Update from the Programme Administration Team 24 May 2024

Programme News is our weekly digest to support NA and Chapter Leadership in your programme
administration. In each weekly digest you will find important deadlines, opportunities, and key updates for
everything that you need to know for hosting and sending programmes.

IMPORTANT UPCOMING DEADLINES

1 15 1
APRIL JULY SEPTEMBER

Past Due! Pre-Camp 2 deadline Deadline to submit HPDS on Pre-Camp 1 deadline and
for Jun-Aug programmes myCISV (these will be published invitation cancellation penalty
soon) for Dec-Jan Programmes begins

If you are a Chapter President, please note that these deadlines are for your National Association (NA) to respond to
CISV International. Your NA may also have internal deadlines which differ from those listed here.
 Hosting & Sending

Help for myCISV User Creation Issues

We are currently experiencing issues preventing people from creating new accounts on myCISV. If participants,
volunteers or parents/guardians are having issues with account creation, they can send the details below to
myCISV Support mycisv@support.cisv.org, where we can help to create accounts manually within 1-2 business
days.

For adult accounts:

• First Name:
• Middle Name:
• Surname:
• Gender:
• Date of Birth (DD/MM/YYYY):
• Email Address:
• National Association and Chapter:

For children’s (under-16’s) accounts:

• First name:
• Middle name:
• Surname:
• Gender:
• Date of Birth (DD/MM/YYYY):
• Parent/guardian’s CISV ID:

Staff & Leader Age exception requests

Instructions on how to request an age exception for a staff or leader can be found in Programme FAQs 2024, in the
section titled ‘Will any age exceptions be allowed for staff and leaders?’. If you want to submit a request, please
read that information and submit your request using the link provided there, if it meets the requirements listed.

Mental Health Guide Launched

The CISV Mental Health Guide has been launched. This comprehensive guide has been crafted by a dedicated
working group of CISV staff and volunteers, representing a wealth of expertise from across all regions. It is a
valuable resource for volunteers, offering tools and strategies to address mental health issues within CISV.
 HOSTING

International Staff Recruitment

Guidance on the recruitment of international programme staff can be found in the Programme Guides in the
Programme Resources area of cisv.org. If you would like to advertise for international staff for your programme go
to International Programme Staff Opportunities.

Please note that International Staff cannot be selected for the Programme Director role, as stated in the
Safeguarding Policy and the Programme Guides.

All International Staff requests should be sent to international@cisv.org.

SENDING

Gender balance of delegations

If your invited chapter needs to send a delegation with more participants of one gender (e.g. 3 male and 1 female
participants), please ensure to contact the programme host to enquire if the host chapter is able to accommodate
this, as stated in Programme FAQs 2024 (see page 4).

We have already received a number of Incident Report Forms where this has not been done. IRF’s are not required
for gender balance issues prior to the programme start but should be resolved by the respective chapters, copying
the IO into the communication.
 INVITATIONS & ROUNDS

2024 Programme Open List

Here is a list of invitations currently available on the open list. To ask to receive one of these invitations, email
international@cisv.org, making a specific request with “Open List – [Programme Number]” in the subject line.
This helps us to manage your requests and respond quickly.

Programme NA Chapter Start Date End Date Available Comments

V-2024-016 Germany Hamburg 21/06/2024 13/07/2024 3
V-2024-011 Colombia Medellin 23/06/2024 20/07/2024 3
V-2024-033 USA Detroit 28/06/2024 20/07/2024 3
V-2024-029 Turkiye Bursa 28/06/2024 20/07/2024 5
V-2024-028 Finland Helsinki 28/06/2024 25/07/2024 1
V-2024-021 Norway Hordaland 28/06/2024 20/07/2024 1
V-2024-017 Germany Luneburg 28/06/2024 20/07/2024 1
V-2024-012 Costa Rica Costa Rica 28/06/2024 25/07/2024 1
V-2024-010 Canada Montreal 28/06/2024 25/07/2024 3
V-2024-023 Philippines Quezon City 29/06/2024 26/07/2024 2
V-2024-001 Brazil Campinas 29/06/2024 21/07/2024 1
V-2024-039 Italy Milano 05/07/2024 01/08/2024 2
V-2024-037 Italy Bologna 05/07/2024 01/08/2024 1
V-2024-013 Mexico Guadalajara 05/07/2024 01/08/2024 3
V-2024-041 Colombia Bogota 06/07/2024 02/08/2024 6
V-2024-019 Netherlands Netherlands 19/07/2024 10/08/2024 1
V-2024-040 Italy Reggio Emilia 02/08/2024 24/08/2024 1
V-2024-038 Spain Galicia 09/08/2024 31/08/2024 3
V-2024-003 India Lucknow 27/12/2024 18/01/2025 3
Y-2024-004 Colombia Bogota 30/06/2024 14/07/2024 1
C-2024-025 Italy Cortina 14/06/2024 06/07/2024 2 SU15
C-2024-039 Colombia Bogota 12/07/2024 03/08/2024 1 SU15
C-2024-012 Austria Linz 12/07/2024 03/08/2024 1 SU15
C-2024-013 Bulgaria Bulgaria 08/08/2024 30/08/2024 1 SU14
C-2024-040 Chile Santiago 27/12/2024 18/01/2025 2 SU14
S-2024-015 Italy Genova 13/07/2024 02/08/2024 1

NA/PA’s will have one week from being offered the invitation(s) they request to accept or refuse. Otherwise, we will
consider it refused in our system so that it can be offered to someone else.

We still have a lot of unfilled Village invitations. If you are already sending a delegation to a particular programme
and want an additional invitation, please let us know as we will be allowing a second delegation per NA/PA in these
programmes, including for the host NA.
 Resources
SUPPORT MATERIALS

Reference Documents
Here is a list of documents and pages that might be useful as a reference or to answer questions you may have:

• Programme Resources
• Programme FAQs 2024
• Programme Deadlines Calendar
• C-03 Programme Basic Rules
• Safeguarding Policy
• RAG Rating FAQs
• Travel Insurance

Sent to you by CISV International

167-169 Great Portland Street, 5th Floor, London, W1W 5PF

international@cisv.org