Vacation Online Test 1 - Part 1

INFORMATION AND COMMUNICATION TECHNOLOGY (E-ICT) - 2&1

Form: 1 Date: 14-04-2024

Name:.................................................................................................... Class: ...............
NOTE: Print everything out before you answer. You are bringing the hardcopy to class when school
resumes.
Read the following passage carefully and answer, as far as possible, the questions which follow.

PERSPECTIVES ON INFORMATION SYSTEMS

So far we have used information systems and technologies informally without defining the terms.
Information technology (IT) consists of all the hardware and software that a firm needs to use in order to
achieve its business objectives. This includes not only computer machines, storage devices, and handheld
mobile devices, but also software, such as the Windows or Linux operating systems, the Microsoft Office
desktop productivity suite, and the many thousands of computer programs that can be found in a typical
large firm.
“Information systems” are more complex and can be best be understood by looking at them from both a
technology and a business perspective.
WHAT IS AN INFORMATION SYSTEM?
An information system can be defined technically as a set of interrelated components that collect (or
retrieve), process, store, and distribute information to support decision making and control in an
organization.
In addition to supporting decision making, coordination, and control, information systems may also help
managers and workers analyze problems, visualize complex subjects, and create new products.
Information systems contain information about significant people, places, and things within the
organization or in the environment surrounding it. By information we mean data that have been shaped
into a form that is meaningful and useful to human beings.
Data, in contrast, are streams of raw facts representing events occurring in organizations or the physical
environment before they have been organized and arranged into a form that people can understand and
use. A brief example contrasting information and data may prove useful. Supermarket checkout counters
scan millions of pieces of data from bar codes, which describe each product. Such pieces of data can be
totalled and analyzed to provide meaningful information, such as the total number of bottles of dish
detergent sold at a particular store, which brands of dish detergent were selling the most rapidly at that
store or sales territory, or the total amount spent on that brand of dish detergent at that store or sales
region.
Three activities in an information system produce the information that organizations need to make
decisions, control operations, analyze problems, and create new products or services. These activities are
input, processing, and output. Input captures or collects raw data from within the organization or from
its external environment.

Processing converts this raw input into a meaningful form. Output transfers the processed information to
the people who will use it or to the activities for which it will be used. Information systems also require
feedback, which is output that is returned to appropriate members of the organization to help them
evaluate or correct the input stage.

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Functions of an Information System

An information system contains information about an organization and its surrounding environment.
Three basic activities—input, processing, and output—produce the information organizations need.
Feedback is output returned to appropriate people or activities in the organization to evaluate and refine
the input. Environmental actors, such as customers, suppliers, competitors, stockholders, and regulatory
agencies, interact with the organization and its information systems.

Although computer-based information systems use computer technology to process raw data into
meaningful information, there is a sharp distinction between a computer and a computer program on the
one hand, and an information system on the other.
Electronic computers and related software programs are the technical foundation, the tools and materials,
of modern information systems. Computers provide the equipment for storing and processing information.
Computer programs, or software, are sets of operating instructions that direct and control computer
processing. Knowing how computers and computer programs work is important in designing solutions to
organizational problems, but computers are only part of an information system.

A house is an appropriate likeness. Houses are built with hammers, nails, and wood, but these do not
make a house. The architecture, design, setting, landscaping, and all of the decisions that lead to the
creation of these features are part of the house and are crucial for solving the problem of putting a roof
over one’s head. Computers and programs are the hammers, nails, and lumber of computer-based
information systems, but alone they cannot produce the information a particular organization needs.

To understand information systems

An information system contains information about an organization and its surrounding environment.
Three basic activities—input, processing, and output—produce the information organizations need.
Feedback is output returned to appropriate people or activities in the organization to evaluate and refine
the input. Environmental actors, such as customers, suppliers, competitors, stockholders, and regulatory
agencies, interact with the organization and its information systems.

Answer all the questions in the spaces provided o this question paper. At the end of the examination,
you should submit the entire question paper booklet to the invigilator.

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 TOPIC: INFORMATION SYSTEMS
Form: 1 Subject: Elective – ICT Date: 14-04-2024
Name:.................................................................................................... Class: ...............
All questions carry equal marks
Send the solution to rapperpat@yahoo.com.
Deadline for submission online: Wednesday, 17 -04-2024. Time: 11:59pm

1. What is Information Technology (IT)? [2 Marks]

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2. What is an Information System? [2 Marks]

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3. Differentiate between information and data as used in information systems. [4 Marks]

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4. State and explain the activities needed to produce information in an information system. [2 Marks]
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5. What is feedback in information system? [2 Marks]

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6. Distinguish between a computer and a computer program. [2 Marks]

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7. List any 3 environmental actors. [3 Marks]

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8. State any 3 ways in which an information system provides support to an organization. [3 Marks]
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9. With the help of a diagram show how data is processed into useful information in Information
Systems. [2 Marks]
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10. Explain the following terms as used in Information Systems. [3 Marks]

(i) Input: ...................................................................................................................................
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(ii) Processing: ..........................................................................................................................
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(iii) Output: ................................................................................................................................
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END OF ESSAY TEST

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 OBJECTIVE TEST
Answer all the questions
PAPER 1 [45 Marks]

