KJO - 6400 OHSMS Manual

‫عمليات الخفجي المشتركة‬
‫الشركة الكويتية لنفط الخليج‬

KUWAIT GULF OIL COMPANY
AL-KHAFJI JOINT OPERATIONS
INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

Rev. no. 00
KJO (OHSMS) OCCUPATIONAL HEALTH AND SAFETY
Doc. Date 01 July 2008
MANAGEMENT SYSTEM MANUAL
Status Approved
KJO OHSMS
OCCUPATIONAL HEALTH &
SAFETY MANAGEMENT SYSTEM
MANUAL
INDUSTRIAL SECURITY AND SAFETY DEPARTMENT
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APPROVALS
Chairman, Joint Operating Committee Date
Executive Director, Industrial Services Date
Manager, Industrial Security & Safety Date
CONTROLLED COPY NO: ………………………..
The master of this document is stored on an electronic document server and is writing protected. It can only be
changed by the Content Manager. Copies may be printed or downloaded to your desktop; however, any hard or
soft copy of this document (other than the Master) is considered to be an uncontrolled document and used for
reference only.
PROPRIETARY INFORMATION: The information contained in this document is the property of KJO. Except as
specifically authorized in writing, the holder of this document shall keep all information contained herein
confidential, to be used within KJO only.
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TABLE OF CONTENTS
PAGE NO
 INTRODUCTION……………………………………………………………………………………....4
 SCOPE……………………………………………………………………………………………….…6
 OHSAS 18001 SPECIFICATION COMPLIANCE MATRIX FOR KJO OHSMS

MANUAL……………………………………………………………………………………………….…7
 KJO’s OH&S MANAGEMENT SYSTEM STRUCTURE……………………………………….…9
 TERMS AND DEFINITIONS……………………………………………………………………....…10
 ACRONYMS…………………………………………………………………………………………….11
 ELEMENTS OF OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM
1) MANAGEMENT LEADERSHIP AND COMMITMENT……………………………..…..…12
2) OH&S POLICY AND LEGAL COMPLIANCE ……………..…………………………..…...17
3) ORGANISATION, RESPONSIBILITIES, RESOURCES, COMMUNICATION,

DOCUMENTATION AND RECORDS………………………………………………………..24
4) HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL……………….40
5) PLANNING AND PROCEDURES………………………………………………………….….44
6) IMPLEMENTATION AND MONITORING…………………………………………….……...49
7) AUDIT…………………………………………………………………………………….……….55
8) MANAGEMENT REVIEW………………………………………………………………………59
 ATTACHMENTS…………………………………………………………………………………………63

 REFERENCE DOCUMENTS…………………………………………………………………………...68
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INTRODUCTION
Aramco Gulf Operations Company Limited “AGOC” and Kuwait Gulf Oil Company “KGOC”, are jointly
operating at Al-Khafji, Saudi Arabia, for oil and gas exploration, development and production in the
offshore area of the divided ex-Neutral Zone between Saudi Arabia and Kuwait. This joint operation
body is called Al-Khafji Joint Operations (KJO).
The Company produces two kinds of crude oil: Khafji Crude and Hout Crude, from an area of about
50 km. offshore.
Figure 1 KJO Operational area
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KJO VISION
KJO aims to be the model oil and gas operations in the Gulf.
KJO MISSION
KJO performs activities in a profitable and responsible way, to create lasting value to all.
INDUSTRIAL SAFETY AND SECURITY DEPARTMENT (ISD)
Industrial Security & Safety Department provides an advisory and information service to line
management on all matters related to Occupational Health and Safety and independently monitors
the effectiveness of the arrangements for implementing the safety requirements in compliance with
KJO Occupational Health and Safety requirements, Saudi and Kuwaiti legislations.
ISD VISION
To make the Industrial Safety and Security Department the model Occupational Health & Safety
organization for oil and gas operations in the Gulf.
ISD MISSION
The ISD mission is to have safe workplace environment and health conscious operations in all areas
of Al-Khafji Joint Operations.
ISD is striving to achieve the stated mission, and has adopted the following strategic objectives:
• Controlling the OH&S risks at KJO facilities.

• Adherence to national and international Regulations.
• Enhancing ISD capabilities.
• Participation in Occupational Health and Safety events.
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SCOPE
This manual defines the Occupational Health and Safety Management System (OHSMS) being
implemented by KJO as a process which meets the requirements of the international standard,
OHSAS 18001:1999 Occupational Health and Safety Management Systems - Specification.
The scope of the OHSMS extends to all onshore and offshore activities associated with KJO oil and
gas operations to include;
“Oil & Gas Exploration, Drilling and Production Activities in the Oil & Gas Fields in the
Offshore Area of the Divided Ex-Neutral Zone between Saudi Arabia and Kuwait.
Operations of Crude Oil Processing, Power Generation, Water Production, Wastewater
Treatment, Medical Services and Supporting Office Operations in the Onshore Facilities.”
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OHSAS 18001 SPECIFICATION COMPLIANCE MATRIX FOR THE KJO

OHSMS MANUAL
OHSAS 18001 KJO OHSMS Manual

CLAUSE REF. SECTION REF.
KJO OHSMS Manual

&
General Requirements 4.1 Element 1
Management Leadership &
Commitment
OH&S Policy 4.2 OH&S Policy and Legal Compliance Element 2
Planning for Hazard identification, risk 4.3.1 Hazard Identification, Risk Assessment Element 4
assessment & control And Risk Control
Legal and Other requirements 4.3.2 OH&S Policy and Legal Compliance Element 2
Objectives 4.3.3 Planning and Procedures Element 5
OH&S Management Programme(s) 4.3.4 Planning and Procedures Element 5
Structure and Responsibility 4.4.1
Training Awareness and Competence 4.4.2

Organisation, Responsibilities,
Consultation and communication 4.4.3 Resources, Communication, Element 3
Documentation and Records
Documentation 4.4.4
Document and data control 4.4.5
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OHSAS 18001 KJO OH&S Manual

CLAUSE REF. SECTION REF.
Operational Control
4.4.6
Planning and Procedures Element 5

Emergency Preparedness and
4.4.7
response
Performance measurement and 4.5.1
monitoring
Implementation and Monitoring Element 6

Accidents, incidents, non-
4.5.2
conformances and corrective
and preventive action
Organisation, Responsibilities, Element 3

Records and records 4.5.3
Resources, Communication,
management Documentation and Records
Element 7
Audit 4.5.4 Audit
Management Review 4.6 Management Review Element 8
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KJO’s OH&S MANAGEMENT SYSTEM STRUCTURE
KJO Occupational Health & Safety Management System Manual

OHSAS 18001
OHS OHS Operational Control OHS

Core Procedures Procedures Emergency Response
Preparedness
OHS Control of Documents General Safety Rules
Control of Records Permit to Work System Emergency Response Plan
Risk Assessment Job Safety Analysis (JSA) Offshore Production
Incident Notification Occupational Health procedure Facility ERP
Injury, Illness, and Motor Quarterly Safety Inspection Medical Emergency
Vehicle Accident Lock out & Tagging Procedure Evacuation MEDEVAC
Classification Confined Space Entry
Incident Investigation and Scaffolding Safety Procedure
Reporting Welding and Cutting Safety
OH &S Employee Training & Personal protective Equipment
Orientation (PPE)
OH & S Non Conformance, Fall Protection Procedure
Corrective & Preventive Crane and Lifting Operations
Action Safety
Occupational Health & Safety Traffic & Vehicle Safety
Audit Electrical Safety
Occupational Health & Safety Heat Stress
Management Review Forklift Operations Safety
Reporting Chemical Storage & Handling
Medical Treatment & Facilities
Safety Signs
Material Storage & Handling
Guidelines for Drilling
Hand & Power Tools Safety
Laboratory Safety & Industrial
Hygiene
Trenching & excavation
OHS Plan for Contractors
Housekeeping
Plant & Mobile Equipment
Inspection
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TERMS AND DEFINITIONS

