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Module4 Working Capital Management
Module4 Working Capital Management
I. Working Capital
✓ Definition
Working Capital Management – refers to the administration and control of current assets and current
liabilities to maximize the firm’s value by achieving a balance between profitability and risk
Working Capital – technically, it pertains to current assets. Although in some literature it refers to current
assets net of current liabilities.
Net working capital – pertains to current assets minus of current liabilities.
✓ Concept of float
• Float – the difference between the bank’s balance for a firm’s account and the balance that the firm shows
on its own books due to timing.
– time between when one party mails a payment and the other party has the funds available for use.
• Effective cash management involves extending the float for disbursements and shortening the float for
cash receipts.
➢ Types of float as to disbursement or collection
a. Disbursement float –is generated when a firm writes a check, causing a decrease in the firm’s book
balance but to change in its available balance.
Collection float – is created when a firm receives a check, causing an increase in the firm’s book
balance but no change in its available balance.
2) Cash or sales discount. Giving a discount if the invoice is paid before the due date to encourage prompt
payment of customers.
3) Electronic data interchange (EDI) is the process of computers from two different companies
communicating directly for common transactions. This electronic communication usually takes place
between a supplier and purchaser.
4) Electronic funds transfer (EFT). EFT involves payment made by bank transfer from one company’s
checking account to another company’s checking account. Electronic funds transfer is particularly
useful when the buyer and seller are not geographically close to each other and mailed payments
would require several days to be received.
5) Credit cards. The advantage of credit cards to the merchant is that the funds are immediately available.
The responsibility for collection has been transferred to the credit card issuing bank in exchange for
the fee the issuing bank receives.
6) Lockbox. In a lockbox system, customer payments are sent to a post office box that is maintained by a
bank. Bank personnel retrieve the payments and deposit them into the firm’s bank account. This
technique has the following advantages: (a) Increases the internal control over cash because firm
personnel do not have access to cash receipts. (b) Provides for more timely deposit of receipts which
reduces the need for cash for contingencies. The system is cost effective if the interest costs saved due
to obtaining more timely deposits is sufficient to cover the net increase in costs of cash receipt
processing.
Net benefit/(net cost) = Savings from timely deposit – Net cost of the lockbox
Where:
Savings from timely deposit = Ave. daily collection x No. of float days reduced x Interest rate
Net cost of the lockbox = Bank service charge – Avoidable internal processing cost
PRACTICE PROBLEM. Assume that a firm is evaluating whether to establish a lockbox system. The
following information is available to make the decision: The bank will charge P25,000 per year for the
process and the firm will save approximately P8,000 in internal processing costs. The float for cash
receipts will be reduced by an estimated two days. Therefore, the firm will receive use of the cash
receipts on the average two days earlier. Average daily cash receipts are equal to P300,000 and short-
term interest costs are 4%. Should the firm establish the lockbox system? (Please solve the problem)
a) Savings from timely deposit = ______________________
b) Net cost of the lockbox = ______________________
c) Net benefit or net cost = _______________________
d) Established a lockbox (Yes or No)?
7) Concentration Banking. Using this technique, customers in an area make payments to a local branch
office rather than firm headquarters. The local branch makes deposits in an account at a local bank.
Then, surplus funds are periodically transferred to the firm’s primary bank. Since these offices and
banks are closer to customers, the firm gets the use of the funds more quickly. The float related to
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cash receipts is shortened. However, transferring funds between accounts can be costly. Computation
of net benefit or net cost from concentration banking is similar to that of the lockbox system.
PRACTICE PROBLEM. Assume that a firm is considering establishing a concentration banking system
and has the following information to make the decision: The concentration banking arrangement will
allow access to the firm’s average P100,000 daily cash receipts from customers two days faster. Bank
maintenance and transfer fees are estimated at P4,000 per year. The firm’s short-term borrowing cost
is 3.5%. Should the firm establish the concentration banking system? (Please solve the problem)
a) Savings from timely deposit = ______________________
b) Net cost of the concentration banking = ______________________
c) Net benefit or net cost = _______________________
d) Established a concentration banking system (Yes or No)?
• Pertinent Formulas
Particular Formula
360 days ÷ Inventory turnover
Days to sell inventory/ or
Days sales in inventory/ Average inventory ÷ Cost of goods sold per day
Inventory conversion period or
(Average inventory ÷ Cost of goods sold) x 360 days
360 days ÷ Receivable turnover
Days sales outstanding/ or
Days sales in receivables/ Average accounts receivables ÷ Credit sales per day
Receivables collection period or
(Average accounts receivables ÷ Credit sales) x 360 days
360 days (or 365 days) ÷ payable turnover
Days payable outstanding/ or
Days purchases in payables/ Average accounts payable ÷ Credit purchases per day
Payables deferral period or
(Average accounts payable ÷ Credit purchases) x 360 days
Operating cycle Days to sell inventory + Days sales in receivables
Cash conversion cycle Operating cycle – Days payable outstanding
• PRACTICE PROBLEM. Assume the following information for Hyper Save Gold Market (in Philippine Pesos):
Average inventory 4 million Cost of sales 40 million
Average accounts receivables 5 million Credit sales 60 million
Average accounts payable 2.5 million Credit purchases 30 million
Requirements:
a) Inventory conversion period
b) Receivables collection period
c) Payables deferral period
d) Operating cycle
e) Cash conversion cycle
f) Is the cash conversion cycle favorable or unfavorable?
