INTRODUCTION TO PROJECT

MANAGEMENT

Prepared by:
YAU’MEE HAYATI HJ MHD YUSOF
NUR HAZWANI MOHAMAD ROSELI
UiTM TERENGGANU
 Course Description

Office Software Applications is an advanced

course emphasizing knowledge, application and
hands-on experience on current office
technology. Emphasis is also placed on the use
of other productivity software for the design and
creation of simple databases, web pages, Gantt
chart and desktop publishing activities.
 Course Outcomes

At the end of this course, the student will be able to:

CO1 Describe the role of office technology in

improving office productivity. (LO2, C4, P1,
A2).

CO2 Use and apply ICT effectively to lead to a good

work habits. (LO2, C4, P1, A2).
Sneak Peek…..
Video 1: What is Project Management
 Syllabus Content
Introduction to Project Management
• The Project Goal
• Project Management Process Groups
• Project Management Terminology
Hands-on (MS Project 2010)
• Task
• Duration
• Create Project
• Start and Finish Date
• Entering task (summary task, recurring
• Predecessors and Successors
task)
• Resources
• Entering Duration
• Project Manager
• Create Milestone
• Scope
• Quality
• Risk
• Benefits of Project Management
• Gantt Chart
 The Project Goal

Project management is the

process of planning,
organizing, and managing
tasks and resources to
accomplish a defined objective,
usually within constraints on Art/skill
definedused to
time, resources, or cost. blend togetherof
sequence the
time, resources or
steps that
cost in order to set
achieve
and achievean the
identified goal
goals of the
organization
 Project Management Process Groups

Projects consist of three major

phases :-
1. Build the plan

1. Track and Manage the

plan

1. Close the project

A project is:

▪ a temporary endeavor,
▪ having a defined beginning and
end
▪ undertaken to meet particular
goals and objectives
▪ usually to bring about beneficial
change or added value.
 Project Management Terminology

Most common terms :-

Project Manager
Resources are required to carry out
Theproject
theAn
work that needs
employee who
tasks. or
They
to be
plans
can be a
Risk uncertain
the
accomplished
standard
people,
event
and of condition
something
to deliver
organizes
equipment, aas
facilities,
that,
product,
measuredif it service,
occurs,
againsthas a positive
orother
resultthings
with
Project Scope funding,
ofthe
the
or
orresources
anything
negative
specified
necessary
else
effect
features
capable
onand
toofcomplete
definition
alabour)
a similar
project's
(usuallyakind
other
objectives'.
than
project.
Quality required for the
functions
completion of a project activity.

CLICK ON SUBJECT
 Project Management Terminology

Most common terms :-

Milestones
Phases a reference point marking a
Tasks major event in a project and
Subtasks •••group
used A
an
Atotask
an
task whose
whose
monitor
of related
activity’s the start
start or
or
project's
tasks
start that
date
subactivity
hierarchical
A finishactivitythat
list of
date thehas
that hasaa
project's
determines
WBS completes
finish
versusprogress.
a
datemajor
an step inby
isactivity's
driven a
beginning
phases,
beginning
the tasks
start and
and an
an end
milestone
or finishenddateis
Predecessor Any task with zero
project
its predecessor
finish duration
date task.
Successor of its successor
automatically displayedtask.
as a
Start and Finish milestone.
date

CLICK ON SUBJECT
 Dependency

Four common dependency:-

Start to Start •• the start

mostmost
of one
people's
task triggers
concept
• the
The common
start of theoccurs
second task
Finish to Start ••• •Example
the predecessor
After
one the predecessor
task that
after
task
continues
successor. And the start of thestarts
:- A book author
the
finishes,
only asa thelong successor
as another task task
Start to Finish writing
predecessor
starts
the successor
after
manuscript.
the is
controls
author
theOne
finishday
submits the
of
in progress
•• first
Example :-After the concrete
startsis
Finish to Finish Example
cured,
must start
:- Conference
chapter,
the carpenters
whether
registration
the editor
start to
the registration
revising the manuscript.
booth isthe
frame ready or not.
house

CLICK ON SUBJECT
 Gant Chart

Pioneer : Henry Gant

Creation : Project management techniques, provides a graphical
visualization of the project that displays each task as a
horizontal bar. The length of the bar corresponds to the
duration of the task.
Purpose : The primary purpose of the Gantt Chart is to graphically
display task durations.
 Set Up Project
• Microsoft Project is designed
exclusively to manage resource
Start A New File
usage and project scheduling.

• It will let you know what might

happen if nothing change.
Designate a project start of
finish date
• Project will help you:
1. Keep track of the progress
of your tasks.
2. Figure out how much each
Enter general project
of your resources is doing
information
on your project.
3. Easier to communicate the
status of your project.
 Microsoft Project 2010
Microsoft Project ( for any version ) is
designed exclusively to manage
resource usage and project scheduling.

• Defining
• Organizing
• Tracking
• Communicating info about a
project
 Note :
This tutorial will use Microsoft Project
2010. However you may use any version
as your wish because the function is still
the same
 Tutorial 1
(Create New Project)
INSTRUCTION
Step 1 : Create a file
1. Click on File
2. Click on New Command
3. Choose Blank Project

Step 2 : Setup Project

1. Click on Project .
2. Choose Project Information.
3. Use drop down calendar to
change Current Date and
Start Date. ( Note: Project
Start Date always in default)
4. Close Project Information.
 Tutorial 2
(Setup New Calendar)