Accident: undesired event giving rise to death, ill health, injury, damage or other loss.
Incident: event that gave rise to an accident or had the potential to lead to an accident.
NOTE: An incident where no ill health, injury, damage, or other loss occurs is also referred to as a
“near-miss”. The term “incident” includes “near-misses”.
Hazard: source or situation with a potential for harm in terms of human injury or ill health, damage to
property, damage to the workplace environment, or a combination of these.
Hazard Identification: process for recognizing that a hazard exists and defining its characteristics.
Risk: combination of the likelihood (frequency) and consequences (severity) of a specified hazardous
event occurring.
Risk Assessment: is a method of evaluating the risks associated with a specified hazardous event,
particular job, activity or task in order to identify the control and contingency measures that should be
taken to manage the risks.
IN OTHER WORDS: overall process of estimating the magnitude of risk and deciding whether or not
the risk is tolerable.
Tolerable Risk: risk that has been reduced to a level that can be endured by the organization having
regard to its legal obligations and its own OH&S policy.
Safety: freedom from unacceptable risk of harm.
Ill Health: identifiable, adverse physical or mental condition arising from and /or made worse by a work
activity and/or work-related situation.
Occupational Health and Safety: conditions and factors that affect the well-being of employees,
temporary workers, contractor personnel, visitors and any other person in the workplace.
Organization: company, operation, firm, enterprise, institution, association, or part or combination
thereof, whether incorporated or not, public or private, that has its own functions and administration.
OH&S Management System: part of the overall management system that facilitates the management
of the OH&S risks associated with the business of the organization. This includes the organizational
structure, planning activities, responsibilities practices, procedures, processes and resources for
developing, implementing, achieving, reviewing and maintaining the organization’s OH&S policy.
OH&S Performance: measurable results of the OH&S management system, related to the
organization’s control of health and safety risks, based on its OH&S policy and objectives.
NOTE: performance measurement includes measurement of OH&S management activities and results.
OH&S Policy: overall intention and direction of an organization related to its OH&S performance as
formally expressed by top management.
OH&S Objectives: goals, in terms of OH&S performance, consistent with the OH&S policy, that an
organization sets itself to achieve.
Interested Parties: individual or group concerned with or affected by the OH&S performance of an
organization.
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Audit: a systematic examination to determine whether activities and related results conform to planned
arrangements and whether these arrangements are implemented effectively and are suitable for
achieving the organization’s policy and objectives.
Auditor: person with the competence to conduct an OH&S audit.
Document: information and its supporting medium.
NOTE: the medium can be paper, magnetic, electronic or optical computer disc, photograph, master
sample, or a combination thereof.
Record: document stating results achieved or providing evidence of activities performed.
Procedure: specified way to carry out an activity or a process.
NOTE: procedures can be documented or informal.
Non-Conformance: any deviation from work standards, practices, procedures, regulations
management system performance, etc. That could either directly or indirectly lead to injury or illness,
property damage, damage to the workplace environment, or a combination of these.
IN OTHER WORDS: non-fulfilment of a requirement.
Corrective Action: action to eliminate the cause of a detected nonconformity.
Preventive Action: action to eliminate the cause of a potential nonconformity.
Continual Improvement: process of enhancing the OH&S management system in order to achieve
improvements in overall OH&S performance consistent with the organization's OH&S policy.
NOTE: the process need not to take place in all areas of activity simultaneously.
ACRONYMS
OHSAS: Occupational Health & Safety Assessment Series.
OH&S (OHS): Occupational Health and Safety.
OHSMS (OH&S MS): Occupational Health and Safety Management System.
EHSMR: Executive Health & Safety Management Representative.
HSMSG: Occupational Health & Safety Management Steering Group.
DHSMR: Departmental Occupational Health & Safety Management Representative.
HS-C: Occupational Health & Safety Coordinator.
DC: Document Controller.
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ELEMENT 1
MANAGEMENT LEADERSHIP AND

COMMITMENT
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CONTENTS
PAGE NO
1) OBJECTIVE………………………………………………………………………………………14
2) INTRODUCTION……............................................................................................................. 14
3) RESPONSIBILITY………………………………………………………………………………..14
4) PROCEDURE FOR MANAGEMENT LEADERSHIP AND COMMITMENT……………...15
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1. OBJECTIVE
Management shall provide strong, visible commitment, leadership and personal involvement in
Occupational Health and Safety. Line management will be held accountable for accomplishing this,
through clearly defining Occupational Health and Safety roles and responsibilities, by providing
necessary resources, and by measuring, reviewing and continuously improving KJO’s Occupational
Health and Safety performance. Management must be fully committed to Occupational Health and
Safety, in order to successfully implement KJO’s Occupational Health and Safety Management
System.
2. INTRODUCTION
A culture of proactive Occupational Health and Safety management will be promoted if staff and
contractors believe management to be driving sound Occupational Health and Safety performance.
This belief will be developed and enhanced by leadership and commitment that starts at management
level and cascades down to supervisor level and includes leading by example. Proactive target
setting that involves consultation with staff and contractors and is driven by individual and team
performance evaluation. Participation and Involvement through personally overseeing the
development of the Occupational Health and Safety Management System, reviewing implementation
at site level and in allocating appropriate resources to meet targets.
3. RESPONSIBILITY
The Top management/ Departmental Managers shall:
 Allocate adequate resources to develop, operate and maintain the Occupational Health and
Safety Management System.
 Regularly attend and chair Occupational Health and Safety meetings.
 Promote Occupational Health and Safety issues in company communications.
 Conduct workplace Occupational Health and Safety inspections personally.
 Develop pro-active Occupational Health and Safety targets underpinned by activity plans.
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4. PROCEDURE FOR MANAGEMENT LEADERSHIP AND COMMITMENT

Management should provide strong leadership to promote a culture in which all employees share a
commitment to Occupational Health and Safety. This can be done through setting a personal
example, demonstrating commitment to implementing the Occupational Health and Safety
Management System. Management shall provide strong leadership throughout KJO, and amongst
their contractors, to promote a culture of shared commitment to Occupational Health and Safety by:-
 Putting Occupational Health and Safety issues high on the agenda of meetings.
 Providing immediate response and involvement in the case of an incident or any other disruption
to normal operation.
 Participating in the review of performance against all Occupational Health and Safety plans and
targets.
 Recognising achievement.
 Communicating its Occupational Health and Safety expectations to employees and contractors.
 Communicating the importance of Occupational Health and Safety considerations in business
decisions and in communication with stakeholders.
KJO seeks to create and sustain a company culture in which all employees share a commitment to
Occupational Health and Safety. Both KJO employees and contractors should be involved in creating
and maintaining this supportive culture. This includes:
 Improvement in individual, team and Company Occupational Health and Safety performance
through motivation.
 Acceptance of individual responsibility and accountability for Occupational Health and Safety
performance.
 Participation and involvement at all levels in the development and implementation of KJO’s
Occupational Health and Safety Management System.
Management should be proactive in objective setting. This shall be done through developing and
discussing improvement objectives and participating in the review of Occupational Health and Safety
indicators.
Management shall illustrate their commitment to proactive objective setting by:-
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 Participating and involving their senior management teams, employees & contractors to determine
relevant Occupational Health and Safety objectives and indicators.
 Setting minimum expectation levels (e.g. enforcing standards, encouraging open reporting )
Management demonstrates participation and involvement in Occupational Health and Safety issues
by:-
 Making the appropriate resources (e.g. finance, technology, competency, skills, trainings etc.)
available to meet Occupational Health and Safety targets
 Reviewing progress in the development and content of their Occupational Health and Safety
Management System.
 Undertaking relevant Occupational Health and Safety training
 Being fully aware of the high priority areas for improvement identified in the Occupational Health
and Safety Management System, particularly in relation to legal compliance and stakeholder
issues
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ELEMENT 2
OCCUPATIONAL HEALTH & SAFETY POLICY

AND LEGAL COMPLIANCE
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CONTENTS
PAGE NO
1) OBJECTIVE………………………………………………………………………………………………19
2) INTRODUCTION…….....................................................................................……………………….19
3) RESPONSIBILITY………………………………………………………………………………………..19
4) KJO’S POLICY STATEMENT FOR OCCUPATIONAL HEALTH AND SAFETY........................19
5) PROCEDURE FOR OCCUPATIONAL HEALTH AND SAFETY POLICY

AND LEGAL REQUIREMENTS……………………………………....................................................21
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1. OBJECTIVE
In KJO, Policies and strategic objectives shall be communicated, implemented and maintained at all
organisational levels. Occupational Health and Safety objectives and programs shall be clearly set
and put in place to assess Occupational Health and Safety performance against set objectives.
2. INTRODUCTION
KJO’s Occupational Health and Safety Policy clearly states company’s attitude and approach in
managing Occupational Health and Safety. It is approved by the Chairman – Joint Operating
Committee. Its content is consistent with the requirements of OHSAS 18001, and commits KJO to
comply with Saudi Arabian & Kuwaiti legislation. In order to be well understood by all staff and
contractors, it is essential that the Occupational Health and Safety Policy is widely disseminated to
all staff and contractors and communicated in a way that they understand.
3. RESPONSIBILITY
The responsibility for implementation and authorization of the OH&S policy rests with the Chairman
and his Directors in accordance with the OH&S Objectives, Management Programmes and with due
attention being paid to relevant legislation and regulations, and significant OH&S risks
Manager – ISD Department is responsible for the development and regularly reviewing of the
Occupational Health and Safety Policy during management review meetings, in order to ensure that it
remains relevant and appropriate to the organization. The Manager shall ensure that the policy is
made available to interested parties.
Departmental Managers shall ensure that KJO Occupational Health and Safety Policy is fully
implemented within their departments and projects. The Occupational Health and Safety Policy shall
be communicated to all employees and contractors, with the intent that employees are made aware of
their individual OH&S obligations.
4. KJO’S POLICY STATEMENT FOR OCCUPATIONAL HEALTH AND