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𝟐𝐃𝐓
C* = √ 𝐨
𝐢
Where: C* = Optimal cash balance
D = Annual demand for cash
T = Fixed transaction cost or conversion cost (cost of converting marketable securities)
i = Interest rate on marketable securities (opportunity cost of holding cash rather than
investing in marketable securities
Average cash balance = Optimal cash balance ÷ 2
No of conversion (transactions) per year = D ÷ C*
Total opportunity cost = Ave cash balance x i
Total conversion (transaction) cost = No. of conversion x T
• PRACTICE PROBLEM. You estimate a cash need for P4 million over a one-month period where the cash
account is expected to be disbursed at a constant rate. The opportunity interest rate is 6 percent per
annum which is equal to the interest rate on marketable securities. The transaction cost each time you
borrow or withdraw from a money market fund P100.
Requirement
a) Optimal cash balance
b) Average cash balance
c) Number of conversion (transaction)
d) Total opportunity cost
e) Total transaction cost (conversion cost)
✓ PRACTICE PROBLEM. Identify the types of marketable securities. Choose from the word box given hereafter.
Type Description
a) Short-term debt securities issued by the government. They do not have
stated interest rate but are sold by the government at a discounted amount
and redeemed at maturity at face or par value.
b) Long-term debt securities issued by the government. Similar to its short-
term counterparts, it is issued by the Philippine Government through the
Bureau of the Treasury.
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Type Description
c) Savings deposits with a bank that may not be withdrawn before their
maturity without a high penalty. Usually have a higher rate of interest
when compared with other savings instruments because they are for fixed,
usually long-term periods.
d) Unsecured short-term debt securities issued to the public by large
creditworthy corporations.
e) Drafts (or checks) drawn on a bank for payment when presented to the
bank. Generally arise from payments for goods by corporations in foreign
countries. Because the bank is writing and guaranteeing the check, the
check carries less risk than a corporate or personal check.
f) Similar to savings accounts, individual or business investors deposit idle
funds in the accounts and the funds are used to invest in higher-yielding
bank certificate of deposits (CDs), commercial papers, etc. They pay
higher interest rates than ordinary savings accounts but less than on
CDs.
g) Shares in a fund that purchases higher-yielding bank CDs, commercial
paper, and other large-denomination, higher-yielding securities. Each
investor owns a portion of the mutual fund. These allow many more
investors access to more of the money market instruments.
h) Sales of governmental securities by a dealer who also has agreed to
repurchase them at a specific time in the future at a specific price.
Word Bank
Banker acceptance Money market mutual funds
Certificate of deposits Mortgage-backed securities
Commercial papers Repurchase agreements
Corporate bonds Treasury bills
Money market accounts Treasury notes
✓ PRACTICE PROBLEM. Assume a 90-day T-bill with a face value of P10,000. The bill is sold at a discount for
P9,800. During the 90 days that the T-bill is outstanding. After 90 days the buyer will receive P10,000.
Compute the effective interest rate of the T-bill.
a) Discount =
b) Effective rate =
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b. Receivable turnover (Refer financial ratios for formula)
c. Average collection period/Days sales outstanding (Refer to conversion cycle for formula)
d. Aging of accounts
V. Inventory Management
✓ Inventory management formulation and administration of plans and policies to efficiently and satisfactorily
meet production and merchandising requirements and minimize costs relative to inventories.
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𝟐𝐃𝐎
EOQ = √ 𝐨
𝐂
Where:
D = Annual demand in units of inventory
O = Fixed cost per order
C = Carrying cost per unit
o Illustration. Assume that Medina Co. makes footballs and is trying to determine the quantity of
leather it should order every time an order is placed. The relevant information is as follows:
- Over the course of a year 12,000 square meters of leather will be needed,
- Cost of carrying and storing is P3 per square meter of leather and
- Cost of placing an order is P450 per order.
2) Reorder Point (ROP) – Answers the question: When should the units be ordered?
– Level of inventory which triggers an action to replenish that inventory stock.
– It is a minimum amount of an item which a firm holds in stock.
– When stock falls to this amount, the item must be reordered.
Lead time – Period of time from placing an order up to the time of receiving the order.
• Formulas for reorder point
ROP = Normal lead time usage + safety stocks (if any)
Normal lead time usage = Normal lead time x average daily usage
Safety stocks = (maximum lead time – normal lead time) x average daily usage
• Illustration. Assume that the average lead time is 10 days and the average daily usage of widgets
is 20. The company has determined that safety stock should be 100 units. The reorder point will
be when inventory on hand gets down to 300 units, as follows:
✓ PRACTICE PROBLEM.
