PURCHASE ORDER CREATION FOR ASSET

Step 1: Log in to SAP

1. Open SAP GUI: Launch your SAP GUI application.

2. Enter Credentials: Log in with your username and password.

Step 2: Access the Purchase Order Screen

1. Navigate to Transaction Code: In the command field, enter ME21N and press Enter.
2. Open Create Purchase Order Screen: The Create Purchase Order screen will appear.

Step 3: Enter Purchase Order Header Details

1. Document Type: Select the appropriate document type for the PO (ZSAP, ZSAS, ZSAA,
ZSAI).
2. Vendor: Enter the vendor number. You can search for vendors by clicking the search
button (F4 help).
3. Organization Data:
o Purchasing Organization: Enter the purchasing organization code.
o Purchasing Group: Enter the purchasing group code.
o Company Code: Enter the company code.
Step 4: Enter Item Details

1. Item Overview Section:

o Material: Enter the material number if you are ordering a known material. You
can search for materials by clicking the search button.
o Account assignment category : input acct. assignment cat. as A
o Quantity: Specify the quantity required.
o Unit of Measure: Ensure the correct unit of measure is selected.
o Delivery Date: Specify the required delivery date.
o Plant: Enter the plant code where the material is needed.

2. Account assignment category :

o Asset: Enter Asset code.
o Currency: Ensure the correct currency is specified.
o Conditions: Enter any additional conditions (e.g., discounts, surcharges).
Step 5: Review and Save the Purchase Order

Check for Errors: Click the Check button ( ) to validate the PO for any errors or missing
information.

1. Save: If everything is correct, click the Save button ( ). A PO number will be

generated and displayed in the status bar.
2. PO NO. Generated: The generated PO.NO. will be displayed in the status bar as