facilities are ready for acceptance
testing provided, in addition, that CONTRACTOR has issued the Acceptance Testing Manual
and has obtained COMPANY Representative's approval on CONTRACTOR's acceptance
test manual.
Following stabilisation of the plant under operating conditions, the CONTRACTOR under the
guidance of COMPANY and as set out in paragraph "Acceptance Tests" shall perform
Acceptance Testing. The Acceptance Test will subject each item/system to its design
performance.
5.3.4 Acceptance Tests.
CONTRACTOR shall subject the facilities to appropriate acceptance tests, in which all
equipment and systems will be operated at design conditions or as near thereto as
practicable. The purpose of such tests is to ascertain whether CONTRACTOR has fulfilled his
obligations under this Contract.
CONTRACTOR shall submit a proposal, for COMPANY's approval, for a list of process
parameters and acceptance criteria which he intends to monitor during the uninterrupted 72
hr acceptance test to prove that the design parameters are achieved.
Before starting the 72 hr test, Contractor will demonstrate, with appropriate document that :
- no major outstanding works/equipment missing.
- the CONTRACTOR Operations team is prepared and mobilised on site.
If the acceptance tests reveal any defects, defaults or deficiencies in CONTRACTOR's

performance of this Contract, COMPANY will give prompt notice to CONTRACTOR setting
forth the particulars, whereupon CONTRACTOR, at its cost and expense, shall promptly
correct such defects, defaults or deficiencies as prescribed in COMPANY's notice.
Following CONTRACTOR's corrections, COMPANY will require those portions of the

facilities which have been corrected to be submitted to further Acceptance Tests as originally
conducted.
CONTRACTOR remains responsible for the correct and safe operation of the facilities during
acceptance testing and shall maintain COMPANY permit to work system for all work carried
out during this period.
CONTRACTOR shall fully cooperate with COMPANY during the implementation of the
Acceptance Tests, to safeguard the operation of the new and existing production installations.
5.3.5 Issue of "Certificate of Provisional Acceptance of the WORK".
Upon the successful completion of the acceptance testing of the facilities (or portions of the
facilities as mutually agreed) CONTRACTOR will issue a notice to that extent, together with a
summary of the work which has not been performed at that date and CONTRACTOR's plans
for performing it.
After receiving CONTRACTOR's notice, COMPANY will give CONTRACTOR notice:
(A) That the acceptance tests reveal defects, defaults or deficiencies in CONTRACTOR's
performance under this Contract, whereupon CONTRACTOR shall promptly correct
such defects, defaults or deficiencies as described in COMPANY's note.

Following CONTRACTOR's corrections, COMPANY will require those portions of the

facilities, which have been corrected, to be submitted to further acceptance tests as
originally conducted.
or
(B) That COMPANY accepts the results of the acceptance testing, but that outstanding work
must be performed, before COMPANY will issue a "Certificate of Provisional
Acceptance of the WORK"
Upon CONTRACTOR's completion of such outstanding work, CONTRACTOR shall

notify COMPANY and if COMPANY finds such work performed, COMPANY will deliver
to CONTRACTOR the "Certificate of Provisional Acceptance of the WORK"
or
(C) That COMPANY accepts the results of the acceptance testing, acknowledges that no
work is outstanding and that COMPANY will issue a "Certificate of Provisional
Acceptance of the WORK". Upon granting the "Certificate of Provisional Acceptance of
the WORK", the outstanding work by CONTRACTOR shall be limited to:
- site clean-up;
- demobilisation of CONTRACTOR's facilities, equipment and personnel;
- items considered minor by COMPANY only, which do not hinder the
operations or maintenance.
The outstanding work by CONTRACTOR shall be included in a punch list. Each item in the
list shall have an agreed completion date, the list shall be signed by both the COMPANY and
the CONTRACTOR.
COMPANY's issue of the "Certificate of Provisional Acceptance of the WORK" shall not be
deemed a waiver by COMPANY of any defects in the engineering, materials or workmanship
discovered afterwards, and shall not be construed as a waiver of COMPANY's rights under
the warranties issued by CONTRACTOR.
CONTRACTOR remains responsible for the correct and safe operation of the facilities during
the completion of the outstanding work until the issue of the "Certificate of Provisional
Acceptance of the WORK or parts of the work" and shall maintain COMPANY permit to work
system for all work carried out during the period up to the issue of the "Certificate of
Provisional Acceptance of the WORK or parts of the work".
In the event COMPANY fails to provide process media for acceptance testing of the facilities
(or part of the facilities as mutually agreed), at the date that the facilities are ready for
acceptance testing, COMPANY will either:
(I) request CONTRACTOR to shut down those facilities and return within ninety (90) days
to carry out the acceptance testing, when sufficient process media is available, in which
case:
1. the contractual date of issue of the "Certificate of Provisional Acceptance of the Work"
will be extended by ninety (90) days or a lesser number of days as agreed by
COMPANY and CONTRACTOR;
2. the delay penalty shall remain in force, to lapse at the revised contractual date of the
"Certificate of Provisional Acceptance of the Work";

3. the optional line item of the pricing sheets for mobilisation, standby cost and
demobilisation under these circumstances becomes applicable, subject to agreement
between COMPANY and CONTRACTOR on the actual costs involved in relation to the
delay period involved.
or,
(II) elect to waive CONTRACTOR's obligation for (parts of) the acceptance testing.
In this case COMPANY will carry out the acceptance testing during the warranty period,
to the contractual specifications and under the warranty provisions of the Contract.
In order to ensure that the results of these tests are agreed by both parties,
CONTRACTOR shall witness the execution of these acceptance tests as carried out by
COMPANY.
In the event that COMPANY does not have sufficient manpower to take over the
operations and or maintenance of the facilities after the issue of the Certificate of
provisional acceptance CONTRACTOR will be requested to supply such manpower
using the applicable day rates from Exhibit "E".
These rates are to be based on 12 hour/day, 7 day working week unless otherwise
agreed by COMPANY.
5.3.6 Hand-over.
At the date of issue of the "Certificate of Provisional Acceptance of the work", the facilities are
handed over by CONTRACTOR to COMPANY.
COMPANY will take over operation and maintenance of the facilities.
COMPANY may take into operation and maintain any part of the plant even when the
"Certificate of Provisional Acceptance of the work" has not been issued. If COMPANY
operates part of the plant after the contractual completion date but ahead of actual issue of
PAC, COMPANY will not be held liable for any delays to achieving PAC incurred by
CONTRACTOR due to COMPANY operating the plant.

“Responsibilities for the Facilities” Matrix
ACTIVITY RESPONSIBLE RESPONSIBLE PARTY

PARTY
commissioning Contractor Contractor
acceptance Contractor Contractor
testing
after issued of Company Company
PAC
6.0 DEMOBILISATION.
Within thirty (30) calendar days after issue of the “Certificate of Provisional Acceptance of the
WORK" (or the last PAC where applicable), CONTRACTOR shall have demobilised
CONTRACTOR’s facilities, equipment, materials and personnel from the Site, unless agreed
otherwise. This shall be executed under COMPANY's permit to work system.
7.0 WARRANTY.
CONTRACTOR warrants that following the date of issue of the "Certificate of Provisional
Acceptance of the WORK", and when operated in accordance with the requirements of
applicable manuals and within the technical conditions stipulated in this Contract, the facilities
shall perform in accordance with the design parameters and yield products that meet the
product quality specifications and recovery efficiencies, specified in this Contract.
Should the facilities not so perform, CONTRACTOR shall apply diligent and expeditious
efforts to modify the facilities so that they do perform as specified.
In the course of making such modifications to the facilities, CONTRACTOR shall fully
cooperate and co-ordinate with COMPANY so that COMPANY's occupation and use of the
facilities is subject to minimal delay and impairment.
Warranty shall include, but not be limited to, CONTRACTOR's provision of all services,
labour, equipment and materials so as, during the applicable warranty period, to remedy any
and all defaults, deficiencies and defects in the engineering, procurement, construction and
commissioning of the facilities which may arise and which are the subject of COMPANY's
written notification to CONTRACTOR.
A suggested text with an acceptable format and wording for the bonds submitted through
international banks to COMPANY is enclosed in appendix 3 for guidance.
8.0 ISSUE OF "CERTIFICATE OF FINAL ACCEPTANCE OF THE WORK".
Thirty (30) days before the termination of the warranty period, in accordance with the
provisions of Exhibit 'C', CONTRACTOR shall notify COMPANY of the forthcoming expiry of
the warranty period. After receiving CONTRACTOR's notice and provided that there are no
outstanding warranty claims, COMPANY will issue the "Certificate of Final Acceptance of the
work".
At the date of the issue of the "Certificate of Final Acceptance of the work", the Performance
Bond furnished by CONTRACTOR to COMPANY will expire and COMPANY will return the
original to CONTRACTOR.
In case one or more warranty claims are still outstanding at the termination of the warranty
period, the Performance Bond will remain in force until these warranty claims are resolved to
COMPANY's satisfaction.

9.0 SPARE PARTS, SPECIAL TOOLS, TESTING EQUIPMENT & OPERATING

SUPPLIES.
Spare Parts, Special Tools, Testing Equipment and Operating Supplies shall be procured
and delivered by CONTRACTOR to COMPANY at Site or to the COMPANY field warehouse
as detailed below.
9.1 Spare Parts.

9.1.1 General.
Spare parts furnished by the CONTRACTOR hereunder shall be manufactured using the
same drawings, specifications, processes, tolerances and materials as the parts used in the
original equipment which they are intended to replace.
Such parts shall be fully interchangeable with the original without modification to the parts or
equipment and shall be properly identified and packed for long-term storage.
9.1.2 Start Up and Commissioning Spare Parts.
CONTRACTOR shall supply and transport to site at his own cost all spare parts necessary
for the Start-up and Commissioning, and Initial Operation until the issue of the Certificate of
Provisional Acceptance of the WORK.
Within two months of placing the order for the main equipment CONTRACTOR shall give to
the COMPANY Representative a list of range and quantities of parts he intends to deliver to
site and shall maintain at site until Issue of the Certificate of Provisional Acceptance
maintain at site a register showing receipts issues and current stock. The stocks and the
register shall be available for inspection by the COMPANY's Representative at his request.
The register shall be handed to the COMPANY's Representative at Issue of the Certificate of
At no cost to Company and prior to the date of issue of the Provisional Acceptance
Certificate of the WORK all the unused remaining Start up and Commissioning spare parts
shall be delivered to COMPANY’s field warehouse. Used parts which are still servicable shall
be delivered to the COMPANY Representative at the project site.
9.1.3 Normal Operation.
CONTRACTOR shall provide the spare parts necessary to support two years continuous
operation of the facilities to be constructed under this contract. COMPANY will reimburse
CONTRACTOR for the verified ex-works cost of these spares, but all other costs associated
with the procurement and delivery shall be part of the CONTRACT lump sum.
The nature and quantities of such spare parts shall be as approved by the COMPANY's
Representative by the procedure detailed in 9.1.4. They may be more or less than the
recommended range or quantity.
CONTRACTOR shall deliver the spare parts approved by the COMPANY’s Representative
under this Article to the COMPANY's Omar warehouse prior to the Provisional Acceptance of
the WORK. Delivery shall be a condition of Issue of the Certificate of Provisional
Acceptance of the WORK.
CONTRACTOR's furnishing of spare parts pursuant to this Article shall not relieve
CONTRACTOR of his obligations under the Exhibit 'C' article titled "Warranty".

9.1.4 Spare Parts List and Interchangeability Record (SPIR) Forms.
CONTRACTOR shall provide spare parts recommendations on Spare Parts List and
Interchangeability Record forms (SPIR) compiled by the manufacturer of each item of
equipment. The P.O list will be used to ensure that all equipment are covered by the SPIR. In
the monthly report the SPIR status list shall be included.
Equipment shall be defined as any item in plant, machinery, product transfer or treatment
system, electrical power supply system control system of any type, communication system,
building or building services, including power and water supply, air-conditioning and the like,
which has wearing or deteriorating parts designed to be replaced during the item's life.
Equipment shall also include any special test equipment to be supplied under "Special Tools
and Testing Equipment".
By the milestone defined at the Contract as "Purchase Orders issued for long lead items" the
CONTRACTOR shall give to COMPANY Representative a list of the SPIRs he intends to
provide, showing each SPIR number, the Equipment Manufacturer and equipment type.
CONTRACTOR shall submit the completed SPIRs to the COMPANY Representative at the
COMPANY's Damascus Office in sufficient time to allow fifty six (56) calendar days for
review, approval and addition of any further parts required by the COMPANY, but in any case
not later than two months after placing the order for the main equipment.
The submission to COMPANY's representative shall include the originals and two fully legible
copies of each SPIR and three copies of supporting technical information obtained from
manufacturer's, including illustrated parts lists, brochures and where available recommended
maintenance schedules.
Compilation of SPIRs shall be as per Appendix "4" and CONTRACTOR shall arrange that all
equipment enquiries include advice to the manufacturer, that he will be required to complete
SPIR forms in accordance with that Annex.
Manufacturer's listings shall indicate the range of parts likely to be used during the life of the
equipment and parts which should be held as an insurance. It shall also show for two-year
parts and insurance items the recommended quantities. The list shall acknowledge the
arduous desert operating environment.
Alteration of a manufacturer's listing and recommended quantities requires prior COMPANY

approval.
9.1.5 Ordering for Normal Operation.
COMPANY shall review each SPIR and place an order on CONTRACTOR for required parts
within 56 days of receipt. Normally this will be by letter covering a suitably amended SPIR. A
dedicated purchase order number shall be used for each SPIR.
Within one month of receipt of a COMPANY approved SPIR, CONTRACTOR shall submit to
the COMPANY Representative an itemised list confirming the order. The list shall conform
with Appendix "4".
Within two months of receipt of the list COMPANY shall issue a formal Purchase Order to
cover receipt and payment. The terms and conditions of this Purchase Order are at
Appendix "4".
9.2 Special Tools and Testing Equipment.
CONTRACTOR shall supply with, and as part of, the equipment all special tools and testing
equipment which are of a type not normally used by craftsmen and which are required to
test, calibrate, service and maintain the various items of equipment included in the WORK.

The nature and quantities of such special tools and testing equipment shall be as
recommended by the manufacturers of the various equipment items, but subject to
COMPANY Representative's approval.
CONTRACTOR shall obtain from each equipment manufacturer specific advice on the range
and quantity of special tools and test equipment needed to support his product and shall
submit to COMPANY representative for approval a list with appropriate supporting technical
information. The list shall be submitted within two months of placement of order of the main
equipment and shall show for each special tool and testing equipment its description,
quantity, specification and operating instructions.
Within 56 days of receipt COMPANY shall review the list and advise CONTRACTOR of the
outcome.
CONTRACTOR shall ensure that the COMPANY approved special tools and testing
equipment are handed to COMPANY Representative at the Site prior to Provisional
Acceptance of the WORK. Delivery shall be Issue of the Certificate of Provisional
Acceptance of the WORK shall be conditional on that delivery.
Subject to COMPANY's Representative's approval, CONTRACTOR may use the special

tools and testing equipment obtained under the foregoing provisions in the installation and
testing of the applicable items of material and equipment. Any other tools and equipment
required by CONTRACTOR to perform the WORK shall be furnished by CONTRACTOR
without cost to COMPANY.
9.3Operating Supplies.
Definition.
Operating Supplies shall be defined as those consumable items other than equipment spare
parts required to keep the process medium in the designed condition at maximum designed
capacity; and keep the equipment, plant and any additional items specified in the WORK
operating in the designed manner. Equipment includes all quality and quantity measuring
instruments and peripherals whether fixed or portable supporting the facility process.
Operating Supplies shall include such items required by new facilities or an addition or
modification to existing facilities. They shall also include new items needed in existing
facilities as a result of the contracted WORK.
Operating Supplies shall include but not be limited to the items listed in Appendix "8" Part 1.
General.
Operating Supplies, which are hardware, shall be manufactured using the same
specifications, drawings, processes, tolerances and materials as the original they are
intended to replace. They shall be fully interchangeable with the original without modification
to either. As far as practical, Operating Supplies, shall be the same as COMPANY already
uses. Delivery shall, be in accordance with Appendix "8" Part 4.
Start-up, Commissioning and Initial Operation.
CONTRACTOR shall supply all "Operating Supplies" and other consumables necessary for
Start-up, Commissioning and Initial Operation until the Issue of the Certificate of
Provisional Acceptance of the WORK. Any unused quantities shall be handed over to
COMPANY in addition to operating supplies provided for Normal Operation. Unused
quantities which are still securely and properly packed shall be delivered to COMPANY's
Omar warehouse. The remainder shall be delivered to the Project site.
Normal Operation.

