This handout contains basic techniques in

Ms word meant to make the learner

familiarize with the practical experience of
the unit

Ms Word Practical Handout

Version One
[Document subtitle]

Arman Issar
 MS WORD-PRACTICAL CLASS

To open a word document.

Click on the start button

Select the Icon Word

Select blank document

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 Blank word document will open as screenshot below;
Tool bar

Task Bar

To Creation of a word document

Postion the cusor at the left side of the margin of the page.
Postion your two hands on the key-board
Type the below text by pressing letters on the keyboard
Use the backspace tap to erase any text/letter you have typed by mistake

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Introduction
Performance management is a systematic analysis and measurement of worker performance
(including communication of that assessment to the individual) that we use to improve performance
over time. Performance appraisal, on the other hand, is the ongoing process of evaluating employee
performance. Performance appraisals are reviews of employee performance over time, so appraisal is
just one piece of performance management. When conducting appraisals, we evaluate; traits,
behaviors and results, the trio aforementioned will offer guidance in choosing the appropriate
appraisal method.
Traits; identify the physical or psychological characteristics of a person. We can evaluate the traits of
an individual during the performance appraisal process. Certainly, there’s some evidence that
particular types of traits are valuable in jobs that require management and leadership skills.
Characteristics such as inquisitiveness, conscientiousness, and general cognitive ability have been
shown to have a reasonable “link” to job performance. Many traits that most of us would be likely
to focus on, such as physical attractiveness, height, extroversion, and others, actually have been
shown to have very little bearing on job performance. If we’re going to use traits in performance
evaluation, we must ensure that we focus on traits that have a direct relationship to the essential
functions of the job being done and they have to be accurate measures.
Behaviors; they simply the actions taken by individuals, the things that they do and say. Behavioral
appraisals measure what individuals do at work, not their personal characteristics. As a general rule,
behaviors are a much better option to use in an appraisal than traits. While an individual supervisor
or manager may make a mistake in judgment of the traits of an employee, physical actions or
behaviors can be directly observed, and as a result they are more likely to be a valid assessment of
the individual’s performance.
Results; they simply a measure of the goals achieved through a work process. Using results as an
evaluation measure provides management of the organization with an assessment of the goals that
were achieved in a particular job over time. However, results could be affected by many other factors
besides the individual. For example, the goals could be set too low and be easy to achieve, or too
high and be impossible to achieve. Even though this is true, the measurement of results is the final
organizational measure of success. The results produced through organizational processes provide
the company with its return on investment in this case its investment in the people in the
organization. So, organizations really like to measure results. Results-based evaluations, like behavior,
are also typically very acceptable to both the employee and the manager. Employees readily accept
results-based appraisals because they feel that such measures are one of the fairest methods of
analyzing their performance. After all, results are the most concrete form of evaluation that can be
performed. Either the result was achieved, or it wasn’t. We can also defend this type of appraisal
much easier than the other two options in court, if necessary.
To save the document in different drives:
Click on file on the tool bar

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 Click Save as

Click browse

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Click desktop

Type file name Performance Management

Click on save ( the file/document will be saved on the desktop)

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 FORMATTING TECHNIQUES

To insert numbers in a word document.

Click on insert on the quick access tool bar
Under Header & Footer sub menu click on page number
In the drop-down array menu you can select any position you need (for the sake of
demonstration select bottom of page-plain number 2)

Page numbers will be inserted at the bottom of all pages in the middle.

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To insert bullets/numbers in your text/document
Select the text you want to insert the numbers/bullets

Click on home on your quick access tool bar

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Under the paragraph submenu select the first option for bullets and second option for
numbers.

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To change the you text font
Select the entire text (Ctrl + A)
Click on Home in your quick access tool bar
Under the font group click on mini-arrow to select your prefered font
Click on the size mini-arrow and select your prefered font size

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To insert tables
Click on insert on your quick access tool bar
Click on table
Click on insert table
Specify the number of rows and columns you want in the table
Click ok to insert your table

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To bold texts in a document;
➢ Select the text you want to bold
➢ Select Home on the quick access bar
➢ Click on B and the Font group
Or
➢ Select the text you want to bold
➢ Press CTRL+B on the keyboard

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To italicize you text
Select the text you want to italicize
Click on Home in the quick access tool bar
Under the font group click on I
Or
Select the text you want to italicize
On the key board press CTRL+I

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To Underline text in your document;
➢ Select the text you want to underline
➢ Click on Home on your quick access tool bar
➢ Select U
Or
Select the text you want to underline
Press CTRL + U on the keyboard.

To Insert Subscripts & Superscripts;

Select the text you want to make the script
Click on Home on your quick access tool bar
Under the font group select X2 for subscript & X2 for superscript
To add headers & footers
Click on insert menu on your quick access toolbar
Under the header & footer group select header
Under the header & footer group select footer
Type header text & footer text then save.

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To Insert a cover page in your document
Click on insert in your quick access tool bar
Under the pages group select cover page (this will display an array of formats)
Select Austin of demonstration purposes
Fill in your prefered text and save.

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Study Questions;
Distinguish between the following terms;-
i. Formatting and Editing
ii. Subscript & Superscript
iii. Save and Save As
iv. Columns,Cells & Rows
List at least five font types found in Ms Word

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