7/10/23, 6:27 PM Campus Solutions Overview

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Search for: search This section provides an overview of the Campus Solutions applications.
Advanced Search Specifically, it provides overviews of:

PeopleSoft Campus Community.

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PeopleSoft Recruiting and Admissions.
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PeopleSoft Student Records.

Expand all sections PeopleSoft Academic Advisement.

PeopleSoft Financial Aid.
Related Pages
PeopleSoft Student Financials.

Campus Solutions Overview PeopleSoft Contributor Relations.

Campus Solutions Integrations
Implementation Prerequisites and
Dependencies
Campus Solutions Implementation
Additional Information for Getting Started
with Campus Solutions
Contact Us
PeopleSoft Campus Self Service.
PeopleSoft Campus Community
Campus Community enables you to maintain and manage a wide range
of basic information about people and organizations of interest to the
institution. Each application within Campus Solutions relies on this data
which includes an individual's or organization's name, address, and
system ID.

Campus Community provides the following functionality:

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Personal Information Management– This functionality enables you to
Please include release numbers for the create and maintain personal data to identify the individuals who
PeopleTools and applications that you are comprise the campus community, including names and addresses.
using.
You can also track personal attributes such as languages, ethnicity,
Follow Us and religious preferences, and health , identification, and
participation information. You also set FERPA control and manage
system IDs here.

Organization Data Management– This functionality enables you to

maintain data about the schools and other organizations important to
the institution, including addresses, contact names, and phone
numbers.
(USA) SEVIS (Student and Exchange Visitor Information System)
Visa Processing – This functionality enables you to create and
maintain foreign visas data about student (F/M) and exchange visitor
(J-1) visas and relevant dependent data.
This functionality includes the ability to submit required information to
the US Department of Homeland Security (DHS) and incorporate
updated information received from DHS.

The 3Cs– This functionality (communications, checklists, and

comments) enables you to create, track, and assign interactions with
prospects, applicants, students, alumni, donors, and external
organizations.
The 3Cs are shared across all of Campus Solutions; this is important
to consider when designing a 3C setup.
Communication Management– Enables you to manage the
institution's incoming and outgoing contacts with students,
prospects, recruits, staff, alumni, donors, and organizations.

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Checklist Management– Enables you to create lists to track

activities and dues dates, and identify their status at any time.
Comment Management– Enables you to enter notes in the
database about individuals, organizations, or events.

PeopleSoft Recruiting and Admissions

Recruiting and Admissions administers the institution's admission

process by managing recruiters and tracking prospects and applicants.
Admissions offices have the ability to empower prospective students
through the self-service applications offered with Recruiting and
Admissions includes automated processes such as application
evaluations, external test score loading, recruitment category
assignment, application loading from test score data, and academic
transcript loading using the PeopleSoft EDI Manager tool.
The system's integration with Campus Community, Student Records,
Student Financials, Financial Aid, and Academic Advisement reduces
repetitive entry and enhance ease of communication across the
institution's various departments. For example, when an applicant
matriculates, her record automatically appears in Student Records.
Recruiting and Admissions includes this functionality:

Comprehensive Recruiting Capabilities

After you create a record for a prospective student, you can store
extensive recruiting and education information. Communication,
checklist, and comment tools help you tailor contact to meet their
individual needs.
Capture information about prospective students by means of the new
request for information form or through data uploaded from search
and testing databases.

Maintain information about recruiters, including their role, the types of

students they work with, the regions they serve, and their special
interest areas.
Assign regions, categories, and recruiters to a group of prospects
based on a variety of selection criteria. For example,
bio/demographic data, address data such as state and postal code,
recruiting status, and recruiting center.
Organize prospective students and applicants by geographic region,
interests, extracurricular activities, their level of interest, and more.

Plan and coordinate recruitment events for different programs

targeting specific student populations.
Develop tailored communication plans based on prospect's or
applicant's individual characteristics.
Load and assign EPS™ (Enrollment Planning Service) market codes
to external organizations to help focus recruiting activities.

Collect and analyze data about recruiting activities such as college

fairs, open houses, recruiting trips, interviews, mailings, and
publications.
Flexible Application Processing
Tailor the recruiting and admissions system according to the institution's
unique requirements and practices. Recruiting and Admissions handles
both manual and background processing.

Maintain multiple applications for an individual applicant.

Tailor admission requirements and processing for each academic
program.
Enable applicants to track application status history through the web.
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Create admission rating schemes and criteria for automated

evaluations.
Load transcripts, tests, and applications from external agencies and
central application services.

Enable an applicant to accept or decline their admission as well as

pay their deposit fee online.
Update applicant status automatically based on a program's
individually defined criteria.
Automate evaluations and updates of admission decisions.

Set up expert data entry to ease data entry.

Admit students without going through the formal admissions process
with Quick Enroll/Admit.
Quickly delete a prospect or applicant record entered in error.

Recruiting and Admissions includes a variety of summary information

pages that provide easy access to data, enabling institutions to make
informed day-to-day admissions decisions.
Enrollment Management Features
Set enrollment management targets for specific groups you define by
academic institution, career, and term. You can further specify targets by
admit type, program status, academic program, gender, and ethnic
group. Recruiting and Admissions automatically calculates current
enrollment target results.