1. The act of converting raw input into a

9. When a computer is using a particular
meaningful form is termed as ...............
program, it is said to be
2. Output that is returned to appropriate A. Installing
B. Preparing
member of an organisation to help them
C. Running
evaluate or correct the input stage is D. Copying
known as ...........................................
10. The on-screen work area that has a
3. The following are components of graphical user interface is called
Information Systems except A. Desktop
(a) Hardware B. Windows
(b) Software C. Taskbar
(c) Data D. Menu
(d) Input 11. Recycle bin is a
A. Folder on desktop
4. Information Systems, support an B. File on desktop
organisation’s business operation , C. Folder in my computer
management decision making and strategic D. File in my computer
competitive advantage such is called ........
(a) Business process reengineering 12. Computers give out information which in
(b) Executive support system computer terminology is termed
(c) Decision support system A. Input
B. Output
(d) Roles of information systems
C. Processing
5. Organisation’s with Information Systems D. Soft copy
with its surrounding need three basic
activities except ................................ 13. The software that is installed in computers
(a) Input to protect them from viral infection is
(b) Processing referred to as
(c) Output A. Virus
B. Antivirus
(d) Storage
C. Antibiotic
6. A desktop monitor that uses a liquid crystal D. File protector
display to produce image is
A. LCD monitor 14. The computer keyboard keys A, S, D, F,G,
B. Head-mounted display H, J, K, and L are referred to as
C. CRT monitor
A. Typing keys
D. Monitor
B. Home row keys
7. Information on an electronic display device C. Nine finger keys
is referred to as D. Standard keys
A. Soft copy
15. In a spreadsheet program, related
B. Hard copy
C. Print copy worksheets and documents are referred to as
D. Photocopy A. Workbook
B. Column
8. A collection of eight bits is called C. Cell
A. Byte D. Formula
B. Word
C. Record
D. File
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 23. Anything that serves as a source of danger
16. Operating System does the following except
to the health of those exposed to it is termed
A. Controls hardware resources
B. Provides a user interface health
C. Provides the environment to run A. Infection
applications B. Device
D. Provides formatting and editing. C. Hazard
D. Disease
17. A type of system software that assists users
with maintaining the operation of the 24. Which of the following is a good practice in
computer, its devices, or its software is ICT environment?
called A. Receiving calls when charging the
A. Windows program phone
B. Virus program B. Overloading sockets
C. Utility program C. Screen filters for computer monitors
D. Paint program D. Getting closer to televisions when
watching programs
18. The following are devices which display
processed data except
25. To prevent infection by a computer virus,
A. Monitor
B. Photocopier A. Avoid visiting medical websites
C. Printer B. Use antivirus software
D. Scanner C. Do not upgrade the operating system
D. Do not start the computer when it is
19. A duplicate of a file or program or a raining
separate storage medium that can be used in 26. The topmost bar on a word processing
case the original is lost, damaged or application window is called
destroyed in called A. Taskbar
A. Photocopy B. Title bar
B. Photostat C. Status bar
C. Reproduction D. Menu bar
D. Backup
27. The software used to search for specific
20. The process of bringing a computer into topics, indexes and information on the
operation is called internet is called
A. Booting A. Internet explorer
B. Copying B. Browser
C. Restart C. Search engine
D. Turn off D. Network
21. A collection of pictures in the computer 28. The device used to transform digital signals
grouped into various types such as art, to analog signals and vice versa on a
sports, and seasons is referred to as
network is
A. Clip art
A. Telephone
B. Word art
B. Modem
C. Word wrap C. Hub
D. Default D. Digital box
22. Removing a program properly from a 29. The first page that is displayed on a website
computer requires is called
A. Deleting A. Beginning page
B. Cutting B. Thumb page
C. Disabling C. Home page
D. Uninstalling D. Greeting page

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 A. Bold
30. One billion bytes is approximately one B. Underline
A. Kilobyte C. Megabyte C. Save
B. Terabyte D. Gigabyte D. Font
31. Computer users make selections from menu 39. The printed form of output is referred to as
using A. Hard copy
A. Commands C. Options B. Soft copy
B. Bars D. Tabs C. Tangible copy
D. Intangible copy
32. Which of the following is true about ICT
40. The act of transmitting data from a remote
tools? computer on the internet or other network to
A. They make learning easy one’s one computer is called
B. They make learning difficult A. Downloading
C. Students do not learn at their own B. Uploading
pace C. Wrapping
D. Used for searching for information D. Browsing
on few topics
41. Which of the following is an example of a
33. Which part of the computer mouse button is
search engine?
used to select an object on-screen?
A. Left button A. Google
B. Right button B. Kaspersky
C. Scroll ball C. Avira
D. Scroll button D. Norton

34. Pressing and releasing the primary mouse 42. A teacher using the internet can send an
button is referred to as electronic mail to students if he/she has a/an
A. Double-clicking A. Website
B. Right-clicking B. Computer
C. Left-clicking C. Email address
D. Dragging D. Modem

35. The Save As command is found on the 43. Two or more cells selected in a spreadsheet
is known as
A. Edit menu
A. Cell reference
B. File menu
B. Values
C. Format menu
C. Range
D. View menu
D. Name box
36. Making changes and corrections of 44. The horizontal and vertical lines on a
grammatical errors to the existing document worksheet are called
is referred to as A. Cells
A. Correction B. Sheets
B. Deleting C. Gridlines
C. Editing
D. Scrollbars
D. Formatting
45. A single box that shows the intersection of a
37. To right align text in a word processing
column and a row in an opened spreadsheet
application use the keyboard keys
program is called
A. Ctrl + R C. Ctrl + L
A. Text
B. Ctrl + E D. Ctrl + U
B. Cell
38. The formatting toolbar in a word processing C. Column
application contains the following buttons D. Range
except

END OF PAPER
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