SAFETY
Aramco Gulf Operations Company “AGOC” and Kuwait Gulf Oil Company “KGOC” jointly operating as Al-
Khafji Joint Operations “KJO” at and from Al-Khafji, Saudi Arabia, for oil and gas exploration, development
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and production in the offshore area of Al-Khafji hereby manifest and adopt the following Policy Statement on
Occupational Health & Safety.
KJO organization has undertaken to develop, implement and continually improve its Occupational Health and
Safety Management System for the attainment of policy objectives in preventing accidents. KJO’s
Occupational Health and Safety Policy Statement is based on the following principles:
 Al-Khafji Joint Operations is vitally concerned with the protection and conservation of its resources,
including the Occupational Health and Safety and well-being of its employees as well as in controlling
losses that affect the organizational effectiveness. KJO believes that accidents resulting in injury,
damage to property, and operational downtime represent unnecessary waste, so that all available and
practical means shall be taken to prevent their occurrence.
 KJO shall comply with relevant Occupational Health and Safety legislations and other requirements
applicable to its operating activities. In particular, KJO aims to meet the Occupational Health and
Safety standards applicable in KJO.
 It shall be stressed that safety is an integral part of all phases of operation from planning to
implementation, for which the KJO Management is responsible. Therefore, the duty of the
Management is to do everything possible to prevent damage to property and maintain safe and
healthful working conditions throughout design, construction, operation and maintenance of all plants,
equipments and facilities.
 It shall be understood that every supervisor at all levels is directly responsible for safety. It is his duty
to inspect workplaces, investigate all incidents, correct unsafe conditions and practices, and develop
and maintain a good safety attitude for all people under his supervision. The safety staff is
responsible for providing service and advice to operational management on all functions and activities
involving safety & health.
 The KJO management recognizes that every employee shall pursue a duty to exercise personal
responsibility and take reasonable care of his safety and health as well as of persons who may be
affected by his actions at work, leading to the safety of the KJO properties. Thus, it is also his duty to
learn safety rules and practices and to make safety a part of his job.
 As part of the work force indispensable to KJO’s oil operations and business activities, contractors
shall, under the guidance and instruction of the proponent department, comply with KJO policies and
procedures.
 As a corporate citizen in the community, KJO is committed to make its best endeavour in serving as a
role model for the safety and health of the community, and such understanding shall be shared
among the Executive Management, employees and contractor as well.
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 In accordance with its commitment to continual improvement, KJO shall undertake to cooperate with
government and industry and if necessary, participate in the development of effective accident
prevention programs and regulations.
 KJO shall undertake to communicate its Occupational Health and Safety policy to employees,
vendors, customers and other interested parties.
5. PROCEDURES FOR OCCUPATIONAL HEALTH AND SAFETY

POLICY AND LEGAL COMPLIANCE
5.1 OCCUPATIONAL HEALTH AND SAFETY POLICY
It is important that KJO’s Occupational Health and Safety Policy is initiated, developed, actively
supported and endorsed by the top management.
Top management of KJO defines and documents its Occupational Health and Safety Policy and
ensure that it:
 Is appropriate to the nature and scale of the organisations OH&S risks;

 Include a commitment to continual improvement;
 Commit the Company to meet or exceed all relevant regulatory and legislative requirements;
 Is documented, implemented and maintained;
 Is communicated to all employees with the intent that employees are made aware of their
individual OH&S obligations;
 Is available to interested parties; and
 Is reviewed periodically to ensure that it remains relevant and appropriate to the organisation.
The Occupational Health and Safety Policy is produced in an easy to read format in English and
Arabic, is approved and dated by KJO’s Chairman – Joint Operating Committee. To be effective, all
staff should be made aware of the Occupational Health and Safety Policy’s existence. Its
requirements should be explained. The Occupational Health and Safety Policy shall be reviewed on
an annual Management Review Meeting (Element 8 Management Review).
5.2 LEGAL COMPLIANCE
In conducting its business, KJO complies with the Saudi & Kuwaiti legislation. This section describes
the processes for identifying the legal Occupational Health and Safety requirements that are
applicable to KJO’s activities, products and services and for incorporating these legal requirements
into KJO’s Occupational Health and Safety Policy, Objectives and the Occupational Health and Safety
Management System generally.
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5.2.1 Identify Legal Requirements
The Executive Occupational Health & Safety Management Representative EHSMR is responsible for
identifying legal and other requirements and for maintaining the KJO Register of OH&S Legislation.
All operational personnel are responsible for notifying the EHSMR of any changes relating to other
requirements relevant to their respective areas of responsibility.
Departmental Managers are responsible for ensuring that all personnel under their control comply with
legal and other requirements relevant to their areas of control. In particular they should ensure that
operational procedures include reference to relevant and current legislation and that sufficient controls
are in place to ensure compliance.
Saudi & Kuwaiti legislation shall be considered when identifying legal requirements applicable to KJO
operations. All other requirements with which KJO is obliged to comply shall be identified from the
following categories:
 OH&S policy;
 OH&S licenses, permits and consents;
 International and National Standards.
The EHSMR shall keep up-to-date with legal and other requirements as follows:
 Personnel shall inform the EHSMR of any changes or additions to other requirements relating to
their respective areas of responsibility.
 Seminars, professional subscriptions, bulletins and meetings.
 Professional update training – attendance at seminars etc.
 Network contacts & meetings with regulators.
Information on applicable OH&S legislation shall be sourced via the following routes:
DATA SOURCE HOW SOURCED
Government Publications Mail Order or via the Internet

OH&S Legislation updates e-mail
Operational Control & Emergency Response Hardcopy
Procedures
OH&S Legislation Compendia Direct Subscription
OH&S Periodicals Direct Subscription
Internet
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5.2.2 Register of OH&S legislation
Legal and other requirements relevant to KJO operations shall be detailed in a Register of Occupational
Health and Safety Legislation. This information shall be presented in the format given in Attachment 1 of
this manual.
5.2.3 Evaluating compliance
Compliance with legal and other requirements shall be incorporated into audits of the OHSMS as
described in Element 7 Audit.
5.2.4 Reporting incidents
All incidents of failure to comply with a legal or other requirement shall be reported as described in KJO
OHSMS Manual Element 6 Implementation and Monitoring.
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ELEMENT 3
ORGANIZATION, RESPONSIBILITIES,
RESOURCES, COMMUNICATION,
DOCUMENTATION AND RECORDS
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CONTENTS
PAGE NO
1) OBJECTIVE………………………………………………………………………………………………26
2) INTRODUCTION…….....................................................................................……………………….26
3) BACKGROUND – ORGANISATION, RESPONSIBILITIES, RESOURCES,

COMMUNICATION, DOCUMENTATION AND RECORDS………………………………….........26
4) ORGANIZATION AND RESPONSIBILITIES…………………………………………………………27
5) RESOURCES……………………………………………………………………………………………..35
6) CONTRACTORS……………………………………………………………..…………………………..36
7) COMMUNICATION………………………………………………………………………………………37
8) DOCUMENT CONTROL.………………………………………………………..………………………38
9) RECORDS…………………………………………………………………………………………………39
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1. OBJECTIVE
Organizational roles and responsibilities shall be clearly defined and necessary resources shall be
provided to achieve the set objectives. Requirements of OH&S MS shall be clearly documented and
communicated for sound Occupational Health and Safety performance. Ensuring that KJO staff and
contractor personnel are competent and trainings are provided as necessary.
2. INTRODUCTION
All employees, both individually and collectively, are responsible for Occupational Health and Safety
performance. To develop an effective Occupational Health and Safety Management System and make it
work, line responsibility and the active participation of all levels of management, is required. This
responsibility and participation should be exercised in KJO through:
 An appropriate organisation structure, which defines Occupational Health and Safety

responsibilities for each employee.
 Providing resources (human, physical and financial, for Occupational Health and Safety
development and implementation).
 Communicating OH&S MS requirements and standards matters to all staff and contractors.
 Planning and scheduling the development, documentation, implementation and recording the
ongoing maintenance of Management System.
 Ensuring that KJO staff and contractor personnel are competent and that training are provided as
necessary.
3. BACKGROUND – ORGANIZATION, RESPONSIBILITIES, RESOURCES,

DOCUMENTATION AND RECORDS
OHSAS 18001 requires organisations to:
 Define, document and communicate roles, responsibilities and authorities in order to facilitate
effective Occupational Health and Safety management.
 Appoint specific management representatives with defined Occupational Health and Safety roles
and responsibilities.
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 Provide resources essential to the implementation and control of the Occupational Health and
Safety management system.
 Identify training needs.
 Require all personnel whose work may create a significant risk on Occupational Health and Safety
and to receive appropriate training and ensure such personnel are competent.
 Establish and maintain procedures to make employees at each relevant level and function aware
of the importance of Occupational Health and Safety management, and of their Occupational
Health and Safety roles and responsibilities.
 Establish and maintain procedures for controlling all of the Occupational Health and Safety
documents that are required by OHSAS 18001.
 Establish and maintain procedures for internal communications and for receiving, documenting
and responding to relevant communication from external interested parties. The organisation shall
also consider processes for external communication of its significant risks on Occupational Health
and Safety.
4. ORGANIZATION AND RESPONSIBILITIES