1) XYZ Co. requires 54,000 units of material Z for its annual production of its signature product. The
cost to place an order of the material Z is P50 per order and the holding cost to carry material Z in
inventory is P0.50 per unit. Determine the following:
a) How many units should XYZ place each time it makes an order of material Z? (EOQ)
b) No. of times XYZ Co. will place an order for material Z per year
c) Average inventory
d) Total ordering cost
e) Total carrying cost
2) A company needs 72,000 units of raw materials for one year. The raw materials is used evenly
throughout the year. The average purchase lead time of a firm is 7 working days. Maximum lead time
is 10 working days. Use 360 days calendar year. Determine the following:
a) Normal lead time usage
b) Safety stocks
c) What level of raw materials would necessitate ordering from the vendor to prevent stock outs?
(Reorder point)
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Inventory System Description
a) A “demand pull” system in which each component of a finished good is
produced when needed by the next production stage. Timing the purchase
of raw materials (or finished goods, for a reseller) so that the items ordered
will be delivered just as needed. Cost accounting system employed by JIT
system is called backflush costing. The primary benefit of JIT is reduction of
inventories, ideally to zero.
b) Computerized system that manufactures finished goods based on demand
forecasts. A master production schedule is developed that specifies the
quantity and timing of production of goods, taking into account the lead
time required to purchase materials and to manufacture the various
components of finished products.
c) Developed as an extension of MRP and it features an automated closed loop
system. That is, production planning drives the master schedule which
drives the materials plans which is input to the capacity plan. It uses
technology to integrate the functional areas of a manufacturing company.
d) An operational strategy focused on achieving the shortest possible cycle
time by eliminating waste.
e) Tracks the accumulation of costs that occur starting with the research and
development for a product and ending with the time at which sales and
customer support are withdrawn
f) The use of computers to plan, implement and control production.
g) A highly automated and integrated production process that is controlled by
computers.
h) A series of computer-controlled manufacturing processes that can be easily
changed to make a variety of products.
i) Enterprise-wide computerized information systems that integrate all
functional areas within an organization. By sharing information from a
common database, marketing, purchasing, production, distribution, and
customer relations management can be effectively coordinated.
Word Bank
Computer-Aided Manufacturing (CAM) Lean manufacturing
Computer-Integrated Manufacturing (CIM) Materials Requirements Planning (MRP)
Enterprise Resource Planning (ERP) System Materials Requirements Planning II (MRP II)
Flexible manufacturing system (FMS) Product life cycle costing
Just-in-time system (JIT)
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C. Commercial paper – A form of unsecured promissory note issued by large, creditworthy firms. It is sold
primarily to other firms, insurance companies, pension funds, banks, and mutual funds. Commercial paper
typically has maturity dates that vary from one day to nine months.
E. Inventory financing
a) Blanket Inventory Lien – This is simply a legal document that establishes the inventory as collateral for
the loan. No physical control over inventory is involved.
b) Trust Receipt – An instrument that acknowledges that the borrower holds the inventory and that
proceeds from sale will be put in trust for the lender. Each item is tagged and controlled by serial
number. When the inventory is sold, the funds are transferred to the lender and the trust receipt is
cancelled. This form of financing is also referred to as floor planning and is widely used for automobile
and industrial equipment dealers.
c) Warehousing – This is the most secure form of inventory financing. The inventory is stored in a public
warehouse or under the control of public warehouse personnel. The goods can only be removed with
the lender’s permission.
• PRACTICE PROBLEM.
a) The Chesken Corporation needs to raise P1,000,000 for 1 year to supply working capital to a new
store. Chesken buys from its suppliers on terms of 3/10, net 60, and it currently pays on the 10th
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day and takes discounts. However, it could forgo the discounts, pay on the 60th day. What is the
nominal cost of foregoing the discount?
b) A P10,000 bank loan with 8% discounted interest, principal and interest due in one year. The
interest will be deducted from the principal and when the loan matures in one year, the borrower
repays P10,000 total loan. What is the effective rate of the bank loan?
c) A P60,000 bank loan charges 12% interest plus bank service fee equals to 1% of the loan. The loan
in payable in nine months and require a compensating balance equal to 10% of the loan. Interest
on saving of 1% will be applied on the restricted compensating balance. What is the effective rate
of the bank loan?
References
CPA Review School of the Philippines. (n.d.). Management Advisory Services: Working Capital Management and
Financial Statement Analysis.
Hock, B., & Roden, L. (2014). CMA Preparatory Program Part 2 Volume 1: Financial Decision Making (6th ed.). Hock
International, LLC.
Oneclass.com. (n.d.).
Whittington, R. O. (2013). CPA Exam Review: Business Environment and Concepts. John Wiley& Sons, Inc.
- End of lecture.
“Do not be anxious about anything, but in every situation, by prayer and petition, with thanksgiving, present your
requests to God.” Philippians 4:6
“Pray, hope, and don't worry. Worry is useless. God is merciful and will hear your prayer.” St. Padre Pio
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