STORES/WESTERN RLY

TENDER DOCUMENT
Tender No: 09245007 Closing Date/Time: 28/03/2024 11:00

PCMM/WR/CCG acting for and on behalf of The President of India invites E-Tenders against Tender No 09245007 Closing Date/Time 28/03/2024
11:00 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only. Manual offers are not allowed against this
tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Two Stage Reverse Auction Template Normal

Contract type Goods Contract Category Expenditure
Tender No 09245007 Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Two Packet
Pre-Bid Conference Required No Pre-Bid Conference Date Time Not Applicable
Tendering Section 09
Inspection Agency TPI Agency Publishing Date / Time 06/03/2024 15:38
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 28/03/2024 11:00
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 5000000.00

Auto Elimination rules For all vendors

Initial Financial Offer Required Yes
applicable (Bulk/developmental)
Initial Cooling Off Period Subsequent Cooling Off Period
02:00 00:20
(HH:MM) (HH:MM)
Succesive Lots Closing Interval
Not Applicable Minimum Decrement (%) 0.10
(Min.)
Vendor Categories Bulk/Developmental Item Category General
Allow Next Bid Lower Than Current Lowest Bid (Subject to Min. Decrement)

Supply, Installation, Testing and Commissioning of Traction Engine and Electrics for Diesel Electric Tower
Tender Title
Car

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 350201600022 Goods (Y) Non Stock --- Yes TPI Agency INR
Description :Supply, Installation, Testing and Commissioning of Traction Engine and Electrics for Diesel Electric Tower Car with
underslung electric transmission (DETC/US) kit to RDSO Specification No.TI/SPC/OHE/8WDETC/0092, Rev.02 of Aug-2015 read with
A&C Slip no.01 dated 28.10.2016 OR latest. The Kit shall consist of items as per RSW/DHD Schedule of Requirement (SOR)
No.RSW/DETC/TEE/SOR/001, dated 04.01.2024. The Scope of Supply will include Installation work of equipment as well as
supervision/guidance and subsequent testing and commissioning of equipment. [ Warranty Period: 30 Months after the date of delivery
]
SENIOR SECTION ENGINEER MEMU Gujarat 20.00 Set
Consignee
SHOP DAHOD, WR

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09245007 Closing Date/Time: 28/03/2024 11:00

For all items Completion : Within 12 Months Delivery of two (2) set shall
be within 2 months from the
date of purchase order and
thereafter the firm should
deliver 02 (two) set per
month for balance quantity
of 18 set.

Payment Terms

S.No Description
Payment Terms
1 80% payment of the value amount of supplied item on proof of inspection certificate issued by TPI and 'Receipted Challan' duly signed
by the Gazetted Officer of consignee and Balance 20% of the value of supplied items along with Installation & Commissioning Charges
after installation & commissioning of the system against completion certificate issued by Gazetted Officer of consignee subject to
submission of BG for 10% of the contract value as warranty security.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items
stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last
unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after
the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has
clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Option Clause

S.No Description
1 OPTION CLAUSE : The purchaser shall be entitled to vary the order quantity upto +30% anytime within the delivery period (including
extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done
even at the time of ordering and the tenderer shall be bound to accept the quantity ordered on the basis of their original offer. The
purchaser shall be entitled to exercise +30% option clause in one or more than one instalment as long as the total variation in quantity
does not exceed the limit of 30% of ordered quantity.

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract : The contract shall be governed by latest version (along with all correction slips) of IRS conditions of
contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any eligibility condition shall be opened as
Important :
part of technical bid only

