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Step-by-Step Guide to Creating a Service Purchase Order in

SAP MM
Prerequisites

 SAP MM module access

 Necessary permissions to create a service PO

Steps to Create a Service Purchase Order

Step 1: Log into SAP

Open the SAP GUI.

1. Enter your SAP user ID and password.

2. Click on the "Log On" button.

Step 2: Access the Service Purchase Order Creation Screen

1. Use the transaction code ME21N and press Enter.

Step 3: Enter Purchase Order Header Data

1. Vendor: Enter the vendor number from whom the services are to be procured.
2. Purchasing Organization: Enter the purchasing organization code.
3. Purchasing Group: Enter the purchasing group code.
4. Company code: Enter the Company code

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Step 4: Enter Item Overview Data

1. Item Category: Set the item category to 'D' (Service).

2. Account Assignment Category: Enter the appropriate account assignment category
(e.g., K for cost center).
3. Short Text: Provide a brief description of the service.
4. Quantity: Enter the quantity, typically '1' for a service PO.
5. UOM: Enter the unit of measurement for a service PO.
6. Delivery Date: Enter the expected service completion date.
7. Net Price: Enter the total price for the service.
8. Material Group: Enter the Material Group for the service.
9. Plant: Enter the PLant.

Step 5: Enter Item Details for Services

1. Double-click on the item line to open the detailed view.

2. Navigate to the "Services" tab.
3. Click on the "Service" button to enter detailed service specifications.
4. Service Number: Enter the service number if available.
5. Short Text: Describe the service to be performed.
6. Quantity: Enter the quantity of the service.
7. Gross Price: Enter the price per unit of service.
8. Repeat steps 4-7 for additional services if needed.

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Note: price will be calculated which is mentioned in service tab.

Step 6: Enter Account Assignment Data

1. Go to the "Account Assignment" tab.

2. Cost Center: Enter the cost center where the service costs will be allocated.
3. GL Account: Enter the appropriate General Ledger account for the service expense.
4. Fill in any other required fields based on the account assignment category.

Step 7: Review and Complete the Purchase Order

1. Check for any error messages or warnings at the bottom of the screen.

2. Use the Check button " " to verify the information entered.

3. Once verified, click the Save button “ ”to create the Purchase Order.

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Step 8: Output the Purchase Order

1. After saving, the system will generate a unique Purchase Order number.

2. You can print or email the PO to the vendor as needed using the output functions in SAP.

Note :

After PO creation, Go to ME29N and release the PO for further processing.