LETTER TEMPLATE

<Company Name>
<Address Line 1>
<Address Line 2>
<Address Line 3>

From
<Signatory Name> <DD/MM/YYYY>
<Signatory Designation>

To,
ALL EMPLOYEES

Sub: Reminder to apply for encashment of paid leave

Dear Employees,

As we come close to the end of the year, we would like to remind you to either apply for
<Annual/Privilege> leaves as per your eligibility or opt for encashment of the unavailed
<Annual/Privilege> leaves as per the guidelines provided in the Company Leave Policy.
The payment will be made along with payroll of <Month name>.

You also have the option to carry forward a maximum of <xxx> days to the next year
from the unavailed <Annual/Privilege> leaves.

Any request has to be approved by your Reporting Manager with reasons for applying
for encashment or to carry forward. A request form is attached for your perusal, which
needs to be forwarded to <HR email id> on or before < End Date> for further process.

Please refer to the Company Leave policy for any further clarifications.

Sincerely,
<Signatory Name>
<Signatory Designation>

Attachment: One request form

EMAIL TEMPLATE

Sub: Reminder to apply for encashment of paid leave

Dear Employees,

As we come close to the end of the year, we would like to remind you to either apply for
<Annual/Privilege> leaves as per your eligibility or opt for encashment of the unavailed
<Annual/Privilege> leaves as per the guidelines provided in the Company Leave Policy.
The payment will be made along with payroll of <Month name>.

You also have the option to carry forward a maximum of <xxx> days to the next year
from the unavailed <Annual/Privilege> leaves.

Any request has to be approved by your Reporting Manager with reasons for applying
for encashment or to carry forward. A request form is attached for your perusal, which
needs to be forwarded to <HR email id> on or before < End Date> for further process.

Please refer to the Company Leave policy for any further clarifications.

Sincerely,
<Signatory Name>
<Signatory Designation>

Attachment: One request form

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