Republic of the Philippines

Department of Education

November 26, 2020

REGION MEMORANDUM
AD No. 57, s. 2020

GUIDELINES ON THE APPLICATION OF PERMIT TO STUDY

1. This refers to the joint dialogue between DepEd-CHED SOCCSKSARGEN

Regional Offices and Southern Philippine Academy Inc. (SPA) with the commitment of
the latter to comply to the prescribed requirements of CHED Manual of Operations for
Private Higher Education Institutions (MORPHE) and CHED Memorandum Order No.
27, series of 2009, “Guidelines Implementing Section 24 of the MORPHE re:
Establishment of Extension Classes/Academic Programs.

2. Considering the welfare of the teaching and non-teaching personnel of this

region, all enrollees of the graduate programs being offered through the extension
classes in this region are hereby resolved in compliance with appropriate policies and
issuances.

3. As stipulated in DepEd Order No. 78, series 2011, entitled “Policy Guidelines on
Involvement of DepEd Officials and Personnel with Non-Accredited Higher Education
Programs and Institutions” all personnel of the department must abide to the following
provisions:
3.a All education personnel must refrain from enrolling in the Master’s and
Doctoral degree programs not recognized by the Commission;
3.b DepEd officials and personnel shall not assist those who are involved in
illegal operations of unrecognized Higher Education Institutions (HEIs);
and
3.c Public school facilities must not be used as venues for holding
unauthorized classes and other activities.

4. Likewise, in the exercise of prudence all teaching and non-teaching personnel are
advised to enroll in the graduate programs with appropriate permit to operate preferably
observing vertical articulation and alignment to their baccalaureate degrees or field of
specialization

5. It is reiterated that all teaching and non-teaching employees from the division
who shall pursue their graduate studies shall apply permit to study every semester to
be approved by the Schools Division Superintendent a month before the classes

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

commence. Moreover, applicants shall observe and adhere to the provisions

encompassing the process of securing the permit to study, as follows:

5.a Application or letter-requests should be accompanied by the draft filled-

up enrollment form for semester or summer term properly signed by the
Registrar or Dean of the College/University.

5.b Regardless of learning modality deliveries, teaching personnel are allowed

only nine (9) units during the regular semester. Full study load of nine (9)
units during Summer term shall be considered since there are no teaching
duties during Summer. However, school heads and non-teaching
employees must enroll nine (9) units only during the regular semester and
six (6) units during the Summer term to prepare for the opening of classes.

5.c Should a concerned personnel be scheduled for the Comprehensive

Examination the following semester, teaching and non-teaching staff who
intend to enroll the full study load of 12 units in a regular semester and
nine (9) units in a Summer term shall only be permitted.

5.d Part-time study employing all the modular, online or offline distance
learning shall only be pursued during Saturdays and Sundays or starting
6:00 pm during weekdays (Mondays-Fridays).

5.e Issuance of Permit to Study to pursue graduate studies in a duly

accredited college or higher education institution shall be provided per
semester for the period of two school years provided that such schooling
shall not affect the performance of the teacher or employee concerned.

5.f A Very Satisfactory Performance is needed during the time that the
teacher/employee is on part-time study. If in the event, he/she will be
rated Satisfactory or Unsatisfactory/Poor Performance during the first
year of the study, the permit shall be automatically revoked.

6. Attached are the required templates for the permit to study for reference.

7. The AO V and AO IV-Personnel shall review all applications to ascertain

conformity to the set requirements. The AO-IV Personnel shall maintain the list of all
approved applications including their status.

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

8. Other issuances inconsistent with this guideline is hereby rescinded.

9. For the information, wide dissemination, and compliance of all concerned.

ALLAN G. FARNAZO
Director IV

Enclosure: As stated
References: DO 78 s. 2011 and DO 65, 1985
Allotment: None
To be indicated in the PERPETUAL INDEX under the subject
GRADUATE STUDIES PERMIT

KHL/AD-P/ GUIDELINES ON THE APPLICATION OF PERMIT TO STUDY

012/November 26, 2020

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

Enclosure to Region Memorandum AD No. 57, s. 2020

PERMIT TO STUDY
Date:_______________

THE SCHOOLS DIVISION SUPERINTENDENT

_______________________________
_____________________________

Sir/Ma’am:

I have the honor to request PERMISSION TO STUDY in a private/public schools,

the subjects indicated below on Saturday during the ____ semester of the school year
_______ or during _______ at the ____________________________.

SUBJECT DESCRIPTION UNITS TIME/DAYS HOURS DAILY

I have earned _______ units so far towards graduation from

__________________________________.

_______________________________________
(Signature over Printed Name of Applicant)

1st Indorsement

_______________________________________
(School/ Functional Division)

Respectfully forwarded to the Schools Division Superintendent,

__________________________________________________, recommending approval of the
request of _______________________________________.

____________________________________________________________

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph
 Republic of the Philippines
Department of Education

School Head/Division Chief

2nd Indorsement
_____________________
(Date)

Respectfully returned to the __________________________, the approved request

of ________________________________________ that functional division/school, in
the basic communication subject to the provision of Circular No. 17, s. 1960.

_________________________________________
Schools Division Superintendent

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893
Website: depedroxii.org Email: region12@deped.gov.ph