CONTRACTOR shall provide and deliver to COMPANY Omar warehouse, chemicals

sufficient for six months normal continuous operation at maximum design capacity, and other
operating supplies for one year's such operation. Delivery shall be prior to Commissioning
and a condition of Issue of the Certificate of Provisional Acceptance of the WORK.
For chemicals the residual storage life under manufacturer's recommended storage
conditions shall exceed six months from the date of Provisional Acceptance and for other
operating supplies one year.
Preliminary List.
Within one month after placement of order for the main equipment CONTRACTOR shall
submit to the COMPANY Representative a Preliminary List outlining the scope and nature of
operating supplies he proposes. The list shall include information listed at Appendix "8" Part
2.
Detailed List.
Within three months after placing the order for the main equipment CONTRACTOR shall
submit to COMPANY Representative for approval a Detailed List of the operating supplies he
proposes to deliver showing for each the quantity for Start-up, Commissioning and Initial
Operation and the quantity for the first period of Normal Operation as defined above. The
submission shall include copies of relevant information received from manufactures and
vendors and for each item the information listed at Appendix "8" Part 3.
COMPANY shall within twenty-eight days of receipt advise Contractor of any changes
considered necessary or if new chemicals must be introduced ask the Contractor to prove
system compatibility.
Site Stock Register.
Until issue of the Certificate of Provisional Acceptance the CONTRACTOR shall keep at site
a register of stocks of operating supplies held for start-up, commissioning and initial
operation. It shall show receipts, issues and current stock. The register and stocks shall be
available for inspection by COMPANY's representative at his request.
The register shall be handed to COMPANY's Representative at the Issue of the Certificate of
10.0 FACILITIES AND SERVICES FOR COMPANY’S REPRESENTATIVES IN

CONTRACTOR’S OFFICES.
If for any reason, some of COMPANY staff are located in the CONTRACTOR’s office(s) and
at vendor fabrication Sites where, under this Contract, engineering, procurement and
fabrication WORK is performed, spaces & facilities, secretarial and clerical assistance,
reasonable quantities of stationary and office supplies, adequate transportation and
telephone services shall be provided by CONTRACTOR for COMPANY's staff in the same
manner that CONTRACTOR is providing to his own employees.
11.0 CONTRACTOR’S ON-SITE FACILITIES AND SERVICES.
CONTRACTOR shall inform COMPANY representative when the CONTRACTOR's on-site

facilities and the facilities to be provided for COMPANY is considered complete. COMPANY
shall then carry out an audit against the contractual requirements defined in Clauses 11.1 to
11.5 inclusive and 11.7 to 11.7.2 inclusive. COMPANY shall prepare a "punch-list" of those
areas that do not satisfy the contractual requirements, which shall be forwarded to
CONTRACTOR for rectification. Once all items have been cleared from the "punch-list",
CONTRACTOR may invoice for 70% of that line item. The remaining monies can be invoiced
by CONTRACTOR in two equal payments at the points where overall project progress

exceeds 33% and 66% but only once COMPANY has again undertaken an audit of the
facilities to ensure that contractual standards have been maintained and that any new
"punch-list" items have been cleared.
11.1 Accommodation and Catering.
CONTRACTOR shall furnish all personnel, buildings, facilities, equipment and supplies and
shall service and maintain such buildings, facilities and equipment so as to provide
accommodation and catering for CONTRACTOR's entire workforce.
In fulfilling the requirements of this article CONTRACTOR may elect to construct and operate
an on-Site camp. In this event the location, layout, construction standards, facilities and
operation of the camp shall be subject to the prior and/or ongoing review and approval of
COMPANY's Representative.
11.2 Health.
CONTRACTOR shall provide for each camp an on-site first aid clinic staffed by qualified male
nurses, outfitted with appropriate equipment including an ambulance, and stocked with
relevant medications and supplies, to attend to industrial type emergency and normal
medical situations of CONTRACTOR's employees.
The first aid clinic shall be available to provide first aid services to CONTRACTOR's entire
on-site workforce, including the on-site employees of all subcontractors and vendors.
If the CONTRACTOR's total on-site workforce including its subcontractor workforce

surpasses 350 persons, additional to a male nurse per camp, also a fully qualified male
medical doctor shall be assigned full time to the CONTRACT.
In the event any medical situation is beyond the capability of the on-site clinic, then
CONTRACTOR shall transfer the patient to a hospital or other medical facility as appropriate.
All CONTRACTOR's medical facilities and personnel will also be available to COMPANY staff
and representatives present at the SITE in connection with this CONTRACT.
11.3 Security.
CONTRACTOR shall furnish all personnel, equipment and supplies required to provide a
continuous on-Site security service.
The purpose of such security service shall be to permit entry to the construction sites of only
those persons authorised by COMPANY, to assist in the prevention of pilferage of material
items, to maintain orderly conduct on the Site and to attend to other scheduled and
unscheduled security situations.
CONTRACTOR shall follow the requirements of the laws of the Syrian Arab Republic in the
performance of such security services.
11.4 Sanitation.
CONTRACTOR shall furnish all labour, equipment and supplies to provide, service and
maintain adequate sanitary and decent on-site sanitation facilities. This shall include hot
shower facilities and running water within the toilets. Both toilet and shower facilities shall be
cleaned daily by a dedicated cleaner.
Such facilities shall be provided adjacent to each location where WORK is being performed.
CONTRACTOR shall also perform daily clean-up of the Site so as to maintain a tidy and safe
work environment which is vermin and vector free.

11.5 Project Signboards.
On request of COMPANY, CONTRACTOR shall provide and erect a project signboard at

each principal area at the Site where WORK is performed. The cost of these signboards is
deemed to be included in the CONTRACT Price.
Such signboards shall show both in the Arabic and English language the project title, the
CONTRACT title and COMPANY's and CONTRACTOR's names and logos.
Such signboards shall be subject to COMPANY's Representative's approval with respect to

size, construction, wording, calligraphy, support, location and numbers.
Upon completion of the WORK, CONTRACTOR shall at its expense remove all such
signboards and clean up the applicable areas to the satisfaction of COMPANY's
Representative.
11.6 Vendor Representatives.
CONTRACTOR shall, with respect to complex and/or sophisticated items or material and
equipment furnished by CONTRACTOR pursuant to Exhibit 'G', provide on-site services of
vendor representative(s).
This applies as well for the equipment items, purchased by COMPANY, as identified in
Exhibit 'F'.
Such vendor representatives shall be an employee of or accredited to the manufacturer or

vendor of the applicable material and equipment and he shall be knowledgeable in the
technical aspects of the material and equipment.
Vendor representatives shall assist and advise CONTRACTOR and/or COMPANY (as the
case may be) in the safe, proper and expeditious receipt, storage, handling, installation,
testing, precommissioning, calibration and start-up of the applicable material and equipment
and of the project as a whole.
Such vendor representative shall be available on Site at such times as are required on
technical grounds and at such times as are necessary for CONTRACTOR to adhere to
applicable contractual schedules.
All CONTRACTOR's costs incurred in the compliance with this article shall be deemed to be
included in the CONTRACT Price and such costs shall not be the subject of separate
payment by COMPANY.
In the event COMPANY and/or COMPANY's Representative requires the on-site presence of
vendor representative(s) after the date of issue of the certificate of provisional acceptance of
the WORK and such presence is not associated with the implementation of the Exhibit 'C'
article titled "Warranty and Performance", then CONTRACTOR's provision of such vendor
representative(s) shall be subject to the application of the Exhibit 'C' article titled "Changes,
Alterations and Additions".
11.7 Facilities and Services for COMPANY's Representative on-Site.
CONTRACTOR shall provide for COMPANY the on-site facilities, amenities and services as
stipulated in this section.
Whenever, in the following provisions of this section, the term "provide" occurs, such a term
shall mean to include, as appropriate, provide, operate, maintain, service and dispose of the
items described.

All the on-site facilities, amenities and services shall be available from the start of
construction until two weeks after the issue of the Certificate of Provisional Acceptance of the
WORK.
The provision of the facilities, amenities and services shall be subject to COMPANY
Representative prior and/or ongoing review and approval.
11.7.1 Accommodation and Catering.
Where required under the Contract, CONTRACTOR shall provide accommodation and
catering for the on-site personnel of COMPANY, COMPANY's Representative and for the
personnel of other organisations as authorised by COMPANY.
Such accommodation shall comprise single occupancy rooms of minimum area twelve (12)
square meters each, complete with heating/air conditioning, wash basin, toilet, shower,
window, lighting, electrical outlets, carpet and locking door and shall be fitted with a bed,
mattress, pillow, blankets, chair, lamps, shelves, closets and refrigerator.
Bed linen, towels and soap shall be provided and changed weekly and the rooms shall be
serviced daily except Friday and shall be maintained as necessary. The catering shall
comprise the daily provision for each authorised person of three substantial European style
meals served at hours appropriate to the employee's WORK schedule.
At the employee's option, the mid-day meal may be taken as a packed lunch. The meals shall
be varied and the menu for each meal shall have a selection of at least two different meals.
The food stuffs shall be fresh and shall be of USDA quality or equivalent, appropriately
prepared and attractively presented. High standards of hygiene and cleanliness shall be
maintained at all times.
Accommodation and catering shall be provided for the total number of mandays as listed
in the Payment Sch. EXHIBIT "E" based on the format shown in Sch. PEA appendix "5".
CONTRACTOR shall appoint a CONTRACTOR representative at each camp who is

responsible for the administration and the reservation of the accommodation.
Company personnel or COMPANY authorised personnel visiting the site and requiring
accommodation/or catering shall advise the CONTRACTOR representative of their arrival
date and the period of stay.
CONTRACTOR shall provide fifty (50) square meters of heated/air conditioned space to
serve as COMPANY's recreation room at each major camp site. A TV and VHS video
recorder shall be installed and a regular supply of video tapes arranged (10 per week).
11.7.2 Office, Furnishings, Equipment, Assistance and Services.
CONTRACTOR shall provide at each major CONTRACTOR construction camp, as a

minimum two (2) porta cabins of forty (40) feet long and eight (8) feet wide, to serve as four
(4) individual heated/airconditioned offices. CONTRACTOR shall provide a meeting room
suitable for daily, weekly and ad-hoc meetings required under this contract.
At each other operational construction camp, as a minimum one (1) porta cabin of forty (40)
feet long and eight (8) feet wide, to serve as two (2) individual heated/airconditioned offices
shall be provided to cover the entire work area.
All offices shall be provided with all normal office furnishings and equipment, including but not
necessarily limited to, desks, tables, chairs, telephone, filing cabinets, fridge, white board and
drawing holder racks.
Contractor shall provide two computer systems for the full duration of the project consists of a
new IBM compatible pentium computer with as a minimum 16 MB RAM, 1.2 GB hard disk,

3.5" disk drive, tape drive, 17” SVGA colour monitor, a letter quality laser printer (4MB) and
the following official software (all latest versions), Windows, MS Office Professional Suite
(including Excel, Word and Access), Project Scheduler 6, Dos 6.22 and PC Tools. Every
computer system shall be supported with a suitably sized UPS. On issue of the last PAC
under the Contract, computer equipment supplied for COMPANY use shall revert to AFPC
ownership and will be handed over in good condition to COMPANY representative.
An A3 single sheet photocopier and fax machine will be provided for the exclusive use of the
COMPANY.
CONTRACTOR shall also provide all required stationery and office supplies and daily
janitorial service.
CONTRACTOR shall provide secretarial and clerical personnel to assist COMPANY in its day
by day operations relating to the CONTRACT. Persons assigned to such positions shall be
fluent in the English language and shall be competent in their respective fields. Such persons
shall be employees of CONTRACTOR and CONTRACTOR shall provide and perform all
functions with respect to the employment of such persons except for the day by day
allocation, direction and evaluation of WORK, which duties will be performed by COMPANY.
12.0 SUBCONTRACTING
In addition to the CONTRACT requirement stipulated in Exhibit “C”, ARTICLE C-7,

CONTRACTOR shall notemploy any subcontractor before having a written COMPANY
approval. Also a list of subcontractors shall be provided in the monthly reports. All
subcontractors shall be fully aware of and adhere to COMPANY HSE regulations.

PART B - PROJECT ADMINISTRATION
1.0 CONTRACTOR DOCUMENTATION REQUIREMENTS.
This Specification defines the administration and documentation requirements for the
execution of the Contract. Documentation shall include, but not be limited to,
CONTRACTOR's submittal to Company of all:
(i) Schedules;
(ii) Reports;
(iii) Information (as defined in paragraph titled "CONTRACTOR Prepared
Information");
(iv) All other submissions required pursuant to Exhibits 'K', 'H', 'E', 'C', 'B' and
'J';
(v) Pre-commissioning and Commissioning documentation as specified
elsewhere in this contract;
(vi) Manufacturing data books;
(vii) Operations Manuals;
(viii) Maintenance manuals and HSE manual
(ix) As-builts.
2.0 CONTRACTOR SCHEDULING REQUIREMENTS .
In preparing any Schedules, CONTRACTOR should be aware that importation, whether

temporary or permanent, of certain equipment may be subject to extensive and time
consuming clearance by Syrian customs. This includes computers (including EMCS, and
ESD systems), telecoms equipment, software and handheld radios for on site
communications. CONTRACTOR will furthermore take into account any export permit
required in his scheduling activities.
2.1 SCHEDULE FORMAT
2.1.1.1. Schedule variation control:
CONTRACTOR shall not modify contractual milestone dates without written COMPANY
approval. CONTRACTOR shall maintain a register for all schedule revisions showing the
schedule REV. and date of issue. In case of changes, CONTRACTOR shall highlighted the
changes and the impact on the identified milestones (Exhibit “B”). Such register should be
included in the monthly progress report.
2.1.1 Precedence Network.
The Precedence Network shall show the detailed activities and logic sequence of activities as
per appropriate level needed for the orderly performance and completion of every separable
part of the WORK in order to meet the milestones stipulated for each major event as shown
on the schedule included in Exhibit 'H'. The Precedence Network shall as far as practical be
measurable, and for Level 1, in line with the breakdown of the lumpsum CONTRACT PRICE.
CONTRACTOR shall be responsible for utilising all information as required to establish the
availability of all materials and equipment, including those provided by COMPANY to support
scheduled activities, as well as assessing the activity durations, labour resource availability
etc.
CONTRACTOR shall monitor status reports and identify potential schedule problems to
COMPANY. Such problem identification shall be accomplished sufficiently far in advance to
minimise the impact of the problem and to allow for alternative courses of action to be
planned and implemented.
2.1.2 Barchart.

