SAUDI ARABIAN OIL COMPANY (Saudi Aramco) MIM NUMBER Approved

MARINE INSTRUCTION MANUAL 1200.000

ISSUE DATE REPLACES
ISSUING ORG. MARINE DEPARTMENT (30003062) 01/14/15 05/28/2013
SUBJECT: MARINE CONTRACTS APPROVAL PAGE NUMBER
PROCUREMENT/ADMINISTRATION BAG 27 of 42

8.2 Responsibility

8.2.1 Proponent:

The proponent Unit Head should review and approve the following prior to Contractor
invoice submittal through the Service Entry Sheet (SES) system.

a. Check for any possible deductions as per the Proponent review check list in
Attachment No. 9 and respective contract. The Foreman is to sign that check list as
part of the invoice required supporting documents.

b. Refer to Quarterly Inspection Reports and Weekly machinery status reports for any
possible deduction items.

c. Maintain a daily vessel crew/passenger manifest. Monthly charges should be reconciled

and verified against up-to-date daily crew/passenger manifests to ensure proper invoicing.

d. The concerned Unit is to review, verify , approve & attach the hardcopies of the
following as applicable:

 Vessel Management Monthly Report.

 Daily and Monthly summary meals and accommodation record. Special
emphasis on the extra meals & accommodation request where the user department
supervisor (if applicable) and the concerned Unit Head is to approve the daily
record of extra meals and accommodation.

Note: During inspections, The Operation Division is to audit the attendance

timesheet against the Saudi Contractors log system.

e. Notice of vessel’s equipment defects.

f. On-hire/Off-hire notice, Fuel soundings are to be verified by Operation Division

designated representative.

g. Delivery/Redelivery certificate reflecting the On-hire/Off-hire notice.

h. Shore Support personnel attendance.

i. Unsatisfactorily Environmental Health Inspection report.

j. Traffic violations record against the contractor company.

CH ANGE ADDITION NE W INSTRUCTION COMP LETE RE VISION

Com pa n y Gener a l Use