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 I. For bulk order : Manufacturers of DETC or previous successful suppliers of Traction Engine / No No Allowed
Traction Electrics (Traction Electrics consists of Traction Motor, Alternator, Rectifier, Driver Desk (Optional)
including control equipment) for DETC / SPART, SPIC/ DEMU of 700HP and above. Supporting
documents in this regard should be submitted along with the offer. Suppliers of Electrics should
quote with engine of proven make and vice-versa. Firm should submit detailed technical proposal
along with documents indicating tie-up for balance items for which firm itself is not an OEM.
Definition of Proven make: (i). Supply of minimum 10 sets of Traction electrics (Traction Motor,
Alternator, Rectifier, Driver Desk including control equipment) in previous 5 years shall be
considered as proven make. (ii). Supply of minimum 10 sets of Traction engine in previous 5
years shall be considered as proven make. II. For developmental order: 1. OEMs/Authorised
dealers of Traction Engine stipulated for bulk order / equivalent traction Engine (Either on Board or
Underslung version) OR Traction Alternator OR Traction Motor OR Rectifier OR Control
equipment including Driver's desk for any type of Railway Rolling Stock in the IR are eligible.
Supporting documents for supply performance in this regard should be submitted along with the
offer. 2. Authorised dealers should submit tender specific authorisation along with the bid, without
which the offer shall be summarily rejected. 3. Firm should submit the list of M&P facilities and
QAP in support of above equipment, without which the offer shall be rejected. 4. Firm should
submit detailed technical proposal along with documents indicating tie-up for balance items for
which firm itself is not an OEM. NOTE- For Dev. Order, prototype clearance shall be done by
PLW/Patiala or ICF/Chennai.

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09245007 Closing Date/Time: 28/03/2024 11:00

2 In case the offer is submitted by authorised dealer of OEM, the Authorised dealer should submit No No Not Allowed
valid tender specific authorisation letter along with offer, failing which their offer shall be
summarily rejected. They are also required to furnish the requisite EMD along with offer (unless
exempted) failing which the offer shall be summarily rejected. (Please refer para 20.0 (iv) a & b of
instructions to tenders and General conditions of contract version 2021/1-Part A available on
www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-
1.pdf.)

5. COMPLIANCE CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any compliance condition shall be opened
Important :
as part of technical bid only.

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 ADVANCE ACCEPTANCE/COUNTER OFFER AND DELIVERY PERIOD: The delivery period No No Not Allowed
in Store Procurement cases shall be reckoned from the date of issue of Advance PO/Letter of
Advance Acceptance/Letter of Acceptance.
2 LIQUIDATED DAMAGE (LD) ON DELAYED SUPPLY: For delayed supplies, Recovery of No No Not Allowed
Liquidated Damage (LD) shall be levied @1/2% (half percent) of the price of the store per week or
part of the week during which delivery is accepted and the upper limit for recovery of LD in supply
contracts is 10%(ten percent) of the value of contract irrespective of delays, unless otherwise
provided, specifically in the contract.
3 Installation and Commissioning required as per RDSO specification. The supply, installation and No No Not Allowed
commissioning rates to be quoted seperatel
4 Requisite applicable EMD to be paid as per Railway Board's letter No. 2004.RS(G)/779/11/Pt. No No Not Allowed
dtd. 23.12.19 and As per para ref. 7.0 of Instructions to tenderers and General conditions of
contract part A version 2021/1 available on
www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-
1.pdf.
5 Security Deposit: The rate of SD will be 5% of value of accepted offer, exemptions and other No No Not Allowed
conditions will be as per Para 8.0 of Instructions to tenderers & General Condition of Contract,
revised on September 2021 version 2021/1 available at IREPS portal at link
www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021-
1.pdf.
6 Please enter the percentage of local content in the material being offered. Please enter 0 for fully No Yes Allowed
imported items, and 100 for fully indigenous items. The definition and calculation of local content (Optional)
shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 INSPECTION BY TPI .: Inspection by TPI agencies nominated by Railways. TPI agencies are only No No Not Allowed
Railways's nominated agencies for Inspection. Annexure for special conditions for TPI inspections is
enclosed herewith.
2 In case of offer value in excess of Rs. 10 Crores, the local supplier shall be required to provide a Yes Yes Not Allowed
certificate from the statutory auditor or cost auditor of the company (in the case of companies) or
from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other
than companies) giving the percentage of local content.
3 Single use plastic (thickness less than 120 micron or as notified by GOI time to time) shall not be No Yes Not Allowed
used in packing of material by the firm against the PO, if placed against this tender.
4 Place of Inspection be indicated with complete address. Traders/Authorized dealers should mention No Yes Allowed
name of Manufacturer along with complete address for inspection of material. (Optional)
5 MSE :Purchase Preference as per MSE shall be considered as per para 10.0 of Part 'B' of No Yes Allowed
Instructions to tenderers & General Condition of Contract, revised on September 2021 version (Optional)
2021/1 available at IREPS portal at link
www..ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021.1.pdf
6 FOR: In case of road/Rail delivery, the date of delivery at destination [consignee's end] shall only be No No Not Allowed
treated as delivery date irrespective of F.O.R./ F.O.T. condition mentioned elsewhere in the contract
/ tender. Firm must quote FREE delivery at destination rates, clearly indicating transport charges.
7 MARKING : Manufacturer to mark his name and date of manufacture as per drawing, wherever No No Not Allowed
indicated, or at a location where it may not get obliterated in service on the item being supplied by
them against the purchase order. Supplies received without this are liable to be rejected by
consignee.

