POLICY/PROCEDURE TITLE:

B Transportation POLICY/PROCEDURE #

Pre-Requisite Program SOP B01

B 1, 2.1.3 Receiving Page 1 of 4

deliveries
AUTHORIZED FOR USE AT:
ISSUED BY: DATE ISSUED:

Company XYZ Name July 24, 2008

APPROVED BY: SUPERSEDES:

Name New

B 1.1.1
The manufacturer verifies that carriers are suitable for the transportation of food. For
example:

 carriers are inspected by the manufacturer on receipt and prior to loading to

ensure they are free from contamination and suitable for the transportation of
food, and/or
 the manufacturer has a program in place to demonstrate the adequacy of cleaning
and sanitizing e.g. for bulk carriers a written cleaning and sanitizing procedure is
available.

Standard - description of carriers used for receiving and shipping. Criteria defines the
condition of the carriers prior to loading or receiving. Cleaning program for carriers to be
outlined and for carriers not under control of the establishment, cleaning specs have been
provided and either a wash ticket for each load or "letter of guarantee" has been provided.
For bulk carriers, criteria must include condition of hoses, inlets and outlets and include
tanker seals, if required.

B 1.1.2
Carriers are loaded, arranged and unloaded in a manner that prevents damage and
contamination of the food and packaging materials.

Standard - description of how carriers are to be loaded and unloaded by receivers and
shippers. Criteria must describe specific product handling conditions that receivers and
shippers must adhere to (e.g. no stacking, secured with bar etc.) .

B 1.1.3
Incoming materials (food, non-food, packaging) are received in an area separate from
processing area.

Standard - "description of " or interior building plan identifies area where food, non-
food and packaging is received. Criteria must indicate that they are not received through
doors which enter directly into processing rooms.

B 1.2.1
Ingredients requiring refrigeration are transported at a regulated and/or acceptable
POLICY/PROCEDURE TITLE:
B Transportation POLICY/PROCEDURE #

Pre-Requisite Program SOP B01

B 1, 2.1.3 Receiving Page 2 of 4

deliveries
AUTHORIZED FOR USE AT:
ISSUED BY: DATE ISSUED:

Company XYZ Name July 24, 2008

APPROVED BY: SUPERSEDES:

Name New

temperature to ensure the production of safe food and are appropriately monitored.
Frozen ingredients are transported at temperatures that do not permit thawing.

Standard - describes which ingredients require refrigeration (e.g. frozen vs fresh).

Criteria outlines the temperature requirements for the receiving carriers, incoming
ingredients, where required. For frozen ingredients, the criteria must define "no evidence
of thawing".

B 2.1.3
Incoming materials are inspected at receiving, where possible, to ensure that the
purchasing specifications have been met. Letters of Guarantee are on file for any
incoming materials for which these letters are required or where desired to ensure
purchasing specifications are met. Where organoleptic inspections are not effective as a
means of confirming material acceptability for these materials, Certificates of Analysis or
supplier audits may be used as a means to verify the commitments made in the Letters of
Guarantee.

Standard - identifies the specifications by which the acceptability of incoming materials

received will be determined (e.g. temperature, condition of product/packaging, approved
supplier list etc.)

Frequency:
Every incoming shipment

Persons Responsible:
Receiver or designate

Monitoring Procedure:

1. All incoming trucks shall be inspected and ensure the following is satisfactory:
 Acceptable cleanliness and/or appearance
 No signs of pest infestation i.e. insects or rodent droppings
 Dust and odor free.
 The walls, and floors are in appropriate condition for food-related products, i.e. no
holes in the exterior or interior.
POLICY/PROCEDURE TITLE:
B Transportation POLICY/PROCEDURE #

Pre-Requisite Program SOP B01

B 1, 2.1.3 Receiving Page 3 of 4

deliveries
AUTHORIZED FOR USE AT:
ISSUED BY: DATE ISSUED:

Company XYZ Name July 24, 2008

APPROVED BY: SUPERSEDES:

Name New

2. For refrigerated or frozen products:

 Surface temperature of both product and truck must be checked, to ensure product
was kept under the proper storage conditions during transport.
 “Keep Refrigerated” products should not be received on the same truck with
“Keep Frozen” products and “Keep Frozen”. “Keep Frozen” products should not
be received in the same truck as “Keep Refrigerated” products.
 Product surface temperature range should be 37-41 oF. (3-5 oC) for “Keep
Refrigerated” products, and 32 oF (0 oC) or Less for “Keep Frozen”
products.

3. For Non-Food Chemicals:

 Only accept products listed on List of CFIA Approved Chemicals.

4. For all products (ie. , dry ingredients, packaging, shelf-stable products)

 Should NOT be moldy / milky / loosely packaged
 Should be in good condition; NOT torn, wet, and/or covered with foreign material
ie. dirt, foot prints.
 Properly taped or strapped closed to ensure tamper proof.
 The label on the side of panel of carton/bag MUST match the contents
 If organoleptic inspections or temperature readings are not possible, Certificates
of Analysis or Supplier Audits can be used to verity the Letters of Guarantee

5. A policy is in place to ensure proper rotation (FIFO).

6. All observations shall be entered on the Receiving Log, signed and dated.

Corrective Action:
1. If the above is found unsatisfactory:
 Inform QA Department of any carriers that do not meet requirements
 If food safety has been compromised, affected product will be held, tested and
subsequently released, reworked or destroyed.
 If food safety has not been compromised then the product may be accepted.
However the supplier is given a written complaint; upon the third deviation
POLICY/PROCEDURE TITLE:
B Transportation POLICY/PROCEDURE #

Pre-Requisite Program SOP B01

B 1, 2.1.3 Receiving Page 4 of 4

deliveries
AUTHORIZED FOR USE AT:
ISSUED BY: DATE ISSUED:

Company XYZ Name July 24, 2008

APPROVED BY: SUPERSEDES:

Name New

from the supplier the product will be rejected. QA and Purchasing Department
are notified upon every occurrence.
 If the incoming truck contains products from a previous pick up; may not include
non-food chemicals or items that may lead to product contamination.

2. QA Department will retrain employees found not following the procedures in this
SOP.

3. Record the description of deviation, the cause of the problem, and the corrective
action taken for the affected product with the date of action on Corrective Action
Report (CAR). Note the deviation on the Receiving Log.

Verification:

Quality Assurance employees will observe Receiver job tasks weekly and sign off on the
Receiving Log to indicate that inspection is being conducted as specified. The
Receiving Log is to be kept on file for a minimum of 1 year.

Records:
Receiving Log
Corrective Action Report (CAR)