For effective OHSMS personnel must be organised in an appropriate manner, individual roles and
responsibilities must be clearly defined and communicated.
4.1 ORGANIZATION CHART
KJO’s organisation chart is summarised below.
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KJO ORGANIZATION CHART
WILL BE ATTACHED IN A DUE COURSE
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4.2 ROLES AND RESPONSIBILITIES
4.2.1 CHAIRMAN – JOINT OPERATING COMMITTEE
The Chairman has overall responsibility for the Occupational Health and Safety Policy, and has
appointed a person with responsibility for Occupational Health and Safety Management – the
Executive Occupational Health and Safety Management Representative (EHSMR).
The Chairman is responsible for:
 The authorization of the Occupational Health and Safety Policy.
 Ensuring that adequate resources are made available within the organization to meet current
system development and implementation as well as future Occupational Health and Safety
management and training needs.
 Endorsing the appointment of the Executive Occupational Health and Safety Management
Representative (EHSMR) who, irrespective of other responsibilities, shall have defined roles,
responsibilities and authority for ensuring that the OH&S MS requirements are established,
implemented and maintained in accordance with OHSAS 18001
 Endorsement of the specific roles and responsibilities (detailed below) of the in-house
Occupational Health and Safety Management Steering Group (HSMSG).
 Ensuring that all personnel are aware, by all appropriate means of communication that the
OHSMS contributes to the achievement of the KJO Vision and Mission.
 To conduct periodic Management Review and to determine if the OHSMS is working effectively
and to document observations, conclusions and recommendations for necessary action.
Executive Directors
Main responsibilities are:
 To ensure compliance to the Occupational Health and Safety Policy by all members of their
various departments.
 To develop the strategic objectives in line with KJO Occupational Health and Safety strategies
for their respective business lines.
 To ensure that they are aware of specific Occupational Health and Safety improvement
initiatives and that they are kept informed of hazards and risks and steps being taken to
minimize or eliminate risks.
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 To recommend Departmental Occupational Health and Safety Management Representatives

(DHSMR) for their departments, if appropriate, for appointment to the in-house Occupational
Health and Safety Management Steering Group (HSMSG).
 To ensure that DHSMR(s) report on the performance of the OH&S MS for review and as a
basis for improvement of the OH&S MS
 To ensure that information provided by the DHSMR(s) is communicated to EHSMR.
Executive Occupational Health and Safety Management Representative (EHSMR)
The Executive Occupational Health and Safety Management Representative (EHSMR) is the senior
management representative, and a member of the KJO Joint Operations Committee (JOC), the body
within KJO which formulates company policies. The main responsibilities, in addition to those defined for
Executive Directors (ED's), are:
• To act as the focal point within the KJO for Occupational Health and Safety matters
• To support and jointly Chair with Manager, Industrial Security and Safety (MIS) for the EHSSG
meetings
Departmental Managers
 To ensure that the Occupational Health and Safety Policy is fully implemented within their
department and projects.
 To ensure that all Departmental personnel provide appropriate support as required, and
assume responsibility, that contributes to the overall development and implementation of the
Occupational Health and Safety management system.
 To formulate and establish the Departmental KPI’s and put in place appropriate mechanisms
for their achievement,
 To clearly understand legal obligations with regard to protection of the Occupational Health
and Safety and the particular Occupational Health and Safety risks to which legislation relates.
 To ensure that any incidents are fully investigated, the causes ascertained and appropriate
remedial action taken.
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 To ensure that information provided by the DHSMR(s) (and the Occupational Health and
Safety Co-ordinator in the case of ISD) is communicated across the Department to all
personnel.
 To ensure that all relevant KJO Occupational Health and Safety requirements are
communicated and understood by all contractors and suppliers.
Industrial Security and Safety Department (ISD)
 The role of the ISD Department is to provide specialist support and resources to the
organization and HSMSG team for OH&S MS development and implementation.
 ISD has responsibility for the development of Occupational Health and Safety standards for the
organization and ensuring that KJO operations are in compliance with Saudi legislation.
 To initiate in-house training courses on Occupational Health and Safety Management System
and maintain a close liaison with operational personnel on Occupational Health and Safety
matters
 ISD is headed by Manager, Industrial Security and Safety Department (MIS) whose roles and
responsibilities are detailed below.
Manager, Industrial Security and Safety (MIS)
Main responsibilities, in addition to those defined for Departmental Managers are:
 To appoint an Occupational Health and Safety Co-Coordinator (HS-C) whose principal roles
and responsibilities are to co-ordinate the development and implementation of the OH&S MS.
 To provide support and appropriate authority and resources to the HS-C for achieving OH&S
MS development and implementation.
 To jointly chair with EHSMR the HSMSG meetings.
 To provide the key link for communication from the HSMSG to the Executive Directors (ED’s),
Department Heads and DHSMR(s).
 To review progress towards OH&S MS development and implementation during monthly

progress meetings and plan necessary changes in strategy with HS-C and HSMSG and report
findings to EHSMR.
Departmental Occupational Health and Safety Management Representatives (DHSMR)
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The KJO organization has 23 individual departments and each department has appointed a
Departmental Occupational Health and Safety Management Representative (DHSMR) to promote
the implementation of the OH&S MS and act as a communications conduit for Occupational Health
and Safety matters on a departmental basis. The DHSMR(s) shall be nominated by the respective
Managers in coordination with Manager, Industrial Security and Safety Department, and shall be
endorsed by EHSMR.
The DHSMRs who, irrespective of other responsibilities, shall have defined roles and
responsibilities for ensuring that the OH&S MS requirements are established, implemented and
maintained in accordance with OHSAS 18001. With the agreement of their specific Department
Managers the DHSMR may seek the appointment of individuals from within their Department to
assist with the OH&S MS development and implementation issues.
Occupational Health and Safety Co-ordinator (HS-C)
In addition to the roles and responsibilities identified for the appointment of this position (under
MIS) the KJO Occupational Health and Safety Co-ordinator is responsible for providing and
communicating technical expertise related to the development and implementation of the
Occupational Health and Safety Management System to OHSAS 18001 throughout the
organization.
Occupational Health and Safety Management Steering Group (HSMSG)
The Occupational Health and Safety Management System is one of the core business
management functions within KJO. As such, effective communication, employee empowerment
and involvement within the OHSAS 18001, OH&S MS are considered to be fundamental in
eliminating or minimising KJO’s OH&S risks and continual improvement in OH&S performance
and the OH&S MS itself.
In order to actively involve personnel within the scope of the OH&S MS and to provide a dynamic
communication infrastructure, KJO has convened an Occupational Health and Safety Management
Steering Group (HSMSG).
Members of the KJO HSMSG
The HSMSG is a specialist team comprising the following:
 Executive Occupational Health and Safety Management Representative (EHSMR)

 Manager Industrial Security and Safety Department (MIS)
 Occupational Health and Safety Coordinator (HS-C)
 Selected members from Business lines and Departments (Managers/DHSMRs)
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The HSMSG will be granted the necessary authority by senior management to action
improvements to the OH&S MS as required. The authority of the HSMSG extends to the formation
and dissolution of specialist task forces and ad-hoc groups as required.
The role of the HSMSG is to facilitate and drive the development and implementation of the OH&S
MS. Specific roles and responsibilities are:
 Plan and establish a strategy for OHSMS development and implementation and
communicate this to KJO JOC and DHSMRs for subsequent dissemination throughout the
organization.
 With agreement of Department Managers the HSMSG will be empowered to cooperate

with individuals with specialist expertise, as the need arise.
 Meetings of the HSMSG will take place at quarterly intervals. The HS-C will arrange
suitable facilities and venues for the meetings and notify members at least 1 week prior to
each meeting.
There will be a set agenda for each meeting, which will be copied to each member on notification
of venue and timing. The agenda will contain core agenda items to be discussed at all meetings; in
addition further agenda items may be added as and when required.
 Results of internal audits and evaluations of compliance with legal requirements and with
other requirements to which the organisation subscribes
 Changing circumstances, including developments in legal and other requirements related
to its OH&S hazards and risks
 Communication(s) from external interested parties, including complaints
 Review of OH&S performance of the organisation
 The extent to which objectives have been met.
 Resource allocation for implementation and maintenance of the OH&S Management
System.
 Status of corrective and preventive actions
 Follow up actions from previous management reviews and
 Recommendations for improvement
 Any other issues that may arise
Minutes for each meeting will be recorded and distributed not more than 5 working days after the
meeting. Actions will be discussed and agreed at the end of each meeting and distributed as part
of the minutes of meeting. After agreement, such actions will be recorded and entered into the KJO
Occupational Health and Safety Action Tracking System. Executive Directors and Department
Managers are expected to support the HSMSG and the OHSMS in timely close-out of HSMSG
actions. Copies of HSMSG minutes and actions are considered to be OH&S MS records and will
be maintained by the HS-C in a suitable location.
Division Supervisors, Chief Engineers & Supervisors

