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School of Informatics
Department of Information Technology
Web Based Teacher performance Evaluation management System in the case
of School of Informatics in WSU.DTC
A Project proposal Submitted to Department of Information Technology, School of
Informatics, Wolaita Sodo University, in the Partial Fulfillment of the Requirements for
the Degree of Bachelor of Science in Information Technology
05/09/2016 E.C
Approval Sheet
This final year project proposal entitled “Web based Teacher performance management
System in the case of School of Informatics in Wolaita Sodo University Dawro Tercha
Campus” has been read and approved as meeting the preliminary final year project proposal
requirements of the department of information Technology in Partial Fulfillment for the award of
the degree of BSc, in Information Technology in School of Informatics, Wolaita Sodo
University, Ethiopia. This final year project proposal has been approved with the signature of
advisor and examiners.
BR = business rule
UC = use case
Teacher are the backbone of any company therefore their management plays a major role in
deciding the success of an organization teacher performance management system is not well-
developed in the form web before to evaluates teacher performance, so we want to develop web-
based systems that can increase teacher performance among them and increase competency-
based system that measures teacher not only on goal attainment also on the very competencies
that are required for their roleManage users: -Add, activate, deactivate and delete system
users. ,Our systems support criteria management for users input.Supervisor:, manages examinee,
criteria and generate report for HRM to evaluate the performance of teacher. Give,feedback
/comment...such as warning and appreciation,Inform all teacher,when there is meeting in the
form of text message post on interface. Allow users to manage their own profile ,View result: -
only examinee and supervisor can view evaluation result ,Send report . It is user friendly and just
asks the user to follow step by step operations by giving easy to follow options. It is fast and can
perform many operations for an organization.
The goal of this project is to design and develop an employee management system to
fill existing gaps in the electronic management of employees
Table of Contents
Approval Sheet................................................................................................................................2
Acknowledgement...........................................................................................................................3
Abbreviation....................................................................................................................................4
Abstract............................................................................................................................................5
CHAPTER ONE..............................................................................................................................8
1,INTRODUCTION........................................................................................................................8
1.1 Background............................................................................................................................8
1.1.1Vision...............................................................................................................................9
1.1.2Mission............................................................................................................................9
1.3 Motivation..............................................................................................................................9
1.4, Problem statement................................................................................................................9
1.5 Team composition...............................................................................................................10
1.6 Objective of the projects......................................................................................................11
1.6.1 General objective..........................................................................................................11
1.6.2 Specific Objective.........................................................................................................11
1.7 Scope of Project...................................................................................................................11
1.8 Significant of the project.....................................................................................................12
1.9 Proposed system..................................................................................................................12
1.10 Methodology......................................................................................................................13
1.10.1 Data collection method...............................................................................................13
1.11 Feasibility Study................................................................................................................13
1.11.1 Economic feasibility...................................................................................................13
1.9.1.1Cost and Benefits........................................................................................................14
1.9.2Technical Feasibility......................................................................................................15
1.9.3 Operational Feasibility..................................................................................................15
1.9.4 Schedule feasibility.......................................................................................................15
1.9.5 Legal feasibility............................................................................................................16
1.10 System Analysis and Design Methodology.......................................................................17
1.10.1 Case Tool........................................................................................................................17
1.10.1 Hardware tools: -........................................................................................................17
1.10.2 Software tools: -..........................................................................................................17
1.11 Testing Procedures.............................................................................................................18
1.11.1 Unit Testing................................................................................................................18
1.11.2 Integration Test...........................................................................................................18
1.11.3 System Testing............................................................................................................19
CHAPTER TWO...........................................................................................................................19
2.1 EXISTING SYSTEM..........................................................................................................19
Existing system Description......................................................................................................19
Introduction................................................................................................................................19
2.1.1 BUSINESS RULE........................................................................................................20
2.1.2 Existing system players................................................................................................20
2.1.3 Functions and Activities in the Existing System..........................................................21
2.1.4 Report Process in the Existing System.........................................................................22
2.1.5 Bottlenecks of the Existing System..............................................................................22
2.1.6. Practices to be preserved.............................................................................................23
2.2 New system..........................................................................................................................23
2.2.1 Proposed Solution for the new System.........................................................................23
2.2.2 Requirements of the Proposed System.........................................................................24
CHAPTER ONE
1,INTRODUCTION
1.1 Background
Wolaita Sodo University is found in southern part of Ethiopia means Southern Nations Ethiopia,
Region , Wolaita Sodo University was founded in 1999e.c.
This University has two branches. Those are: Otona campus(branch) and DTC (branch).
Dawro Tercha Campus is found at the South West some 116 kilometers from Otona Campus. It
is one of the young institutes which are contributing to the socio-economic and industrial
development of Ethiopia.
It provides higher education in basic fields for sustainable development and fair economic
growth. It is educating undergraduate students in Electrical and Computer Engineering,
Computer Science, Information Technology, Information System, Civil and Urban Engineering,
Mechanical Engineering, and Textile and Leather Engineering.[2]
1.1.1Vision
Our vision is to create a dynamic and transparent teacher performance evaluation management
system that fosters continuous growth, excellence, and accountability in education. We envision
a system that leverages technology to streamline evaluation processes, provide actionable
feedback, and facilitate meaningful professional development opportunities for educators. Our
goal is to empower teachers to excel in their roles, positively impact student learning outcomes,
and contribute to the ongoing improvement of education worldwide.