CONTRACTOR shall present his schedule for the performance of the WORK in the format of
a barchart with weekly and monthly time intervals.
The barchart shall be based on the logical sequence of activities from the precedence
network and shall show the milestones stipulated for each major event as shown on the
schedule included in Exhibit 'H', and shall show the base line dates as agreed by COMPANY.
2.1.3 Manpower Histogram
The schedule shall show the aggregate of resources for the performance of the WORK for
each weekly period. Manpower shall be presented in the form of a manpower histogram
identifying individual disciplines so as to satisfy COMPANY that sufficient skills and numbers
are made available to complete the Work within COMPANY Plan Dates.
2.2 CONTRACTOR's Scheduling Commitments.
During the course of the CONTRACT, CONTRACTOR shall prepare and submit monthly for
the review and approval of COMPANY detailed schedules as required by this article.
The schedules submitted by CONTRACTOR as required hereunder shall exhibit mutual

interrelationship and consistency from one schedule to another.
The schedules prepared by CONTRACTOR and submitted for COMPANY's review will be
subject to COMPANY's evaluation and approval, and will be subject to discussions between
COMPANY and CONTRACTOR. Such discussions will involve a review of the current status
of CONTRACTOR's progress on each scheduled activity and this CONTRACT as a whole,
CONTRACTOR's plans for future WORK and CONTRACTOR's proposals, if required, to
correct any areas where CONTRACTOR's progress of WORK has fallen, or is likely to fall,
behind schedule.
2.2.1 Contract Implementation Schedule.
CONTRACTOR shall plan and schedule the WORK in his Implementation Schedule to
ensure achievement of the COMPANY Plan Dates as detailed in Exhibits “B” and/or “H”.
CONTRACTOR shall acknowledge that COMPANY Plan shall take precedence over
CONTRACTOR’s Implementation Schedule and shall constitute the dates upon which PAC
achievement is assessed.
The Implementation Schedule shall be submitted for COMPANY review within thirty (30) days
of award of CONTRACT.
The Implementation Schedule shall consist of a detailed Precedence Network and a

summary Level 1 Barchart, supported by consistent detailed Level 2 Barcharts and identifying
the logistics involved in accomplishing the Contract Hardware and Documentation
Deliverables within the assigned COMPANY Plan dates. Critical Path activities and allocated
float shall be identified.
The Schedule shall identify target completion dates for all Contract Hardware and
Documentation Deliverables. CONTRACTOR should assign float at his sole discretion to
ensure that slippage does not impact on COMPANY Plan dates.
Level 1 Management Summary shall show COMPANY Plan dates as discrete milestones
from CONTRACTOR’s Implementation Schedule data.
Level 2 Overall Schedule shall identify individual phases of the Project with major activities
and the timing of key Interface Control activities, featuring in CONTRACTOR’s Interface
Control management system and Report.

Level 2 shall include and clearly indicate CONTRACTOR’s allowances for the quoted delivery
times of Long Lead items of equipment. Critical equipment items shall be identified.
Level 3 Detailed Schedules shall be submitted showing all detailed activities and resources
within each phase and for any activity identified as critical activities, to highlight which specific
activities are of critical concern. The degree of criticality and allocation of float shall be
identified.
This level of planning shall be provided for all concurrent operations and shutdown activities
as a key ingredient for Concurrent Operations Planning in conjunction with COMPANY
Representatives, when a shutdown of process equipment is essential, and to ensure the work
is undertaken in the shortest possible timespan.
Wherein critical path activities are identified or developed during the CONTRACT then
Schedules shall be submitted to COMPANY, complete with an explanatory written narrative
detailing the measures by which CONTRACTOR intends to safeguard any perceived risks to
critical path activities from causing delay to COMPANY Plan dates.
CONTRACTOR shall be obliged to state and demonstrate the criticality of any potential delay
in COMPANY response prior to issuance of a Contract Deliverable for COMPANY further
action such that COMPANY Representatives are directly aware of the consequences of any
potential delay at time of its receipt.
COMPANY shall retain the right to require CONTRACTOR to submit any additional
information necessary to permit the COMPANY action to be completed.
Lack of CONTRACTOR’s prior criticality notification shall render any subsequent actual delay
notification invalid. In the event of expiry of the COMPANY review period without COMPANY
response, CONTRACTOR may proceed with the WORK at his sole discretion and risk and
shall bring to COMPANY’s immediate attention the details of his actions.
CONTRACTOR will be permitted reasonable variation in the sequence of activities shown in

the CONTRACT Implementation Schedule, provided that:
(i) Such variation does not jeopardise timely or safe completion of the WORK or portions
of the WORK having separate completion dates;
(ii) No interference with the operations of others performing work for the project or
COMPANY operations is caused thereby; and
(iii) Such variations do not have any cost increases to COMPANY;
(iv) Such variation shall be subject to the prior approval of COMPANY.
CONTRACTOR shall promptly inform COMPANY of any proposed change to the

CONTRACT Implementation Schedule and shall furnish COMPANY with a revised
CONTRACT Implementation Schedule within ten (10) calendar days after approval of such
change by COMPANY.
CONTRACTOR shall, on a continuous basis, monitor the status of each activity shown on the
schedule and shall, at monthly intervals together with the Monthly Report, update and
resubmit the CONTRACT Implementation Schedule so that actual progress is reflected and
shall indicate activities or actions proposed by CONTRACTOR to overcome any schedule
shortfall that may have occurred during the periods covered by previous submissions.
2.2.2 Site Construction Schedule.

At least thirty (30) calendar days prior to CONTRACTOR's commencement of Construction

work CONTRACTOR shall prepare and submit for COMPANY's review and approval,
CONTRACTOR's detailed schedule for the performance of the site construction WORK.
The schedule shall be based on the CONTRACT Implementation Schedule and shall identify
all activities in the electrical, instrumentation, civil, mechanical and structural disciplines as
well as precommissioning and testing necessary for the performance of the WORK.
CONTRACTOR shall allow at least fourteen (14) calendar days (starting from the date the
schedule is received at COMPANY's Damascus offices) for review and comments by
COMPANY representative and for return of comments to CONTRACTOR's representative in
Damascus.
CONTRACTOR shall have a PC based planning system on the worksite with a dedicated
planner to keep the Site Construction Schedule up to date.
2.3 Construction Equipment Schedule.
At least thirty (30) calendar days prior to commencement of Site Construction work,
CONTRACTOR shall prepare and submit to COMPANY for review a Construction
Equipment Schedule.
Such schedule shall show by week for the duration of this CONTRACT the number, type and
manufacturer's name and model number of the construction equipment that CONTRACTOR
plans to utilise in the performance under this CONTRACT.
CONTRACTOR shall be responsible for time allowances required to execute equipment

teating and screening as well as routine and repair maintenance.
CONTRACTOR will submit a Lifting Plan together with this schedule
The schedule shall be based on the Precedence Network as included in the Construction
Schedule and shall reflect the activities and production rates shown therein.
The schedule shall be resubmitted to COMPANY upon CONTRACTOR's and/or COMPANY's

determination that the construction equipment requirements have changed.
CONTRACTOR shall allow at least fourteen (14) calendar days (starting from the date the
Damascus.
Upon review and approval by COMPANY of CONTRACTOR's Construction Equipment

Schedule, CONTRACTOR shall provide for operation at the Site those numbers and types of
construction equipment shown on the schedule.
2.4 Testing Schedules.
Sixty (60) calendar days prior to CONTRACTOR's performance of any test (including Factory
Acceptance Tests (FAT)), CONTRACTOR shall prepare and submit for COMPANY's review
and approval, two schedules:
1. as part of CONTRACTOR's procurement efforts; and
2. of materials and/or equipment installed and/or modified by CONTRACTOR

on site.
CONTRACTOR shall allow at least twenty one (21) calendar days (starting from the date the


Damascus.
2.4.1 Test Schedule for CONTRACTOR Procured Equipment/Materials.
all equipment and materials to be subject to (performance/acceptance) tests, the timetable
for conducting same and procedures to be followed by CONTRACTOR and
vendor/manufacturer.
2.4.2 Test Schedule for On-site Pre-Commissioning.
all systems and sub-systems to be subject to pre-commissioning activities and tests, the
timetable for conducting same and shall list major items of (testing) equipment and vendor
representatives to be utilised.
COMPANY's Representative shall be notified by CONTRACTOR immediately prior to

commencement of the test(s). Testing activities shall be witnessed and co-signed by
CONTRACTOR's and COMPANY's Representatives.
2.5 Commissioning Schedule.
Together with the Implementation Schedule, CONTRACTOR shall submit a Level !

commissioning Schedule, identifying system sequence and critical equipment.
At least sixty (60) days prior to CONTRACTOR's performance of any commissioning,

CONTRACTOR shall prepare and submit for COMPANY's review and approval
CONTRACTOR's schedule for the commissioning, including the sequence of system
commissioning, which is to be carried out on the facilities installed and/or modified by
CONTRACTOR.
COMPANY Representative and for the return of comments to CONTRACTOR's
Representative in Damascus.
all systems and subsystems to be subject to commissioning activities and
(performance/acceptance) tests, the time table for conducting same and shall list major items
of equipment and vendor representative services to be utilised.
2.6 Tie-In Schedule.
Together with the Site construction Schedule, CONTRACTOR shall submit a preliminary Tie-
in and Shutdown Schedule.
At least sixty (60) days prior to CONTRACTOR's performance of any tie-in work,
CONTRACTOR shall prepare and submit for COMPANY's review and approval
CONTRACTOR's schedule for the performance of such tie-ins.
COMPANY representative and for the return of comments to CONTRACTOR's
representative in Damascus.
all systems and subsystems to be subject to tie-in or hook up. The schedule shall be
supported by a full CTR catalogue for all activities related and involved in tie-in and hook-up
work to existing facilities.

The CTR catalogue shall comprise a CTR for each individual activity, showing planned
duration of the activity, the required resources such as man-hours, number and craft of
manpower, number and type of equipment, a listing and description of the material required
for that activity, as well as CONTRACTOR’s requirements towards complete or partial shut
down of existing (production) facilities.
In the event that the tie-in or hook-up is necessary to be carried out during complete or partial
shutdown(s) of existing facilities the duration shall be as short as possible and shall not
exceed the duration(s) estimated in the CONTRACTOR’s preliminary schedule.
Shutdown/tie-in notification shall use a “window” arrangement as follows:
a) CONTRACTOR shall notify COMPANY not less than ninety (90) calendar days before
the desired start of any shutdown of a thirty (30) day period within which the shutdown
work is preferred by CONTRACTOR to commence and its proposed shutdown duration.
COMPANY shall confirm to CONTRACTOR the acceptability of the proposed timing;
b) Not less than thirty (30) calendar days before the start of the above 30 day “window”,
CONTRACTOR shall confirm to COMPANY its readiness to commence and complete
the shutdown work within the assigned “window” and re-confirm the duration in
days/hours. COMPANY shall then notify CONTRACTOR of a reduced 10 day “window”
within which the shutdown could commence;
c) Not less than ten (10) calendar days before the nominated start of the shutdown,
COMPANY shall perform a pre-shutdown audit to verify CONTRACTOR’s state of
readiness to perform the shutdown work e.g. all materials shall be on-site, design,
procedures, tests, trials and preparation work. Labour mobilisation planning shall be
demonstrably in hand. COMPANY shall reserve the right to defer the shutdown without
incurring additional costs if CONTRACTOR fails to confirm its readiness to perform the
work to COMPANY’s satisfaction. On completion of the audit a revised start date may
be confirmed by COMPANY to CONTRACTOR.
d) Not less than seven (7) calendar days before the nominated start of the shutdown,
COMPANY shall notify CONTRACTOR of the actual start of shutdown date/hour which
could be up to four (4) days after the date notified under clauses b) or c) above.
COMPANY shall not be liable for any additional costs for such notification;
e) In the absence of any interim COMPANY notification between b) up to d) inclusive,

CONTRACTOR shall continue his preparations on the basis of the earlier notofocation
and advise COMPANY directly of his intentions;
f) If for any reason CONTRACTOR is unready to commence and complete the shutdown
within the assigned “window” and the fixed duration established under clause b) above,
or proves unable to start on the actual start date notified to CONTRACTOR under
clause d) above, then COMPANY shall not be liable for any additional costs due to any
consequential COMPANY deferment of the work;
g) In the event that CONTRACTOR endeavours to render COMPANY liable for any
additional costs, CONTRACTOR shall first demonstrate that all possible courses of
action to reallocate resources to other works have been fully investigated and actioned
wherever possible, and that all remaining labour and equipment are demonstrably idle
for the period in question.
2.7 Completion and Handover Schedule.
As the project nears completion COMPANY will advise CONTRACTOR of COMPANY's

priorities for the completion of the WORK required under this CONTRACT.

Should such priorities differ from the completion dates or the sequence of activities shown on
the CONTRACT Implementation Schedule then CONTRACTOR shall produce and submit
to COMPANY for review a Completion and Handover Schedule.
Such schedule will specifically identify activities, quantities, manpower, materials and
equipment required on a daily basis to achieve the orderly completion of the WORK in
accordance with COMPANY's priorities.
The Completion and Handover Schedule shall be consistent with COMPANY's plans,
schedules and procedures for operation of the facility.
Upon COMPANY's review of the Completion and Handover Schedule, CONTRACTOR shall
conduct its activities in accordance therewith and such schedule shall have precedence over
the applicable portions of the CONTRACT Implementation Schedule.
3.0 REPORTING.
3.1 Progress Reporting.
During the performance under this CONTRACT, CONTRACTOR shall prepare and submit to
COMPANY's Representative periodic progress reports on the actual progress of the WORK.
Such reports shall be furnished in the form, number and manner and at the times required
under this CONTRACT or by COMPANY's Representative. The progress reports described
in this article shall serve to measure CONTRACTOR's progress and to record the status of
CONTRACTOR's performance under the CONTRACT. The reports shall consist of the
following:
- Daily reports with a look ahead;

- Weekly report with a look ahead;
- Monthly progress report with a look ahead.
Daily reports are only required during commissioning, (pre)commissioning and acceptance
testing.
3.2 Weekly Reports.
On a weekly basis CONTRACTOR shall prepare and submit to COMPANY's Representative

a weekly report on the progress of the work. A reporting week shall start on a Saturday and
the last day shall be a Friday. The weekly reports shall consist of the following:-
(i) Report from CONTRACTOR's Design Offices, to be in COMPANY's Damascus Offices

on the morning of the day following the reporting week;
(ii) Report from the CONSTRUCTION SITE to be in COMPANY's Offices on-site and
Damascus two (2) days before the weekly site meeting.
The reports shall contain the following information:-
i. Design Status Report:-
Full list of design deliverables, including drawing list per discipline, identifying duration,
planned dates and the progress and status of preparation of CONTRACTOR prepared
information and shall highlight areas where delays have or are likely to occur, other areas of
concern and areas where COMPANY Representative's resolution is required. The design
status report will also include the progress reports against the action plans for follow-up on
the Basic Design Review and HAZOP study.

ii. Procurement Status Report:-
Full list of procurement deliverables identifying duration, planned dates and the progress
and the status of CONTRACTOR furnished materials, with particular emphasis on
fabricated and speciality items, and shall highlight areas of concern and areas where
delays have, or are likely to occur. The report shall also highlight CONTRACTOR's
efforts to resolve or alleviate the effects of such concerns or delays.
The report shall also highlight equipment and materials shipped and shall include the
following data:
- Description of item shipped;

- Approximate tonnage;
- Date of shipment;
- Estimated date of arrival at site;
- The plan for the WORK to be done by the CONTRACTOR in the
following two week period.
iii. Construction Status Report:-
The status of all CONTRACTOR's construction materials and equipment and all
CONTRACTOR furnished permanent materials and equipment received at the
CONSTRUCTION SITE.
The summary for construction materials and Equipment and permanent materials and
equipment due but not received during the reporting period and shall contain
CONTRACTOR's forecast of the requirements for the foregoing items for the
succeeding ninety (90) day period.
The plan for the WORK to be done by the CONTRACTOR in the following two week
period, including (pre-) commissioning and testing activities.
Safety related items such as toolbox talks, surveys, safety statistics including summary
of vehicles used with distances travelled etc.
3.3 Weekly Progress Meetings.
COMPANY's Representative and CONTRACTOR shall, on a weekly basis, at times

scheduled by COMPANY's Representative meet to discuss the status of CONTRACTOR's
performance of this CONTRACT.
Such meetings shall be attended by CONTRACTOR's representative (as described in Exhibit

'C', article titled "definitions"), by CONTRACTOR's key project staff and, during the design
phase, by the lead engineers of CONTRACTOR's design office, if and when required to
ensure timely agreement on the design of the facilities and to safeguard the progress of the
WORK.
The agenda for such meetings shall cover a review of: progress attained, schedules and
plans for future activities, the status of staffing, engineering, safety, equipment, material
supply, quality assurance, current and anticipated difficulties, interface with other
contractors, claims for extras and other pertinent topics.
The draft minutes of the meeting shall be prepared by CONTRACTOR. The draft minutes
shall be handed over to COMPANY's Representative, at the day of the meeting, on floppy
disk in Professional Write compatible format and shall be reviewed and approved by
CONTRACTOR shall issue the approved Minutes of Meeting within two (2) days after the
meeting. Such meetings shall be held in COMPANY's Damascus offices.

