“Tell me how you use your

spare time, and how you spend

TIME your money, and I will tell you
MANAGEMENT where and what you will be in
ten years from now.”

- By Napoleon Hill……..
OR

SELF
MANAGEMENT
What is Common between?
Myths about the Time Management

 Making a “To Do List” will make me more

productive

 A perfect time management exists

 Time management is involved in getting “more done

in less time”

 I can manage time (One size fits all)

“Sand, Pebbles, Water, Fist size rocks

A B

C D
Choose which one you want to fill first
TIME MANAGEMENT - QUADRANT
Small Bites on time spend Small Bites on distraction
 Statistics on how much time we spend for this?
1. Checking Emails : 2.34 Hours / day

2. Deciding what to wear : 16 Minutes / day

3. Thinking about exercise (not doing anything) : 7 Minutes / day

4. Checking Smart Phones : 3 Hours / day

5. Socializing with coworkers and taking breaks : 2 Hours / day

6. Searching for lost papers, documents, files : 6 weeks / year

Source: Carleton University, Marks & Spencer, Kettler, Comscore,

“Postponing action cost you time and money and result in a negative
outcome.”
Pick the number 18, 42, 50…within a second
Now it is organized, you will find it easy
 What is your personality?

Your personality can be identified based on the highest scored column

Column A – Sanguine

Column B – Choleric

Column C – Melancholy

Column D – Phlegmatic
Personality Emotional Strength Weakness Controls
Type Needs by
• Attention • People Person • Disorganized Charm
• Affection • Humor • Talks Too Much
• Approval • Creative and Colorful • Easily Distracted
SANGUINE • Acceptance • Great Storyteller • Often Late
Column - A

• Loyalty • Decisive • Too Opinionated Anger

• Sense of Control • Works well under • Workaholic
• Appreciation pressure • Overly Intense
CHOLERIC • Credit for Work • Production-Oriented • Insensitive
Column -B • Great Leader

• Peace and Quiet • Adaptable • Too Quiet Procrastination

• Feeling of Worth • Good Under Pressure • Procrastinator
• Lack of Stress • Good Listener • Stubborn
PHLEGMATIC • Respect • Kind • Avoids Conflict
Column-C

• Sensitivity • Attention to Detail • Lacks Spontaneity Moods

• Support • Good With Numbers • Struggles Under
MELANCHOLY • Space • Great at Process/ Pressure
Column -D • Silence Systems • Hard to Please
• Self-Starter/Initiative • Can’t Function
Without Structure
Personality Type Profile Summary How can you motivate yourself
“I’m the quintessential people person. I Give yourself reward for incremental success.
enjoy being the center of attention and am
energized by being with people. I’m bold
and loud in almost everything I do.”
SANGUINE

“I’m a strong leader. I am very task By focusing on the choices you make,
oriented and often find myself doing you will become in charge of your own
multiple tasks at one time. growth and you will stick to it
CHOLERIC If I am not in charge, I want to be.”

“I’m laid back and go with the flow most By finding value in what you do. If you start
of the time. I can be different things to changing your perspective into this, you will
different people, and respond as needed find your success very soon
in different situations.”
PHLEGMATIC

“I tend to be a quiet person, and I am Focus on the joy of learning and developing
energized by time alone. I like things level of mastery in your subject
functional and efficient, and I appreciate
things like agendas, detailed instructions,
MELANCHOLY and strong follow-through..”
 Stop Procrastinating

Eat your frog (Your frogs = Your most vital task)

If you have two frogs, eat the ‘ugliest’ one first

If you have to eat a frog, don’t procrastinate on it

Tips: Visualize & Take action immediately

( Successful people complete vital tasks well and quickly. Apply these tips

until they become second nature to you. The key is to get started)
SET THE TABLE FIRST 1. Create a ”Master list “

2. Convert the master list into – Monthly,

Weekly & Daily,

3. Apply 80/20 – Principle

4. Consider Consequence - The Law of Forced

Efficiency

“Every morning when you begin, take action on the most important task you
can accomplish to achieve your most important goal at the moment.”
 Use the ABCDE Method Continually
“A” – defines “very important task that you must do” else you

will have serious negative consequences .

“B” – Next task you should choose after doing after “A” task)

“C” – Nice to do, but there are no consequence

“D” – Delegate to someone

“E” – Eliminate (it won’t make any real difference)

Myth: Making a to
do list will make
you more
productive

To do list: In essence, you’re making a production plan for your work, that's it….
Key to Overcome
Procrastination

Identify Your Key

Constraints
Successful people always begin the
analysis of constraints by asking the
“Question”

“What is it in me that is holding me

back?”
Key to Overcome
Procrastination
Put the Pressure
on Yourself

“To reach your full potential, you must

form the habit of putting the pressure on
yourself and not waiting for someone else
to come along and do it for you.”
PROMODORO 1. Choose a very important task (Especially in
“A” item in the priority list)
TECHNIQUE
2. Set the timer for 25 minutes

3. Work on the task until the timer rings –

Say “No” to interruptions.

4. Put a checkmark on the list after

completion

5. Take a short break

Key to Overcome
Procrastination
Slice and Dice the
Task

Cut a big task down to size of

getting work done.
Key to Overcome
Procrastination

Develop a Sense of
Urgency
“One of the simplest and yet most powerful ways to get
yourself started is to repeat the words “

“Do it now! Do it now! Do it now!”

tell over and over to yourself.

Key to Overcome
Procrastination

Single Handle
Every Task
“Your ability to select your most important
task, to begin it, and then to concentrate on it
single-mindedly until it is complete is the key
to high levels of performance and personal
productivity.”
A glance
with
CEO