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 To ensure that all employees under their control are fully aware of and adhere to the KJO’s
Occupational Health and Safety Policy, standards and procedures.
 To ensure that all projects under their control fully adhere to the KJO’s Occupational Health
and Safety Policy, standards and procedures.
 To ensure that prior to any work commencing a risk assessment is undertaken to identify
the hazards and control the risks.
 To ensure that all work activities are conducted in such a manner as to minimise any
Occupational Health and Safety risks.
 To ensure that any incidents are reported, fully investigated, the causes ascertained and
remedial action taken.
 To communicate to all employees under their control OH&S MS information from monthly
reports, bulletins and seminars.
 To set a personal example in demonstrating concern for Occupational Health and Safety
matters both by physical activity and in communications.
Employees OH&S representative(s)
Employees OH&S representative(s) shall be appointed to represent the employees and employees
shall be informed as who is their representative(s).
Employees
 To be aware of and comply with the KJO Occupational Health and Safety Policy, standards
and procedures in all work activities.
 To assume responsibility as appropriate for assisting DHSMR, HS-C and HSMSG with the
strategy for development and implementation of the OH&S MS
 To report immediately all the incidents and to co-operate with management in the
investigation of incidents, risk assessments and audits.
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Suppliers & contractors to KJO
Following the requirements of OHSAS 18001, suppliers and contractors to KJO will:
 Be made aware of the KJO Occupational Health and Safety Policy and other relevant
commitments.
 To comply with all relevant OH&S MS requirements of KJO.
5. RESOURCES
Effective operation of KJO’s OH&S Management System requires sufficient allocation of human, physical
and financial Resources. OH&S resource requirements should be considered during the OH&S
management planning process and during the OH&S management review process . Resource allocation
should also be considered in managing change and during assessment of controls as part of Risk
Assessment.
Physical resources include KJO’s assets (e.g. buildings, equipment, and vehicles). Effective OH&S
Management in allocating physical resources requires consideration of the OH&S risks that arise in all of
KJO’s activities, including the supply chain (i.e. purchasing activities).
Human resources include both KJO staff and contractors. Effective OH&S management relies on the
competence of these people. Competence includes each individual’s awareness, knowledge and skills,
and is supported by identifying training needs and providing the appropriate training.
5.1 COMPETENCE
KJO maintains processes for ensuring that personnel performing specific OH&S critical roles are
competent on the basis of:
 Experience and knowledge.

 Skills
 Awareness
The continuing competence of staff to perform their duties should be regularly reviewed and assessed,
including appropriate consideration of personal development and training required achieving competence
for changing activities and technologies.
5.2 OCCUPATIONAL HEALTH AND SAFETY TRAINING

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KJO maintains procedures to ensure and increase competence by identifying training needs and providing
appropriate training for all staff and contractors. Training may be provided through formal courses and/or
through structured development in the workplace.
The extent and nature of training should ensure achievement of KJO’s OH&S Policy and objectives and
should meet or exceed standards required by legislation and regulations. Appropriate records of training
should be maintained with refresher training scheduled as required.
KJO’s requirements for OH&S training courses are defined in OH&S Employee Training & Orientation
procedure, Document No. KJO-6407.
6. CONTRACTORS
KJO maintains procedures to ensure that its contractors operate a management system that is consistent
with the requirements and provisions of the OH&S MS of the company. Procedures should facilitate
interfacing of contractors’ activities with those of the company and with those of other contractors, as
appropriate. This may be achieved by means of a specific interface document between company and
contractor so that any differences may be resolved, and procedures agreed, before work commences.
Although all the recommendations in these procedures may be applicable to the contracted organisation,
the procedures should pay particular attention to the following:
 Selection of contractors, including (amongst other considerations) specific assessment of their

Occupational Health and Safety Policy , practices and performance and the adequacy of their
OH&S MS, commensurate with the risks associated with the services to be provided.
 Effective communication of the key elements of the companies OH&S MS, and of the
standards of worker and OH&S protection expected from the contractor, including agreed
OH&S objectives and performance criteria.
 Sharing by company and contractor of relevant information which may impact on the OH&S
performance of either
 The requirement that each contractor have an effective and relevant training programme which
includes records and procedures for assessing the need for further training.
 Definition of methods for monitoring and assessing contractor performance against agreed
OH&S objectives and performance criteria.
7. COMMUNICATION
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Occupational Health and Safety policy, objectives, procedures and other information is effectively
communicated to all staff and external communications on Occupational Health and Safety issues are
properly controlled and managed. OHSAS 18001 requires procedures to ensure systematic
communication processes for Occupational Health and Safety issues. Effective Occupational Health and
Safety communication is a two way process. KJO is committed to reporting Occupational Health and
Safety performance openly and consulting, listening and responding to stakeholders and other interested
parties on Occupational Health and Safety matters. This procedure applies to all verbal, written or
electronic information transfer relating to OH&S matters relevant to KJO operations, including
communications from and to employees, individuals, customers, partners, contractors, suppliers,
communities, governments, non-governmental organizations (NGOs), the media, trade/industry bodies
and employee representative bodies.
The Executive Occupational Health and Safety Management Representative (EHSMR) is responsible for
ensuring effective OH&S communications. All personnel are responsible for liaising with the EHSMR & the
ISD on Occupational Health and Safety matters specifically in relation to the OH&S MS and any external
communications with the Occupational Health and Safety Management Steering Group (HSMSG) has
been given the authority to communicate and disseminate Occupational Health and Safety information to
the appropriate departments. All Company staffs are expected to ensure compliance with legislation and
contribute to the maintenance and continuing development of KJO’s overall reputation for Occupational
Health and Safety
7.1 INTERNAL COMMUNICATIONS
The ISD/ EHSMR shall ensure that all-appropriate OH&S information is communicated to personnel by an
appropriate method. This will include but is not limited to, annual management review, Occupational
Health and Safety Management Steering Group (HSMSG) meetings, notice boards, quarterly reports, Ad-
Dorra, KJO Newsletters and internal mail. All routine OH&S MS records (excluding those containing
sensitive cost information or internally confidential details such as training records) shall be made available
to all personnel, and third party auditors in respect of OH&S assessment.
7.2 EXTERNAL COMMUNICATIONS
The Management of KJO has discretion not to publish Occupational Health and Safety performance
information for external dissemination.
The Occupational Health and Safety Policy Statement shall be openly displayed in prominent on-site
locations. It shall also be freely available to suppliers, customers, and employees and to any member of
the general public or external interested party upon request.
Relationships with Regulatory Authorities & Other Interested Parties - The EHSMR is responsible for
maintaining the KJO Register of Legal and Other Requirements. Departmental Managers nominated within
operating procedures are responsible for maintaining good working relationships with Regulatory
Authorities where appropriate.
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Any non-compliance notices, complaints, enquiries and/or legal actions will be handled by the EHSMR (In
accordance with Element 6 Implementation and Monitoring).
8. DOCUMENT CONTROL
KJO maintains procedures for controlling OHSMS documents (Control of Documents Procedure,
Document No. KJO-6401) to ensure that:
 New documents and amendments to existing documents are properly authorized;
 Only current versions are available where they are needed and obsolete copies removed from
circulation;
 All uncontrolled copies are clearly marked.
Such controls shall apply to documents of both internal and external origin.
The Executive Occupational Health and Safety Management Representative (EHSMR) / Document
Controller (DC) are responsible for control of OHSMS documents, ensuring that the documentation clearly
demonstrates how the Company complies with requirements. Designated holders of OHSMS documents
are responsible for maintaining them in good order and for communicating their requirements to personnel
in their area of responsibility.
Internal documents Identification - All internal documents shall be identified with:
 A title;
 Alpha/numeric references in line with KJO other relevant procedures.
Authorisation - The EHSMR / DC shall authorize the issue of, and any subsequent amendments to,
OHSMS documents of internal origin. Authorisation shall be given by signing the Document Issue Record
as per the example copied below.
EHSMR shall authorise documents:
KJO Occupational Health and Safety Management System Manual (Document No. KJO-6400)
OH&S Core Procedures
OH&S Operational Control Procedures
OH&S Emergency Response Preparedness
The Occupational Health and Safety Policy Statement shall be signed by the Chairman, having first been
ratified by the EHSSG. Technical advice regarding ratification shall be provided by ISD.
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Circulation - Sufficient copies of OH&S MS documents shall be distributed to ensure that they are readily
available where required. Each copy or set of copies issued shall be allocated a copy number and a
designated holder. EHSMR, MIS, HS-C and designated DHSMRs shall maintain a master list.
Document issue & amendment - The details of all original issues and amendments shall be recorded on
a Document Issue Record Format (Attachment 1 of KJO-6401, Control of Documents procedure), a
copy of which shall be handed to each designated holder with the new or revised documents.
Amendments shall require the re-issue of the entire document, with the issue number and the date revised
accordingly. Amendments shall be indicated in the document itself by the use of shading or other suitable
method. On receipt of the new or revised documents, designated holders shall ensure that all superseded
versions are destroyed. Any obsolete versions held for record purposes by the DHSMRs shall be clearly
marked as such. Uncontrolled copies of system documents shall only be issued with the approval of the
EHSMR / DC and copies shall be clearly marked
External documents - The EHSMR is responsible for maintaining copies of current versions of externally
generated documents (such as Corporate documents, Standards, Statutory Instruments, etc. relevant to
the OH&S MS, together with a current list of such documents. If copies of such documents are made
available to other personnel, the same controls as detailed in Internal documents above shall apply.
9. RECORDS
Legibility - All written records shall be legible throughout the specified minimum retention period.
Accordingly, handwriting shall be of an acceptable standard, and the use of ink is preferred to pencil. In
some cases records may be stored in electronic format i.e. databases or spreadsheets. These records will
be stored electronically on a suitable network drive and will be protected for access and modification. In
accordance with company policy the network drive will be backed-up to prevent the loss of crucial data.
Identification – OH&S MS records are identified in the appropriate procedure (KJO-6402, Control of
records) and shall be completed as specified with regard to the details required.
Organisation - The retention of OH&S MS records, which includes training records and the results of
audit reviews, shall be organised in a disciplined manner. Each file, folder, box or other method of filing
shall be clearly identified with the type of record it contains, range or period covered and any other
relevant information. Storage shall be organised so that records are accessible and readily retrievable at
all times.
Protection – OH&S MS records shall be protected from damage or deterioration throughout the defined
minimum retention period. Storage facilities shall therefore provide suitable temperature, humidity and light
conditions.
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ELEMENT 4
HAZARD IDENTIFICATION, RISK