SITE Construction progress meetings will be held on a weekly basis, at times scheduled by
COMPANY's Representative, to discuss the status of CONTRACTOR's progress on-site.
Such meetings shall be attended by CONTRACTOR's Site Construction Manager and by
CONTRACTOR's other cognisant personnel including CONTRACTOR's safety officer.
The agenda for such meetings shall cover a review of on-site progress attained as per the
Weekly Construction Status Report and a review of schedules and plans for future activities.
The agenda shall also cover the status of staffing, engineering, construction, (pre-)
commissioning, testing, safety, equipment, material supply, current and anticipated
difficulties, interface with other contractors, claims for extras and other pertinent topics.
The draft minutes of the meeting shall be prepared by CONTRACTOR. The draft minutes
shall be handed over to COMPANY's Representative, on the day of the meeting, on floppy
disk using the MS Word for Windows (latest version) software program and shall be
reviewed and approved by COMPANY's Representative. CONTRACTOR shall issue the
approved Minutes of Meeting within two (2) days after the meeting.
3.4 Monthly Progress Report.
Within five (5) calendar days after the end of each month CONTRACTOR shall submit,
together with the Monthly Payment Schedule, the Monthly Progress Report covering a review
of CONTRACTOR's activities and progress made during the preceding month. Payment is
conditional on receipt of the Monthly Progress Report together with the Monthly Payment
Schedule. The Report shall as a minimum, contain:-
(i) A management summary: this summary shall inform the reader of all salient aspects of
the project.
The summary shall be in such detail, that a reader who is not involved in the day to day
management of the project, will be fully up to date with the progress of the project. It
shall be in such a format that it can be inserted directly in COMPANY's monthly activity
report and shall contain the following items as a minimum:-
- summary of man-hours worked, lost time accidents, near miss incidents, any significant
environmental spills, Kms driven ( light, medium, heavy vehicles), road traffic
accident/incident, medical treatment cases, safety initiatives and other safety topics.
Main CONTRACTOR and the Subcontractor/s figures should be submitted separately.
Appendix 6 shows a model format listing all monthly report requirements for guidance.
- general progress of the WORK and a summary of accomplishments during the

preceding month on all major engineering, procurement, construction and
commissioning categories of WORK, consisting of a narrative and photographs.
- summary of areas of concern, identifying corrective action being taken and potential
impact on the performance of this CONTRACT.
- status of engineering and procurement activities indicating progress to date and actions
planned for the next month;
- summary of critical materials or equipment shortages.
- percentage of actual completion of the WORK compared with scheduled completion.
- statement of the to-date amounts of CONTRACTOR's commitments, progress billings

and progress payments received.

- summary of man-hours worked at the construction Sites within Syria.
- change control register for schedules.
- list of sub-contractors employed over the month
(ii) Tables showing the number of personnel by position or craft employed on the WORK,
the number of such personnel scheduled to be employed at that point of CONTRACT
performance;
(iii) graphs depicting the progress of WORK and percentage of actual completion of the
WORK compared with scheduled completion. Graphs depicting the progress of each
Execution Function and percentage of actual completion compared with scheduled
completion.
(iv) trend Register as stipulated in the Exhibit “C” article titled "Changes, Alterations and
Additions".
(v) numbers and items of construction equipment actually used at the construction sites and
the construction equipment idle or inoperative during the reporting period.
(vi) a copy of CONTRACTOR's barchart and network, marked up with actual progress
against planned progress, and actual milestone dates against planned milestone dates
as defined in Exhibit 'H'.
(vii) The Monthly Drawing Status List as further detailed in this schedule part B.4.
The monthly report shall be in sufficient detail to support and justify CONTRACTOR 's
monthly invoice. The monthly invoice shall be submitted following approval by COMPANY's
Representative of the Payment Certificate, which is submitted together with the Monthly
Report. Payment of the Monthly invoice that covers the progress for each month is based on
the calculation of the value of the work done (VOWD) at the end of each calendar month and
based on completion of milestones of each activity in accordance with the table in Exhibit C
under title " Progress Payment". No partial percentage completion for a milestone is
accepted for payment purposes.
3.5 Management review meetings.
COMPANY's representative and CONTRACTOR's representatives including Senior project

management personnel plus key Subcontractor personnel (including Design Office staff) shall
meet COMPANY's management at times scheduled by COMPANY's representative, to
review the status of CONTRACTOR's performance on this Contract.
4.0 CONTRACTOR PREPARED INFORMATION.
In CONTRACTOR's preparation of Information (as hereinafter defined), CONTRACTOR shall

apply such skill, care and diligence as necessary to engineer the facilities so as to minimise
engineering and construction rework (and thereby avoid costs and delays) and so as to
produce Information which will lead to the construction of facilities which will be capable of
efficient and convenient start-up, operation and maintenance.
All calculation books, drawings, diagrams, specifications, pamphlets, catalogues, literature,

samples, data, printouts, certificates, parts lists, equipment lists, manuals, procedures,
organisation charts and all like documents (herein referred to as "Information") prepared by
CONTRACTOR hereunder shall be available for review by COMPANY's Representative at
all reasonable times during development and be submitted promptly upon completion.
All such Information required to be submitted by CONTRACTOR for the review of

COMPANY's Representative shall be prepared by and at the expense of CONTRACTOR
and shall be processed in accordance with the requirements set forth herein. COMPANY

Representative's review of such Information submitted by CONTRACTOR shall not relieve

CONTRACTOR of its responsibility for the correctness thereof or of its obligation to meet all
the requirements under this Contract.
CONTRACTOR shall not modify or deviate from Information reviewed by COMPANY's

Representative without COMPANY's Representative's prior review of such modification or
deviation. If required by COMPANY's Representative, CONTRACTOR shall modify such
previously submitted Information to comply with project requirements. COMPANY's
Representative's decisions with respect to the adequacy and correctness of CONTRACTOR
prepared Information shall be final and binding on CONTRACTOR.
In the preparation of Information hereunder, CONTRACTOR shall adopt the metric system of
measurement units, (i.e. "Le Système international d'unitès -SI System"). The equivalent
English (Imperial) unit shall be shown in parentheses after the metric unit.
All Information submitted by CONTRACTOR shall be certified by CONTRACTOR to be

correct and representative of materials and equipment to be furnished or WORK to be
performed by CONTRACTOR.
CONTRACTOR shall maintain a register showing the current status of all Information
submittals made to COMPANY's Representative and the status of all Information necessary
for the successful execution of this Contract. Copies of the register shall be provided to
COMPANY's Representative on a monthly basis with the monthly report.
Within thirty (30) calendar days after the date of Contract Award or Letter or Telex of Intent,
CONTRACTOR shall submit to COMPANY's Representative a comprehensive listing of and
schedule for the preparation of all Information CONTRACTOR proposes to submit to
CONTRACTOR's submission of Information for COMPANY's Representative's review shall

be accomplished in accordance with the provisions below.
4.1 Organisation Chart.
CONTRACTOR shall, within fourteen (14) calendar days from the date of Letter or Telex of
Intent, submit to COMPANY's Representative an updated Organisation Chart showing
CONTRACTOR's organisation for the performance under the Contract. If the CONTRACTOR
fails to provide any of the staff shown in the organisation chart then COMPANY will deduct
the amount of 10,000 US$ per job/month. The chart shall reflect peak manpower levels, shall
include positions occupied or services performed by subcontractors, and shall indicate at
least the following:
- day to day direct reporting relationships; and

- identification of Management, Craft Supervision , Engineering, Controls, Procurement
and Commercial Services personnel; and
- identification of operational departments including a description of the department's
functions and the number of personnel assigned to each function. Separate
identification shall be made for technical/professional and for clerical services
personnel.
CONTRACTOR shall also submit resumes of key personnel engaged in the performance
under the Contract.
Changes in CONTRACTOR key staff shall only be implemented after written COMPANY
approval has been obtained. Failure to do so will be interpreted as a CONTRACTOR failure
to fulfil his obligations (refer Standard Terms and Conditions, item A-21, b). Any resulting
schedule and/or financial consequences are for CONTRACTOR's account.
4.2 CONTRACTOR's Management and Supervision Personnel.

CONTRACTOR shall provide a Project Manager, as CONTRACTOR's Representative based

in Damascus, during the full period of construction and commissioning activities.
CONTRACTOR shall provide as a minimum, Site management personnel from

CONTRACTOR's own long term staff during the full period of construction and
commissioning activities for the following sole and unique job positions:
- Construction Manager & Quality Assurance/Quality Control Manager;

- Project Engineers;
- Safety Officers;
- Materials Controller;
- Planner;
- QA/QC specialists, with individual positions for welding radiography, civil
work, rotating equipment, electrical, instrumentation, painting and coating;
- Commissioning / start-up engineers.
CONTRACTOR's Project Engineer shall be an experienced competent engineer, and be able

to address all technical matters which may arise during on-Site construction. The Project
Engineer shall be in charge of maintaining the schedule for all pre-commissioning activities,
co-ordinating all Vendor Representative activities, and the documentation of all
precommissioning, commissioning and related matters. The Project Engineer shall be part of
the design team during the basic design portion of CONTRACTOR's engineering WORK.
Upon completion of the basic design in CONTRACTOR's Office, the Project Engineer shall
be relocated to Site. The duration of his on-Site assignment shall be until issue of the
Certificate of Provisional Acceptance of the WORK.
Supervisory personnel shall be provided from CONTRACTOR's own staff during the
construction and commissioning activities carried out in their respective disciplines for the
following sole and unique job positions:
- Telecommunications supervisor;
- Mechanical/piping supervisor;
- Rotating equipment supervisor (if applicable);
- Electrical supervisor;
- Instrument supervisor; DCS supervisor (if applicable);
- Civil supervisor;
- Blasting supervisor (if applicable).
4.3 Quality Control.
Within Thirty (30) calendar days after the date of Letter or Telex of Intent, CONTRACTOR
shall submit to COMPANY's Representative for review, CONTRACTOR's Quality Plan
covering the inspection and testing of all WORK to be performed under this Contract whether
at the Site or elsewhere. The Quality Plan shall cover both off-site and on-site activities
respectively and shall include, but shall not be limited to, a detailed description of each item
or part of WORK to be inspected or tested, the nature and frequency of the inspection and
testing, the type and size of samples to be taken, if any, the means of recording the
inspection and testing data, the name and specific responsibility of any proposed testing or
inspection agency and all other information necessary or required to fully describe the
inspection and testing to be performed under this Contract. CONTRACTOR's Quality Plan as
reviewed and modified by COMPANY's Representative shall be used for the inspection and
testing of the WORK and shall be revised and re-submitted for COMPANY's
Representative's review if CONTRACTOR desires to change the sequence, method or
nature of the inspection and testing or if the sequence, method or nature of the inspection
and testing are not in accordance with the current Contract Implementation Schedule and
scope of WORK. Neither COMPANY's Representative's review of, or failure to review
CONTRACTOR's Quality Plan shall relieve CONTRACTOR of his responsibility for the
inspection, testing and performance of WORK required under this CONTRACT.

CONTRACTOR's responsibility for Quality Assurance and Quality Control during off-site and
on-site WORK shall be with CONTRACTOR's QA/QC Manager. This position shall be
independent of CONTRACTOR's Line reporting, and shall have single line responsibility to
CONTRACTOR's Project Manager/Project Director.
CONTRACTOR's QA/QC specialists on-site shall report to the QA/QC Manager independent
of the on-site Construction Manager.
4.3.1 Quality Plan
CONTRACTOR’s Quality Plan shall be a CONTRACT Deliverable.
The Quality Plan shall incorporate the requirements of Exhibit “H”. It shall set out the specific
quality practices, resources, responsibilities and activities relevant to all phases of the
WORK, and shall result in documented evidence that the WORK is in accordance with the
COMPANY’s Scope of Work and Specifications.
The Quality Plan shall include details of:
- organisation & planning;

- work instructions and records;
- non-conformance, document and change control;
- manufacturing control, critical hold and witness points;
- completed item inspection and testing;
- corrective actions;
- test packs
all for each specific phase of the WORK, e.g. design, procurement, manufacturing,
shipment, construction, commissioning etc.
CONTRACTOR shall incorporate all Quality activities into the Implementation Schedule.
CONTRACTOR shall maintain records giving evidence that the WORK complies with the
CONTRACT requirements and that the Quality System is operating effectively. Such records
shall be retained by CONTRACTOR and accessible on request to COMPANY for a period of
not less than five (5) years.
CONTRACTOR shall be responsible for implementing its own audit and review activities
assigned in the Implementation Schedule. The timings of audits and reviews shall be notified
to COMPANY. COMPANY shall reserve the right to provide an observer to witness audits
and reviews.
The following CONTRACTOR audits and reviews shall be performed as a minimum:
- design quality assurance audit during the design phase;

- hazardous operations audit towards the end of design;
- interface control procedural audit during the design phase;
- procurement audit;
- manufacturing audit;
- construction audit against Approved for Construction drawings.
The Quality Plan shall be registered under a controlled copy system and made available at
each worksite for COMPANY and CONTRACTOR use.
4.4 Health, Safety and Environment (HSE) Plan.
CONTRACTOR shall perform HSE activities in accordance with CONTRACTOR’s HSE Plan,
using the resources, practices and controls described therein.