INSTRUCTION
Step 1 : Setup Calendar
1. Click on Project.
2. Choose Project Information.
3. Choose Standard Calendar
from Calendar drop down
menu.
Step 2 : Make new Calendar
1. Click on Tools.
2. Choose Change Working Time.
3. Create New Calendar
4. Tick on make a copy of
Standard Calendar
5. Rename your new calendar
6. Go back to Project Information, ;
change Standard calendar to
your new rename calendar..
 Tutorial 3
(Task & Recurring Task)
INSTRUCTION
Step 1 : Task Entry
1. Click on Task Entry.
2. Enter subtasks.
3. For summary task, highlight the
task and choose 🡪 and 🡪 on
your menu to change it.
Step 2 : Recurring Task
1. Click on Insert
2. Choose Recurring Tasks.
3. Key in your recurring tasks
4. Tick on Recurrence Patern,range
Of Recurrence and Calendar for
the task.
5. Click ok.You will see a symbol
representing recurring task in
information column.
 Tutorial 4
(Notes & Milestone)
INSTRUCTION
Step 1 : Notes Entry
1. Double Click on task.
2. Choose Notes on Summary Task
Information.
3. Choose tasks, write your notes.
4. Then , click ok.
Step 2 : Milestones
1. Double click on task given.
2. At General, tick on Mark
task as milestone.
3. Or you may go to any tasks,
choose duration , change
duration to 0 or Zero
4. Milestone will marks as
diamond.
 Tutorial 5
(Resources)
INSTRUCTION
Step 1 : Resource List
1. Click on View.
2. Choose Resource Sheet
3. Type your Resource Name ,
Material or Activity used in the
project.
Step 2 : Assigning Resources
1. Go back to Task Entry
2. Double click any tasks.
3. In Task Information, choose
Resources.
4. Choose task to be assigned to
dedicated resources.
5. Click ok.
6. You will see the name of
resources appear in the Gant
Chart and Resources column.
 Tutorial 6
(Dependency)
INSTRUCTION
Step 1 : Identify Dependency
1. Identify which task to SS,FF,FS
or SF..
2. Identify Successor and
Predecessor.
Step 2 : Assign Dependency
1. Double click on any Tasks
2. On Task Information ,choose
Predecessor.
3. Choose Task Name as
Successor or Predecessor, and
Type of Dependency.
4. Click ok.
5. You will see a symbol
representing dependency of
your choice appear in Gant
Chart bar.
 Tutorial 7
(Timescale)
INSTRUCTION
Step 1 : Identify Time Scale
1. Double click on Gant Chart Timeline.
2. Timescale dialog appears with Four
tabs Top tier, Middle Tier, Bottom Tier
and Non Working To.
3. Choose your time scale based on
your project timeline.
Step 2 : Formatting Time Scale
1. Click on Middle Tier
2. Choose Middle Tier Formatting.
3. Choose Time Scale Option.
(Note: Two layer time scale is
the most appropriate)
4. Change your non working time
based on your project.
 Tutorial 8
(Produce Report)
INSTRUCTION
Step 1 : Notes Entry
1. Go to menu File
2. Choose Print 🡪 Page Setup.
3. Choose Margin , write Header
and Footer to format your report.
4. Print Preview the report.
Step 2 : Overview Report
1. Click on Report
2. Choose template of your report.
3. Close the Report dialog if you
have produce desired report.
 TUTORIAL 9
(Project View)
INSTRUCTION
Step 1 : Changing View
1. Click on View
2. Choose any type of view.
3. If you choose many view, you can see all
view by using splitting window.
4. To do that you can click on Window
menu, select Split.
TUTORIAL 10
(Print Report)

INSTRUCTION
Step 1 : Print file
1. Click on File menu.
2. Choose Print.
3. Choose Printer you want to print
from.
4. Select ALL print range area.
5. Select Dates in Timescale section.
6. Then ok.
 Benefit of Project Management
• Better understanding of overall project goals
• Better understanding of project tasks,
durations, schedule dates, and costs
• More organized and streamlined way to
manage the many details of a project
• More accurate and reliable project status
information
• More efficient use of project resources
• Better communication between
management, the project manager, and
others
• Faster response to conflicting project
goals
• Greater awareness of project progress
• Faster project completion
• Lower project costs
• Fewer project failures
 My First Exercise in Microsoft
Project 2013
WBS:

Task Duration
Order kit and schedule delivery (week one) 1 day
Preparation (summary task)
Site preparation – clear and level the landscape (week one) 2 days

Pour the foundation (week two) 1 day

Receive delivery of kit 1 day
Set delivery as a milestone 0 days
Assembly (summary task)
Assemble kit (week three) 1 day
Stain the shed 1 day
Plant landscaping/flowers 1 day
Fill shed (week four) 1 day
Glossary
Recap
 Quiz Quiz

Click the Quiz button to edit this quiz

 References
Textbook
• Bunin, R. B. (2011). New Perspectives on: Microsoft Office Project 2010: Introductory. Course Technology:
CENGAGE Learning.
• Carey, P. (2010). New Perspectives on: HTML, XHTML and Dynamic HTML. 4th edition. Course Technology :
CENGAGE Learning.
• Shelly, G. B, Cashman, T. J. &Vermaat, M. E. (2000). Discovering Computers 2010: Concept for a Connected
World.
• Gruman, G. (2007). InDesign CS3 for Dummies. Wiley Publication Inc.
Supplementary References
• Kelvy, S. & Terry W. (2005). InDesign CS/CS2 Killer Tips.New Riders.
• Kvern, O. M. & David B. (2008). Real World Adobe InDesign CS3.Pearson Education.
• O’Leary, Timothy J. & Linda I. O’Leary (2011). Computing Essentials Complete 2011. Boston: McGraw Hill.
• Powell, T. A. (2010). HTML & CSS: The Complete Reference. McGraw-Hill.
• Sklar, J. (2009). Principles of Web Design. Course Technology CENGAGE Learning.
 References
Internet
Video 1 : Retrieved URL from : https://www.youtube.com/watch?v=Jk-JwtScIlw