1.1.2Mission
Our mission is to develop and implement a comprehensive teacher performance evaluation
management system that promotes fairness, accuracy, and effectiveness in assessing educator
effectiveness. We are committed to providing administrators with the tools and resources
necessary to conduct thorough evaluations that recognize and celebrate teachers' strengths while
identifying areas for growth. Through continuous collaboration and feedback, our system aims to
support professional development initiatives tailored to each teacher's unique needs, ultimately
enhancing teaching quality and student success
1.3 Motivation
When we saw this, we really saw that there are people who do good and feel humane in our
country. So, we’ve also made our choice to help people with teacher performance manage and
make it easier for them to access.
when we went there we saw things making things difficult through technology so, as we are tech
students we planned to solve some things through A Web-based application and decided to
connect teacher performance manage and weak with teacher performance management system
For WSU-DTC in an easy way.
Team composition has five aspects. These aspects are member roles, member personality,
member ability, member diversity and team size. Member roles refer to the duties and
responsibilities assigned by the team leader to the team members. The roles are matched to the
strengths and capabilities of the members.
1.10 Methodology
1.10.1 Data collection method
We will try to developing this system obtained data from different sources. Since
the data was the basic component (requirement) to achieve the target aimed by the
Project and we will collect data from different sources to develop our system. Data
can be collected:-
A. Interview: -is used to gather required data for the project by contacting directly
with different departments of the WSU.DTC administrative staff.
B. Observation: -is used to gather additional data by observing the actual work
being done by the staff and consolidated with what was obtained through
Interview.
C. Document Analysis (Document & literature review): -consulted and
analyzed written materials that describe the operations conducted in the station to
further strengthen and support the information that applied the above technique
P=M–N
P = 3100 -2150 = 900
New system use cost profit = 900
1. Tangible cost
Tangible cost are those our project benefit that can convert into monetary values. And
also tangible costs are costs that are seen instantly such as in purchasing products, paying
teacher.
For this project, we have identified the following tangible benefits (per year)
Decrease in labor cost
Reduced Stationery Cost
Reduction of error.
Reduce cost of our project.
The tangible costs to be acquired in developing the system are:-
Software development cost
Hardware development cost
2. Intangible cost
Intangible cost is our project benefit that cannot convert into monetary values. I.e. they cannot be
measured by money. They are measured by person’s satisfaction.
Knowledge gain by project developer.
Increasing the competitiveness of the individual.
Improving the morale of our team.
Facilitating information processing of our team.
1.9.2Technical Feasibility
This system is technically feasible, since the whole system is designed using the latest
technologies which is front end and back end of the system is PHP and MYSQL
SERVER (Wamp: Apache server) respectively. These development tools are most recent
and popular technologies to develop web based systems and design databases. As a result
this system is technically feasible. The use of IT expert computer, internet, desktop, the
use of customer.
Legal feasibility determines whether the proposed system conflicts with the legal
requirement or not. A project may face legal issues after completion if this factor
is not considered at the first stage .As a result, our system is legal and doesn’t
conflict with the law of the country; it works based on the rule and regulation of
the Ethiopian constitution.
CHAPTER TWO
2.1 EXISTING SYSTEM
Existing system Description
Introduction
This chapter produces a broad outline of the proposed system that identifies the function
to be performed and the technical aspect that the system must fulfill and briefly describes
the existing system functionality, problem of the existing system. It also deals the
functional and non- functional requirements of the proposed system.
It is necessary to know the existing system of a given organization to develop a better system.
The existing system of WSU-DTC TPEM follows working manual system; this type of system is
very tedious or bulky for each Teacher. Each and every employee has its own individual
evaluation criteria within their department which is give or prepared by their supervisor. The
target area of this web based Teacher performance management system currently performs
different activities including calculating the evaluation result, adding evaluation criteria, update
evaluation criteria, set examinee/er (examinee and examiner) and update examinee/er (examinee
and examiner) and then like. In addition to the above explanation the existing system is not
secured since; it is manual based and the documents which stored in each individual department
can be easily steal by someone and throwaway the paper. so this manual system is not reliable in
case of such problems.
2.1.1 BUSINESS RULE
A business rule is effectively an operating principle or polices that we try to
specify for both the traditional existing system and the new system must satisfy.
It is a principle or a policy in which the proposed system operates accordingly.
It deals with access control issues. It often pertains to access control issues,
operating policies and principles of the organization.
The existing system includes the following operating principles or rules:
BR1. Colleague & Head of department should be participate in evaluation
BR2.Teacher evaluated in semester
BR3. Criteria preparation
The main business rules or principles of the proposed system are: -
BR1. . .Teacher evaluated in a semester.
BR2.Colleague & Head of department should be participate in evaluation
BR3. Criteria preparation
BR5. Only authorized user should evaluate
BR6. The Teacher must be evaluated only once by giving take care b/c system doesn’t
allow after evaluation