The HSE Plan shall be a CONTRACT Deliverable, submitted to COMPANY within sixty (60)
days of award of CONTRACT.
The HSE Plan shall be consistent with COMPANY’s HSE Scope of Work requirements as
further set out in Exhibits “H”, and COMPANY HSE Regulations and shall be prepared
specifically for the WORK, in recognition of the particular requirements of the WORK.
The HSE Plan shall contain at least the following:
- Contractor’s Management HSE Policy statements;

- Contractor’s Organisation showing responsibilities for HSE and their reporting
relationships;
- Contractor’s Systems and Procedures which it is intended to employ to meet the HSE
objectives stated in the policy;
- Schedule of HSE reviews/audits to monitor the application of procedures and the
achievement of objectives;
- HSE communications within the CONTRACTOR’s organisation;
- HSE awareness programmes and training;
- Incident and near-miss reporting and investigation/follow-up;
- Procedures for assessment of Subcontractor’s HSE systems and compliance with HSE
policies. Subcontractor’s HSE Plans should form part of CONTRACTOR’s HSE Plan
(added as available);
- HSE matrix listing all non-routine activities identified as hazardous activities warranting
special actions and detailing contingency safeguarding actions.
a) The HSE Plan shall include a fully-developed three part tabulation listing the
recognised Health, Safety and Environmental issues that may affect the WORK and
future Operations and Maintenance, and detail the CONTRACTOR’s plan for mitigating
the adverse effects of these issues. Details of discharged effluents, volumes and
frequencies shall be supplied.
b) The HSE Plan shall include provisions, procedures and plans which recognise the need
for concurrent COMPANY operations in the presence of certain CONTRACTOR’s
construction activities, and activities by Others (e.g. overhead line Contractor) up to and
beyond tie-in activities.
Such provisions, procedures and plans shall include, though not be limited to the
detailing of Electrical Safety rules, Work Permit Systems, CONTRACTOR input to
COMPANY/CONTRACTOR/Other Concurrent Operations Planning, Authorised
Switching Personnel etc. and shall give recognition and precedence to COMPANY’s
obligation to perform all Work safely.
Planning of Concurrent Operations and tie-in WORK shall be performed in conjunction

with COMPANY and Others (as necessary) and shall include time allowances and
procedures for all necessary draining, purging, isolation and other making-safe
operations, temporary access works, testing, radiography, Hydrotesting for whole or
part-Systems affected by the WORK.
4.5 Transportation Plan
CONTRACTOR shall prepare for COMPANY review and audit a Transportation Plan which
shall be a CONTRACT Deliverable and shall be provided to COMPANY for review within
ninety (90) days of award of CONTRACT.
The Transportation Plan shall demonstrate to the COMPANY’s satisfaction that the
CONTRACTOR has provided adequate emphasis, consideration, action and contingency
planning for the safe transportation and landing of the CONTRACT Hardware from the point
of origin to the final installed position, which shall particularly include equipment requiring
specialist transportation, temporary preservation, road escort and On-Site cranes and
positioning equipment.

The Transportation Plan shall include specific contingency plans to ensure safe transport of
the Hardware not only with respect to the safe intact delivery of the Hardware to the
Worksites but also to provide enhanced safety measures to cater for the safety of third party
road users encountering the Hardware in transit over public roads.
The Transportation Plan shall encompass all aspects of transportation including the country
of origin, shipping and internal movement within the Syrian Arab Republic.
Key transportation activities shall be identified in the Implementation Schedule.
The Transportation Plan shall state the following as a minimum:
- whether police escorts will be provided whilst in transit in either the

country of origin and the Syrian Arab Republic;
- whether movement will occur in restricted hours on public roads;
- types of heavy vehicles and support vehicles required;
- heavy lift plan featuring equipment, rigging, supervision, cranes & certification;
- driver qualification and testing plans;
- control and communication systems;
- insurance provisions;
- route surveys;
- special precautions; and
- temporary access requirements.
Where no special arrangements are required in these (typical) areas, CONTRACTOR shall
include a statement to that effect in the Transportation Plan.
4.6 Schedule of CONTRACTOR's Submittals.
CONTRACTOR shall submit to COMPANY's Representative all schedules, reports, invoices,

timesheets, Information and all like documents and items ( hereinafter in appendix 7 referred
to as "Schedule of CONTRACTOR's Submittals") required under and at the times and
frequencies required in this CONTRACT.
A register showing the status of the information submittals shall be included in the monthly
progress report.
4.7 Permit To Work (PTW) System(s).
CONTRACTOR shall adhere to COMPANY Concurrent Work Procedures (CONOPS) and

use COMPANY Permit To Work system whenever working within existing COMPANY
Facilities. (Refer to COMPANY HSE Requirements for Contractors, Exhibit “M”)
CONTRACTOR shall prepare and use a permit to work system in line with COMPANY's
permit to work system, to cover the period from the start of the project until introduction of
process media in the facilities. CONTRACTOR is fully responsible for the correct and safe
operation of the newly installed facilities.
COMPANY's PTW system shall apply from the Introduction of Process Media.
Six (6) copies of the CONTRACTOR's proposed Permit To Work system shall be furnished to
COMPANY's representative for approval, ninety (90) days prior to the commencement of
construction activities.
COMPANY representative of the proposed PTW system and for the return of comments to
CONTRACTOR's representative in Damascus.

After approval by COMPANY six (6) copies of the Permit To Work system have to be
furnished to COMPANY representative at least thirty (30) days prior to the date scheduled
for the commencement of construction activities.
COMPANY hold regular introductory courses on the implementation of the PTW System.
These courses are designed for supervisory personnel and shall be attended by all such
Contractor personnel who have not attended such course within the previous six (6) months..
4.8 Contract Documentation.
CONTRACTOR shall prepare and submit to COMPANY's Representative the items of

Project Documentation described below. Such Project Documentation shall be applicable to
the facilities as actually constructed by CONTRACTOR and his subcontractors. Project
Documentation shall also incorporate appropriate data and information pertaining to the
facilities which existed prior to the commencement of this Contract.
Whenever possible Project Documentation shall be prepared on A4 sheets with A3 drawing

fold-outs, all assembled into hard cover post type binders not more than four inches thick.
The covers shall be imprinted with COMPANY's name and logo and appropriate titles.
Project Documentation shall be prepared by CONTRACTOR in full co-ordination and co-
operation with COMPANY's Representative and shall be subject to COMPANY's
Representative's approval. Upon receipt of such approval, CONTRACTOR shall prepare and
submit to COMPANY's Representative the required numbers of copies.
With respect to materials and equipment furnished by CONTRACTOR or its subcontractors

or suppliers, CONTRACTOR shall be responsible for obtaining written permission from
copyright owners for the use of data in the manner hereinafter provided. When copyright
material is used, credit by footnote shall be given regarding the source. Unless expressly
stated otherwise within the following sections, all Project Documentation shall be submitted
in the English language only.
4.8.1 Document Control
CONTRACTOR shall maintain a controlled copy system for the Document Register which
shall be a CONTRACT Deliverable.
The initial Document Register shall be provided for COMPANY information within thirty (30)
days of award of CONTRACT.
The Document Register shall record the current status of all drawings and documents in use
by CONTRACTOR. The Register shall also record the current status of all drawings and
documents issued under transmittals to COMPANY, and shall be used as such by
COMPANY.
CONTRACTOR shall maintain the latest authorised and controlled copy of the Register on a
licensed software programme and shall issue copies of the Register on floppy disks to
COMPANY worksites at Damascus and On-Site
CONTRACTOR shall provide COMPANY loan copies of such software. The software shall be
specifically suitable for document control and be equipped with search/locate facilities and
discrete filing systems and filing hierarchy.
The software shall be installed by CONTRACTOR and maintained on COMPANY computers

under witnessed access as necessary. Update of the Register shall be effected by
CONTRACTOR by issue of authorised and controlled copies of floppy disks normally at
monthly intervals though essentially as required throughout the CONTRACT Period.
COMPANY shall also receive hardcopy Registers at the same time. A consistent rationale for
software filenames shall be adhered to.

4.8.2 Calculation Books.
CONTRACTOR shall assemble into Calculation Books copies on a technical discipline basis
of all calculation sheets prepared by CONTRACTOR in the performance of the engineering
design of the facilities. Calculations shall clearly identify any computer program used (Name
of supplier, name of program, version number), input data, including source, and
assumptions made. CONTRACTOR shall provide a clear index for the Calculation books.
CONTRACTOR in-house developed computer programmes can only be used after

documented validation and written COMPANY approval.
Copies of the Calculation Book shall be made available for the design review and six (6)
such final books shall be furnished to COMPANY Representative promptly on completion of
the engineering design but in any case sixty (60) days prior to the planned date of start of
precommissioning.
4.8.3 Manufacturer's Data Books.
CONTRACTOR shall assemble into Manufacturer's Data Books all pertinent manufacturer's
technical data and information relating to all the various elements of the facilities as
constructed by CONTRACTOR. The data and information shall pertain to the facilities as a
whole, to each major system, to each sub-system and every component down to the level
(for example) of washers and cotter pins. The Manufacturer's Data Books shall commence
with copy of CONTRACTOR's Purchase Order (pricing information may be blanked out)
followed by the manufacturer's equipment brochures, data sheets, certificates, parts lists and
relevant "As Built" drawings. The information shall be presented on A4 size sheets, with A3
fold-outs wherever possible. The certificates shall be copies of the test and performance
certificates submitted to COMPANY's Representative earlier during the procurement
process.
The parts list shall be a comprehensive and complete listing of all material and equipment
which comprise the facilities. The parts list shall include item number, quantity of items, item
name and description, manufacturer's name, brand name, model number and supplier's
name address and telex number. The parts list shall also include, sectional drawings
identifying parts, and information on the inter-changeability of parts and other information as
required under the CONTRACT.
Should any Manufacturer's Data Books containing relevant "As Built" drawings be otherwise
completed prior to the finalisation of the "As Built" drawings, then CONTRACTOR shall
furnish sufficient copies of the final version of the "As Built" drawings and CONTRACTOR
shall substitute the final version for the earlier versions in the books, also in case such books
have already been handed over to COMPANY's Representative.
Three (3) sets of Manufacturer's Data Books shall be furnished to COMPANY's

Representative ninety (90) days prior to the planned date of start of pre-commissioning. The
Manufacturer’s Data Books shall be provided in hard copies with the name of the project and
contract No. printed on the spine and front of the binders.
The format and organisation of the Manufacturer's Data Books proposed by the
CONTRACTOR shall be subject to COMPANY's Representative's review and approval. As a
minimum an index on alphabetical order and an index sorted by equipment number (down to
instrument numbers) shall be provided.
This also applies to materials free issued by COMPANY and assigned to CONTRACTOR.

4.8.4 Pre-Commissioning and Commissioning Manuals.
CONTRACTOR shall prepare, or have prepared by specialist vendors, equipment and start-
up manuals for all the facilities to be installed.
From these vendor manuals, CONTRACTOR shall prepare a Pre-commissioning and

Commissioning Manuals describing CONTRACTOR's proposals for CONTRACTOR's
performance of pre-commissioning and commissioning WORK. The manuals shall show the
sequence of events, shall describe in detail the various activities to be performed, shall
stipulate the level of acceptable performance (operating envelope), shall list material,
equipment and consumable items required and shall include samples of applicable check-out
forms and tags. This documentation shall also include detailed system commissioning
procedures and check lists.
The vendor manuals shall define each item/system of the plant in detail to support the design.
These must be categorised under system groups. For example:
- vessel summary;
- exchanger summary;
- pump summary;
- switchgear summary;
- motor control summary;
- transformer summary;
- U.P.S. summary;
- battery summary;
- turbine generator summary;
- emergency generator summary;
- compressor / blower summary;
- relief valve and orifice setting summary;
- instrument set point summary;
- flare system summary;
- fuel gas system summary;
- instrument and utility air system summary;
- utility water system summary;
- water supply system summary;
- diesel system summary;
- pig trap system summary;
- pipework system summary;
- miscellaneous equipment summary;
- cause and effect tables and summary.
These summaries are to be used to correlate between design and as-built during the pre-
commissioning and commissioning activities.
In addition CONTRACTOR shall produce a similar listing, which will illustrate the design and
operating conditions of each item/ system. This listing shall also include Acceptance Test
Forms. These listings shall be provided to COMPANY on floppy disc in MS-WORD, EXCELL
or ACCESS format.
Six (6) copies of the pre-commissioning and commissioning manuals shall be furnished to
COMPANY's representative for approval, ninety (90) days prior to the date scheduled for the
commencement of the pre-commissioning or commissioning work.

After approval by COMPANY six (6) copies of the pre-commissioning and commissioning
manuals have to be furnished to COMPANY representative at least thirty (30) days prior to
the date scheduled for the commencement of pre-commissioning or commissioning work.
Six (6) copies of the completed test/check sheets filled in with results of all precommissioning
test/checks shall be furnished to COMPANY's Representative within 24 hours after the
completion of these tests and in any case prior to the Introduction of process media.
Three (3) copies of the manual (in heavy binder) containing copies of the completed
test/check sheets filled in with the results of all commissioning test/checks shall be furnished
to COMPANY's Representative prior to the issue of the Certificate of Provisional Acceptance
of the WORK.
4.8.5 Start-up Manual.
CONTRACTOR shall prepare a Start-up Manual describing CONTRACTOR's

recommendations for start-up and operation of the facilities. The manual shall describe in
detail the sequence of start-up activities and the anticipated effects. The manual shall also
describe the corrective actions to be taken in the event the anticipated effect does not occur
or is not completely achieved. "Trouble Shooting" procedures shall also be provided.
"Caution" and "Warning" indications shall be clearly described and prominently displayed.
Where such "Caution" and "Warning" indications require tags or notices to be affixed to the
facilities then such tags and notices shall be prepared both in the Arabic and the English
languages.
Six (6) copies of the start-up manual, including up-to-date basic design drawings, shall be
furnished to COMPANY's representative for approval, ninety (90) days prior to the
scheduled start-up date of (part of) the facilities.
After approval by COMPANY six (6) copies of the start-up manual, including up-to-date basic
design drawings, have to be furnished to COMPANY representative at least thirty (30) days
prior to the date scheduled for the start up of (part of) the facilities.
4.8.6 "As Built" Drawings.
CONTRACTOR shall provide an Autocad work station and operator in Syria for the purposes
of update of final “As-Built” drawings based on “red-blue” mark-ups as created during
commissioning.
CONTRACTOR shall be fully responsible for assuring the quality of the “as-building”
Deliverables which shall include the consistent and correct abstraction of “red-blue” data and
the incorporation of the consequential changes required to other Engineering Documentation
such that Integrity of Design is maintained consistently.
CONTRACTOR shall recognise the value COMPANY places upon prompt receipt of correctly
and consistently updated final “As-Builts”. The CONTRACTOR should also recognise that the
issuance of Provisional Acceptance Certificate requires complete receipt of correctly and
consistently updated final “As-Builts” prior to COMPANY release of the Certificate.
CONTRACTOR shall provide as part of the WORK new Autocad based drawings for any
essential missing and incomplete drawings related to the WORK which prove to be
unavailable from COMPANY sources.
"As Built" drawings shall depict the facilities as actually constructed. The "As Built" drawings
shall particularly show those portions of the facilities which CONTRACTOR constructed at

variance with the details shown on the drawings issued by COMPANY or on the drawings
prepared by CONTRACTOR and reviewed by COMPANY's Representative.
The "As Built" drawings shall include, as applicable, pipeline right of way drawings showing
the final as constructed alignment of the pipeline. Such "As Built" drawings shall be
produced by CONTRACTOR on a continuous basis as the WORK proceeds but the final
issue in all cases prior to the issue of the "Certificate of Provisional Acceptance of the
WORK". All "As Built" drawings shall be noted with a new revision number, including those
which do not require modification from the previous revision.
The "As Built" drawings shall be provided by CONTRACTOR with appropriately sized flat
multi-drawer horizontal drawing storage cabinets delivered to COMPANY's principal office in
Damascus.
One A1 and one A3 size heavy weight mylar reproducible, four (4) A3 size copies in binders
and five (5) A1 copies of the "As Built" drawings as listed below shall be furnished to
COMPANY's Representative. As a minimum, drawings indicated as such in the table below,
shall be provided within 2 weeks after the successful 72 hour test.
- Process Flow Diagrams;

