Letter of Order Example

LETTER OF ORDER AND ENQUIRY

FORMAT- PLACING AN ORDER LETTER (5 marks)

SENDER’S ADDRESS (do not use a comma after the address. If the address is not given in the
question, you are required to make your fictitious address. Also don’t include sender’s name
here)
(leave a line)
REFERENCE NO (Reference number is only part of a business letter as organizations
communicate with each other on letterhead. You are required to make your fictitious reference
number.)
(leave a line)
DATE
(leave a line)
RECEIVER’S ADDRESS
(leave a line)
SUBJECT
(leave a line)
Sir/Ma’am

1)You are the principal of a school. You want to purchase furniture. Write a letter to M/s
Sharma and Brothers, placing an order for school furniture.

Pathways International School

A-11, Palam Vihar
Gurgaon, 110033
11th April 2020

The Manager
M/s Sharma and Brothers
Palam Vihar, 110033

Subject- Order for School Furniture

Sir,
Our school would like to place an order for school furniture in bulk with your prestigious
company. The new furniture will be used in the newly renovated classrooms and labs for the
new academic session. The list of required items along with their quantity is given below-
Letter of Order Example

Name of the item Number of pieces required

Wooden benches 150

Wooden chairs 300

Wooden table 100

I request you to deliver the furniture on time, also make sure to check for any damaged pieces.
Please mention the cost of the items and send the detailed bill. I would be grateful for an early
response from your side.
Yours faithfully
XYZ
Principal

An inquiry letter is usually written to gain some information from the recipient. While writing an
inquiry letter it is important to provide some information about yourself so that the recipient can
authenticate the source of the inquiry.

Suggestions to write an inquiry letter:

● Give a brief introduction about yourself. Your organisation.
● Provide the details about the thing or subject of inquiry.
● If you require a detailed information, write your questions accordingly.
● If you require the information by a particular date, then do mention in the letter.
● Thank them for their time and consideration at the end.

Letter of enquiry example

2) You are John/Jennifer, the incharge of tour and excursion club of Grand Public School,
Agra. During the summer break, you are planning to organise a tour to a place of
historical importance. Write a letter to the India Travel and Tour Agency, Agra, enquiring
about the charges, facilities and all the other necessary details.

Grand Public School,

Agra

6th April, 20xx

The Manager,
India Travel and Tour Agency,
Agra
Letter of Order Example

Subject: Enquiry about the charges and facilities

Sir,
Grand Public School, Agra is organising a tour to a place of historical importance during the
summer break. We are planning a tour in the first week of May. It would be a tour for three days.
We are a group of twenty–five students, four teachers and two peons. Kindly furnish the
following details regarding the tour and oblige.
Information regarding the package tours provided by your agency.
Arrangement for accommodation of the students, the teachers and the peons.
Number of rooms and their total charges.
Arrangements of breakfast, lunch and dinner and the charges per head.
Arrangement of luxury buses and the charges for each bus.
Any other information or relevant details regarding the tour.

Yours faithfully
John/Jennifer
(Educator)
Tour Incharge

3)You are Rama/Ramesh of D–105, Lajpat Nagar, New Delhi. You want information about
German Language Courses at German Embassy, Chankya Puri, New Delhi. Write a letter
to the Director inquiring about the same.

D–105, Lajpat Nagar

New Delhi 1100XX

12 August 20XX

The Director
German Embassy
Chankya Puri
New Delhi 1100XX

Sir/Madam

Subject: Inquiry regarding German courses

I wish to make certain enquiries about the German language courses offered by your institution.
I have just completed class X and want to pursue my career in German. I would like to know the
duration of the course, the fee structure and the transport facilities available. I have always had
a flair for language and have wanted to be a multilingual.
Hence the desire to learn the German language. I will be grateful if you could send me the
brochure along with the enrolment form enabling me to register myself for the course at the
Letter of Order Example

earliest. Please also find enclosed with the letter a draft of 200/– for the brochure. Any balance
money shall be paid on receipt of the same.

Yours faithfully
Rama