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09245007 Closing Date/Time: 28/03/2024 11:00

8 All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/ No Yes Allowed
rates are as per GST Law. Successful tenderer should submit an undertaking that he will pay GST (Optional)
collected from Railway within due date and upload the payment details in GSTIN to enable Railway
(purchaser) to obtain input tax credit. In case the successful tenderer is not liable to be registered
under CGST/IGST/UTGST/SGST Act, The railway shall deduct the applicable GST from his/their
bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority.
Bidders are instructed to quote correct HSN No. and corresponding GST rate.
9 COLLECTION BACK SCHEME FOR PACKING WASTE UNDER SWM: COLLECTION OF NON- No No Not Allowed
BIODEGRADABLE SOLID WASTE AFTER SUCCESSFUL DELIVERY OF THE
PRODUCT/MATERIAL FROM CONSIGNEE PLACE WILL BE ARRANGED BY THE SUPPLIER.
10 Warranty/Guarantee: As per Revised IRS terms and conditions of contract or Specification No No Not Allowed
whichever is higher.
11 Cartel Clause : As per clause 2.0 of General Conditions of the Tender contained in Instructions to No No Not Allowed
Tenderers and General Conditions of Contract version 2021/1 available at document type-Tender
conditions available on site- https://www.ireps.gov.in/epsn/works/irepsDocuments.do
12 Make in India policy : This tender is issued as per public procurement policy 2017 or latest issued by No No Not Allowed
GOI. Consideration of offers and classification of firms under Make in India policy will be done
accordingly.
13 1. As per Latest guidelines of The Ministry of MSME, Govt of India, All benefits shall be extended to No Yes Allowed
MSE if they are having UDYAM Registration certificate. Please submit the Udyam certificate along (Optional)
with offer otherwise offer will not be considered for any benefit applicable to MSE firms. UAM
/NSIC/DIC or any other documents are not valid for consideration for benefit to MSE. Please ensure
to submit Udyam Certificate alongwith offer. 2. Please submit complete Udyam certificate indicating
social status of the MSE. 3. MSE benefit will not be given to the traders/dealers. 4. Medium scale
enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small
enterprise otherwise they will not be considered benefit under MSE scheme.
14 Compliance of Restrictions under Rule 144 (xi) of GFR 2017: Restrictions on procurement from a No No Allowed
bidder of a country which shares a land border with India I. Any bidder from a country which shares (Mandatory)
a land border with India will be eligible to bid in this tender only if the bidder is registered with the
Competent Authority. II. "Bidder" (Seller / Service Provider) means any person or firm or company,
including any member of a consortium or joint venture (that is an association of several persons, or
firms or companies), every artificial juridical person not falling in any of the descriptions of bidders
stated herein before, including any agency branch or office controlled by such person,participating in
a procurement process. III. "Bidder from a country which shares a land border with India" for the
purpose of this Order means: - A An entity incorporated, established, or registered in such a country;
or B. A subsidiary of an entity incorporated, established, or registered in such a country; or C. An
entity substantially controlled through entities incorporated, established, or registered in such a
country; or D. An entity whose beneficial owner is situated in such a country; or E. An Indian (or
other) agent of such an entity; or F. A natural person who is a citizen of such a country; or G. A
consortium or joint venture where any member of the consortium or joint venture falls under any of
the above IV. The beneficial owner for the purpose of (iii) above will be as under: 1. In case of a
company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether
acting alone or together, or through one or more juridical person, has a controlling ownership interest
or who exercises control through other means. Explanation%u2014 a. "Controlling ownership
interest" means ownership of or entitlement to more than twenty-five per cent. of shares or capital or
profits of the company; b. "Control" shall include the right to appoint majority of the directors or to
control the management or policy decisions including by virtue of their shareholding or management
rights or shareholders agreements or voting agreements; 2. In case of a partnership firm, the
beneficial owner is the natural person(s) who, whether acting alone or together, or through one or
more juridical person, has ownership of entitlement to more than fifteen percent of capital or profits of
the partnership; 3. In case of an unincorporated association or body of individuals, the beneficial
owner is the natural person(s), who, whether acting alone or together, or through one or more
juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital
or profits of such association or body of individuals; 4.Where no natural person is identified under (1)
or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of
senior managing official;