- Piping and Instrumentation Diagrams;
- plot plans;
- Electrical One line diagrams;
- Instrument Hook-up Drawings;
- Instrument Cause and Effect Schedules;
- Instruments Connecting Diagrams;
- Shutdown System Drawings;
- Equipment Plotplans;
- Key Plans;
- Hazardous Area Drawings;
- Pipe line Routing Drawings;
- Functional Logic Diagrams.
- detailed design drawings as per schedule B.
CONTRACTOR shall prepare all the "As Built" drawings on the AUTOCAD system Version
12 and shall provide two copies of the complete as-built set on 3.5” floppies and on CD
(format to be defined by COMPANY at a later date). A soft copy of the drawings list shall
also be provided.
4.8.7 Operation and Maintenance Manuals.
CONTRACTOR shall use a specialist subcontractor to write the operation and maintenance
manuals. Final selection of this subcontractor will be subject to COMPANY approval.
The Operation Manuals and Maintenance Manuals shall be prepared by CONTRACTOR

utilising to a large extent information prepared by CONTRACTOR for data books and
manuals. The operating manual will contain detailed start-up instructions; during the
commissioning these procedures will be used to start-up the facility. A sample Table of
Contents is attached in Appendix 9.
Six (6) sets of the Operation manuals and Maintenance manuals shall be furnished to
COMPANY's Representative thirty (30) days prior to the planned date of start up.
Two (2) copies of the text of Operation manuals and Maintenance Manuals shall be
furnished to COMPANY's Representative on a floppy disk in or MS-WORD latest version or
compatible format.
The operating manuals shall be structured as self contained step by step procedures to
facilitate ease of understanding by COMPANY operators (and should not be confused with
the commissioning and start-up manuals). The maintenance manuals shall include a

maintenance plan in a format as already developed by COMPANY, a facility register for all
maintainable items and maintenance task sheets.
The design and format of the operating and maintenance manuals shall be similar to the
existing AFPC manuals.
CONTRACTOR shall prepare a drawing showing a 5 year running maintenance programme,

based on vendor recommendation and good industry practice. For every maintenance activity
CONTRACTOR will indicate required frequency, consequences of late or no maintenance
and basis for suggested frequency. The drawing and the list will be included in the
maintenance manual.
4.9 Drawings.
For the purpose of this article, the term "drawings" shall include but shall not be limited to
Process Flow Diagrams (PFD), Piping and Instrumentation Drawings (P&ID), design, detail,
fabrication, assembly, erection, setting, working, schedule and manufacturer's drawings, plot
plans, bird's eye view of facilities, piping, wiring and control diagrams, specifications,
equipment lists, vendor lists, parts lists, printouts, cuts from or entire catalogues, pamphlets
and descriptive literature required under this Contract or required by COMPANY's
Representative to demonstrate CONTRACTOR's plans for the engineering, procurement,
manufacture, fabrication, shipment, assembly, installation, erection, construction and
commissioning of materials and equipment or where required to demonstrate
CONTRACTOR's plans for the performance under this Contract.
Drawings made on Autocad will, when practical, be a maximum A3 size. All marking and
lettering will be easily readable in this format. A3 format drawings will be photocopyable
without loss of quality. The maximum drawing size will be A1. A1/3 drawings will be provided
on heavy weight mylar material.
Main process streams shall run from left to right on the PFD's and the P&ID's; the P&ID's
shall also reflect the trip settings and the relief valve settings and orifices.
On piping drawings, pipe of two (2) inch diameter or larger shall be represented by double
lines and on P&ID's no more than one (1) major vessel shall be shown per sheet. Whenever
possible printed material shall be submitted on A4 sheets with A3 foldouts. CONTRACTOR's
drawing submittals shall include multi-coloured plasticised bird's eye view drawings.
CONTRACTOR shall submit the following copies of all drawings to COMPANY's

Representative to obtain permission to proceed with manufacture, fabrication, shipment,
assembly, installation, erection, construction or commissioning:
i. at all stages of the CONTRACT, five (5) A3 size and two (2) copies A1 size of each
drawing for COMPANY's in-house review, which fall in the following categories:
- Process Flow Diagrams;

- Piping and Instrument Diagrams;
- Electrical Connecting Diagrams;
- Instrument Hook-up Drawings;
- Instrument Cause and Effect Schedules;
- Instruments Connecting Diagrams;
- Shut Down System Drawings;
- EquipmentPlotplans;
- Key plans;
- Hazardous area drawings;
- Pipe line Routing Drawings;

- Functional Logic Diagrams.
These categories of drawings form the basic design drawings and are to be considered the
minimum of drawings to be subject to review by COMPANY.
Two (2) A1 size set and ten (10) A3 size sets of basic design drawings will be made available
by CONTRACTOR for the HAZOP review after the completion of the basic design.
ii. The issue of the above drawings as "As-Builts" is subject to clause 4.8.6 of this
Schedule.
iii. Detailed construction drawings other than as listed in point i. above, are to be submitted
as three (3) copies in A1 size, two (2) copies in A3 size and one (1) A3 reproducible.
Drawings shall be complete and detailed and shall be checked and co-ordinated by
CONTRACTOR with all disciplines involved before they are submitted to COMPANY's
Representative. Each drawing shall bear CONTRACTOR's stamp of approval as evidence of
such checking and co-ordination and those drawings submitted without such stamp of
approval may be returned to CONTRACTOR for re-submission.
Where drawings submitted to COMPANY's Representative contain more than five errors,
omissions or holds, they are considered unsuitable for submission to COMPANY's
Representative and shall be re-submitted to COMPANY's Representative for approval after
correction by CONTRACTOR.
The title block on each drawing shall display the following:
- COMPANY's name and CONTRACT number;

- Number and title of drawing;
- Date of drawing and drawing revision;
- Name of CONTRACTOR (and subcontractor, if applicable);
- Name of Project facility; and
- Clear identification of contents and location .
CONTRACTOR shall submit drawings sufficiently in advance of manufacture, fabrication,

shipment, assembly, installation, erection, construction or commissioning to permit fourteen
(14) calendar days (starting from date received at COMPANY's Damascus Offices ) for
review and appropriate action by COMPANY's Representative.
Within fourteen (14) calendar days after the date of Letter or Telex of Intent, COMPANY's
Representative and CONTRACTOR shall agree on a procedure for the submission and
review of drawings.
Such procedures will cover CONTRACTOR's submission of original, revised and re-
submitted drawings, COMPANY's Representative's review and return of drawings,
CONTRACTOR's incorporation of COMPANY's Representative's comments, and the
maintenance of registers recording the status of such submissions and returns. The
procedure will also include review categories which will stipulate the extent of COMPANY's
Representative's permission for CONTRACTOR to proceed with the manufacture, fabrication,
shipment, assembly, installation, erection, construction or pre-commissioning covered by the
applicable drawings.
A COMPANY review period of fourteen calendar days for each drawing issue shall be
included. CONTRACTOR shall prepare and submit a drawing status list at monthly time
intervals showing drawing title, location, number and revision number, and drawing status in
accordance with the submission and review procedure. This Status List is to be submitted
with the Monthly Payment Schedule.
COMPANY's Representative's permission to proceed shall not constitute approval of design

details, calculations, analyses, test methods or materials developed or selected by
CONTRACTOR and shall not relieve CONTRACTOR from full compliance with contractual

obligations. Nor shall COMPANY's Representative's review of CONTRACTOR's drawings

be held to relieve CONTRACTOR of any of its obligations to meet all requirements of this
Contract or relieve CONTRACTOR of the responsibility for the corrections of such drawings.
CONTRACTOR shall at its expense, make any changes in the design which are necessary to
make the WORK conform to the provisions under this Contract.
When drawings have been satisfactorily completed, CONTRACTOR shall carry out the
procurement, manufacture, fabrication, shipment, assembly, installation, erection,
construction and commissioning, as applicable, in accordance therewith and shall make no
further changes therein except upon written instruction from COMPANY's Representative.
CONTRACTOR shall be responsible for and shall bear all costs of damages which may result
from the procuring of any material or equipment or from proceeding with any part of the
WORK prior to receiving permission to proceed from COMPANY's Representative.
CONTRACTOR shall maintain at the Site and other places where WORK is being performed,
at all times when WORK is in progress, a complete set of relevant and up to date drawings.
4.10 Samples.
Where samples of CONTRACTOR-furnished materials or equipment are required by this

Contract or required by COMPANY's Representative, four (4) such samples shall be
submitted by CONTRACTOR. Such submittals shall be made thirty (30) calendar days prior
to the time that the materials or equipment represented by such samples are needed for
incorporation into any WORK.
Samples shall be subject to review and materials or equipment represented by such samples
shall not be manufactured, delivered or incorporated into any WORK without such review.
Each sample shall bear a label showing CONTRACTOR's name, subcontractor's name, if
applicable, project name, place of origin, name of the item, manufacturer's name, brand
name, model number, supplier's name, reference to the appropriate drawing number,
specifications section and paragraph number, and date of submittal, all as applicable.
Review of a sample shall be only for the characteristics or use named in such review and
shall not be construed to change or modify any contractual requirement.
In the event CONTRACTOR proposes the substitution of an alternative item for an item
specified in this contract, CONTRACTOR shall, if so required by COMPANY's
Representative, submit samples of the proposed alternative item. The substitution of
alternative items, where permitted by COMPANY's Representative, shall be accomplished in
accordance with the applicable provisions of Exhibit 'C'.
Materials and equipment incorporated into the WORK shall match the approved samples.
Failure of any material to pass the specified tests may be sufficient cause for refusal to
consider under this Contract any further samples of the same brand or make of that material.
COMPANY's Representative shall disapprove any material or equipment which previously

has proved unsatisfactory in service, whether on this Contract or elsewhere. When tests are
required, only one test of each sample proposed for use will be made at the expense of
COMPANY. Samples which do not meet the requirements of Exhibit 'J' will be rejected. Re-
testing of additional samples will be done by COMPANY's Representative at the expense of
CONTRACTOR.
Samples which have been reviewed may, at COMPANY's Representative's option, be

returned to CONTRACTOR for incorporation into the WORK.


PEA APPENDIX 1
UNITS OF MEASUREMENT
1. All units of measurement on drawings and documents shall be based on

Systeme International d'Unites (SI units) and their derivatives. For example :
QUANTITY UNIT SYMBOLS
(SI BASE UNITS)
Length Meter m
Mass Kilogram kg
Time Second s
Electric current Ampere A
Thermodynamic temperature Kelvin K
Amount of substance Mole Mol
Luminous intensity Candela cd
(SI SUPPLEMENTARY UNITS)
Plane angle Radian rad

Solid angle Steradian sr
(SI DERIVED UNITS)
Frequency Herz Hz
Force Newton N
Pressure Pascal Pa
Energy Joule J
Power Watt W
Electric potential Volt V
Electric capacitance Farad F
Electric resistance Ohm 
Temperature Celsius C
Luminous flux Lumen lm
Illuminance Lux lx
2. The following prefixes shall be used to indicate decimal multiples of the

above units:
M Mega 1,000,000
k kilo 1,000
m milli 0,001
 micro 0,000 001

Compound prefixes, and other multiples than the above, shall not be used.
For instance, length can be expressed in m, mm, m or km: cm shall not be
used. For ease of reading, the choice of a decimal multiple shall result in a
numerical value between 0.1 and 1,000. For example, 0.00394 m shall be
written as 3.94 mm, but not as 0.394 cm, nor as 3,940 m.
For engineering drawings , however length should be expressed in metres and

millimetres not centimetres.
3 COMPANY requires the following exceptions only to SI units to be

used :
Pipeline diameters and flange sizes inches

OD tubing and fittings inches.
Pressure ratings ANSI stds
4. The following units shall be used in engineering documents (performance

curves, data sheets etc.) and for scales of field and control room mounted
instruments:
Density kg/m3
Mass flow kg/s kg/h
Volumetric flow m3 /s m3 /h m3 /d
l/s l/h l/d
ml/s ml/h ml/d
Volume, standard conditions m3 (st)
(15 C, 1.01325 bar)
Volume flow, standard m3 (st)/s m3 (st)/h m3 (st)/d
conditions
(15 C, 1.01325 bar)
Temperature C
Pressure, absolute mbar a bar a kPa a
Mpa a
Pressure, gauge mbar g bar g kPa g
MPa g
Pressure, differential mbar bar kPa
MPa
Level mm m
Viscosity, dynamic mm2/s
Viscosity, kinematic mPa.s
G.O.R. m3 /m3 (st)
Power mW W kW
MW
Power apparent kVA
Electric current A
Voltage mV V kV
Frequency Hz
Force N kN

Energy J kJ MJ
Vibration, amplitude m (peak-to-peak)
Vibration, velocity mm/ s
Vibration, acceleration mm/s2
Corrosion m
Corrosion rate mm/y
Rotary speed rpm
Pump head, NPSH m
Note: rpm, C, bar, y (year), h (hour) and d (day) are not strictly SI units but
their use is permitted.
5. Oil field units
The following imperial oil field measuring units may be applied for gross
throughput rates in facilities design where the RFQ so permits:
Gas flow (Standard cubic foot) Scf/d Mscf/d MMScf/d

Oil/water flow (Barrel) bpd Mbpd
Standard conditions for the above units are defined as 60 F and 14.696 psia.
In the latter 1 barrel (b) is defined as 42 US Gallons for all liquids.

PEA APPENDIX 2
DRAWING NUMBERING SYSTEM
Numbering System For Drawing, Line Numbers and Equipment Tag Numbers.
Drawing Numbers
Drawing numbers shall be sequential according to the following numbering scheme;
D - 2210 - 10 - 0000
¦ ¦ ¦ ---
¦ ¦ ¦ +-------- Drawing number
¦ ¦ +---------- Area Code
¦ +-------------- Discipline function
+-------------------- Contract number
Discipline Function.
10 - Process Flow Diagram/ Process & Instrument Diagram/plot

plan
40 - Civil/ Foundation
50 - Piping
60 - Electrical
70 - Instrument
90 - Structural
Line Numbers
Line numbers shall be numbered as follows

+------------------------+
¦ 10" -P -AA -1001 ¦
+------------------------+
¦ ¦ ¦ ¦ --
¦ ¦ ¦ ¦ +---- Line number.
¦ ¦ ¦ +------ Area Code.
¦ ¦ +---------- Class and Specification.
¦ +------------- Service and Designation.
+----------------- Size

Service Designation
Process Lines
G Gas
L Liquid
P Two Phase
Drains and Relief
CD Closed Drain
F Flare
V Vents
D Utility Drain
Utility Water
CW Cooling Water
FW Fire Water
PW Potable Water
SW Sewer
UW Utility Water
Utilities, General
AI Air Instrument
AU Air Utility
GI Gas Instrument
GU Gas Utility
HY Hydraulic
Utility Gas and Fuel
BG Blanket Gas
DF Diesel Fuel
FG Fuel Gas
N Nitrogen
Utility Oils
LO Lube Oil
SO Seal Oil
Caustic and Chemical
C Chemical
GL Glycol
K Caustic
Others
PL Pipeline
EX Exhaust

Insulation Types
IA Acoustic Insulation
IC Cold Insulation
IE Electrical Trace
IF Thermal Fluid Trace
IH Heat Conservation
IS Safety Insulation
Equipment Tag Numbers
Tag numbers shall have the following pre-fixes;
B Buildings
K Compressor
D Dryer
E Exchanger
F Filter
FM Flotation Mixer or Skimmer
G Generator
H Heater
L Scraper Launcher
M Miscellaneous e.g. Mixer, Meter etc.
P Pump
S Sump
T Tank
TM Tank Mixer
R Scraper Receiver
V Vessel
X Electrical
WH Wellhead
IM Inlet Manifold
CM Central Manifold
DM Disposal Manifold

PEA APPENDIX 3
SUGGESTED TEXTS FOR BONDS
CONTRACT BOND FORM

ARAB WRITERS BUILDING
MEZZEH AUTOSTRADA
P.O. BOX 7660
DAMASCUS
SYRIA
GENTLEMEN,
BY ORDER OF OUR CLIENT, (name ------------------), HEREINAFTER CALLED