ASSESSMENT AND RISK CONTROL
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CONTENTS
PAGE NO
1) OBJECTIVE……………………………………………………………………………………………….42
2) INTRODUCTION…….....................................................................................………………………..42
3) BACKGROUND – HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK

CONTROL……………………………………………………………………………………………........42
4) RESPONSIBILITIES………………………………………………………………………………………42
5) HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL….……………………...43
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1. OBJECTIVE
Risk assessments shall be conducted for all the activities, products and services controlled and influenced
by KJO in order to implement appropriate control measures to prevent accidents
2. INTRODUCTION
KJO activities have the potential to harm people, to cause damage or loss to assets, to defer oil
production, to cause financial loss, and to adversely impact the Company’s reputation. Hazard
identification, Risk Assessment and Risk control provides a structured approach to managing the hazards
and potential effects of KJO’s activities.
3. BACKGROUND – HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK

CONTROL
OHSAS 18001 requires organisations to establish and maintain a procedure for ongoing identification of
hazards, the assessment of risks, and the implementation of necessary control measures.
4. RESPONSIBILITIES
The Industrial Security and Safety Department (ISD) and the Executive Occupational Health and Safety
Management Representative (EHSMR) are responsible for identifying when this procedure shall be
implemented.
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5. HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL

Effective application of Risk Assessment involves four steps: Identify Assess, Control and
Recover. These steps cover identification of the major hazards to people, assets and reputation,
assessment of the related risks, as well as implementing measures to control these risks and to recover in
case these measures fail. Use of the Risk Assessment Matrix will enhance appreciation of Health and
Safety risk and achieving As Low As Reasonably Practicable at all levels in KJO.
Risk Assessment Matrix

CONSEQUENCES INCREASING LIKELIHOOD
A B C D E
Severity
Never Heard of Accident Happens Happens

Reputation
heard of in Oil and has several several

in Oil Gas occurred times per times per
Assets
People
and Gas industry in KJO year in year in a

industry KJO location
0 No health No damage No impact

effect/injury
1 Slight Slight damage < Slight Low

health US $10K impact Risk
effect/injury
2 Minor Minor damage Limited

health <US$ 100K impact
effect/injury
3 Major Localised Considerabl

health damage< US$ e impact
effect/injury 1M
including
LTI
4 Permanent Major National Medium Risk
Disability* damage<US$10 impact
or 1 M
Fatality
5 Multiple Extensive International
fatalities damage >US$ impact High Risk
10M
Risk assessments are conducted regularly on existing facilities or operation and shall be initiated when
there is a change in activity. Risk assessments can be classified into Generic Risk Assessment and
Formal Risk Assessment. Requirements for Hazards, Risk Assessments and Risk Control are defined in
the KJO’s Core Procedure for Risk Assessment (Document No. KJO-6403)
*
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ELEMENT 5
PLANNING AND PROCEDURES
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CONTENTS
PAGE NO
1) OBJECTIVE……………………………………………………………………………………………….46
2) INTRODUCTION…….....................................................................................………………………..46
3) BACKGROUND – PLANNING AND PROCEDURES.................................………………………..46
4) RESPONSIBILITIES………………………………………………………………………………..……46
5) PLANNING AND PROCEDURES………………………………………………………………….......46
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1. OBJECTIVE
To actively seek to improve KJO’s OH&S performance and management through the identification and
timely implementation of improvement opportunities.
2. INTRODUCTION
Managing OH&S risk and improving OH&S performance requires careful planning at all levels in KJO.
Objectives should be set, with plans established to meet them. In the event of an unplanned incident,
emergency response plans should be in place. An important outcome of the risk assessment is
identifying the key activities that must be controlled if KJO is to adequately manage OH&S risks.
Procedures should be established to manage these activities. A Permit to Work system should be
implemented to control all activities in hazardous areas.
3. BACKGROUND – PLANNING AND PROCEDURES
OHSAS 18001 requires organisations to:
 Establish and maintain programmes for achieving OH&S objectives.
 Establish and maintain procedures to respond to emergency situations.
 Identify those operations and activities that are associated with significant OH&S hazards and risks
and to plan these activities in order to ensure that they are carried out under specified conditions.
4. RESPONSIBILITIES
The ISD Department and EHSMR are responsible for the implementation of this procedure.
Departmental Managers are responsible for developing project plans and ensuring the timely execution of
actions required to achieve their project improvement objectives.
5. PLANNING AND PROCEDURES

5.1 PLANNING FOR HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROL
.
KJO has established Hazard Identification, Risk Assessment and Control procedure to identify the hazards
in our activities, products or services that we can control and over which we have an influence, in order to
determine those which have or can have significant risk to OH&S. (Refer: Element 4 Hazard Identification,
Risk Assessment and Control and KJO’s Procedure for Risk Assessments (Document No. KJO-6403).
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5.2 OH&S OBJECTIVES AND OH&S MANAGEMENT PROGRAMMES
Objectives and targets shall be defined and agreed by the ISD Department. Objectives shall be clearly
defined, measurable, realistic and demanding, but achievable. They shall be related to actual on-site
conditions and situations with particular reference to those risks considered ‘significant’. In general,
objectives shall therefore be set with a view towards achieving long-term improvements in performance
equal to that which can be achieved through the use of the best available technology, subject to cost-
effective viability ( in plain terms sufficient resources should be allocated to achieve the identified
objectives). In the event that there are shortcomings against legal or regulatory requirements, their
resolution shall take priority in the improvement plan. OH&S improvements may also be instigated as a
result of Occupational Health and Safety Management Steering Group’s activities or where stakeholder or
personnel suggestions are made.
Each Departmental Occupational Health & Safety Management Representative DHSMR shall document
each agreed objective using an OH&S Objective Control Sheet (Attachment 2):
 Agreement that activity is needed;

 Target Date(s) (e.g. expected completion date);
 Objective In-Charge (i.e. who is assigned to ensure that the objective is achieved);
 Monitoring Procedures (brief description of how progress will be tracked);
 Action Plan (detailed outline of the necessary actions and timetable).
Good project management skills are required to ensure both implementation and attainment of objectives
and targets and it is therefore essential that the action plans and monitoring procedures are not only
clearly defined but also correctly implemented. To ensure that progress, or otherwise, towards achieving
such objectives is clearly documented.
All pertinent information regarding objective actions and meetings shall be noted as necessary, in the
OH&S Objective Record (Attachment 3). Each DHSMR is responsible for maintaining an overview of
progress towards achievement of OH&S objectives and for reporting for management reviews. In the
event that there are new developments and/or new or modified activities, products or services (e.g. site
relocation, new plant, changes in materials or storage methods, etc.), the DHSMR is responsible for
reviewing implications for existing improvement programmes and ensuring that OH&S objective applies to
such projects.
The sum of all the agreed objectives and authorised internal improvement projects represents the OH&S
Management Programme. In order to maintain an overview of all on-going internal improvement
projects, the DHSMR shall maintain an up-to-date register of objectives. This, together with all associated
OH&S Objective Records shall be collated by the DHSMR to form OH&S Management Programme
Summary (Attachment 4).
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The OH&S Management Programme shall be formally reviewed during management reviews as described
in Element 8 Management Review.
5.3 EMERGENCY RESPONSE PLANNING
Emergency response is an important part of KJO’s OH&S Management System. Although every effort is
made to ensure that accidents do not occur, the potential for hazardous events and emergency situations
still exists. It is KJO’s responsibility to ensure those plans, procedures and resources are in place to
respond swiftly and efficiently to any emergency situation and to minimise any consequential losses.
Refer to KJO Emergency Response Plan (Document No. KJO-6413), Offshore Emergency Response Plan
(Document No. KJO-6415) and Medical Emergency Evacuation MEDEVAC Procedure (Document No.
KJO-6414) for more details.
5.4 PROCEDURES
OH&S critical activities and their supporting tasks should have written procedures or work instructions in
place. If these are to be effective, they should be simple, unambiguous, understandable and relevant. In
addition to controlling activities and tasks, it is important that procedures include measures aimed at
improving OH&S performance or managing OH&S risk.
5.5 OPERATIONAL CONTROL
Procedures shall be maintained to ensure that OH&S critical facilities and equipment are suitable for the
required purpose and comply with defined criteria. These includes all OH&S Operational Control
Procedures
Pre-procurement and pre-construction assessment of new facilities and equipment should include explicit
assessment of appropriateness to meet OH&S requirements and should emphasise design as the best
preventative measure to reduce risk and adverse OH&S effects. Deviation from approved design
practices and standards should be permitted only after review and approval by designated
personnel and/or authorities, and the rationale for the deviation should be documented.
5.6 PERMIT TO WORK SYSTEM
The objective of KJO’s Permit to Work System is: "To provide a system to ensure that non-routine,
hazardous activities can be worked on in a safe manner". To achieve safety in the workplace, the Permit to
Work System must ensure that everyone is aware of the hazards involved in their work, and of the
precautions that they must take to work safely. KJO’s Permit to Work System is described in Permit to
Work System Procedure (Document No. KJO-6412).
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ELEMENT 6
IMPLEMENTATION AND MONITORING
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CONTENTS
PAGE NO
1) OBJECTIVE………………………………………………………………………………………………51
2) INTRODUCTION…….....................................................................................……………………….51
3) BACKGROUND – IMPLEMENTATION AND MONITORING.................................………………51
4) RESPONSIBILITIES……………………………………………………………………………………...51
5) PROCEDURES FOR IMPLEMENTATION AND MONITORING ……………………………….….52
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1. OBJECTIVE
To actively seek improvement of KJO’s OH&S performance and management through the identification
and timely implementation of improvement opportunities.
2. INTRODUCTION
An important outcome of Risk Assessment is identifying the critical activities that must be implemented to
adequately manage OH&S risks. Effective implementation of these activities involves:
 Setting performance measures and indicators used to monitor how OH&S risk management is
achieved.
 Establishing a monitoring programme to measure OH&S performance against targets.
 Addressing non-compliance within KJO’s OH&S requirements and ensuring that corrective
action is taken.
 Reacting to incidents to make sure that they are notified, analysed, reported and followed-up.
3. BACKGROUND – IMPLEMENTATION AND MONITORING