Design a three-level hierarchical structure of enrollment targets with

the ability to group and link the levels however you want.
Display enrollment target results at any time to track progress toward
institutional recruiting efforts.
View a list of people who meet the target selection criteria.

Create new targets by using the template feature to copy the details
you want from existing targets.
Generate enrollment management reports listing the target and
actual levels the institution has defined.
Measure the success of admissions decisions. For example, you can
look at how many enrolled students eventually graduate.

PeopleSoft Student Records

Student Records enables you to enter, track, and process all of the
academic information. PeopleSoft minimizes repetitive data entry while
enabling you to gain maximum control over the records—from the course
catalog and schedule of classes to student programs, plans, and
subplans.
After applicants are admitted and matriculate, Student Records moves
forward to activate, enroll, grade, evaluate, and graduate students. In
conjunction with the Academic Advisement processes, the Student
Records application tracks students through graduation.
The major features within Student Records are:

Course catalog.
Schedule of classes.
Repeat checking.

Instructor workload.
Enrollment.
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Transfer credit processing.

Attendance tracking.

Student grading.
Student data tracking.
Transcripts.

Academic statistics.
Enrollment verifications.
Graduation processing.

LMS (Learning Management Systems) integration.

PeopleSoft Academic Advisement

Academic Advisement is the application within Campus Solutions that is

used to track the requirements and policies that a student must satisfy to
graduate. As a student progresses toward graduation, Academic
Advisement analyzes those courses completed by the student—both
successfully and unsuccessfully—and ascertains what requirements are
still outstanding.
Using data from Student Records and requirements entered in Academic
Advisement, this application automatically tracks a student's degree
progress. After you enter requirements into the system, you can analyze
a student's data against the requirements to report degree progress. You
can also perform what-if scenarios for student to see what courses they
might need to complete for a particular major.

With this application, you can:

Set up and view academic course lists, requirements, and
requirement groups.
Share courses.

Modify existing requirements and make exceptions for a specific

student.
Generate advisement reports.

PeopleSoft Financial Aid

Financial Aid provides a powerful and flexible tool to manage the

operations of an institution's financial aid office. The system starts with
Federal and Institutional Aid applications and leads you through
automated need calculations, budgets, awards, disbursements, loan
processing, and tracking data. Support of Department of Education
regulations are incorporated into Financial Aid on a regular basis so that
the institution remains in compliance with Department of Education
regulations and has access to new federal aid initiatives. Financial Aid
helps you process and track loan applications under the federal Direct
Lending and Federal Family Educational Loan Program (FFELP), along
with state, university, and alternative loan programs more efficiently and
effectively.

With this application, you can:

Establish the general processing for your financial aid office,
including award cycles and terms, aid eligibility and packaging,
budgets, and application processing options.
Process multiple types of aid applications and assess student
eligibility.

Award, package, and disburse aid to students.

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Set up and administer CommonLine, Common Record CommonLine,

and Direct loan programs.
Manage Pell payments and Title IV funds.

Manage students' work study.

(CAN) Set up and process Canadian financial aid applications.
Manage the Fiscal Operation Report and Application to Participate
(FISAP).

PeopleSoft Student Financials

Student Financials is a tool for higher education institutions to manage

student receivables, billing, collections, and cashiering. Using Student
Financials, both staff and students can quickly find and use the financial
information they need to make critical decisions.
Student Financials receives information from virtually all areas of
Campus Solutions. With this application, you can:
Calculate fees and tuition.

Maintain customer account information.

Create bills.
Establish payment plans.

Refund tuition and fees.

Perform cashiering.
Process collections.

Interface with a general ledger system.

Set up and print tax forms.

PeopleSoft Contributor Relations

Contributor Relations is a comprehensive solution that helps contributor

relations professionals to optimize strategic planning and decision
making. The application integrates with other PeopleSoft applications
within Campus Solutions, Financials, and Human Resources to create an
enterprise-wide organizational solution.

Using Contributor Relations, you can implement strategic plans for the
handling of constituents, and manage complex campaign efforts,
multifaceted events, volunteer efforts, and membership drives using the
initiative management feature. Contributor Relations includes a
comprehensive gift processing feature that handles the entry of gift,
pledge, and membership transactions. This component includes
functionality for handling matching gifts, tribute and memorial gifts,
acknowledgements, and giving club membership.
Contributor Relations supports all major components of a philanthropic or
nonprofit organization in one application. Contributor Relations' eight
component functions are completely integrated, enabling efficient
workflow, effective data tracking and retrieval, sophisticated reporting
features, and cohesive common processes throughout the enterprise.
The eight component functions within Contributor Relations are:

Constituent Information
Gift and Pledge
Prospect Manager

Event Manager

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Volunteer Manager
Membership Manager

Planned Giving

PeopleSoft Campus Self Service

Campus Solutions offers Campus Self Service as a separately licensed

product. If you have licensed Campus Self Service, you can use the self-
service pages described in PeopleSoft Campus Self Service 9.0 product
documentation.
Self-service applications bring multiple transactions together into a single
unit. You can use self-service pages to provide system access to
students, applicants, alumni, faculty, visitors, and other users and allow
them to perform a variety of self-service transactions.

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