OSCV 9 Point Checklist
Management System
Element
1. Contractor Operator 1.
has a qualified manager
on-site who is 2.
responsible for HS&E
2. The Contractor 1.
Operator has a written
management system
for emergency
response/first aid,
accident investigation,
safe operating
procedures/PPE, HS&E
inspection procedures,
waste management
procedures, as well as
a self-assessment
(performance audit)
against their HS&E
program
2.
3.
3.The Contractor 1.
Operator investigates
injuries and incidents 2.
establishing and
tracking corrective 3.
follow-up actions to
their completion
Example Evidence
The contractor operator provides the name and credentials of
the individual.
The contractor operator shows that the organizational
structure gives the authority and responsibility to this
responsible person.
Contractor operator presents a written HS&E which contains
all program elements:
 Emergency response/First Aid (incl. subcontractors)
 Accident Investigation
 Safe Operating Procedures/ Personal Protective
Equipment Requirements (including review and
sign-off by site supervision of Contractor Operator)
 HS&E Inspection Procedures and Schedule
 Waste Management Procedures
 Self-Assessment Process against their own defined
HS&E program.
 Change management – All work activities, material
changes to equipment and structures on-site, and
any chemicals to be brought on site must be
assessed and approved through the site change
management system. Changes originating from
contractors must be included in the Site Change
Management System.
Contractor Operator presents documentation of general
HS&E rules for operations within the scope of the contractor
operators defined work.
Contractor Operator provides documentation of Safe
practices/PPE recommendation consistent with contractor
operator’s safety rules and consistent with observed
practices in the operation.
The contractor operator presents written reviews for HS&E
incidents (incl. subcontractors).
The contractor operator presents a plan to correct causes or
conditions associated with the HS&E incidents.
The contractor operator demonstrates that corrective actions
per the plans have been implemented.
Verification Guidance
1. The credentials and experience for the onsite HS&E
manager meet reasonable expectations (prior training in
broad areas of HS&E).
2. Verify that contractor operator credentials match regulatory
requirements exist defining such qualification (consultation
with local HS&E resources.)
1. Verify that the written program contains all the required
elements as outlined.
2. For emergency response / First Aid plans, ensure the
program documents how to provide medical treatment for
the injured individual and notification to both the contractor
and to P&G.
3. If contractor operator uses their own HS&E management
system verify that the contractor operator can demonstrate
where in that program each of the required elements is
addressed. Examples include material handling /
pedestrian safe practices, hearing conservation, and
respiratory program.
4. Where contractor claims to use other management system
where 3rd party attestations is required (e.g. ISO 14001,
OHSAS, Responsible Care), verify that contractor operator
has certificate or registration.
5. Verify that written safe practices and PPE requirements are
consistent with observations of what is done on in
operations.
6. Verify contractor has procedures to properly manage waste
generated. Examples include construction waste,
chemicals, used oil, light bulbs, batteries, finished products
for the DCs.
1. Verify that incidents have been reviewed and that for each
incident a plan with follow up was created for each
incident.
2. Review action plans and verify that follow ups have been
completed.

4.The Contractor 1.
Operator has an HS&E
Training & Qualification
Program for It’s 2.
Employees
5.The Contractor 1.
Operator has a system
to monitor behavior
and correct unsafe
behavior 2.
6. The Contractor 1.
Operator has a written
program for regulatory
interventions 2.
7. The Contractor 1.
Operator has a program
for continuous
improvement of its 2.
HS&E systems
8. The Contractor has a 1.
hazard identification
and elimination system 2.
(Construction and Core
(Make-Pack-Ship) 3.
Contractors ONLY)
4.
OSCV 9 Point Checklist
The contractor operator provides a copy of all training
materials provided to contractor employees and
subcontractors/agents on site.
The contractor operator provides a record verifying that each
employee has attended training this includes knowledge
checks.
Contractor operator demonstrates how they ensure
compliance with their safety, health, and environmental
practices (floor tours, daily performance checks, inspections,
condition audits, BOS, performance appraisals).
Contractor operator presents their policy for how they deal
with unsafe behaviors.
The contractor operator provides a written program covering
roles, responsibilities and practices for addressing regulatory
visits to the site when it concerns their work.
The contractor operator has a mechanism in place to notify
P&G on regulatory interventions, outcomes, and follow-up.
Contractor operator provides their list of HS&E metrics. (TIR,
# spills, # fires, etc.) and has an action plan to improve those
metrics.
Contractor operator has a program to track training,
exposure, and medical checks to ensure they are completed
at appropriate interval and outcomes are within identified
control limits.
There is an expectation that employees engage in finding
and fixing defects including housekeeping outages
There is a system to routinely assess hazards in working
areas
There is a tracking system in place for managing defects
found and fixed
There is a process in place to communicate hazards to P&G
when additional support is needed
1. Review the list of trainings required by contractor operator
and verify that all subcontractors/agents or employees of
contractor operator currently on site have received the
training.
2. Verify that minimum training required by local regulation
has been completed and documented (consultation with
local HS&E resources). Also, the contractor provides
licenses appropriate for scope of work (electrical, plumbing,
HVAC, business, etc.)
1. Verify that contractor operator has in place several
mechanisms for evaluating and tracking unsafe behaviors.
2. Verify that contractor operator has a discipline process or
takes other actions to confront and eliminates unsafe
behaviors.
1. Review and verify that contractor operator has a written
program which identifies the individual who will work with
visiting regulatory agencies.
2. Verify that the plan includes a mechanism to notify P&G
and that P&G has been notified as appropriate.
1. Review metrics with contractor operator and verify that
contractor operator has plans in place to improve results.
2. Verify that inspections, training, exposure, and medical
surveillance (i.e. enzymes or lift truck drivers) are
conducted per contract operators tracking program.
1. Verify the contractor has an effective system for addressing
defects found and has plans for any open/longer term
defects. Effective systems means immediate counter
measure ( i.e. taken out of service, administrative controls,
etc) for immediate safety risks, and >90% defects fixed.
2. Look for broad engagement across the organization
including all working areas for the contractor.
3. Evidence that defects have been shared with P&G. If
additional P&G help is needed, the P&G Site HS&E
leader / OSCV SO is contacted, or contractor leadership is
involved to communicate needs to P&G Purchases and/or
the P&G Central HS&E Resource.
 OSCV 9 Point Checklist
9. The Contractor 1. Contractors are trained on risk assessment principles 1. Look for communication and documentation of daily risk
executes risk 2. There is a system to assess risk of daily work activities and level, including hazards identified and countermeasures
assessments of work identify actions to mitigate each specific risk taken for each Core (make-pack-ship) contractor.
and implements 3. There is a process in place to communicate the daily risk 2. Look for evidence that SPOCs for all other contractors
countermeasures to level to employees and P&G (Construction and Core (Make- ensure risk assessments are completed or shared for the
eliminate risk Pack-Ship). work onsite.
4. There is a process to communicate help requests to the P&G 3. An example for class C contractors :
contractor SPOC. - Current site risks are shared with contractors as they
5. Company leadership is involved to ensure all daily identified enter the site, either through signage or a risk
actions are completed and coaching is provided on prediction document. This communication should be
opportunities observed changed with the season, to remind class C
contractors of specific risks (e.g. slippery in the winter)