OHSAS 18001 requires organisations to establish and maintain documented procedures to monitor and
measure, on a regular basis, the key characteristics of its operations and activities that can have a
significant OH&S risk.
4. RESPONSIBILITY
Departmental Managers, Operational Supervisors and Chief Engineers shall be responsible for:
 Operating in accordance with this procedure and assuring themselves of adequate compliance
 Ensuring that all personnel, including contractors, take corrective and preventive actions as
specified
 Ensuring that competent persons are available to take responsibility for applying the procedures.
 Ensuring, through contractual arrangements, that third-party employees conform to the procedures
when working under circumstances where KJO wishes to monitor the OH&S performance of
Contractors.
 Origination of lessons-learned information for distribution as appropriate.
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Employees shall be responsible for:
 Reporting to their Line Supervisor, Manager, or the appropriate Departmental Occupational Health
and Safety Management Representative (DHSMR), as soon as possible, any incident which they
witness or discover, or in which they are involved.
The DHSMR’s shall be responsible for:
 The overall implementation of OHSMS procedures.

 Provision of specialist incident investigation support, as required.
 Production of periodic standard reports and ad-hoc reports for Management on OH&S
performance
 Preparation of relevant lessons-learned materials.
5. PROCEDURES FOR IMPLEMENTATION AND MONITORING

5.1 IMPLEMENTATION
Full implementation of the OH&S Management System means that people are doing what the
Management System says they should be doing, at all levels of the organization. Successful
implementation requires embedding OH&S into our Company culture; clear responsibilities; and line
ownership.
5.2 MONITORING
Performance Measures and Indicators
Effective implementation of KJO’s OH&S Management System requires both reactive and pro-active
monitoring. Pro-active monitoring provides information in the absence of any incident or ill health. Pro-
active performance indicators are forward looking and predictive, aimed at raising the awareness of the
possibility of incidents that might happen. Reactive monitoring provides information on incidents that have
occurred and provides insights into means of preventing similar incidents in the future. Reactive
performance indicators provide evidence of deficient OH&S performance.
REACTIVE INDICATORS, EXAMPLES PRO-ACTIVE INDICATORS, EXAMPLES
 Learning from accidents and incidents  Successful emergency drills carried out.
 Statistics on near misses.  Measuring the integrity of critical safeguarding
 Lost time injuries. systems
 Occupational illnesses  OH&S audits and inspections.
 Fatalities  Progress on close out of audit action items.
 OH&S performance trend analysis.  OH&S meeting
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Establishing and Documenting an OH&S Monitoring Programme
A monitoring programme is required to measure OH&S performance, and the implementation of the OH&S
Management System, against established objectives. Proactive measures such as ‘unsafe act auditing’,
‘site inspections’, ‘self-assessments’, as well as reactive measures, shall be used to monitor OH&S
performance and identify shortcomings (Attachment 5 OHS Monitoring programme)
Quality Control of Measurement
Sufficient quality control over measurement errors is important to ensure clear and accurate interpretation
of monitoring results and to maintain consistency of measurement. Competent personnel should
calibrate monitoring equipment on a regular basis.
Identify the Records Required to Manage OH&S
A system of records demonstrates the extent of compliance with the OH&S Management System. The
OHS records generated and maintained by KJO under each element of the OH&S Management
System is listed over.
5.3 NON-CONFORMANCE TO OHSMS
Non conformances issued against occupational health & safety management system requirements can be
issued by any KJO/Contractor employee working within KJO premises. Non conformances shall be
recorded on OHS Non Conformity Report, ensuring that all relevant information is given, including [as
applicable]:
 Area/Location of the OHSMS involved.
 Source [e.g. complaint, audit, monitoring etc.]
 Second/Third Party details.
 Any Technical Data.
 The nature of the non conformance and where possible, the reasons for its occurrence.
 Any immediate action taken.
 The identity of the person raising the non conformity report and date of issuance.
Corrective and/or Preventive Action
The DHSMR shall determine, in conjunction with colleagues as necessary, any corrective or preventive
action necessary to deal with the matter raised. This shall be recorded on the non conformity report,
together with the person responsible for taking the specified action and the required completion date.
The Action Request shall be forwarded to the responsible person, the DHSMR retaining a copy.
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On completion of the required action, the OHS non conformity report shall be signed, dated and
returned to the EHSMR, with whom any alternative corrective or preventive action shall be discussed
before carrying it out. If satisfied, the EHSMR shall close the OHS non conformity report and update
the OHS Corrective/Preventive action tracking system accordingly.
The EHSMR shall decide if any verification action (follow up visit) is required, if so, enter this on the non
conformity report together with the person responsible for carrying out the verification and the required
completion date. The OHS non conformity report shall be forwarded to the responsible person, the
DHSMR again retaining a copy.
On completion of the verification, the OHS non conformity report shall be signed and dated to confirm
and returned to the DHSMR and EHSMR, if satisfied. The EHSMR shall sign and date the OHS non
conformity report and update the OHS action tracking system as effectively closed. If not satisfied, a
further OHS non conformity report shall be raised to address the continuing non-conformance, cross-
referencing this on the original OHS non conformity report and the OHS Corrective/Preventive Action
Tracking System.
All movements of the OHS non conformity report shall be logged on the OHS Corrective/Preventive
Action tracking system. DHSMR shall monitor the progress of corrective/preventive and verification
action, chasing up those responsible as required [refer to procedure no. KJO-6408, non conformance,
corrective and preventive action].
Non-Conformance Analysis & Reporting
EHSMR is responsible for reviewing and analyzing non conformities for evidence of trends which may
indicate the need for further investigation and possibly, preventive measures. The EHSMR shall produce
an annual report on non-conformances for discussion during the management review meetings [Element 8
of the manual].
5.4 INCIDENT NOTIFICATION, INVESTIGATION AND REPORTING
Incidents may affect people, or the assets and reputation of KJO. The corresponding consequences of
incidents are:
 Personal injury/occupational illness.

 Asset loss/damage.
 Reputation damage.
The primary purpose of incident analysis is to prevent recurrence of similar incidents by identifying
deficiencies and recommending remedial actions and following up to ensure that those actions are
implemented. The Incident notification, investigation and reporting are explained in the KJO’s Core
Procedures, Incident Notification Procedure [Document No. KJO-6404] and Incident Investigation and
Reporting Procedure [Document No. KJO-6406].
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Status Approved
ELEMENT 7
AUDIT
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CONTENTS
PAGE NO
1) OBJECTIVE…………………………………………………………………………………………...….57
2) INTRODUCTION…….....................................................................................……………………….57
3) BACKGROUND – AUDIT……………………………………………….............................................57
4) RESPONSIBILITY……………………………………………………………………………………….57
5) PROCEDURE FOR AUDIT……………………………………………..………………………………57
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1. OBJECTIVE
2/5 CHAPTER 8
The objective of this element is to describe the general processes and requirements for OH&S audits and
details the specific procedures undertaken by KJO.
.
2. INTRODUCTION
OH&S audits provide management with a systematic, independent way to assess the implementation of
the OH&S Management System. Audit feedback is an essential part of the self-regulatory mechanism. An
internal audit is a formal, systematic examination of everyday activity and work against the corresponding
documented procedures and instructions.
3. BACKGROUND – AUDIT
OHSAS 18001 requires organisations to establish and maintain programmes and procedures for periodic
OH&S Management system audits to be carried out, in order to:
 Determine whether or not the OH&S management system conforms to planned arrangements for
OH&S management, including the requirements of the Standard.
 Determine that the OH&S management system has been properly implemented and maintained.
 Provide information on the results of audits, to management.
4. RESPONSIBILITY
The Industrial Security and Safety Department (ISD) are responsible for ensuring that OH&S audits are
carried out as specified. The Departmental Manager of the area under review is responsible for the timely
implementation of the corrective/preventive action necessary to deal with any non-conformance identified.
5. PROCEDURE FOR AUDIT