"CLIENT" AND FOR THE ACCOUNT OF SAME, WE HEREBY ESTABLISH OUR
IRREVOCABLE STANDBY LETTER OF CREDIT NUMBER (--------------) IN YOUR
FAVOUR IN AN AMOUNT NOT EXCEEDING USD ( ---------------- UNITED STATES
DOLLARS), EFFECTIVE IMMEDIATELY AND EXPIRING ON (-------------- ) IN
SYRIA.
THE PURPOSE OF THIS LETTER OF CREDIT IS TO PROVIDE YOU WITH

FINANCIAL INDEMNIFICATION RELATIVE TO CLIENT'S PERFORMANCE
UNDER CONTRACT NUMBER
( --------------------) FOR (contract description
------------------------------------------------------------).
FUNDS ARE AVAILABLE UNDER THIS LETTER OF CREDIT UPON YOUR

WRITTEN DEMAND MARKED " MADE UNDER IRREVOCABLE LETTER OF
CREDIT NUMBER
( ------------------------) DATED (---------------------) ", ACCOMPANIED BY THE
FOLLOWING DOCUMENTS:
A. COPY OF TELEX OR WRITTEN NOTIFICATION FROM YOU TO CLIENT

DATED NOT LESS THAN (-----------------------) DAYS PRIOR TO YOUR
DEMAND, STATING THAT CLIENT HAS FAILED TO COMPLY WITH
THE TERMS OF CONTRACT NUMBER (---------------------)
RELATIVE TO PERFORMANCE, SPECIFYING THE DEFAULTS OR
NON- PERFORMANCE, AND YOUR INTENT TO MAKE DEMAND
UNDER THIS LETTER OF CREDIT UNLESS THEY ARE CORRECTED
WITHIN (----------------------) DAYS FROM THE DATE OF THE TELEX OR
WRITTEN NOTIFICATION.
B. YOUR WRITTEN STATEMENT THAT YOU HAD INFORMED CLIENT BY

TELEX OR WRITTEN NOTIFICATION NOT LESS THAN
(-----------------)DAYS EARLIER (AS EVIDENCED BY THE DOCUMENT
REQUIRED IN A ABOVE) THAT CLIENT WAS NOT IN COMPLIANCE
WITH THE TERMS AND CONDITIONS OF CONTRACT NUMBER ( )
AND THAT CLIENT HAS STILL FAILED TO CORRECT ITS NON-
COMPLIANCE QUANTIFYING THE REMAINING DEFAULTS.
DEMANDS HEREUNDER, IF ACCOMPANIED BY THE DOCUMENTS AS

SPECIFIED ABOVE, WILL BE DULY HONOURED IF PRESENTED TO US
ON OR BEFORE THE EXPIRATION DATE OF THIS LETTER OF
CREDIT.

THIS LETTER OF CREDIT IS SUBJECT TO THE UNIFORM CUSTOMS

AND PRACTICE FOR COMMERCIAL CREDITS (INTERNATIONAL
CHAMBER OF COMMERCE BROCHURE NUMBER 500, 1993
REVISION).

BID BOND FORM

ARAB WRITERS BUILDING
MEZZEH AUTOSTRADA
P.O. BOX 7660
DAMASCUS
SYRIA
GENTLEMEN,
BY ORDER OF OUR CLIENT, (NAME -------------------------------), HEREINAFTER

CALLED "CLIENT" AND FOR THE ACCOUNT OF SAME, WE HEREBY
ESTABLISH OUR IRREVOCABLE STANDBY LETTER OF CREDIT NUMBER
(---------------------- ) IN YOUR FAVOUR IN AN AMOUNT NOT EXCEEDING USD
( ------- ------------ UNITED STATES DOLLARS), EFFECTIVE IMMEDIATELY AND
EXPIRING ON ( --------------------- ) IN SYRIA.
FUNDS ARE AVAILABLE UNDER THIS LETTER OF CREDIT UPON SIMPLE

DEMAND ACCOMPANIED BY YOUR SIGNED STATEMENT THAT :
1. CLIENT HAS FAILED TO ENTER INTO A CONTRACT, AS TENDERED,

FOR
( contract description), REFERENCING CONTRACT NUMBER ( ),
EVEN THOUGH A LETTER OF INTENT WAS ISSUED BY YOU TO
CLIENT NOT LESS THAN FOURTEEN DAYS EARLIER, OR
2. CLIENT HAS MADE CHANGES TO ITS BID AFTER IT WAS SUBMITTED

AND THESE CHANGES ARE NOT AGREED BY YOU.
THIS LETTER OF CREDIT IS SUBJECT TO THE UNIFORM CUSTOMS AND

PRACTICES FOR COMMERCIAL CREDITS (INTERNATIONAL CHAMBER OF
COMMERCE BROCHURE NUMBER 500, 1993 REVISION).
Notes:
1. Recognising that banking practice differs between banks and between

countries, the above is SUGGESTED text. AFPC has received acceptable
bonds in the above format.
2. Any reference to national law is NOT ACCEPTABLE: if your normal bank

does not accept this stipulation, you should arrange bonds through banks
which will accept it.
3. If instead, you choose to issue a bond through the Commercial Bank of

Syria (CBS), your bankers should make early contact with CBS to establish
the precise inter-bank arrangements necessary for CBS to issue an
unqualified bond.

PEA APPENDIX 4
SPARE PARTS DOCUMENTATION AND PURCHASING
PART 1. ACTION BY PURCHASING AUTHORITY.
1.0 The Purchasing Authority shall include in all equipment enquiries advice that
the manufacturer will be required to complete SPIRs in accordance with
these Instructions and shall attach to each enquiry the following Parts of this
Appendix:
Part 2 SPIR Form (A3 size).
Part 3 SPIR Continuation Sheet (A3 Size).
Part 4 Detailed Instructions for SPIR Compilation.
2.0 Prior to issue to the Manufacturer the Purchasing Authority shall complete
parts of the SPIR form in accordance with Part 5 below.
3.0 The Format and Contents for the CONTRACTORS's Confirmation of Order
for Spare Parts for Normal Operations is at Part 6 below.
4.0 Terms and Conditions including Commercial Conditions for the Supply of
Spare Parts are at Part 7 below.

PART 2 :
BLANK SPIR FORM INSERTED HERE (A3 SIZE)
refer to Exhibit “H”

PART 3 :
BLANK SPIR CONTINUATION SHEET INSERTED HERE (A3 SIZE)
refer to Exhibit “H”

PART 4 : DETAILED INSTRUCTIONS FOR SPIR COMPILATION.
To be completed by the equipment manufacturer in the following sequence:
Column 1 - Enter the same equipment registration number(s) or tag number(s)

for each piece of equipment as stated in requisitions and/or purchase
orders. (Tag Nos. are much preferred)
Column 2 - Manufacturer's model, type or other positive identification reference

of the equipment ordered.
Column 3 - Manufacturer's serial number or other control reference of the

equipment being supplied.
Column 4 - Total number of pieces of identical equipment listed in columns 1 to

3.
Column 6 - Purchasing COMPANY's order reference number.
Column 10- List clearly in English the following:
A. Spare Parts likely to be used in the normal life of the equipment and which
should at some time be held in stock to enable scheduled maintenance and
to repair breakdowns.
B. Insurance spares which although unlikely to be used have such a lengthy

delivery or repair time that non-availability would lead to very significant and
probably unacceptable equipment down-time. (e.g. centrifugal compressor
or pump rotating element, reciprocating compressor crankshaft, gearbox
internals).
If a part is interchangeable between two or more equipment listed in

Columns 1 -3 the part should be listed once only.
If a kit is listed as a part then the contents of the kit must be indicated
including any parts which may already be listed elsewhere on the form.
Column 11- Enter material specifications in terms of full international standards

and accepted conventions, not manufacturer's or sub-manufacturer's
references.
Column 5 - For each equipment or group of identical equipment, enter in the

appropriate space opposite each part the quantity of the described
parts fitted in each piece of equipment.
Column 8 - Enter the total number of identical parts in the population of

equipment listed in Column 1. (In the case of identical equipment
multiply the quantity in column 5 by the number of units given in column
4.)
Column 12- For each part in Column 10 enter the Manufacturers Parts List or
General Assembly Drawing No of the Manufacturer and the position
no on the drawing. These documents should be attached to the SPIR
by the manufacturer.
Column 13- For all items of third party manufacture (i.e. bought out items such
as ball bearings, oil seals, mechanical seals, couplings, reciprocating
compressor valves, yard valves, vibration transducers, actuators, fuses,
relays and so on) enter the suppliers name.

Column 14- Enter the manufacturers unique reference number or other

information which specifically identifies the part in the manufacturer's
organisation. This number should be that used to indicate
interchangeability of the part between the different equipment within the
manufacturers range of products.
Column 15- Enter the Supplier's unique identification number for all items which
have an entry in Column 13.
Note for Columns 14 & 15. In view of the wide variety of systems in use for
identification of parts it is not possible to lay firm rules for completion of
these Columns but the identification given should positively identify parts
and be that used in the subject equipment and other equipment in the
manufacturers range.
Column 17- Enter the Unit of measure. e.g. PCE (Piece) or SET or PKT
(Packet). If SET is used then the build-up of the set must be explained
in Column 10.
Column 18- Enter at the top of the column the currency and pricing date, then
the ex- works price of each part.
Column 19- Ex-works delivery time in weeks for each part.
Column 20- Enter manufacturer's recommended quantities of those spare parts

which are likely to be needed for the first two years only of normal
continuous operation of the full population of equipment listed in
Column 1.
Where it is clear that piece or pieces of equipment listed in Column
1 is/are normally shut down and on standby only and this has been
taken into account in the spares recommendation then a note stating how
many are assumed to be running and how many are shut down on
standby must be included either in either Column 13 or Column 36.
For those parts unlikely to be used in the first two years but
which are likely to be used during subsequent equipment life
enter zero.
For Insurance parts make no entry.
Column 21- For Insurance parts enter the quantity which should be held
preferably from the first day of operation.
NOTE: Manufacturers must not complete Block 7 or Columns 22 - 29 or

Blocks 31 - 33.

PART 5: PRE-ISSUE ACTION BY PURCHASING AUTHORITY .
Prior to submission to the vendor the Purchasing Authority shall enter:
SPIR No (Column 30):
Allocate sequentially as follows:-
Mechanical Equipment : 90250-100 Onwards

Electrical Equipment : 90250-500 Onwards
Instrumentation : 90250-700 Onwards
Equipment : Brief description of equipment.
Manufacturer : Name of prime equipment manufacturer

(i.e. manufacturer with whom purchase order is placed).
Date : Date of issue of the form to manufacturer.
PROJECT : Enter Name of Project to which form refers and Contract

No.
Notes : Enter Name of Contractor who is (Column 36)Engineering

the Project.

PART 6 : FORMAT AND CONTENTS OF CONTRACTOR’s CONFIRMATION

OF ORDER FOR SPARE PARTS FOR NORMAL OPERATION.
1.0 A separate order confirmation for each approved numbered SPIR shall be
on CONTRACTOR’s letter-headed paper, typed and properly authorised
and addressed to the COMPANY for attention of the COMPANY
Representative.
2.0 The confirmation shall include a fully itemised list showing:
2.1 COMPANY's Purchase Order No
2.2 Project Contract Reference No.
2.3 Project Contract Description.
2.4 SPIR No, Subject and Manufacturer.
2.5 SPIR Page and Item No (as on the SPIR and in

the original sequence, so there may be
numerical gaps)
2.6 Quantity per item.
2.7 Description in full, per item.
2.8 Manufacturer's Part No, per item.
2.9 Unit price and Total Price per line item (Ex-works,
excluding cost for documents, packing, transport, shipment,
security and handling fees and customs and import
duties)
2.10 Total Materials Cost
2.11 Firm Delivery date to COMPANY's Omar warehouse

PART 7 : TERMS AND CONDITIONS FOR SUPPLY OF SPARE PARTS.
1. PACKAGING AND MARKING
1.1 Tagging.
Each part shall be properly and durable tagged with:
- Manufacturer's name.
- Manufacturer's part no.;
- Description of the part;
- MESC number indicated in the formal Purchase order against the item.
Packaging shall be for long term storage.
Small items with the same part numbers must be tagged and packed
together in a plastic bag or box. The tag shall also be shown on the outside
of the bag or box.
1.2 Cable Reels.
Each cable shall have a metal label stating in legible indelible script:
- AFPC Order number;

- MESC Number indicated in the Formal Purchase Order.;
- Type identification of cable;
- Voltage and size of cable;
- Manufacturer's name.
1.3 O-rings & rubber compounds.
All items shall be packed in a light proof black plastic bag. Each bag shall
be properly marked with:
- MESC number;
- manufacturer's part no.;
- description of the part.
1.4 Gas Cylinders.
Gas cylinders shall be properly painted and legibly marked with the date of
the last hydrostatic pressure test which shall not exceed more than 5 years.
The surface shall show no sign of corrosion.

1.5 Hazardous Materials, Marking, Transport Regulations and Liability
All hazardous materials shall be labeled in respect of safety, environmental

and health hazards, showing toxicity, flammability, reactivity and corrosive
nature of such materials, all in accordance with the current edition of the
International Maritime Dangerous Goods Code Chapter 8, Volume I
(General Conditions). CONTRACTOR shall ensure and arrange that the
nature of the goods is declared and the classification is established under
the appropriate national and international road-, air-, sea- or rail transport
regulations of dangerous goods in force. It is the CONTRACTOR’s
responsibility that the goods are packed and marked in accordance with the
requirements of these regulations and that a "declaration for dangerous
goods" is provided when required. The CONTRACTOR shall be liable for
any consequences of its failure to comply with the above requirements.
2. COMMERCIAL CONDITIONS.
2.1 Payment terms.
Payment at 30 days nett from the date of receipt of the material in AFPC's
warehouse and receipt of original invoice and relevant documentation (refer
invoice distribution, 4.3) by COMPANY within the 30 days. Payment will be
effected by wire transfer to CONTRACTOR’s bank as per his detailed
banking instructions.
2.2 Invoicing instructions.
Distribution of invoices and documentation shall be as follows:
a) to Al Furat Petroleum Company, attn. PCS
- one commercial invoice, certified and legalised;

- one Certificate of Origin, certified and legalised;
- one original packing list;
- one original of delivery note, signed by the AFPC senior store keeper;
- one original set and one copy set material/test certificates (as specified in
the
item description).
- one copy of the vendor's original invoice(s).
b) to Al Furat Petroleum Company, attn. FTR
- one original invoice;

- one copy of delivery note, signed by the AFPC senior store keeper

Invoices shall include:
- total amount stated both in words and in figures, ending with the word
-"only".
- signature by an authorised person of the Vendor or Contractor, certifying
that
the Invoice is original.
- A stamp showing the name of Vendor/Contractor.
- AFPC purchase order number.
- Reference to one purchase order only and item numbering in line with the
purchase order.
- Currency of payment.
- Statement of payment terms as per purchase order.
Notes:
1) The following are to be packed inside each package:
- one packing list

- one copy/ set of materials/ test certificates (when required).
2) When invoice value is over US $ 2,000, Seller/CONTRACTOR must

arrange
certification of documents at the Chamber of Commerce and legalisation
at the Syrian Embassy (or Arab Embassy if no Syrian Embassy is
present).
3. COMMUNICATIONS.
All correspondence pertaining to the order shall quote the above mentioned
enquiry/order reference number and shall be addressed to Al Furat
Petroleum Company, Attn.: PMP.

PEA APPENDIX 5
ACCOMMODATION AND CATERING MANDAYS
Accommodation and catering shall be provided by the CONTRACTOR for

a:
TOTAL NO. OF HOLD MANDAYS
These mandays will be utilised during the site execution works, until 2
weeks after the date of the Certificate of Provisional Acceptance of the
Work.
The cost covering these mandays shall be included in the Lumpsum

Contract Price (Bid response form 3.2.2).
N.B.:
In case of Company not using a part of or using more than the above
mentioned mandays the lumpsum Contract price will be modified according to
the unit rates of services listed in the Contract.