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09245007 Closing Date/Time: 28/03/2024 11:00

15 5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of No No Allowed
the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other (Mandatory)
natural person exercising ultimate effective control over the trust through a chain of control or
ownership. V. An Agent is a person employed to do any act for another, or to represent another in
dealings with third person. Continuation of Land Border condition: VI. The successful bidder shall not
be allowed to subcontract works to any contractor from a country which shares a land border with
India unless such contractor is registered with the Competent Authority. Any false declaration and
non-compliance of the above would be a ground for immediate termination of the contract and further
legal action in accordance with the laws. Following self-declaration shall be given by all bidders along
with tender. SELF DECLARATION CERTIFICATE FOR TENDERERS (To be submitted on Bidders
letter head) Tender No.____________________________________ Dated ______________ " I have
read the clause regarding restrictions on procurement from a bidder of a country which shares a land
border with India; I certify that the firm is not from such a country or, if from such a country, has been
registered with the Competent Authority, I hereby certify that the firmfulfills all requirements in this
regard and is eligible to be considered. [Where applicable, evidence of valid registration by the
Competent Authority shall be attached]'. Date: _ Bidders Signature with Seal SELF DECLARATION
CERTIFICATE FOR TENDERERS WHERE POSSIBILITY OF SUBCONTRACTING EXISTS (To
be submitted on Original Bidders letter head) Tender
No.____________________________________ Dated ______________ " I have read the clause
regarding restrictions on procurement from a bidder of a country which shares a land border with
India and on sub-contracting to contractors from such countries; I certify that this bidder is not from
such a country or, if from such a country, has been registered with the Competent Authority and will
not sub-contract any work to a contractor from such countries unless such contractor is registered
with the Competent Authority., I hereby certify that this bidder fulfills all requirements in this regard
and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent
Authority shall be attached]'. Date: _ Bidders Signature with Seal
16 NS DESPATCH AD:The despatch/delivery details against all the purchase orders should be advised No No Not Allowed
to the Purchase officer concerned invariably.
17 Purchaser reserves the right to split the procurable quantity on more than one eligible tenderers and No No Not Allowed
such splitting of the procurable quantity will be in line with clause 1.0 of Special Conditions of
Contract contained in Instructions to Tenderers and General Conditions of Contract version 2021/1
available at document type-Tender conditions available on
sitehttps://www.ireps.gov.in/epsn/works/irepsDocuments.do
18 This is Reverse Auction Tender with Two packet system. Bidder shall be required to electronically No No Not Allowed
simultaneously submit Technical & Commercial bid and initial price offer also. Reverse Auction
Tender Conditions annexure attached

Technical-Compliances

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 As per Specification enclosed. Yes Yes Not Allowed

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 I/We undertake to supply the Western Railway with the articles specified above upon the terms of No No Not Allowed
the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of the
Instructions to Tenderers and General Conditions of Contracts issued by the Western Railway
revised on Sept.2021 version 2021/1 available on IREPS portal at link :
www..ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021.1.pdf

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 4834611.pdf RDSO spec
2 4811394.pdf Reverse Auction Clause
3 4811359.pdf TPI Conditions
4 4834615.pdf Schedule of Requirement

7. RESPONSIVENESS

S.No. Description
1 Bidders to quote Offer validity minimum 90 days from the date of closing of the tenders otherwise offer will be summarily rejected.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a
contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09245007 Closing Date/Time: 28/03/2024 11:00

Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial
Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and
amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding
procurement through GeM.

Digitally Signed By

Dy.CMM-EL ( RAMESH KUMAR HINDALA )

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