5.1 THE AUDIT TEAM
Personnel on the audit team must be independent of the facility or process audited, and may be sourced
from within KJO or externally. People conducting OH&S audits should be appropriately trained to be able
to carry out the task objectively, impartially and effectively.
Audit team members should be selected so that their skills and knowledge are appropriate to the audit
type and scope. The audit team should have:
 A broad knowledge of OH&S matters.
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 Adequate independence from the activities being audited, to enable objective and impartial
judgement.
 Operational experience in the area being audited.
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5.2 OH&S AUDIT

Occupational Health & Safety Audits may include;
 Due diligence audits as part of acquisition or divestment
 Second Party contractor performance audits
 Internal Occupational Health & Safety Management System audits
Audits of the OHSMS shall be conducted on periodic basis to assess whether the system conforms to
expectations and has been fully implemented and maintained.
The EHSMR shall devise and publish an annual audit schedule ensuring that the entire Occupational
Health & Safety Management System is reviewed at least once per annum.
Audits of the component parts of the OHSMS shall be scheduled based on the results of risk
assessments as well as the results of the previous audits. In addition, the ISD may initiate unscheduled
audits to verify corrective action or in response to suspected or reported non-conformances.
EHSMR shall appoint the auditors. Preferably at least two auditors shall be involved while conducting
an audit to ensure the impartiality while preparing audit findings. Trained personnel independent of the
activity under review shall carry out internal audits [for details, refer to document no. KJO-6409, OH&S
Audit Procedure].
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Status Approved
ELEMENT 8
MANAGEMENT REVIEW
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CONTENTS
PAGE NO
1) OBJECTIVE……………………………………………………………………………………………….61
2) INTRODUCTION…….....................................................................................………………………..61
3) BACKGROUND – MANAGEMENT REVIEW…………………………………………………...........61
4) RESPONSIBILITY………………………………………………………………………………………...61
5) PROCEDURE FOR MANAGEMENT REVIEW……………………………………………..…………61
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Status Approved
1. OBJECTIVE
2/5 CHAPTER 8
The objective of this element is to review components of KJO’s OH&S Management system. It addresses
the various parts of formal reviews, including review of KJO’s OH&S Policy and objectives, OH&S
performance and OH&S documents.
2. INTRODUCTION
A key component of KJO’s OH&S Management System is a formal process whereby senior management
review its suitability, adequacy and effectiveness in:
 Managing OH&S risks.

 Reinforcing efforts to continually improve OH&S performance.
 Ensuring its continuing suitability and effectiveness.
In general KJO’s senior management should review the OH&S Management System at appropriate
intervals.
3. BACKGROUND – MANAGEMENT REVIEW

OHSAS 18001 requires that organisation’s top management shall, at intervals that it determines, review
the OH&S management system to ensure its continuing suitability, adequacy and effectiveness.
4. RESPONSIBILITY
The EHSMR is responsible for scheduling the OH&S MS Review and OH&S Management Steering Group
(HSMSG) meetings and circulating agendas, and for ensuring that all the necessary reports and
information concerning the OH&S MS is circulated in good time.
Quarterly HSMSG meetings will be conducted as an ongoing review mechanism for the implementation of
the OH&S MS.
5. PROCEDURE FOR MANAGEMENT REVIEW
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Management Review Meetings shall be held at least once per annum. Schedule to be determined in
the beginning of the year by the EHSMR.
Occupational Health & Safety Management Steering Group HSMSG Meetings shall be held at
least once per quarter as an ongoing review mechanism for the implementation of the occupational
health & safety management system. Schedule to be determined in the beginning of the year by the
EHSMR.
Each management review meeting shall include consideration of the following matters:
 Results of internal audits and evaluations of compliance with legal requirements and with other
requirements to which the organization subscribes
 Occupational health & safety performance of the organization
 Possible changes of the OH&S policy
 The extent to which objectives and programs have been met
 status of corrective and preventive actions
 follow up actions from previous management reviews
 Elements of the occupational health & safety management system
 Recommendations for improvement
For further details, refer to document no. KJO-6410, OHS Management Review Procedure.
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ATTACHMENTS
ATTACHMENT 1: KJO – 6400-1 LEGAL & OTHER REQUIREMENTS
1 Category of requirement Regulatory – laws, ordinances, regulations and directives. These

include government regulations
Policy – corporate policies, guidelines or operating standards
2 Source document Published legislation and guidance
3 Regulatory Authority Agency for enforcing the requirement
4 Summary of requirements As applicable to KJO
5 Duty imposed Licenses, permits & reporting requirements
6 Current status KJO – Company, Site or Department – with reference to any

compliance requirements
7 Cross-references Related documents such as operational control procedures
8 Future developments Industry wide developments, best practice, legislation
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ATTACHMENT 2: KJO – 6400-2 OH&S OBJECTIVE CONTROL SHEET
OH&S OBJECTIVE CONTROL SHEET
Objective No: Date Of Inspection(s):
Details Of Objective:
Legal/Other Obligation:
Objective Initiator:
Objective In-Charge:
Personnel Involved:
Completion Date:
Review Dates:
Resource Requirements:
Action Plan
(Key Steps/Dates):
Authorized Signature: Date:
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ATTACHMENT 3: KJO – 6400-3 OH&S OBJECTIVE RECORD
OH&S OBJECTIVE RECORD
Objective No: Completion Date:
Date Details Of Actions/Meetings Further Action By
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ATTACHMENT 4: KJO – 6400-4 OH&S MANAGEMENT PROGRAMME SUMMARY
OH&S MANAGEMENT PROGRAMME SUMMARY
No Objective Area Responsible Summary Action Plan Target Review Completion

Date Date(S) Date
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ATTACHEMENT 5: KJO – 6400-5 OHS MONITORING PROGRAMME
OHS MONITORING PROGRAMME
Activity Team Leader Participants Documents/ Frequency

Formats
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REFERENCE DOCUMENTS
1. Occupational Health and Safety Assessment Series OHSAS 18001: 1999 – Occupational Health and
Safety Management Systems Specification
2. KJO EMS Manual and Core Procedures, 2006
3. Health and Safety Executive: Successful Health and Safety Management: HSG (65), 1997
4. E&P Forum Guidelines for the Development of Health, Safety and Environmental Management
System, 1994
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‫عمليات الخفجي المشتركة‬

‫الشركة الكويتية لنفط الخليج‬

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

INDUSTRIAL SECURITY AND SAFETY DEPARTMENT

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

Chairman, Joint Operating Committee Date

Executive Director, Industrial Services Date

Manager, Industrial Security & Safety Date

CONTROLLED COPY NO: ………………………..

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

 OHSAS 18001 SPECIFICATION COMPLIANCE MATRIX FOR KJO OHSMS

 KJO’s OH&S MANAGEMENT SYSTEM STRUCTURE……………………………………….…9

 TERMS AND DEFINITIONS……………………………………………………………………....…10

 ELEMENTS OF OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM

1) MANAGEMENT LEADERSHIP AND COMMITMENT……………………………..…..…12

2) OH&S POLICY AND LEGAL COMPLIANCE ……………..…………………………..…...17

3) ORGANISATION, RESPONSIBILITIES, RESOURCES, COMMUNICATION,

4) HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL……………….40

5) PLANNING AND PROCEDURES………………………………………………………….….44

6) IMPLEMENTATION AND MONITORING…………………………………………….……...49

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

Figure 1 KJO Operational area

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

INDUSTRIAL SAFETY AND SECURITY DEPARTMENT (ISD)

• Controlling the OH&S risks at KJO facilities.

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

OHSAS 18001 SPECIFICATION COMPLIANCE MATRIX FOR THE KJO

OHSAS 18001 KJO OHSMS Manual

KJO OHSMS Manual

OH&S Policy 4.2 OH&S Policy and Legal Compliance Element 2

Objectives 4.3.3 Planning and Procedures Element 5

OH&S Management Programme(s) 4.3.4 Planning and Procedures Element 5

Structure and Responsibility 4.4.1

Training Awareness and Competence 4.4.2

Document and data control 4.4.5

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

OHSAS 18001 KJO OH&S Manual

Planning and Procedures Element 5

Implementation and Monitoring Element 6

Organisation, Responsibilities, Element 3

Management Review 4.6 Management Review Element 8

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

KJO’s OH&S MANAGEMENT SYSTEM STRUCTURE

KJO Occupational Health & Safety Management System Manual

OHS OHS Operational Control OHS

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

TERMS AND DEFINITIONS

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

MANAGEMENT LEADERSHIP AND

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

4) PROCEDURE FOR MANAGEMENT LEADERSHIP AND COMMITMENT……………...15

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

4. PROCEDURE FOR MANAGEMENT LEADERSHIP AND COMMITMENT

Management shall illustrate their commitment to proactive objective setting by:-

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400

INDUSTRIAL SECURITY & SAFETY DEPARTMENT Doc no. KJO-6400