PEA APPENDIX 6
MONTHLY SAFETY REPORT FORMAT
Please find below the suggested monthly safety report format.
The information is the minimum standard information which shall be highlighted in the
CONTRACTOR’s monthly progress report.
REPORT FORM for --------------------Month
CONTRACTOR: -------------- Date : ------
Contract no. :--------------
CONTRACTORS SUBCONTRACTORS COMBINED

ACTIVITY THIS TOTAL THIS TOTAL THIS TOTAL
MONTH TO DATE MONTH TO DATE MONTH TO
DATE
MAN-HOURS WORKED
KMS DRIVEN:
LV (light vehicles)
MV (medium vehicles)
HV (heavy vehicles)
LTI’s
MTC’s
RTA’s
SPILLS
SAFETY TRAINING:
-------------------------------------------------------------
-------------------------------------------------------------
OTHER SAFETY TOPICS:

-------------------------------------------------------------
-------------------------------------------------------------
NOTES :
LTI's : Lost Time Incidents

RTA's : Road Traffic Incidents/Accidents
MTC's : Medical Treatment Cases
Spills : Any significant environmental pollution/spill

PEA APPENDIX 7
SCHEDULE OF CONTRACTOR’s SUBMITTALS
Submittal Item Contract Ref. Initial Submittal

Frequency
Exhibit-Article-Para
- Safety Policy K-2 14 days after award of contract

n/a
- Minutes of weekly K-7 Within two days meeting

weekly
safety meetings
- Safety statistics K-9 With monthly report

monthly
monthly return
- Incident reports K-9 Within 24 hours n/a
- Certification of lifting K - 19.7 Before start of work n/a

gear
- Health certificates K - 31 As requested n/a

personnel
- Food handler certificate K - 33 Before start of work n/a
- Intended SPIRs form PEA A-9.1.4 Before ordering long lead items
n/a
- Completed SPIR form PEA A-9.1.4 5 weeks prior to ordering n/a
- List of special tools PEA A-9.2 30 days prior to start-up n/a

testing equipment
- Full inventory of PEA A-9.3 30 days prior to start-up n/a

operating supplies
- Effect on Completion C-A-4 Within 72 hours as

changes
Date
occur
- Request for time extension C - A - 5 Within 72 hours n/a
- Notice of Force Majeure C-A-6 Within 72 hours n/a
- Notice of Changes C-A-7 Within 72 hours n/a


Frequency
- Time sheets for labour C-A-7 When applicable

daily
and equipment
- Approved Monthly C-A-9 5 days after the end

monthly
Schedule of the month
- Invoice C-A-9 After approval of Payment

monthly
Schedule
- Final Invoice C - A - 10 On issue of Certificate n/a

of Provisional Acceptance
- Contract Bond C - A - 10 At contract award n/a
- Bank Letter of Guarantee C - A - 10 Before the date of issue n/a

PEA A-7 Cert. of Provisional Acceptance
- Contractor’s Vendor List C-C-1 As required n/a
- Insurance certificates C - C - 8 A,B 30 days prior to construction n/a
- Affidavits of payment C - C - 17 When requested as

required
- Errors in Company’s C - C - 19 Prior to start work as

required
drawings
- Contract Implementation PEA B-2.2 30 days after award date 10

days
after
agreed
Schedule
change
- Site Const. Schedule PEA B-2.2.3 30 days prior to construction as

changes
occur
- Construction Equipment PEA B-2.3 - idem - -
idem -
Schedule
-Testing schedules PEA B-2.4 60 days prior to applicable -

idem -
tests
- Commissioning schedule PEA B-2.5 60 days prior to commissioning -

idem -
-Tie-In schedule PEA B-2.6 60 days prior to tie-ins -

idem -

- Notice of shut down(s) PEA B-2.6 90 days before shut downs -

idem -


Frequency
- Completion and Turnover PEA B-2.7 Near completion n/a

Schedule
- Notice that facility is:

* ready for introduction PEA A-5.3.2 7 days before completion n/a
of process media of precommissioning
* ready for Acceptance PEA A-5.3.3 7 days before completion of n/a

Testing commissioning
- Anticipated date of Cert. PEA A-5.3.5 After Acceptance Testing n/a

of Provisional Acceptance
- Notice for end Warranty PEA A-8 30 days before end of Warranty
n/a
- Weekly design report PEA B-3.2 End of each week

weekly
- Weekly site report PEA B-3.2 2 days before site meeting -

idem -
- Minutes of weekly mtg. PEA B-3.3 2 days after meeting

weekly
- Monthly progress report PEA B-3.4 5 days after the end of the
monthly
month
- List of and Schedule for PEA B-4.4 30 days after signing of n/a
submittal of information contract
- Register showing status PEA B-4.4 With monthly progress report

monthly
of information submittals
- Procedure for submittal PEA B-4.6 14 days after signing of n/a

and Review of drawings contract
- Drawings PEA B-4.6 Promptly on completion n/a
- Drawing Status List PEA B-4.6 With Monthly Progress Report

monthly
- Procedures for work PEA B-4.5 30 days prior to construction n/a

within operating areas
- Samples PEA B-4.7 30 days prior to n/a

incorporation into the work


Frequency
- Calculation books PEA B-4.8.1 60 days prior to start of n/a

precommissioning
- Manufacturer’s data PEA B-4.8.2 30 days prior to start of n/a

books precommissioning
- Draft (Pre)commissioning PEA B-4.8.3 90 days prior to start of n/a

Manual precommissioning
- Final (Pre)commissioning PEA B-4.8.3 30 days prior to start of n/a

Manual precommissioning
- Draft Permit to Work PEA B-4.5 90 days prior to start of n/a

System Construction
- Final Permit to Work PEA B-4.5 30 days prior to start of n/a

System Construction
- Completed test/check PEA B-4.8.3 prior to issue of certificate n/a

sheets of provisional acceptance
- Draft Start-up Manual PEA B-4.8.4 90 days prior to start-up n/a
- Final Start-up Manual PEA B-4.8.4 30 days prior to start-up n/a
- Draft Acceptance Test PEA B-4.8.5 90 days prior to start-up n/a

Manual
- Final Acceptance Test PEA B-4.8.5 30 days prior to start-up n/a

Manual
- "As-built" drawings PEA B-4.8.6 at the introduction n/a

of process media
- Operation and Maint. PEA B-4.8.7 30 days prior to planned n/a
Manuals start- up
- H.S.E. Manual PEA B-4.8.8 Prior to Commissioning
- Organisation Chart PEA B-4.1 Within 14 days of letter of

n/a
Intent
- Quality Control Program PEA B-4.3 Within 30 days of letter of n/a
intent

PEA APPENDIX 8
OPERATING SUPPLIES.
PART 1 : RANGE.
Operating Supplies include but are not limited to: -
1.0 Process Chemicals and Refrigerants.
Corrosion inhibitors, demulsifiers, anti-freeze additives, defoaming agents,

anti-scaling additives, solid desiccants, refrigerant gases, charging gases,
biocides, flocculants, oxygen scavengers; Glycol etc.
2.0 Process Hard Items (Disposable).
Sock and candle filter elements and associated gaskets, solid filter media,
corrosion monitoring coupons, recording instrument pens, charts and inks.
3.0 Equipment Chemicals and Lubricants.
Lubricating oils and greases inc. crankcase and cylinder lubricants, cooling
system additives, calibration gases, gas turbine washing fluids etc.
4.0 Equipment Servicing Hard Items (Disposable).
Air intake filters, machinery lubricating oil filters.
PART 2 : PRELIMINARY LIST.
The `Preliminary List' in the form of a list or table shall include at least the
following information.
1. Point of Application. (e.g. Equipment, Vessel, Line) ;

2. Description or Function (e.g. as stated in Part 1 above);
3. Suggested Product Description (if known);
4. Suggested Product Manufacturer (if known);
5. Approximate Quantity for Normal Operation (if an estimate exists);
6. Product(s) Already in Company Use (AFPC to Complete):
6.1 Description;
6.2 MESC.

PART 3 : DETAILED LIST FOR COMPANY APPROVAL.
The lists shall provide the following for each item:
1.0 Description;
2.0 Original Manufacturer's Type/Part/Identification No;
3.0 Manufacturer's Name and Address;
4.0 Vendor's Name and Address;
5.0 Unit Quantity;
6.0 Container Size;
7.0 Technical and Safety Data sheets;
8.0 Any Additional Vendors reference and ordering Information;
9.0 Quantity for Normal Operation:
9.1 Quantity (Six months for chemicals) (One year for other items);
9.2 Calculation Basis for 9.1.
10.0 Additional Quantity on Site for Commissioning and Operation up to
Issue of Certificate of Provisional Acceptance.
10.1 Quantity to be delivered
10.2 Calculation Basis for 10.1.
PART 4 : PACKAGING AND MARKING OF OPERATING SUPPLIES.
1. 10 to 45 lt. Drums.
Small drums (up to 45 L.) shall be delivered on non- returnable wooden

pallets, double entry type, maximum 2 layers per pallet, each layer covered
with plywood, securely strapped with metal or nylon bands and shrink
wrapped with heavy-duty polythene.
Each drum shall be indelibly marked with:

Product name, generic name, AFPC Contract/Purchase Order No., MESC
No, ISO/EC MSDS (Materials Safety Data Sheet) and relevant labelling in
respect of health, safety and environmental hazards.
Each pallet shall be marked with a sticker on 2 sides, minimum size 20 X

30 cm, showing in bold letters: AFPC, Contract/Purchase Order Number,
ISO/EC MSDS and product name.
2. 55 gal. drums.
55 Gal/200 L drums shall be delivered on non-returnable wooden pallets,

double entry type, 4 drums/pallet, securely strapped with metal or nylon
bands and shrink wrapped with heavy-duty polythene.
Each drum shall be indelibly marked with:

product name, generic name, AFPC Contract/Purchase Order no., MESC
no., ISO/EC MSDS (Materials Safety Data Sheet) and relevant labelling in
respect of health, safety and environmental hazards.
Each pallet shall be marked with a sticker on 2 sides, minimum size 20 X

30 cm, showing in bold letters: AFPC Contract/ Purchase Order Number,
ISO/EC MSDS and product name.
3. Bagged chemicals.
Bagged chemicals to be packed in 5-ply paper bags, one with polythene

lining. Bags to be cross-stacked on a non- returnable wooden pallet, double
entry type, to a maximum weight of 1500 kg and maximum height of 1
metre. Bags shall be fully covered with plywood and all securely strapped to

the pallet using nylon straps only. Pallets shall be shrink wrapped using
heavy-duty polythene.
Product name and manufacturer to be printed on each bag. Each pallet

shall be marked with a sticker on 2 sides, minimum size 20 X 30 cm,
showing in bold letters: AFPC Contract/Purchase Order No, ISO/EC MSDS
(Materials Safety Data Sheet), product name and generic name.
4. Gas Cylinders.
Gas cylinders shall be properly painted and legibly marked with the date of
the last hydrostatic pressure test which shall not exceed more than 5 years.
The surface shall show no sign of corrosion.
5. Hazardous Materials - Marking, Transport Regulations and Liability.
All hazardous materials shall be labelled in respect of safety, environmental

and health hazards, showing toxicity, flammability, reactivity and corrosive
nature of such materials, all in accordance with Chapter 8, Volume I
(General Conditions) of the current edition of the International Maritime
Dangerous Goods Code.
CONTRACTOR shall ensure and arrange that the nature of the goods is
declared and the classification is established under the appropriate national
and international road-, air-, sea- or rail transport regulations of dangerous
goods in force.
It is the CONTRACTOR's/seller's responsibility that the goods are packed

and marked in accordance with the requirements of these regulations and
that a "declaration for dangerous goods" is provided when required.
The CONTRACTOR/seller shall be liable for any consequences of his failure

to comply with the above requirements.

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AL FURAT PETROLEUM COMPANY EXHIBIT “L” SCHEDULE "PEA"

AL FURAT PETROLEUM COMPANY

SCHEDULE PEA : PROJECT EXECUTION AND ADMINISTRATION

REVISION “F”, August 1996 PAGE 1 OF 82

SCHEDULE PEA: PROJECT EXECUTION AND ADMINISTRATION

PART A - PROJECT EXECUTION.

1.0 CONTRACTOR’s PROJECT EXECUTION COMMITMENTS.

5.0 PRECOMMISSIONING, COMMISSIONING AND ACCEPTANCE TESTING.

8.0 ISSUE OF "CERTIFICATE OF FINAL ACCEPTANCE OF THE WORK".

9.0 SPARE PARTS, SPECIAL TOOLS, TESTING EQUIPMENT & OPERATING

10.0 FACILITIES AND SERVICES FOR COMPANY’s REPRESENTATIVES IN

11.0 CONTRACTOR’S ON-SITE FACILITIES AND SERVICES.

REVISION “F”, August 1996 PAGE 2 OF 82

PART B - PROJECT ADMINISTRATION

1.0 CONTRACTOR DOCUMENTATION REQUIREMENTS.

2.0 CONTRACTOR SCHEDULING REQUIREMENTS .

4.0 CONTRACTOR PREPARED INFORMATION.

REVISION “F”, August 1996 PAGE 3 OF 82

REVISION “F”, August 1996 PAGE 4 OF 82

PART A - PROJECT EXECUTION.

1.0 CONTRACTOR’s PROJECT EXECUTION COMMITMENTS.

Design/Engineering shall include, but not be limited to:

Existing drawings, if supplied by COMPANY in Autocad format, shall be updated as

COMPANY may request CONTRACTOR to update other existing drawings, available

REVISION “F”, August 1996 PAGE 5 OF 82

CONTRACTOR is required to install/construct temporary facilities to minimise oil deferment.

- 1st issue documents to be stamped "For Review"

- Final issue drawings to be stamped "AS BUILT".

REVISION “F”, August 1996 PAGE 6 OF 82

2.1 Basic Design Review.

Upon completion of CONTRACTOR's "For Review" issue of Basic Design Package,

REVISION “F”, August 1996 PAGE 7 OF 82

- data sheets for:

- PFD's and P & ID's

- plotplan/survey plan (including drainage plan)

- proposed Gas trunkline, gas line routing

a. Area classification drawings.

REVISION “F”, August 1996 PAGE 8 OF 82

CONTRACTOR is required to indicate in the Contract implementation schedule provided with

2.2 Hazard and Operability Study (HAZOP).

On the basis of CONTRACTOR's "Reviewed" issue of PFD's, P&ID's, plotplans, electrical

REVISION “F”, August 1996 PAGE 9 OF 82

COMPANY's Representative's conduct of, or failure to conduct, or completion of, or failure to

2.3 Detail Design

(i) all purchasing-related activities;

(ii) all vendor inspections and shop testing;

(iii) all vendor approvals;

(iv) all vendor expediting;

(v) issue of third party inspection report.

REVISION “F”, August 1996 PAGE 10 OF 82

3.1 CONTRACTOR's Procurement Commitments.

(vi) on CONTRACTOR's plans to accept as complete, or to terminate purchase orders,

- Scope of supply/quantities and name of suppliers;

REVISION “F”, August 1996 PAGE 11 OF 82

Neither COMPANY’s review, and/or absence of comment shall relieve CONTRACTOR of

CONTRACTOR's procurement of all material, equipment and consumable items to be

- Imported material by Contractor that will become a permanent part of

- Imported material by Contractor that belongs to Contractor, needed for the

COMPANY shall reserve the right to disapprove CONTRACTOR's procurement of any

REVISION “F”, August 1996 PAGE 12 OF 82

3.2 Delivery and Transport.

(i) all transport from vendors/manufacturers to ship, aircraft or alternative means of

(iv) all transport in Syria to the Site;

(v) all related insurance;